HomeMy WebLinkAboutSupport Services Quote - Kronos Inc - Renewal of Annual Hardware Maintenance for Timeclocks1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1830
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January 22, 2019
Jennifer Phillips
Kronos Incorporated
900 Chelmsford Street
Lowell, MA 01851
RE: Support Services Quote
Dear Ms. Phillips:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on January 22, 2019, approved the
above referenced quote regarding the renewal of annual hardware maintenance for
twenty-nine (29) Kronos timeclocks in the amount of $13,058.98.
Enclosed please find the original of the quote for your signature. Please sign and
return the original agreement to our office and retain a copy for your records.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J.
DORAU
INTER -OFFICE MEMORANDUM
Department of Innovation & Technology
City of South Bend 227 W Jefferson Blvd
1865
TO: Board of Public Works, Linda Martin
CC: Dan O'Connor, Dan Parker, Michael Schmidt, Clara McDaniels, Benjamin
Dougherty, Sandi Kennedy
FROM: Shawn Delahanty
SUBJECT: Kronos Timeclock Annual Maintenance
DATE: 1/7/19
Linda and Members of the Board
We are submitting for review and approval the annual renewal of the hardware (timeclock)
maintenance with Kronos. Century Center was added in June of 2018, which accounts for the different
start date for one clock. There are currently 29 timeclocks in production throughout the City in the
following departments:
• Central Services (1)
• Century Center (1)
• Environmental Services (3)
• Police (4)
• Street Department (3)
• Water Works (4)
• VPA (13)
Thank you..
Shawn Delahanty
KRONOS"
Support Services Quote
Page f of 2
Quote Type: Renewal
Customer: CITY OF SOUTH BEND
Solution ID: 6123570
Payment Terms: Net 30 Days
Contract #: 1198054 R30-NOV-18
Currency: USD
Date: 03-DEC-2018
Customer PO Number:
Prepared by: Jennifer Phillips / US Centra13
Bill To: CITY OF SOUTH BEND
Ship To: CITY OF SOUTH BEND
227 WEST JEFFERSON BLVD
227 WEST JEFFERSON BLVD
SOUTH BEND IN 46601
SOUTH BEND IN 46601
UNITED STATES
UNITED STATES
Contact: DAN O'CONNOR
Email: doconnor@southbendin.gov
CONTRACT SUMMARY
Contract Period: 31-MAR-2019 - 30-MAR-2020
Annualized Contract Value: 13,123.63
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include
estimated tax. Please note that this quote may include services priced for prorated periods.
IMPORTANT NOTES
"This renewal quote entered into between the Customer and Kronos is subject to the terms and conditions of the Contract #14-JLR-003 dated March 18th, 2014
between the Lead Agency (acting as the "Owner") and Kronos Incorporated (as the Contractor"), as amended."
Support Services are subject to applicable taxes, The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice.
CITY OF SOUTH BEND
Signature: _ l
of nww 6
Nanne:
Title:JAN I
KRONOSINCORPORATED
M
Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1 800 225 1561 www.kronos.com
KRONOS'
Payment Terms: Net 30 Days
Currency: USD
Customer PO Number:
Bill To: CITY OF SOUTH BEND
227 WEST JEFFERSON BLVD
SOUTH BEND IN 46601
UNITED STATES
Contact: DAN O'CONNOR
Email: doconnor@southbendin.gov
Support Services Quote
Page 2 of 2
Quote Type: Renewal
Customer: CITY OF SOUTH BEND
Solution ID: 6123570
Contract M 1198054 R30-NOV-18
Date:
Prepared by: Jennifer Phillips / US Central3
Ship To: CITY OF SOUTH BEND
227 WEST JEFFERSON BLVD
SOUTH BEND IN 46601
UNITED STATES
EQUIPMENT SUPPORT SERVICES
Kronos Incorporated 900 Chelmsford Street Lowell, MA 01851 +1 800 225 1561 www.kronos.com
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 1/7/19 _
Name Shawn Dela y
_... hant Department Innovation &Tech
Purchasing
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Check the A
Agreement
❑ Professional Services
El Bid Opening
Quote Opening
Chg Order No.
❑ Ease./Encroach.
l Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
iropriate Item Type — Required for All Submissions
M Contract F Proposal
❑ Amendment
❑ Bid Award Req. to Advertise
❑ Quote Award
C/O & PCA No. ❑ PCA
[� Traffic Control Resolution
_ E, Claim
Reauired Information
Addendum
❑ Title Sheet
Kronos
.. ..................
El Yes El If Yes, Approved by Purchasing
❑ No
❑ MBE Completed E-Verify Form Attached F] Yes
F WBE n No
Renewal of annual hardware maintenance
IT Operating
............... ...............
279-0672-415.36-04
$13,058.98 —
1 year ......................... _ ... _ ---------
Depot exchan a maintenance for 29 Kronos timeclocks
For Chanee Orders On[
Amount of ❑ Increase $
Decrease $
Previous Amount $
Current Percent of Change: _..........
.._.......
New Amount $
_.................. _ ................. _ ...................
Total Percent of Change: %mITmmmmmmm wwwwwwwwwwwwwwwwwww
Time Extension:
....................... ..... _.__ .....
Dispersal After Approval
Copy Original
® ❑ Shawn Delahanty