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Home My WebLink AboutSpecial Purchase - SBPD - Undercover Vehicle for Police ATF Task Force1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 ,oVT1j,p 1865 CITY •` •' BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I January 22, 2019 Div. Chief Tim Lancaster South Bend Police Department RE: Special Purchase Dear Chief Lancaster: PHONE 574/ 235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on January 22, 2019, approved the above referenced special purchase of one (1) undercover vehicle for the Police ATF Task Force in the amount of $29,498.75 (Less Trade -In Vehicle of $7,000 for Total $22,498.75). Enclosed please find a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DoRAu 701 W. SAMPLE STREET SOUTH BEND, INDIANA 46601-2890 PHONE 574/ 235-9311 FAx 574/ 288-0268 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR SOUTH BEND POLICE DEPARTMENT SCOTT A. RUSZKOWSKI, CHIEF OF POLICE Board of Public Works City of South Bend, Indiana Honorable Board Members, Date: January 11 th, 2019 The South Bend Police Department is requesting Board approval for the special purchase of an undercover vehicle for our ATF Task Force. The vehicle will be used for firearm and drug related investigations. Due to the nature of the vehicle use, the type, descriptors and dealership must be kept confidential as this would pose an officer safety risk if this information should become public knowledge. The sale price of the vehicle is $29,498.75, we have a trade in allowance of $7000. The balance paid from the 2019 Police Federal Drug Enforcement Account (equipment purchases/motor equipment) would be no more than $22,498.75. I have found two other comparable vehicles which sale price was $30,998.00 and $29,981.00 The trade in vehicle is an undercover vehicle. The purpose of the letter is to request the Board to approve the purchase and approve the release of the trade-in vehicle. And, to approve the purchase as a Special Purchase under IC 5-22-10-9. I believe you may have similar letters on file for previous requests. Thank You,1, " " I 2/C of Pt ii Div. Chief Tim Lancaster JAN Service Bravery P ride Dedication 1/11/ZUIV ZU I t Forcl Explorer AL I For 5ale In iviisnawa!Ka I Uars.corn I q (866) 838-9919 Used 2017 Ford ExptorerXLT $29,981 29,626mile5 GOODDEAL Sold by Jordan Automotive Group (4.9) 1384 Reviews 9 Vehicle History Free CARFAX 1-Owner Report Seller's Notes Simple, Easy, and Stress Free ... that's the Jordan Way! Basics Fuel Type: Gasoline Exterior Color: Red C+-,I,- C:DUr_'AQC'2()') Jordan Automotive Group (4.9) 1384 Reviews 609 E Jefferson Blvd, Mishawaka, IN 46545 Interested in this car? Reach out. 0 0 0 0 as 6 6 $6t," 4. 8 Average based on 266 reviews Comfort 5 / 5 stars Performance 5 / 5 stars Exterior Styling 5 / 5 stars Interior Design 5 / 5 stars Value for the Money 5 / 5 stars Reliability 5 / 5 stars Read about 20 17 Ford IExpior.er 1111IZU 1 y 'LU1 / Ford tXplorer AL For Sale in NIIeS I uarsxom Certified 2017 Ford Explorer X LT Sold by Campbell Ford Lincoln Sateen (4.8) 941 Reviews Free CARFAX 1-Owner Report ONE OWNER, LOCAL TRADE,remote start, premium audio system, hands free foot activated lift gate, heated steering wheel, heated and cooled leather seats, 8' touch screen, sync3, Call today to schedule your test drive Come visit us at Campbell Ford Lincoln today, where buying is Fun, Friendly and Affordable! Basics Fuel Type: E85 Flex Fuel Exterior Color: Shadow Campbell Ford Lincoln Sateen (4.8) 947 Reviews 2801 S 11th St, Niles, MI 49120 Interested in this car? Reach out. (269) 351-1303 ReviewsConsumer of 0Explorer Average based on 266 reviews Comfort 5 / 5 stars Performance 5 / 5 stars Exterior Styling 5 / 5 stars Interior Design 5 / 5 stars Value for the Money 5 / 5 stars Reliability 5 / 5 stars R(=� d about 2017 Ford Explorer 1 - k Very Uncomfortable Color: Interior Ebony 7 .:-._J F.----. MOTOR VEHICLE' RETAIL PURCHASE AGREEMENT ® NEW 11 USED YEAR IMAKE 2017 COLOR SERIAL NO. IGN KEY NO MILEAGE AT DELIVERY (DATE 1/8/2019 SALESPERSON PURCHASER 5 NAME SBPD I STREET ADDRESS TO BETITLED O DEMONSTRATOR ❑ CAR AS FOLLOWS .......... W7TYPE ___ LIEN HOLDER FORD RIM STRIPE STOCK NO Year ..... Color V.I.N.N . �._. Balance Owed To _ .... Address Address Balance Owed 16,a od Unlll . ..µ... TRK, KEY NO .... _ .._ ........ . . 24763--__. .. TRADE-IN AND/OR OTHER CREDITS _ W/SALE Make of Trade•ln Body Type . al Annraical _..... Varllled By ....... _._.w Phone _ PHONE TRADEIN CERTIFICATION +` The customer certifies fire trade4n vehicte has never been titled under a state or federal brand such as 'detective". rebut"""„ "Salvage", "flood°, etc, - (I'nllial) TOTAL LIST .......�.... $ 2930E WARRANTY INFORMATION ALLOWANCE (TRADE) $ 7000 NEW OR DEMONSTRATOR: If the Vehicle is a new or demonstrator vehicle, the CASH DIFFERENCE $ only wriflan warranty provided' with respect to the Vehicle and factory installed . - - - � .-• - -. _.-.•..... accessories is the most recent applicable printed warranty which is made solely by PROTECTION PKG. $ the Manufacturer of the Vehtcie. _ Dealer installed Accessories are not included in the Manufacturer's warranty on the DOCUMENT FEE $ 1$9 mm$$ Vehicle and may or may not be included in separate written warranties which are SALES TAX made solely by Manufacturers of the Accessories. USED: If the Vehicle is a used vehicle, the Vehicle is sold by Dealer AS IS - WITH SUB -TOTAL $ ALL FAULTS. ALL VEHICLES: WHETHER THE VEHICLE IS NEW, A DEMONSTRATOR OR PLUS BALANCE OWED ON TRADE-IN $ USED: DEALER DISCLAIMS ALL WARRANTIES, WRITTEN, EXPRESS OR LESS DEPOSITS $ IMPLIED, INCLUDING ALL WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND DEALER EXPRESSLY DISCLAIMS ANY LESS REBATE $ LIABILITY TO PURCHASER, FOR ANY CONSEQUENTIAL DAMAGES, LOSS OF TIME OR INCONVENIENCE ARISING OUT OFTHE PURCHASE OR OPERATION SUB -TOTAL ------- -•••••- $ OF THE VEHICLE. SERVICE CONTRACT $ � NAL "I ERM,� °AND GONDtTION�a ON THt: Rio VrcRSE BALANCED DE Ot-"THtS DUE ON DELIVERY $ 22498 ORDER`AI1E INCORPORATED BY`I"tE FCRENCIL AND AFBFr A MART OF,Tf'll$ _ ,ORDER. :. e LIENHOLDE R: $ Ptarcthaser "knowiedg,es that Ina additional Terms and Conditlons printed on Itae reverse side of this Order are a part of this Ordar Both sodas of this Order constitute a sin& agreement wtcich sugaarsedes an prior agreemant or undadstanOng between Dealer and Purchaser. Purchaser acknowledges recslpl of a completed and signed copy of this Ord, Ttl4s Order shallI not bocome a b ndinip agreement unless accepted In writing by Dealer or an autho4zed representative of Deafer.. PURCHASER X ACCEPTED PPIg ^D BY. 1lieal'ill of [)Uhl..- PURCHASER X THIS, OnOER IS AW FFER Y,PURCHA R ''xi BUJ THE U if ICt=E, tF' THE II"FER IS ACCEPTED BY THE DEALER IT' ECOMES*'C OF SAIX AND`THE DEALER& HAdOR SPONSfBILITIES'NOT EXPRESStY ET� ORTH IN"THE ORDEA,11EFORE" .READ IT CAREFULLY, 45 75 IPLET E ;CONTRA& MINGa.THIS 6R0E8 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 01/11/19 Div. Chief Tim Lancaster Department SBPD BPW Date 01/22/19 Phone Extension 9301 uiwwmmvmmmmommmmmmmmmommomo... . om xartmmrana..... uuaw�i Required Prior to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing Check the H Agreement ❑ Professional Services ❑ Bid Opening ❑ Quote Opening J Change Order No. _ Ease/Encroach. r5<-] Other: Special Purch Company or Vendor Name Nrate...ltem..±'Pe mRequire Prop salr All r+r ❑ Contract F-1 Addendum Resolution [1 Bid Award ❑ Req. to Advertise ❑ Title Sheet Quote Award C/O & PCA No. ❑ PCA 0 Traffic Control New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE WBE MBE/WBE Contractor Requested ❑ No [:] Yes Name of Company Project Name Purchase of Undercover Police Vehicle Project Number Equipment purchases/motor equipment (Police Federal Drug Funding Source . ........................................ ................... Account No. 299-0801-421.43-02. ......... ................ _ ... ..... Amount $ 297498.75 - $7000.00 trade in value = $22,498.75 __...... ......_._............._... Terms of Contract o............... Purpose/Description The SBPD reguest board approval Ito purchase one undercover vehicle for the ATF Task Force. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination„ Non -Debarment„ -yqr Iran, etc. Bird IFo Chaff-ler�m Amount of El Increase $ El Decrease $ Previous Amount $ ............... ........... _ Current Percent of Change: % New Amount $ �................ .... ...... Total Percent of Change:_.. %..... Dispersal After Approval Copy Original ® ❑ Div. Chief Tim Lancaster ❑ ❑