HomeMy WebLinkAboutRequest to Advertise - 2019 Trucking of Belt Pressed Biosolids for Land ApplicationINTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF UTILITIES
TO: Board of Public Works Members
FROM: Al Greek, Director of Utilities
Jacob M. Klosinski, Assistant City Engineer
SUBJECT: Request to Advertise for Public Bid
Organic Resources Facility
2019 Contract for the Trucking of Belt Pressed Bio-Solids for Land
Application
DATE: January 10, 2019
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The Division of Utilities and the Organic Resources Team request the Board of Public
Works permission to advertise for public bids for the 2019 Contract for the Trucking of
Belt Pressed Biosolids for Land Application. The contract for trucking services is for
one (1) year. The lowest, responsive responsible bidder will assist the City of South
Bend Organic Resources Facility in its efforts to supply Biosolids to local farm fields.
Organic Resources is seeking competitive bids for a "Per Truck, Per Hour" price.
The successful bidder for the contract shall be available on an on -call basis between the
hours of 6:00 A.M. and 6:00 P.M., Monday through Sunday.
Proposed dates for advertising are as follows:
Friday, January 25, 2019
Friday, February 1, 2019
Bid Opening shall be February 12, 2019. The Division of Utilities and Organic
Resources Team will review bids and provide an Award Recommendation at the
February 26, 2019 Board of Public Works Meeting.
The funding source for this contract shall be the Division of Utilities, Organic Resources
"Contractual Services Other" account 641-0631-793-63-35.
If there are any questions regarding this request, please contact Al Greek at (574) 271-
4210 at the Division of Utilities or Jacob M. Klosinski (574) 235-9496 at the Division of
Engineering.
AI'PitOVED
Beard o uMic
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date January 10, 2019
Name Jacob M. Klosinski
Department Div. of Utilities ORF
BPW Date Januar 22, 2019 Phone Extension 574 235-9496
Required Prior to Submittal to Board
Legal ® Attorney Name Clara McDaniels Assistant City Attorney
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
Oheck the
El Agreement
Professional Services
Bid Opening
Quote Opening
Change Order No.
Ease/Encroach.
Other:
Company or Vendor Name
*A] Greek Director of Utilities*
Groorlate Item Tvoe — leauired
L....I Contract
❑ Resolution
0 Bid Award
El Quote Award
❑l C/O & PCA No,
El Traffic Control
for All Submissions
Proposal Addendum
® Req. to Advertise
uired Information
❑ PCA
❑ Title Sheet
New Vendor ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE F-] WBE
MBE/WBE Contractor Requested ❑ No F-] Yes Name of Company
Project Name 2019 Trucking.of Belt Pressed Biosolids for Land Application
Project Number
Funding Source Utilities, Or anic Resources, Contractual Services Other
Account No. 641-0631-793-63-35
Amount $ -
Terms of Contract
Purpose/Description Reguest to advertise for the l2roiect for bid pricing at a "Der truck
per hour" orice for the transportation of belt pressed biosolids for
land application refer to memorandum for details). Advertise
01/25/2019 & 02/01/20,19. Bid Opening 02/12/2019,
Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran„ etc.)
Required For Quad e Orders Only
Amount of Increase $
Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change: %
Dispersal After Approval
Copy Original
® F-1 Al Greek, Director of Utilities
® E] Jacob M. Klosinski, Assistant City Engineer
® F] Susan Zeeb„ Director of Financial Services,Wastewater