Loading...
HomeMy WebLinkAboutOpening of Proposals - INDOT School Zone Flashing Beacon Assemblies Project No 117-075R - A&F EngineeringA kF ENGINEERING g Creating Order Since 1966 A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 ENGINEERING'*��!F sportation & Site Engineering CreRting Order Since 196'. A&F Engineering is pleased to respond to this Request for Proposals for the City of South Bend, Indiana. Traffic & pedestrian control design and engineering are core competencies for A&F Engineering. As an Indiana -based firm, we can provide outstanding responsiveness to the needs of the engineering services for this contract. Our recommended team has extensive experience serving Indiana on similar projects, so you can be assured we are knowledgeable of any areas that may be impacted, and we are well -versed in processes and requirements of Federally funded projects. With A&F Engineering, the City can feel confident they will have a committed team with the following: Sincerely, Stevenri c, P.E. Owner and President F Engineering Co., LL 8365 Keystone Crossing, Suite 201 Indianapolis, Indiana 46240 (317) 202-0864 Letter of Intent 2 Why Choose A&F Engineering? 3 Our Approach 4 A&F Project Team 7 Subconsultants 8 HAWK System Crossing 9 School Zone Flashers 9 Central Business District Countdown Pedestrian Indication Replacement 10 2 i% A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 A&F ENGINEERING PROVIDES A DIVERSE PORTFOLIO OF SERVICES • Traffic signal design • Traffic data collection Traffic operations & impact analyses • Transportation planning Roadway design Streetscape design • Roundabout design • Construction inspection • Roadway sign design • Drainage design • Traffic modeling • Highway lighting design fl V A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 I 031*0all IIQ: 4:;►11r:1Z111= The City of South Bend would like to improve the safety of thirty-nine schools through the installation of school zone flashing beacons. The installation of flashing beacons for school zones is a cost effective and efficient tool for improving the safety for students, parents, and school personnel entering and exiting the schools. A&F Engineering recognizes the importance of both pedestrian and vehicle safety surrounding schools, particularly during school start and end times. A&F is familiar with the processes involved in both the design and installation of school zone flashing beacons through our experience with flasher design projects in communities such as Fishers, IN and Carmel, IN. A&F will meet with the City to finalize the scope of the project and identify any specific areas of concerns with the project. Our team will perform a thorough field inventory of the schools within the scope to assess the best locations for the flashers. Locations will be selected per the recommendations of the MUTCD, but will possibly be modified slightly working within the parameters of the MUTCD in order to coordinate with the power company (if the City chooses to use electric power) or based on surrounding trees and building locations to the south (if the City chooses to use solar power). As observed in our preliminary visit to some of the area schools on Monday, January 14, 2019, A&F observed that there is at least one school zone flashing beacon in place near the Thomas Jefferson Traditional School located along the ramp from E. Mishawaka Avenue to S. Eddy Street. This flasher as seen here is solar -powered. When using solar power for flashers, as in this case, the solar panel must always face the south. By facing the panels to the south, the panel is able to utilize the most sunlight possible during the winter season and maintain functionality. This is also why, if the City chooses to continue to utilize solar power, the locations used for the school flashing beacons will have to consider possible interference from the south in the form of trees or tall buildings. As a cost -savings method, A&F would suggest to not perform a topographical survey for this project. Our team would utilize GIS data and wheel measurements performed in the field to verify locations, as well as, work with the utilities companies in the area to verify that adequate geometry is available to place the foundations for the school zone flashing beacons in a manner that doesn't impact existing utilities. It is important to start the environmental process as soon as the initial layout has been identified as this will be the longest part of this project. Our environmental team will coordinate red flag analyses with INDOT and other interested parties to look for historical and archeological concerns. We will work within the environmental document to either mitigate the concerns or modify the initial location of the school zone flashing beacon. P WE( A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 LOCATION SELECTION As discussed already there are a few things that must be considered when deciding the best placement for school zone flashing beacons. Those include: 1. MUTCD Standards 2. Power Source — electric vs. solar 3. Environmental Document findings 4. Visibility 5. School Zone Boundaries A&F will also be conscientious of the homes in the area when placing the flashers in order to minimize light pollution from the flashers impacting residents in their homes. RIGHT OF WAY OPTIONS As stated previously, A&F recommends and intends to use GIS information as a cost savings method for survey, but we would also use this method for right of way verification as well. By utilizing GIS data and placing the flashers without performing a full title research, both time and money can be saved by the City. A&F will coordinate with the City during the initial scoping meeting and throughout the project to ensure that not only is cost and efficiency considered, but what will best serve the community and improve safety near the community's schools. Further, if there are property owners that the City is aware that would be sensitive to having a flasher added to the vicinity of their property line, we would work with the City staff on how best to handle this situation, E. Mishawaka Avenue in front of John Adams High School the road is divided. The high school campus continues through the end of the block. Good Shepard Montessori School located at the corner of Jefferson Blvd and Eddy St. There are a lot of trees in the area as well as residential and business properties nearby. Eddy Street is a well traveled roadway, and the addition of flashers in this area will help to improve the safety for students and families in the area, 5 V11 A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 • f •' • •' • 1'' One or Two? As with the flasher observed in the field on our site visit, most communities that we have worked with prefer their flashers to utilize two indications that flash alternatively when functioning. However, INDOTs Standard Specification only dictates for there to be one indication. A&F will create a unique specification for the school zone flashing beacons within the scope of this project to utilize the two indication system. Two indications have been preferred by other communities because they are more visible and useful in alerting oncoming traffic that they are entering a school zone. Manual or Radio? School zone flashing beacons are typically turned off during the summer/extended breaks when school is not in session. There are two options for doing this. In some communities it is simpler for someone to manually go into the field and turn on or off the flashers at each location. However, in areas where there are a lot of flashers, many communities have found it more beneficial to use a radio program to control when the flashers are programmed on or off. A&F will coordinate with the City of South Bend to ensure that the best solution for the their community is completed within the scope of this project. Timing. Based on South Bend's ordinance for school zone flashing beacons, it will be possible to set the flashers to work all day or just during the beginning of the school day and the ending of the school day. We have worked with communities that run them from 7:OOAM to 7:OOPM, 7:OOAM to 4:30PM, and even 7:OOAM to 9:30AM and 2:OOPM to 4:30PM with no flashing between 9:30AM and 2:OOPM. Based on the City's ordinance regarding school zone flashers and the City's needs, the flashers installed for this project will function at times to best serve the community. We will also work with the City to help ensure that the signs messaging is consistent with what is written in the ordinance. City attorney and police departments as to the desired message for the signs, Some communities limit school zone times than others, so it is important that this is individualized for the community of South Bend. [0]M MOKOW A&F Engineering is excited for the opportunity to work with the City of South Bend on this school zone flashing beacons project to improve the safety surrounding the many schools within the community. Our team Project Manager, Joe Rengel, P.E., is a graduate of Notre Dame and has many fond memories of his time in South Bend. You can trust that Joe will work to ensure that not only does the City save time and money when and where possible with this project, but ultimately that the safety of the community is the priority. A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 JOSEPH RENGEL, P.E., PTOE PROJECT MANAGER As Vice President of the Road Division at A&F Engineering, Joe's responsibilities include the oversight, design, and inspection of roadway and traffic control projects within the right-of-way. Joe is a versatile leader with the skills to manage in-house teams, coordinate sub -consultants, stay on top of project details and communications, and ensure the project plan meets all expectations for the City of South Bend and stakeholders. Joe's competence and experience allow him to be equally comfortable talking specs with team engineers, right-of-way with members of the community, and dollars and cents with the City's team. Joe has over 20 years of experience with the design and coordination of projects involving roadway and traffic control design, including a number of flasher designs. Clients can rely on Joe's ability to manage large and variant teams and deftly handle issues large and small that matter to stakeholders. From the client team, to the multi -disciplinary project team to utilities and members of the community, Joe takes special care and attention to ensure all parties are kept up- to-date with organized, transparent information that facilitates more efficient decision -making and problem -solving. Joe graduated from the University of Notre Dame with a Bachelor of Science degree in civil engineering. He is a licensed Professional Engineer in the State of Indiana. MICHAEL FINGER, . LEAD DESIGN ENGINEER Mike's responsibilities include the design of complex roadway projects and the oversight and review of roadway design projects managed by junior staff. Mike's engineering and design work is award -winning and recognized among the best in the state. His experience spans three decades and includes project management, design, and inspection positions for INDOT, Johnson County, as well as A&F Engineering. His past field experience allows him to incorporate practical constructability issues into his designs to minimize conflicts and delays during the construction phase. His design experience spans a variety of complex road design projects, including,rural, urban, reconstruction, intersection improvement, and interstate projects. One impressive example of Mike's expertise and efficiency was his management of the design for improvements to 1-74 and US 231. Mike ensured the project met INDOT's ambitious timetable and the final tracings package was submitted just one month after the survey commenced. Mike graduated from Valparaiso University with a Bachelor of Science degree in civil engineering. He is a licensed Professional Engineer in the State of Indiana DESIGN ENGINEER As a design engineer, Steven has experience leading the development of final plans, specifications, estimates, and bid documents for roadway construction and civil infrastructure improvements. He has worked on projects involving roundabout construction, intersection improvements, roadway rehabilitations and reconstructions, right-of-way permit plans, and traffic, lighting, and signing design. Steven has a bachelor of science degree in civil engineering from Purdue University and is a licensed Professional Engineer in the State of Indiana. Steven has also completed INDOT's Utility Coordination Certification. MEGAN NELSON, RE. DESIGN ENGINEER Megan has experience in data collection, roadway design, and traffic signal projects for local governments. Her relevant project work at A&F includes structure data collection, design of roadway resurfacing, signal design, and inspection of current pavement quality for INDOT. Megan's recent project at US 231 and SR 150 in Loogootee, Indiana focused her efforts on upgrading a super -elevated intersection to facilitate better truck movement. Megan holds a bachelor of science degree in civil engineering from Michigan Technological University and is a licensed Professional Engineer in the State of Indiana. E.I.BONNIE KING, DESIGN ENGINEER Bonnie has experience in both data collection and design of roadway projects for local governments. Her relevant project work at A&F includes structure data collection, design of roadway resurfacing, and inspection of current pavement quality for INDOT. Bonnie's recently designed a new drive way for the Klipsch music center to become the fourth leg of a key intersection at 146t' Street and Bergen Road. Bonnie holds a Bachelors degree in civil engineering from Trine University and is a licensed Engineer Intern in the State of Indiana. A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 101240 For this project, A&F Engineering is prequalified to perform the tasks 8.1 non-complex roadway design and 13.1 construction inspection. A&F will also complete the school zone flashing beacon design and any utility coordination required. Our trusted subconsultants below will perform 5.2 environmental document preparation — CE, 6.1 topographical survey data collection, and 11.1 right of way plan development, as noted. Through A&F's over 50 years of experience, we have developed strong relationships with both firms, and the City of South Bend can trust that these established relationships will help to keep this project on time and budget. ALLOCATION OF PROJECT WORK ' A&F Green3 BLN Green3, LLC Green3 is an environmental planning and design company. The firm's work focuses on placemaking, community building, and the protection and preservation of natural resources and cultural heritage. Founded in 2002, the firm is a state certified as a DBE and WBE and registered as a Women Owned Small Business at the Federal Level. Green3 will be responsible and is prequalified for 5.2 Environmental Document Preparation — CE. Beam Longest & Neff (BLN) Beam, Longest & Neffs award winning Transportation Department is proficient in performing a variety of services and is focused on delivering feasible designs that meet time and budget requirements, while also enhancing communities. BLN will be responsible and is prequalified for 6.1 Topographical Survey Data Collection and 11.1 Right of Way Plan Development. A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 SIMILAR PROJECT EXAMPLES Project: HAWK system crossing Client: City of Indianapolis AT A GLANCE: • First HAWK beacon in Indianapolis ® Part of larger CityWay development project Designed to manage pedestrian traffic, particularly for Lilly corporate campus One of the traffic signal features of the CityWay project was the design and installation of the city's first HAWK (High -Intensity Activated crossWalK) beacon to let pedestrians safely cross four lanes of traffic on Delaware Street, mid -block. The project was coordinated closely with both the City and Eli Lilly and Company, since their employees make up the majority of pedestrian traffic during business hours. A&F also coordinated with IPL to power the new signal. The HAWK signal, which brings cars to a gradual stop at the crosswalk only when a pedestrian needs to use it, was an innovative solution to keeping traffic moving in a busy corridor, while also making the area safer and friendlier to pedestrians. The HAWK signal is highly useful in managing peak pedestrian usage times, especially for Lilly employees using the area at the start and end of workdays. Project: School Zone Flashers Client: City of Fishers ® Designed and installed 39 school zone flashers ® Coordinated with the power company for electrically powered flashers Conducted field investigations to identify any conflicting geometry or utility conflicts A&F Engineering designed the school flashers for the Fishers and Hamilton Southeastern School Districts in Fishers, Indiana. This project consisted of determining thirty-nine (39) flasher locations for twenty-two (22) schools by coordinating between the INDOT standard location, existing property lines, and the power supply locations. The City of Fishers chose to utilize electric power for their school zone flashers so coordinating with the power companies for locations was necessary. A&F conducted field investigations to identify conflicting geometry and utility locations, and our team worked with Duke Energy and the City of Fishers to determine the optimum locations for the flashers. We then prepared exact locations for an updated City ordinance. A&F ENGINEERING I CITY OF SOUTHBEND I SCHOOL ZONE FLASHING BEACONS I DES# 1801240 Project: Central Business District Countdown Pedestrian Indication Replacement (HSIP Funding) Client: City of Indianapolis ® Design services to upgrade multiple signals in Downtown Indianapolis • Project was expedited for Super Bowl ® A&F also coordinated environmental documentation, right-of-way certification, and amendment of TIP/STIP The City of Indianapolis currently has over 1,400 pedestrian indications within its Central Business District. Prior to 2011, fewer than 500 of these indications were countdown -style. With the already high levels of pedestrian traffic in the area expected to grow with completion of the Cultural Trail, the City applied for and received HSIP funding to upgrade many of these signals and improve pedestrian safety. Adding to the project's urgency, the City wished to have all of the upgrades complete in time to welcome guests for the 2012 Super Bowl. To expedite the installation, A&F performed all of the design services, including coordination of the approval of the environmental documentation, coordination of the right-of-way certification, and amendment of the TIP/STIP. 10 Awlih *�L&F ra ns Pc STEVEN J. FEH PRESIDENT JOSEPH T. REN VICE PRESIDENT R. MATTHEW B VICE PRESIDENT January 18, 2019 ENGINEERINGTRANSPORTATION ENGINEERING STUDIES • TRAFFIC IMPACT ANALYSES STREET DESIGN • HIGHWAY DESIGN • TRAFFIC ENGINEERING PARKING LOT DESIGNOBTRANSPORTATION PLANNING STUDIES riati® SiteEngineering CONSTRUCTION SERVATION • SITE ENGINEERING Creating Order Since 1966 REGISTRATION RIBACH, P.E. INDIANA I LLINOIS GEL, P.E, KENTUCKY MICH IGAN OHIO ROWN, P.E. MISSOURI TEXAS Board of Public Works Attn: Linda Martin 227 W. Jefferson Blvd., Suite 1316 South Bend, Indiana 46601 Re: Request for Proposals for School Zone Flashing Beacons at 39 Schools Safety Improvements within the City of South Bend, Indiana (Des# 1801240) in LaPorte District To Whom if May Concern: Enclosed please find the three copies of our response to the request for proposals, one signed affirmative action certification form, and the associated required DBE documentation as required in the request for proposals. A&F Engineering is excited for the opportunity to work with the City of South Bend on this project. If you have any questions, please contact me. Sincerely, A&F Engineering Co., LLC Steven J. ehribach, P.E, President 8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 TELEPHONE (317) 202-0864 — FACSIMILE (317) 202.0908 (Rev.06/27/2018) School Zone Flashing Beacons In South Bend Request for Proposal Number: RFP Item Description: DES# 18011240 Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana's DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: htt s: erita s.indot.in, ov DBELocatorl KYTC: hit s: trans ortation.k , ov Civi-Ri hts-and-Small-Business-Develo ernt -DBE-Dsrgctor ate f I certify that I have contacted the certified DBEs listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT's Economic Opportunity Division. BE Subconsultants to be applied toward DBE goal for the RFP item: 0 Estimated Total Percentage Credited toward DBE Goal: 0 0 Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal: 7 0 Company Name: A&F Engineering Co., LLC Signature: ✓I y Date. 1 /18/19 *It is unders rood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of the contract scope of work. My company will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. LZ m C C N 10 N O O O N N N N N O a Lc }, o c m L rL Q cu O F- Nk 4-- O O C N a) a a U O L N U C O 0 0 m C U J V raw `m c m o c •N p >_ U .0 c a 0 CL U 0 E oW m 0 o � 5 0 0 U � o a a> a 'Y 0 t .0 m O c N U W W c O 2 O v NN U � � C a a m rn 0 C O O ca E 0,0 N .5 a H ` O V E E � N � L O c � L 0 CD N v 0) L 2c ZZ a L