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Home My WebLink AboutFixed Cost Agreement - US Dept of the Interior - Water Level Measurement and Analysis1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI JTH BEND. INDIANA 46601-1930 CITY • • BEND PETE BUTTIGIEG, MAYCI BOARD OF PUBLIC WORKS I January 22, 2019 Michael Griffin United States Department of the Interior 5957 Lakeside Blvd. Indianapolis, IN 46278 RE: Fixed Cost Agreement Dear Mr. Griffin: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on January 22, 2019, approved the above referenced annual joint funding agreement for water level measurement and analysis in the amount of $3,000, the City's contribution. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRrrZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DoRAu s r United States Department of the Interior U.S. GEOLOGICAL SURVEY 3� Ohio -Kentucky -Indiana Water Science Center OHIO KENTUCKY INDIANA 6460 Busch Boulevard, Suite 100 9818 Bluegrass Parkway 5957 Lakeside Boulevard Columbus, Ohio 43229-1737 Louisville, Kentucky 40299-1906 Indianapolis, Indiana 46278-1996 December 13, 2018 Ms. Michelle Smith Director of Water Quality and Waste Water Laboratory City of South Bend, Water Works 830 N Michigan St South Bend, IN 46602 Dear Ms. Smith: Enclosed are two signed originals of our standard joint -funding agreement 19NFJFA00000024 for the project related to the annual water -level measurements from a network of observation wells in northeastern St. Joseph County, herein called the program, by the U.S. Geological Survey OKI Water Science Center Water Resources Investigations (USGS), during the period January 1, 2019 through December 31, 2019 in the amount of $3,000 from your agency. USGS contributions for this agreement are $1,800 for a combined total of $4,800. Please sign and return one fully -executed original to Edassa McCurdy at the Indianapolis address above. The USGS completed groundwater -level measurements in the observation well network in northeastern St. Joseph County in July 2018. The record of groundwater levels in that network can be viewed with descriptive graphs and statistics at the website: IAtp. dlg m atNlla vJ cr+�v t;cla�us ; .gtiavlat t�i ll 1 1 sp"? ct l 1. In addition, the USGS as part of its Climate Response Network continued real-time monitoring in shallow and deep groundwater wells in northeastern St. Joseph County near the border with Elkhart County and continuous monitoring at a City well near the South Bend International Airport. Those data can be viewed with descriptive graphs and statistics at these websites: Airport well: hgp; ,rU) ;qd%y��t 7 1 Br a g t c' v�A u 1 atcs , p' 41419086183101 Well 21-23 near Pleasant Valley: a1 :�' ��camur° iay wticaly t . 1 �A()y!ai�WL iLes ,,isL�S -4142 20603501 1 Well 21 - 133 near Pleasant Valley h,11p5.:HgLouiidvate wateli.,u, .ga v WLSct s.as a ,1 202t18t(135 Y1?2 Federal law requires that we have a signed agreement before we start or continue work. Please return the signed agreement by January 1, 2019. If, for any reason, the agreement cannot be signed and returned by the date shown above, please contact Paul Buszka by phone number (317) 600-2779 or email pmbuszka@usgs.gov to make alternative arrangements. This is a fixed cost agreement to be billed annually via Down Payment Request (automated Form DI- 1040). Please allow 30-days from the end of the billing period for issuance of the bill. If you experience any problems with your invoice(s), please contact Edassa McCurdy at phone number (317) 600-2788 or email at emccurdy@usgs.gov. The results of all work performed under this agreement will be available for publication by the U.S. Geological Survey. The USGS appreciates the opportunity to work with the City Of South Bend Water Works and looks forward to continuing the relationship in future fiscal years. Sincerely, MICHAEL MICHA"ELWFIN GRIFFIN 33342,0.5 Michael Griffin Director Enclosure 19NFJFA00000024 (2) Form 9-1366 U.S. Department of the Interior (May 2018) U.S. Geological Survey Joint Funding Agreement FOR Water Resource Investigations Customer #: 6000001348 Agreement #: 19NFJFA00000024 Project #: NFOOGWQ TIN #: 35-6001201 Fixed Cost Agreement YES[ X ] NO[ ] THIS AGREEMENT is entered into as of the January 1, 2019, by the U.S. GEOLOGICAL SURVEY, OKI Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of South Bend, Water Works party of the second part. 1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation the annual water -level measurements from a network of observation wells in northeastern St. Joseph County, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) include In -Kind -Services in the amount of $0.00 (no In -Kind Services). (a) $1,800 by the party of the first part during the period January 1, 2019 to December 31, 2019 (b) $3,000 by the party of the second part during the period January 1, 2019 to December 31, 2019 (c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0 (no contributions from other USGS regional or national programs). Description of the USGS regional/national program: Not applicable (d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties (Amount in Item 2b is a not -to -exceed amount). (a) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program, and if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties. The Parties acknowledge that scientific information and data developed as a result of the Scope of Work (SOW) are subject to applicable USGS review, approval, and release requirements, which are available on the USGS Fundamental Science Practices website (ht�;//www2 u . ov fs l). Form 9-1366 U.S. Department of the Interior Customer #: 6000001348 (May 2018) U.S. Geological Survey Agreement #: 19NFJFA00000024 Joint Funding Agreement Project M NFOOGWQ FOR TIN M 35-6001201 Water Resource Investigations 9. Billing for this agreement will be rendered annually. Invoices not paid within 60 days from the billing date will bear Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at 31 U.S.C. § 3717) established by the U.S. Treasury. USGS Technical Point of Contact Name: Paul Buszka Supv Hydrologist (GeoChem) Address: 5957 Lakeside Blvd. Indianapolis, IN 46278 Telephone: (317) 600-2779 Fax: (317) 290-3313 Email: pmbuszka@usgs.gov USGS Billing Point of Contact Name: Edassa McCurdy Budget Analyst Address: 5957 Lakeside Blvd. Indianapolis, IN 46278 Telephone: (317) 600-2788 Fax: (317) 290-3313 Email: emccurdy@usgs.gov MICHAEL By GRIFFIN U.S. Geological Survey United States Department of Interior Slanature Digitally signed by MICHAEL GRIFFIN Date: 2018.12.14 09:37:11 -05'00' Date: 12/13/2018 Name: Michael Griffin Title: Director Customer Technical Point of Contact Name; Michelle Smith Director of Water Quality and Waste Water Laboratory Address: 830 N Michigan St South Bend, IN 46602 Telephone: (574) 235-5797 Fax: Email: msmith@southbendin.gov Customer Billing Point of Contact Name: Michelle Smith Director of Water Quality and Waste Water Laboratory Address: 830 N Michigan St South Bend, IN 46602 Telephone: (574) 235-5797 Fax: Email: msmith@southbendin.gov City of South Bend, Water Works By A41 4` 'L'CDate, Name: Title: By Date: Name: Title:" B ate:,', Title: Michelle Smith From: Paul Buszka <pmbuszka@usgs.gov> Sent: Friday, January 04, 2019 11:57 AM To: Michelle Smith Subject: Re: [EXTERNAL] Annual USGS Agreement Michelle. I'm on furlough because of the lapse in government funding to my agency and am only replying to this as an emergency situation. In the interest of expediency, please consider the sign by date on the transmittal letter to be optional and that the council can consider at their next meeting. Regards, Paul Buszka _.., bendrn gov> wrote: On Jan 4 2019 at 8:44 AM Michelle Smith <q�nsrrtrt_w_. souti„ , Hi Paul, As with every other year, I am writing because it was not possible to get the USGS Agreement with the City of South Bend signed before the date of January 15Y listed in the agreement. Could you please provide an email that I can include with the Agreement when it goes to our Board of Public Works saying that it does not have to be signed by that date, but at the earliest possible time? Our next meeting is scheduled for January 22"d Thank you, <imagcool.jPq> Michelle Smith Director of Water Quality an4 Laboratory City of South Bent} 830 N. Michigan St. South Bend, IN 46601 (574)235-5994 e deliver services that eover everyone tot rive. IMPORTANT NOTICE! This E-Mail transmission and any accompanying attachments may contain confidential information intended only for the use of the individual or entity named above. Any dissemination, distribution, copying or action taken in reliance on the contents of this E-Mail by anyone other than the intended recipient is strictly prohibited and is not intended to, in anyway, waive privilege or confidentiality. If you have received this E-Mail in error please immediately delete it and notify sender at the above E-Mail address. Please note that incoming e- mails are not routinely screened for response deadlines, and as such, please notify the sender separately by fax of any message containing deadlines. In addition, E-Mail information cannot be guaranteed to be secure or error -free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain virus. Therefore, the sender does not accept BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 1 /07/18 Michelle Smith Department Utilities BPW Date 1/22/19 Phone Extension 5994 •—*.- ,m, 50 :......:..............,� .rtaw�:mva�wn., ��r xwuwuww �wrevmv ,. .... mH�r: avam�r� uMiwIMUMirri�. .: . uwm�m uwuwwmMimuu ry�mvq... rr. �,rraamvvu �r Rewu�red Prior to Submittal to Board ....... ..�.._... ........... .._........ Legal X Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller ❑ and greater than one year in length per the City Purchasing Policy Purchasing Check the...A Agreement ❑ Professional Services ❑ Bid Opening ❑' Quote Opening Chg Order No. Ease./Encroach. F-1 Other: iiropriate Item mType — Required" for All Submissions Contract Proposal Amendment ❑ Bid Award ❑ Req. to Advertise ❑ Quote Award El C/O & PCA No. ❑ PCA Traffic Control ❑ Resolution Claim Reauired Information ............._.... Addendum ❑ Title Sheet Companyor Vendor Name USYDepartment of the Geological Survey ........wlntterioor/ ed....... New Vendorby Yes, PP___.. .....___ .. Purchasing ® No MBE/WBE Contractor ❑ MBE Completed E-Verify Form Attached El Yes 0WBE ❑ No Project Name Joint Funding Agreement for Water Resource Investigations LL Project Number 00GWQ Funding Source Water Works Oetional Fund Account No. 620.0640.658.31.35 Amount $3000 Terms of Contract Purpose/Description Annual a reement for water level measurement and analysis For Change Orders Only ITITm w w Amount of El increase $ El Decrease $ Previous Amount ,...,_.... ._._. w � �..........................................� _. �.......�.�.............................w_w ��......................................m.._ .��.._��.....�...��. Current Percent of Change: % New Amount $ Total Percent of Change: �% g Time Extension: Dispersal After Approval Copy Original ❑ ® Paul Buszka ® Roxanne Lawson on ® ❑ Michelle Smith