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HomeMy WebLinkAboutBid Contract Extension - Industrial Door of Northern Indiana - Extend Prices through 2019 for Repair and Installation of Overhead Doors for City Deptsrr 227 i -CITY BUILDING W. :O BOULEVARD 1865 CITY OF SOUTH BE1NI) PETE BUTTIGIEG, MAYOR BOARDPUBLIC WORKS January 22, 2019 Rick Hunter Industrial Door of Northern Indiana 3839 S. Main Street South Bend, IN 46614 RE: Bid Contract Extension Dear Mr. Hunter: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on January 22, 2019, approved the above referenced bid contract extension for repair and installation of overhead doors for all City departments at the current hourly rates through 2019. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M, FRirzi,3Ew-i E VA13I:°i'`I1 A. MARADIK LAURAO'SULLIVAN THERESEJ. DORAU 77, 3839 S. Main Street Industrial Door -id, IN 46614 ........................................................... South Bel Of Northern Indiana Phone: 888-653-3667 Fax: 574-289-4587 PROPOSAL January 16, 2019 City of South Bend South Bend, In j!-rpj,qqt; "a ir air and Installation. or Overhead Doors forALI it I)taartnictits We propose to extend our contract with the City of South Bend for two additional years through 12/31/2A-1-2-0-1`or the sank rates as 2018 Below are the rates for 2018 that will stay the same through 2020 if accepted. Service call, hoLtr1v rate: $125M per hour Labor rate- Standard commerg Lial-g.arage door hourly rate: $125.OQper hour Labor rate- Concession roll '-" uD ' window: .. . . $125.00 pqj h ur 24 Hour L, niergg_� y Rate: $175.00 oer hour Holiday ourly Rate: -H $175.00 per how Proposal Submitted By: Rick Hunter General Manager X < 120ON County -City Building 227 W. Jefferson Blvd. South Bend, Indiana 46601-1830 CITY OF SOUTH BEND PETE BVTTIGIEG, MAYOR Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 DEPARTMENT OF ADMINISTRATION AND FINANCE December 21, 2017 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to extend the contract for the repair and installation of all overhead doors for the City of South Bend to Industrial Door of Northern Indiana. The awarded specification (Spec AJ, signed and dated 12/11/17 by the vendor) allows for the City to, "renew this agreement at the same hourly rates bid herein for the 2019 calendar year." The contract will be funded by various department's operating budgets. Listed below is the 2018 pricing structure, which will apply to the 2019 calendar year. .............— ..... _. ......._._. Description Price per Job Hour _................... _........_... Service Call Hourly.Rate. ____ ......._ w w$125.00 Labor Rate StandardCommercialGarage Door Hourly Rate $125.00 Labor Rate — Concession Roll -up Window $125.00 ... 24 Hour Emergency Rate _ $175.00 ............... . Holiday Hourly Rate $175.00 If you have any questions or concerns regarding this matter, please do not hesitate to call. Sincerely, Adam G. Parsons Director of Facilities Management, Central Services Division Umns ian jam a w a e •- BID NAME Spec AJ - Repair & Installation of Overhead Doors for All City Departments FOR BIDS DUE December 12. 2017 at 9:30 a.m. Bidder Date; a _ (Firm): Address:_, City/State/Zip: 6ux} ,.�, Ao OTelephone Number: Agent of Bidder (if Applicable): When theprospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF SS ESQ. COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hued employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the 5 Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this _ _ day of , 20 Contractor/Bidder (Firm) Siiaat��re oC`Co¢�t�'aetorBidder or Its Agent Printed Name and Title Subscribed and sworn to before me this day of 20—n My Commission Expires Notary Public Countyof Residence 7 SPECIFICATIONS CITY OF SOUTH BEND Spec AJ - Repair & Installation of Overhead Doors for All City BID NAME De artments FOR BIDS DUE December 12, 2017 Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. Request for Bids for Repair & Installation of Overhead Doors for All City Departments The City of South Bend's Central Services Division is soliciting bids on behalf of all City departments from qualified vendors for repair and installation of overhead and concession doors. The list below is a working list of locations and number of doors. The City reserves the right to increase or decrease this list depending on its needs. The winning bidder is expected to be responsive to the City's request for service within six (6) hours of initial contact seven (7) days a week from an authorized City representative. The winning bidder shall work with an authorized City representative from each City department to schedule service or installation appointments. The pricing for a replacement door must be agreed to by the City prior to installation. The hourly rates stated herein are for the 2018 calendar year, however, the City, in its sole discretion, may renew this agreement at the same hourly rates bid herein for the 2019 calendar year. Building Name Location Number of Size of Doors Door Central Services Division Central Services 1045 W. Sample St. 12 24x14 Central Services 1045 W. Sam ie StmITIT �ITIT m. 1 20x14 Central Services 1045 W. Sample St. 3 18x14 Central Services 1045 W. Sam le St. 1 15x14 Central Services 1045 W. Sample St. 1 12x14 Central Services 1045 W. Sam le St. 2 10x10 Fire Department Central Fire Station 42 1222 S. Michigan St. 402 Martin Luther King Dr. 14 6 20x14 20x14 Station #3 Station #4 1805 E. McKinley Ave. 220 N. Olive St. 3 3 18x14 20x14 Station 95 2221 Prairie Ave. 2 18x14 Station #6 4302 W. Western Ave. 4 20x14 Station #7 1616 Portage Ave. 2 18x14 Station #8 2402 Wyckenham Dr. 2 18xl4 Station 49 2520 Mishawaka Ave. 1 l 8xl4 Station #10 5303 York Rd. 4 20x14 Station #11 3505 N. Bendix Dr. 4 20x14 Fire Annex 1045 W. Sample St. 9 12xl4 Fire Trainin Center 710 E. Sample St. 3 12x14 Venues, Parks, & Arts O'Brien lower level 321 E. Walter 1 10 x 8 O'Brien arag�) ®_ 321 E. Walter 3 10 x 10 O'Brien concession 321 E. Walter 1 6 x 4 Tree Barn 4016 S. Fellows ..__ ___.....� 2 14 x 16 �_...�._.. Erskine Maintenance 4016 S. Fellows 3 16 x 10 Erskine Cart Barn 4200 S. Miami 2 16 x 7 Studebaker Maintenance 531 E. E vipZ 2 12 x 10 Studebaker Maintenance 531 E. Ewin 1 18 x 10 Studebaker Cart Barn 718 E. Calvert 1 16 x 7 Potawatomi Greenhouse 2105 Mishawaka Ave 2 8 x 7 Potawatomi Greenhouse 2105 Mishawaka Ave 1 9 x 7 Boehm 3200 Rose St. 1 8 x 7 Byers SB Concession 4802 Meadow 2 11 x 4 Byers SB Maintenance _4802 Meadow 1 11 x 7 B ers SB Pole Barn 4802 Meadow 1 16 x 9 Charles Black Center 3419 Washin on 1 8 x 8 Charles Black Center 3419 Washington 1 11 x 14 King Center 1522 Linden 1 8 x 8 Kenned Park 2700 Westmore 1 6 x Kennedy Pool 2700 Westmore 1 16 x 8 Elbel Maintenance 26197 Auten Rd. 1 12 x 14 Elbel Maintenance 26197 Auten Rd. 3 10 x 8 Elbel Maintenance 26197 Auten Rd. 1 8 x 8 Elbel Cart Barn ..... 26593 Auten Rd. .�._ .�........ 2 - 14 x 12 Leeper Main __._.,._. m _. 800 N. Michigan 1 8 x 7 Morris Performin Arts 211 N. Michi an 3 8 x 10 Centga Center Dock 120 S. St. Joseph 3 20 x 15 Century Center Dock 120 S. St. Joseph 2 12 x 15 Fire Pinhook Outside 2800 Riverside Dr. 1 8x 3 Concessions Pinhook Coat Room 2800 Riverside Dr. 1 6 x 3 Pinhook Inside Concessions 2800 Riverside Dr. 1 8 x 3 Pinhook Rental Kitchen 2800 Riverside Dr. 1 6 x 3 Pinhook Lower Level 2800 Riverside Dr. 1 10 x 7 Pinhook North Door 2800 Riverside Dr. 1 14 x 7 Maintenance Garage 1020 Hi St. 22 12 x 14 Maintenance Garage Out Building 1020 Hi St. 1 12 x 16 Maintenance Garage Out Buildin 1020 High St. 1 14 x 16 Maintenance Garage Mower 1020 High St. 1 8 x 8 Cove Gara e 501 W. South St. 1 14 x 14 Cove Tiki Hut 501 W. South St. 3 10 x 7 Police Department Police Department 701 W. Sample St. 25 12x12 Street Department Street Department 731 S. Lafa e Le Blvd. 13 18x14 Street Department 731 S. Lafayette Blvd. 1 20xl4 Street De artment 731 S. Lafayette Blvd. 2 9x 10 Waste Water Headworks Building # 1 3113 Riverside Dr. 5 _ Rollin Old Bar Screen Building #2 3113 Riverside Dr. i Rollin Scum Buildin #4 3113 Riverside Dr. 1 Rollin Compressor Building #5 3113 Riverside Dr. 1 Rollin Compressor Building #5 3113 Riverside Dr. 1 Sectional Daf Building #7 3113 Riverside Dr. 1 Rollin Reuse Buildin #12 3113 Riverside Dr. 1 Rollin Gallery #4 Buildin # 14 3113 Riverside Dr. 2 Rollin Admin Building # 15 3113 Riverside Dr. 1 Sectional 10 Dewatering Building 420 3113 Riverside Dr. 6 Rollin Equipment Service Buildin #21 3113 Riverside Dr. 10 Rollin Pao p LS US 20 West at P9ppy Rd. 1 Rollin Sa e LS US 20 West at Sage Rd. 1 Rolling Organic Resources 4340 Trade Dr. 5 Rolling Organic Resources Fire Door 4340 Trade Dr. 1 Sectional Water Works North Station �830 N. Michi an St. 1 11X12 Pinhook Plant 2801 Riverside Dr. 1 8X12 Olive GAC 915 S. Olive St. 1 12X25 South GAC 3600 S. Main St. 1 12X20 Maintenance Building 915 S. Olive St. 1 10X13 Vehicle Stora a 915 S. Olive St. East Side 2 14X14 Vehicle Stora e 915 S. Olive St. West Side 2 12X10 11 BID CITY OF SOUTH BEND BID NAME Spec AJ - Repair & Installation of Overhead Doors for All City Departments FOR BIDS DUE December 12, 2017 at 9:30 a.m. ®� Hourly Labor Rate Requirements: Cost Service Call Hourly Rate $ o� Labor Rate — Standard Commercial Garage Door Hourly Rate $ f o2 5- o� Labor Rate — Concession Roll -up Window $ , 6- v 24 Hour Emergency Rate $ f a� Holiday Hourly Rate $ Bidder (Firm): -T-t-.300, ^T ,� I " 2� � Address: City/State/Zip: W7T Telephone Number: E Fax Number: By (Signature) (Printed Narn ) (Title) 12 BOARD OF PUBLIC WORKS Gary A. Gilot, President Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member Therese J. Dorau, Member James A. Mueller, Member Attest: Linda M. Martin, Clerk 13 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 1 /9/2018 Adam Parsons Department Central Services BPW Date 1/22/2018 Phone Extension 9302 ��wamm. .. _wvu�u��au �i�i�i��iuwu ,,.... ,v�uuuuuuummmm md�mmImmwww.wwnuaa eaa��redmmmPriorto Sub ... ittal to Board rd Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller Z and greater than one year in length per the City Purchasing Policy Purchasing Check the LJ Agreement n Professional Services [] Bid Opening ❑ Quote Opening ❑ Chg Order No. ❑ Ease./Encroach. 11 Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Michael Schmidt •• LXJ Contract Amendment IF] Bid Award F] Quote Award F] C/O & PCA No ❑ Traffic Control — lie erred for All Submissions _......... ❑ Proposal [:] Req. to Advertise E] PCA ❑ Resolution M Claim Addendum ❑ Title Sheet Industrial Door of Northern Indiana ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ MBE Completed E-Verify Form Attached El Yes ❑ WBE ❑ No Spec AJ — Repair & Installation of Overhead Doors for All City Departments Various Department's Operatinm _Budgets Hourly Rates Attached 2019 extension 2018 contract, per the spec _.._...... ... Amount of F] Increase Decrease $ ..... ............... --- Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: Time Extension: Dispersal After Approval Copy Original ❑ El 0 El El El