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HomeMy WebLinkAbout01032019 Agenda Review SessionAGENDA REVIEW SESSION JANUARY 3, 2019 2 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on January 3, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, Suzanna Fritzberg, and Laura O'Sullivan present. Also present was Attorney Clara McDaniels. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City'Staff. Board members discussed the following item(s) from the agenda. — Amendment to Professional Services Agreement — DLZ Indiana, LLC Ms. Alicia Czarnecki, Engineering, stated this amendment is for additional archeological studies at Pinhook Park for areas previously undisturbed. She noted they need to determine the path for the trail location - Public Hearing —Resolution No. 01-2019 Attorney Aladean DeRose stated this Resolution addresses Title 6, a part of the Civil Rights Act regarding non-discrimination, and the ADA regarding city accessibility. She noted the City is required to have a Transition Plan, ADA plan, and Title 6 as part of their Federal grant program when Federal funds are used for the purchase of any land. Attorney DeRose noted the City goes beyond the Federal requirements. She stated the plan was originally done in 2013 and passed by the Board of Works, and this is an update to the transition plan now. She noted the progress made in curbs throughout the city and the large reduction in high priority areas near government buildings. She added the plan is ongoing as resources are available with focus on the elimination of any liabilities in high priority areas. She stated the City did a facilities check in city owned buildings in 2015 and found some not up to standards. She added a lot of them were in transition at the time. She stated this plan also covers ADA requirements for the work force, not just facilities. Attorney DeRose noted that Mayor Pete Buttigieg moved the city beyond the Federal requirements in hiring of a diverse workforce. She explained the different aspects of diversity addressed, noting restrictive covenants of any kind are no longer allowed, old or new. She noted the City used to have a lot of them tied to property. When questioned by Mr. Gilot, she confirmed as they apply to minorities, not restrictive covenants in subdivisions. Ms. Dorau asked who her key stake holders that she works with are. Attorney DeRose stated she tries to have those that have a role and voice in these issues and added she is always looking for groups that have a role. Ms. Dorau asked what kind of training is provided if this is adopted by the Board. Ms. DeRose stated she can do the training, adding the document is available in the Public Works office, the City Clerk's office and the Legal office, as well as on the city website. Ms. Fritzberg asked what the schedule is for physical review of buildings. Ms. DeRose stated they should be done every three (3) years, noting there were a lot of influx buildings that weren't able to be done in the city. When questioned about who does the review, she explained there is a staff person at each facility that does the inspection. She noted Mr. Scott Kreeger's presence from Engineering who is working with her on the data, reports, and distribution. Mr. Gilot questioned if the funds aren't available, is it legal to cite someone. Ms. DeRose stated if someone makes a complaint, the city must make accommodations as soon as possible, adding you can make reasonable accommodations also. She noted this plan applies to any event engaging the public as well as facilities. Mr. Gilot noted one (1) instance of accommodating a request for a traffic signal for hearing impaired individuals that the city installed. Mr. Eric Horvath, Public Works Director, clarified they received one (1) grievance for a hearing assistance traffic signal that was addressed, but they've installed more than that. - Project Coordination Contract - INDOT Mr. Scott Kreeger, Engineering, informed the Board the city did a study in 2017, in conjunction with the State, of all the schools in South Bend and found thirty-nine (39) that needed flashing beacons. He stated this is what this contract addresses in coordination with INDOT. He added they are looking at solar panels for an option. PRIVILEGE OF THE FLOOR Ms. Stacey Odum, City Resident, asked the Board how the neighbors in the LaSalle Park area can keep their Cul de Sacs in the vicinity of Chicago St., Lake St., Kentucky St. and Liberty St. vicinity closed. She asked if the neighbors can put a petition together and bring it back to the Board. Mr. Eric Horvath, Public Works Director, stated the city is doing the Western Ave. design to Dundee St. and looking at that area. He introduced Kyle Silveus, the project manager, and suggested she work with him and he could keep her informed of what is going on. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:02 a.m. AGENDA REVIEW SESSION JANUARY 3, 2019 3 AT ST: nda M. Martin, Clerk BOARD OF PUBLIC WORKS Gary A. clot, President �G&"k Elizabeth A. Maradik, Member Therese J. Dorau, Member Su a M. Frit mber _ d�_� rFll�u JA,,4,- ( aura L. O'Sullivan, ember REGULAR MEETING JANUARY 8, 2019 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, January 8, 2019, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Laura O'Sullivan present. Board Member Suzanna Fritzberg was absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the minutes of the Regular Meeting of December 20, 2018 and Claims Meeting of the Board held on January 2, 2019, were approved. PUBLIC HEARING — RESOLUTION NO. 01-2019 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA APPROVING THE CITY OF SOUTH BEND'S UPDATES TO THE CITY'S 2013 ADA PLAN FOR PEDESTRIAN FACILITIES IN THE PUBLIC RIGHT OF WAY AND ITS TITLE VI PLAN FOR NON- DISCRIMINATION IN CITY SERVICES PROGRAMS AND ACTIVITIES UNDER THE CIVIL RIGHTS ACT OF 1964 Mr. Gilot advised that this was the date set for the Board's Public Hearing regarding the above resolution. He opened the hearing. Attorney Aladean DeRose addressed the Board. She noted the City's plan encompasses eighteen (18) pages. She stated the purpose of the plan is to eradicate discrimination and assure access to public services and buildings. Ms. DeRose stated the plan is based on two (2) laws, the ADA Transition Plan of 2013 and Title VI of the Civil Rights Act of 1964. She added the City plan has been reviewed by the State Department of Transportation and approved. Ms. DeRose stated the plan has been an assessment of city streets and sidewalks and is now going to buildings. Ms. DeRose noted it is a requirement of national law and the Department of Highways and Transportation. She informed the Board the city has provided notice to the public, and the plan has been posted on the city website and she has not received any complaints or comments. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. O'Sullivan and carried, the following resolution was approved: RESOLUTION NO. 01-2019 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE CITY OF SOUTH BEND'S UPDATES TO THE CITY'S 2013 ADA PLAN FOR PEDESTRIAN FACILITIES IN THE PUBLIC RIGHT OF WAY AND ITS TITLE VI PLAN FOR NON-DISCRIMINATION IN CITY SERVICES, PROGRAMS AND ACTIVITIES UNDER THE CIVIL RIGHTS ACT OF 1964 F 1