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HomeMy WebLinkAbout01172019 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of January 3, January 8, and January 15, 2019 2. OPENING OF BIDS A. Liberty Tower Exterior Renovations – Project No. 118-086R 1. Funding: RWDA TIF (324.1050.460.42.02) B. Three Twenty at the Cascade – Composite Wall Panels – Project No. 118-074C 1. Funding: REDA TIF (429.1050.460.42.03) 3. OPENING OF QUOTATIONS A. Century Center Exterior Signage – Project No. 118-035B 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Bendix Theater Lift – Project No. 118-036C 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) C. Century Center Storage Mezzanine – Project No. 118-036E 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) 4. OPENING OF PROPOSALS A. INDOT School Zone Flashing Beacon Assemblies – Project No. 117-075R 1. Funding: INDOT/Major Moves (412.0602.431.42.03) 5. AWARD BIDS AND APPROVE CONTRACTS A. Venues, Parks and Arts Restroom Remodeling – Project No. 118-043R 1. Company: Michiana Contracting, Inc. 2. Amount: $490,000; Base Bid plus all Alternates 3. Funding: Parks Bond I (471.1138.452.42.01) B. Venues, Parks and Arts 2019 Chemical Supply 1. Company: a) Harrell’s LLC (1) Item Nos. 5-7,17, 18, 21, 25, 27, 30, 32-34, 38, 41-43, 45, 48, 50-56, 58, 59, 61-64, 66, 70, 72, 73, 75, 77, 81, 82 b) Site One Landscape Supply (1) Item Nos. 1-4, 8-16, 19, 20, 22-24, 26, 28, 31, 35-37, 39, 40, 44, 46, 47, 49, 57, 60, 65, 67-69, 71, 74, 76, 78-80 c) Spear Corporation (1) Item Nos. 83, 84, 85 2. Amount: Unit Prices 3. Funding: Various VPA Maintenance Accounts CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 2 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Ziker Sample Street Building Restroom Remodel – Project No. 117-123A 1. Company: Premier I Construction 2. Amount: $45,976 3. Funding: RWDA TIF (324.1050.460.42.02) 7. CHANGE ORDERS A. Howard Park Redevelopment and St. Louis Blvd. Improvements – Project No. 117-047B 1. Company: Larson Danielson Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $147,758.58 4. Percent of Increase: .79% 5. Total Percent of Change: (4.91%) 6. Revised Contract Amount: $17,894,326.58 7. Funding: Park Bond/RETIF/Regional Cities & Cumulative Capital (452.1101.452.02/03, 429.1050.460.42.02, 201.111.452.42.01, 407.1101.452.42.01) B. Fire Station No. 9 – Project No. 116-012 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 3 3. Increase Amount: $8,219 4. Percent of Increase: 0.22% 5. Total Percent of Change: 0.42% 6. Revised Contract Amount: $3,667,859 7. Funding: 2018 Fire Station No. 9 Capital (451.0901.422.42.02) C. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. a) Change Order No.: 6 (1) Increase Amount: $62,958 (2) Percent of Increase: 6.81% (3) Total Percent of Change: 8.84% (4) Revised Contract Amount: $987,142 b) Change Order No.: 7 (1) Increase Amount: $2,984 (2) Percent of Increase: 0.3% (3) Total Percent of Change: 9.16% (4) Revised Contract Amount: $990,126 2. Funding: VPA Maintenance Fund (201.1101.452.39.89) D. Venues, Parks and Arts Maintenance Storage Building – Project No. 118-046R CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 3 1. Company: The Robert Henry Corporation 2. Change Order No.: 4 3. Increase Amount: $1,490 4. Percent of Increase: 0.38% 5. Total Percent of Change: 17.86% 6. Revised Contract Amount: $389,380 7. Funding: Park Bond Series I (471.1138.452.42.01) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Navarre Street Milling and Asphalt Overlay – Project No. 117-128 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $7,000; Additional One-Hundred Ninety-Five (195) Days 4. Percent of Increase: 16.47% 5. Final Contract Amount: $49,503.50 6. Revised Completion Date: December 12, 2018 7. Funding: LRSA/Street Maintenance (251.0608.431.36.10) B. Ravina Park-Bowman Creek Stabilization – Project No. 117-073A 1. Company: Williams Creek Management Corporation 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($3,125.30) 4. Percent of Decrease: (1.25%) 5. Total Percent of Change: (9.41%) 6. Final Contract Amount: $246,143.70 7. Funding: Special LOIT/Major Projects (257.0608.431.42.96) C. 2018 Street Paving – Project No. 118-070 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($18,628.65) 4. Percent of Decrease: (3.11%) 5. Final Contract Amount: $580,293.44 6. Funding: Building and Street Maintenance (202.0607.431.36.01) D. 100 Wayne Street Plaza and Streetscape – Project No. 116-047R 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $10,558 4. Percent of Increase: 4.11% 5. Total Percent of Change: 19.37% 6. Final Contract Amount: $267,518 7. Funding: RWDA TIF (324.1050.460.42.03) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 4 E. Marriott Hotel Site Development at Hall of Fame, Phase 3 – Divisions A & B – Project No. 117-064 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($12,007.82) 4. Percent of Decrease: (5.14%) 5. Total Percent of Change: (2.79%) 6. Final Contract Amount: $221,830.64 7. Funding: RWDA TIF (324.1050.460.42.03) F. Marriott Hotel Site Development at Hall of Fame, Phase 3 – Division C – Project No. 117-064 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($5,138.16) 4. Percent of Decrease: (1.17%) 5. Final Contract Amount: $433,573.16 6. Funding: RWDA TIF (324.1050.460.42.03) 9. PROJECT COMPLETION AFFIDAVITS A. 2018 Tree Planting – Project No. 118-048B 1. Company: Douglas Landscape, Inc. 2. Final Contract Amount: $10,152 3. Funding: MVH (202.0619.431.31.06) B. College and Sunnymede Ave. Traffic Calming Solar Radar Speed Display Signs – Project No. 117-113A 1. Company: Pemberton Davis Electric, Inc. 2. Final Contract Amount: $25,420 3. Funding: LRSA (251.0608.431.42.96) C. Downtown Cross Street Improvements – Project No. 117-041A 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $1,753,886.17 3. Funding: LRSA (251.0608.431.23.02) D. Hibberd Plaza Improvements – Project No. 117-063R 1. Company: R. Yoder Construction, Inc. 2. Final Contract Amount: $479,998.27 3. Funding: RWDA TIF (324.1050.460.42.01) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2019 Trucking of Belt-Pressed Biosolids for Land Application CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 5 1. Funding: Utilities, Organic Resources, Contractual Services Other (641.0631.793.63.35) B. Mishawaka Avenue Traffic Signals at Fire Station No. 9 – Project No. 117-120A 1. Title Sheet 2. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) C. Venues, Parks and Arts Signage and Wayfinding 1. Funding: Various (Funded from Individual Project Funds) 11. RESOLUTIONS A. No. 02-2019 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Equipment from Utilities Department B. No. 03-2019 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retired Police Officer Barry Mead’s Handgun 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Fixed Cost Agreement – United States Department of the Interior 1. Description: Annual Joint Funding Agreement for Water Level Measurement and Analysis 2. Amount: $3,000 (City Contribution) 3. Funding: Water Works Operations (620.0640.658.31.35) B. Support Services Quote – Kronos Incorporated 1. Description: Renewal of Annual Hardware Maintenance for Twenty-Nine (29) Kronos Timeclocks 2. Amount: $13,058.98 3. Funding: IT Operating (279.0672.415.36.04) C. Professional Services Agreement – Neil Mihalich 1. Description: Lead Protection Program Manager for IHCDA Lead Testing 2. Amount: $58,581 3. Funding: CDBG State Grant Fund (210.1007.460.31.06) D. QPA Software Renewal – CDW Government 1. Description: Annual Renewal of Adobe Licensing 2. Amount: $32,565.64 3. Funding: IT Operating (279.0672.415.36.04) E. Supplemental and Amended Easement and Right of Way – Indiana Michigan Power Company 1. Description: Electrical Line Easement Restrictions on Organic Resources Property 2. Amount: $3,500; Paid to City CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 6 F. Bid Contract Extension – Industrial Door of Northern Indiana 1. Description: Repair and Installation of Overhead Doors for All City Departments, Spec AJ 2. Amount: Hourly Rates; Extend Current Pricing through 2020 3. Funding: Various Departments Operating Budget G. Statement of Work – Crowe Horwath LLP 1. Description: Coordinate, Input and Review all Compliance Forms for Annual Tax Abatement Report 2. Amount: $25,000 3. Funding: DCI Administration (211.1001.460.31.06) H. Special Purchase 1. Description: Purchase of One (1) Undercover Vehicle for the Police ATF Task Force 2. Amount: $29,498.75 (Less Trade In Vehicle of $7,000 for Total $22,498.75) 3. Funding: Police Federal Drug Equipment/Motor Vehicles (299.0801.421.43.02) I. Lease Renewal – Shein Realty LLC 1. Description: One (1) Year Renewal of ATF Disarm Task Force Shared Space Lease with Police Department 2. Amount: $10,795; Reimbursed by ATF 3. Funding: Police Continuing Education (220.0801.421.39.89) J. Module and Licensing Agreement – myStaffingPro 1. Description: Implementation of Self Service Export Module for Applicant Tracking System 2. Amount: $2,400; One (1) Time Fee of $1,500 plus $75/Month 3. Funding: IT Professional Services/Operations (279.0672.415.31.06/36.04) K. Software Agreement Amendment – Kronos, Inc. 1. Description: Development of Human Resources Pay Status Change Interface 2. Amount: $6,400; Forty (40) Hours at Rate of $160/Hour 3. Funding: IT Professional Services (279.0672.415.31.06) L. First Amendment to Professional Services Agreement – ACM Engineering and Environmental Services 1. Description: Additional Lead and Asbestos Testing for Erskine Clubhouse Renovation 2. Amount: $489; New Total $4,139 3. Funding: Golf Operations M. Amendment No. 1 to Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Design Services and Bid Document Preparation for Leeper Park Improvement Project 2. Amount: $257,119 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 7 3. Funding: RWDA TIF (452.1101.452.31.02) N. QPA Purchase – Gametime, Inc. 1. Description: Playground Equipment for 2019 Parks Upgrade Program 2. Amount: $370,378.63 3. Funding: Park Bond Series I (471.1137.452.42.01) O. Professional Services Agreement – Certstaffix Training 1. Description: Train Under-Skilled Workers for Pathways On-Demand Program 2. Amount: $2,150 3. Funding: EDIT (404.1001.460.39.30) P. Statement of Work – Ivy Tech Community College 1. Description: Train Under-Skilled Workers for Pathways On Demand Program 2. Amount: $21,000 3. Funding: EDIT (404.1001.460.39.30) Q. Subordination, Non-Disturbance and Attornment Agreement – First Financial Bank and Catalyst 2, LLC 1. Description: SNDA for Lease at Catalyst 2 for Tech Resource Center 13. STREET VACATION A. Applicant: Lori Kay Gesto 1. Location: Portion of Dubail Street running from Olive Street West to termination at Wabash Street 2. Purpose: Additional Driveway 3. See Engineering Comment 14. TRAFFIC CONTROL DEVICES A. New Installation – Stop Sign 1. Location: Westbound Hillsdale Road at Caroline Street 2. All criteria has been met 15. MODIFICATION OF INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Road 16. RATIFY BONDS A. Contractor Bonds 1. Windstream KDL, LLC; Approved effective December 15, 2018 2. Walls by Walls, Inc.; Approved effective December 21, 2018 B. Excavation Bonds 1. Windstream KDL, LLC; Approved effective December 15, 2018 C. Occupancy Bonds CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 17, 2019 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU LAURA L. O’SULLIVAN Page 8 1. American Waste Systems, Inc.; Released effective December 19, 2018 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.