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HomeMy WebLinkAboutProcession - South Bend Heritage Foundation - 33rd Annual Martin Luther King Jr. Celebration1316 COUNTY —CITY BUILDING 227 W. JEFFERSON BOULEVARD SO[ ITH BEND. INDIANA 46601-1 930 CITY OF • BEND PETE BUTTIGIEG, MAYCI BOARD! L 1 January 8, 2019 Gladys Muhammad South Bend Heritage Foundation 803 Lincolnway West South Bend, IN 46616 RE: Event: 33rd Annual Dr. Martin Luther King Jr. Celebration Date: January 21, 2019 Dear Ms. Muhammad: PHONE 574/ 235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on January 8, 2019, approved your request to conduct the above referenced event on January 21, 2019, from 12:00 p.m. to 1:50 p.m. on the designated route as submitted, subject to your event starting on time. The Police Department states if the event does not start at the approved time, Police Officers will be released. Please adhere to the approved times only for your event. Enclosed please find copy of your approved permit. Please note that participants must stay on the sidewalks and obey all traffic laws.. If I can be of any further assistance to you in this matter, please call me at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA . FRITZBERG ELIZABETH A. MARADIK LAURA O'SULLIVAN THERESE J. DORAU APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works roust have FOUR (4) weeks prior notice of the Sponsor_ Martin Luther King planning Committee Submitted By: South Bend Heritage Foundation Address: 803 Uncoinway West City: South Bend State- Indiana Email; Zip. 46616 Phone, 574 280-7092 or 289-2066 Sponsor may use the public right-of-way described as (describe route and attach map) West Jefferson tum left onto Dr.Martin Luther King Jr Blvd PLEASE NOTE: THE SOUTH BENT) POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name; 33rd Annual Dr. Martin Luther King Jr, Celebration ❑ The Board of Public Works must have FOUR (4) weeks ;prior notice before event occur ❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application j The event shall be held on January 21 , 20w19 and no other date ❑ Registration time for the event starts at 12noo9_m./p_m_ ❑ Starting time of the procession is 1 w15P.m./p.m. ❑ Estimated completion time is 1 :50P8?m./p.m. This event involves the use of the following roadways ❑ This event involves closure of City residential streets [l This event involves County roads ❑ This event involves State highways ❑ This event involves use of a park (Must obtain permission from Park Board) ❑ I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) This event involves the use of the sidewalk - ❑ Participants must stay on the sidewalk and obey all traffic laws. xj This event is a local/regional/national event (Please circle the appropriate event type) ❑ This event will be coordinated with the property owner/business where staging will take place Updated 08/2017 2 PERMIT/AGREEMENT FOR A PROCESSION i , Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. If this event results in Closure of a residential street, all residents within the affected area must be notified of this event. The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, date, and time most be distributed to all affected neighbors and included with the application, 5. If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all tenns and conditions of the Board's policy governing walks, nuns, parades or other similar event adopted by the Board on March 3,1985. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners, 8. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. 9. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may stiffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature 3 Vaud or> ublic Works 1316 County -City Building 227 West Jefferson Boulevard 3ouih ernd,1N 46601 Phone, (574) 215-9251 • Fax; (574) 235-9171 Printed Name Gladys Muhammad Title Planning Chair/Associate Director SBWF Ap: L/-� Prestdeni Member Member Member RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West jeffmon BouWard South Bend, IN 46601 Phonc; (574) 235 9251 v Fax; (574) 235-9171 ]ate PIN 41", m