HomeMy WebLinkAbout12202018 Board of Public Works MeetingREGULAR MEETING DECEMBER 20, 2018 399
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The Regular Meeting of the Board of Public Works was convened at 10:38 a.m. on Thursday,
December 20, 2018, by Board President Gary A. Gilot, with Board Members Therese Dorau,
Suzanna Fritzberg, and Laura O'Sullivan present. Board Member Elizabeth Maradik was absent.
Also present was Attorney Elliot Anderson. Mr. Gilot introduced new Board Member Laura
O'Sullivan.
APPROVE MINUTES OF PREVIOUS MEETING '
Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the Minutes of the
Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on December
6, December 11, and December 18, 2018, were approved.
ELECTION OF 2019 BOARD OF WORKS PRESIDENT
Ms. Fritzberg made a motion to nominate Mr. Gilot to continue to serve as President of the
Board for 2019. Ms. Dorau seconded the motion, which carried.
OPENING OF BIDS — VENUES, PARKS AND ARTS RESTROOM REMODELING —
PROJECT NO. 118-043R (PARKS BOND I)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bids were opened and publicly read:
BROWN & BROWN GENERAL CONTRACTORS, INC.
124 S. Elkhart St., PO Box 487
Wakarusa, IN 46573
Bid was signed by: Eric Brown
Non -Collusion, Non -Discrimination Affidavit Form was completed
Five percent (5%) Bid Bond was submitted
Total Base Bid
$350,129.00
Total Alternate No. 1
$13,447.00
Total Alternate No. 2
$78,087.00
Total Alternate No. 3
$44,188.00
Total Alternate No. 4
$120,000.00
Total Alternate No. 5
$67,209.00
Total Amount Base Bid + Alternates
$673,060.00
LARSON DANIELSON CONSTRUCTION CO., INC.
302 Tyler Street
LaPorte, IN 46350
Bid was signed by: Timothy Larson
Non -Collusion, Non -Discrimination Affidavit Form was completed
Five percent (5%) Bid Bond was submitted
ME
Total Base Bid
$386,185
Total Alternate No. 1
$14,779
Total Alternate No. 2
$48,131
Total Alternate No. 3
$50,760
Total Alternate No. 4
$84,066
Total Alternate No. 5
$10,416
Total Amount Base Bid + Alternates
$594,512
MICHIANA CONTRACTING, INC.
7843 Lilac Rd., PO Box 929
Plymouth, IN 46563
Bid was signed by: Scott Kirkpatrick
Non -Collusion, Non -Discrimination Affidavit Form was completed
Five percent (5%) Bid Bond was submitted
REGULAR MEETING
DECEMBER 20, 2018 400
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Total Base Bid
$280,000.00
Total Alternate No. 1
$32,000.00
Total Alternate No. 2
$27,000.00
Total Alternate No. 3
$37,000.00
Total Alternate No. 4
$53,000.00
Total Alternate No. 5
$61,000.00
Total Amount Base Bid + Alternates
$490,000.00
Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the above bids were
referred to Venues, Parks, and Arts and Engineering for review and recommendation.
AWARD BID — MCKINLEY AVENUE AND FREMONT PARK IMPROVEMENTS —
PROJECT NO. 118-072 (LRSA/UTILITY EXPENSE CONTRACTUAL/VPA)
Ms. Alicia Czarnecki, Engineering, advised the Board that on December 11, 2018, bids were
received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki
recommended that the Board award the contract to the lowest responsive and responsible
bidders:
a) Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN
46614
(1) Amount: $92,017; Division A
b) Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46601
(1) Amount: $244,540; Division B and Alternate B1, B2 and B3
Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be
awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
AWARD BID — WASTEWATER TREATMENT PLANT ADMINISTRATION BUILDING
MASONRY IMPROVEMENTS — PROJECT NO 118-08_(SEWAGE WORKS
OPERATIONS/BUILDING REPAIRS & MAINTENANCE)
Mr. Jacob Klosinski, Utilities, advised the Board that on December 11, 2018, bids were received
and opened for the above referenced project. After reviewing those bids, Mr. Klosinski
recommended that the Board award the contract to the lowest responsive and responsible bidder
Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628 in the amount of
$463,380 for the Base Division A, Base Division B, Alternates Al, A3, A4, A5 and B1.
Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be
awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
AWARD BID — THREE TWENTY AT THE CASCADE — SITE UTILITIES — PROJECT NO.
118-074D (REDA TIF)
Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 11, 2018, bids were
received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick
recommended that the Board award the contract to the lowest responsive and responsible
bidders:
a) Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561
(1) Amount: $168,472; Divisions A and C
b) Ritschard Bros., Inc., 1204 W. Sample St., South Bend, IN 46619
(1) Amount: $51,423.50; Division B
Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be
awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
AWARD BID — SMALL DRAINAGE DESIGN AND REPAIR — PROJECT NO. 118-063
(LRSA/SSDA TIF)
Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 11, 2018, bids were
received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick
recommended that the Board award the contract to the lowest responsive and responsible
bidders:
a) G.E. Marshall, Inc., 1351 Joliet Rd., Valparaiso, IN 46385
(1) Amount: $135,628; Division A, Hawbaker Street
b) Selge Construction Co., Inc., 2833 S. 1 lt" St., Niles, MI 49120
(1) Amount: $104,768.28; Division B, Olivia Circle
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REGULAR MEETING DECEMBER 20, 2018 401
c) Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614
(1) Amount: $72,200; Division C, Creekwater
Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be
awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
AWARD BID — SEWER AND MANHOLE REHABILITATION — PROJECT NO. 118-093
(UTILITY EXPENSE/CONTRACTUAL SERVICE)
Ms. Sue Ellen Doudrick, Engineering, advised the Board that on December 11, 2018, bids were
received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick
recommended that the Board award the contract to the lowest responsive and responsible bidder
Inland Waters Pollution Control, Inc., 4086 Michigan Ave., Detroit, MI 48210 in the amount of
$2,015,380.50 for the Base Bid plus Alternates A and B. Ms. Doudrick noted she requested SAK
Construction, LLC be awarded the project for the agenda, but they were actually the second
lowest bidder. She explained that SAK Construction was previously pre -qualified as a
responsible bidder after engineering confirmation that they met the requirements of the
Responsible Bidder Ordinance. However when the bids were reviewed for this project it was
discovered that none of the bidders could meet the training and apprenticeship requirements of
Section 6-63.a.6. because this is specialized work and there is no training or apprenticeship for
this type of work available. Attorney Elliot Anderson summarized none of the bidders were
compliant. SAK was pre -qualified, but nobody can be compliant because there is no training for
that work. He suggested the Board make some approval with requirements to follow up on
training. Ms. Boyles noted this is a new ordinance that is very specific on the qualification
requirements from the Department of Labor. She explained several staff members were included
in the discussions about the wording of the Ordinance but they didn't think about certain types of
work that can't be met. Mr. Gilot stated the agenda is wrong, there is no memo to explain why,
and the Ordinance can't be met. He stated he was not comfortable waiving the requirement of the
Ordinance. Attorney Anderson suggested they not waive the requirement but possibly recognize
that nobody can meet the requirements of that section of the Ordinance. He suggested they award
to the lowest responsive and responsible bidder except to the section A.6. of the ordinance,
which is impossible to meet. He noted all other ordinance requirements are met. Therefore, Mr.
Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined
above, noting the Ordinance is impossible to meet. He requested documentation of training even
though it's not for this type of work. Ms. Dorau seconded the motion, which carried.
AWARD BID — MAIN AND COLFAX PARKING STRUCTURE REPAIRS 2019 — PROJECT
NO. 115-143A (PARKING GARAGE FUND/RWDA TIF)
Mr. Roger Nawrot, Engineering, advised the Board that on December 11, 2018, bids were
received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot
recommended that the Board award the contract to the lowest responsive and responsible bidder
D.C. Byers Co./Detroit Inc., 16429 Upton Rd., Suite No. 3, East Lansing, MI 48823 in the
amount not to exceed $866,370 for the Base Bid plus Alternate Nos. 1 and 2. Therefore, Ms.
Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined
above. Ms. Fritzberg seconded the motion, which carried.
AWARD QUOTATION — FIRE STATION NO. 10 AND 11 EQUIPMENT — PROJECT NO.
118-108 (EQUIPMENT PURCHASES/MATERIALS AND EQUIPMENT)
Ms. Alicia Czarnecki, Engineering, advised the Board that on December 11, 2018, quotations
were received and opened for the above referenced equipment. After reviewing those quotations,
Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and
responsible bidder, Herrman and Goetz, Inc., 225 S. Lafayette Blvd., South Bend, IN 46601, in
the amount of $47,287. Therefore, Ms. Dorau made a motion that the recommendation be
accepted and the quotation be awarded as outlined above. Ms. Fritzberg seconded the motion,
which carried.
AWARD QUOTATION — EAST LONGFELLOW AVE AND NORTH RIVERSIDE DR
TRAFFIC CALMING — PROJECT NO. 118-113 (LRSA CAPITAL MAJOR PROJECTS FOR
TRAFFIC CALMING DEVICES)
Ms. Theresa Harrison, Engineering, advised the Board that on December 11, 2018, quotations
were received and opened for the above referenced project. After reviewing those quotations,
Ms. Harrison recommended that the Board award the contract to the lowest responsive and
responsible bidder, Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, in the amount of
REGULAR MEETING DECEMBER 20, 2018 402
$72,850. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the
quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
AWARD QUOTATION — MORRIS THEATER MEZZANINE HANDRAILS PROJECT NO
118-081 (MPAC GENERAL FUND)
Ms. Becca Plantz, Engineering, advised the Board that on December 11, 2018, quotations were
received and opened for the above referenced project. After reviewing those quotations, Ms.
Plantz recommended that the Board award the contract to the lowest responsive and responsible
bidder, Larson Danielson Construction Company, Inc., 302 Tyler Street, LaPorte, IN 46350, in
the amount of $22,900. Therefore, Ms. Fritzberg made a motion that the recommendation be
accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion,
which carried.
AWARD QUOTATION — SOUTH BEND CIVIC THEATER ALLEYWAY REPAVING
PROJECT NO. 118-110 (COMPLETE STREETS TRANSPORTATION)
Ms. Charlotte Brach, Engineering, advised the Board that on December 11, 2018, quotations
were received and opened for the above referenced project. After reviewing those quotations,
Ms. Brach recommended that the Board award the contract to the lowest responsive and
responsible bidder, Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, in the amount of
$50,692.51. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the
quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
AWARD QUOTATION — ORGANIC RESOURCES FACILITY BREAKROOM ADDITION
(SEWAGE WORKS OPERATIONS/CONTRACTUAL SERVICES OTHER)
Mr. Jacob Klosmski, Utilities, advised the Board that on December 11, 2018, quotations were
received and opened for the above referenced project. After reviewing those quotations, Mr.
Klosinksi recommended that the Board award the contract to the lowest responsive and
responsible bidder, M&V Pro Services, PO Box 11700, South Bend, IN 46634, in the amount of
$41,180. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the
quotation be awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
AWARD QUOTATION — COLFAX WATER WORKS BUILDING REPAINTING
PROJECT NO. 118-055 (BUILDING REPAIR AND MAINTENANCE)
Mr. Scott Kreeger, Engineering, advised the Board that on December 11, 2018, quotations were
received and opened for the above referenced project. After reviewing those quotations, Mr.
Kreeger recommended that the Board award the contract to the lowest responsive and
responsible bidder, Facelift Painting and Powerwashing, 1032 Sussex Drive, South Bend, IN
46628, in the amount of $19,153.85 for the Base Bid plus Alternate No. 1. Therefore, Ms. Dorau
made a motion that the recommendation be accepted and the quotation be awarded as outlined
above. Ms. Fritzberg seconded the motion, which carried.
AWARD PROPOSAL — POLICE VEHICLE DECAL DESIGN AND APPLICATION AUTO
EQUIPMENT REPAIR & MAINTENANCE FUND
In a memorandum to the Board, Division Chief Tim Lancaster, Police Department, stated
proposals were received for the above project by the Board on December 11, 2018. Chief
Lancaster stated after review, the team is requesting the Board's approval to award the proposal
to the highest overall scoring vendor, LNR Graphics, 26174 Lakeview Drive, South Bend, IN
46619. Upon a motion by Ms. Dorau, seconded by Ms. Fritzberg and carried, the Board
approved the request to award the proposal.
REJECT PROPOSAL — INDOT SCHOOL ZONE FLASHING BEACON ASSEMBLIES
(INDOT/MAJOR MOVES)
In a memorandum to the Board, Mr. Scott Kreeger, requested permission to reject all proposals
for the above referenced project due to not meeting the requirement of three (3) letters of interest
being received. Therefore, upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and
carried, the above request was approved.
APPROVE CHANGE ORDER NO. 1 — GREAT LAKES CAPITAL SPEC BUILDING
PAVING — PROJECT NO 118-058 (RWDA TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract amount be
decreased by $113,112.50, plus an additional ten (10) days, for a new contract sum, including
REGULAR MEETING DECEMBER 20, 2018 403
this Change Order, in the amount of $334,721.70 and a new project completion date of
November 19, 2018. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried,
the Change Order was approved.
APPROVE CHANGE ORDER NO. 2 — RAVINA PARK -BOWMAN CREEK
STABILIZATION — PROJECT NO. 117-073A (SPECIAL LOIT MAJOR PROJECTS)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
of Williams Creek Management Corporation, 4620 S. County Road 600 East, Plainfield, IN
46138, indicating the contract amount be increased by $4,369.80 for a new contract sum,
including this Change Order, in the amount of $249,269. Upon a motion made by Ms. Dorau,
seconded by Ms. Fritzberg and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 4 — ERSKINE CLUBHOUSE RENOVATION — PROJECT
NO. 116-108 (VPA MAINTENANCE FUND)
Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 4 on
behalf of Ziolkowski Construction, Inc., 4060 Ralph Jones Drive, South Bend, IN 46628,
indicating the contract amount be decreased by $15,400 for a new contract sum, including this
Change Order, in the amount of $909,970. Upon a motion made by Ms. Dorau, seconded by Ms.
Fritzberg and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 5 — ERSKINE CLUBHOUSE RENOVATION -PROJECT
NO. 116-108 (VPA MAINTENANCE FUND)
Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 5 on
behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628,
indicating the contract amount be increased by $14,214 for a new contract sum, including this
Change Order, in the amount of $924,184. Upon a motion made by Ms. Dorau, seconded by
Ms. Fritzberg and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 3 — LINCOLNWAY WEST AND CHARLES MARTIN
SR. DRIVE IMPROVEMENTS — PROJECT NO. 117-072A (RWDA TIF)
Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 3 on
behalf of Selge Construction Co., Inc., 2833 S. 111h Street, Niles, MI 49120, indicating the
contract amount be increased by $9,353.50 for a new contract sum, including this Change Order,
in the amount of $1,195,263.03 . Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg
and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — ENGINEERING OFFICE IMPROVEMENTS —
PROJECT NO. 118-107 (PROFESSIONAL SERVICES)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the
contract amount be increased by $1,433 for a new contract sum, including this Change Order, in
the amount of $9,233. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and
carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — OLIVE PRODUCTION WELL NO. 6
REHABILITATION — PROJECT NO. 118-102 (WATER WORKS O&M)
Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 1 on
behalf of Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545,
indicating the contract amount be increased by $12,307 for a new contract sum, including this
Change Order, in the amount of $63,237. Ms. Kara Boyles, City Engineer, stated this project and
the Edison Production Well Rehabilitation project are for cleaning of wells that have not been
cleaned in nearly eighteen (18) years. She stated they encountered a lot of deterioration and
buildup that needed more repair and replacement than anticipated. She noted this is critical work
as use for water distribution. Mr. Gilot stated they encountered differing site conditions with
unforeseen conditions. He noted the 20% limit on change orders is not expected for these kinds
of situations. Ms. Rebecca Plantz, Engineering, added there was high iron build-up in this well
with 3' of iron on the bottom. She noted it had to be cleaned. Upon a motion made by Ms.
Dorau, seconded by Ms. Fritzberg and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — EDISON PRODUCTION WELL NO. 2A
REHABILITATION — PROJECT NO. 118-103 (WATER WORKS O&M)
REGULAR MEETING DECEMBER 20, 2018 404
Mr. Gilot advised that Ms. Becca Plantz, Engineering, has submitted Change Order No. 1 on
behalf of Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545,
indicating the contract amount be increased by $13,149 for a new contract sum, including this
Change Order, in the amount of $63,140. Ms. Plantz stated this well had a carbon shaft that was
deteriorated and had to be replaced. Upon a motion made by Ms. Dorau, seconded by Ms.
Fritzberg and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — ANGELA BRIDGE LIGHTING PROJECT —
PROJECT NO. 116-111 (COIT)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, indicating the contract
amount be increased by $2,974.69 for a new contract sum, including this Change Order, in the
amount of $51,996.69. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and
carried, the Change Order was approved.
APPROVE CHANGE ORDER NO 7 (FINAL) — DOWNTOWN CROSS STREET
IMPROVEMENTS — PROJECT NO 117-041A (LRSA
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 7 (Final) on
behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract
amount be increased by $25,159.95 for a new contract sum, including this Change Order, in the
amount of $1,753,886.17. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and
carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 — 2018 CURB AND SIDEWALK CONSTRUCTION
DIVISIONS Al, Bl, C, D1, D2 E G1 AND G2 — PROJECT NO 118 007 (MVH)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating
the contract amount be increased by $87,550.02, plus an additional two -hundred seven (207)
days, for a new contract sum, including this Change Order, in the amount of $661,895.99 and a
new project completion date of April 30, 2019. Ms. Kara Boyles, City Engineer, stated they were
unable to award two (2) divisions at the beginning of the year, but they are now adding in the
second division after finding the funding. She confirmed Mr. Gilot's assessment that there was a
lag in the funding that caused the time delay. Upon a motion made by Ms. Dorau, seconded by
Ms. Fritzberg and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 4 — CHARLES BLACK CENTER RENOVATION —
PROJECT NO. 116-073 (PARK BOND)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted a revised Change Order No. 4
on behalf of Gibson -Lewis, LLC, 1001 W 11 th Street, Mishawaka, IN 46544, indicating the
contract be increased by $51,823 for a revised new contract sum, including this Change Order, in
the amount of $3,973,460. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and
carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 2 — BERLIN PLACE NO. 2 ELECTRICAL
MECHANICAL AND PLUMBING — PROJECT NO 117-048R (RWDA TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
of CBS Services, LLC, 5005 Lincolnway East, Suite A, Mishawaka, IN 46544, indicating the
contract completion date be increased by two -hundred (200) days for a new contract completion
date of May 31, 2019. Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and
carried, the Change Order was approved.
APPROVE CHANGE ORDER NO 5 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
— 2016 MANHOLE AND SEWER LINING — PROJECT NO. 116-026 UTILITY
EXPENSE/CONTRACTUAL SERVICE OTHER)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 (Final) on
behalf of Insituform Technologies USA, LLC, 17988 Edison Ave., Chesterfield, MO 63005,
indicating the contract amount be decreased by $162,538.70 for a new contract sum, including
this Change Order, of $2,837,196.20. Additionally submitted was the Project Completion
Affidavit indicating this new final cost of $2,837,196.20. Upon a motion made by Ms. Dorau,
seconded by Ms. Fritzberg and carried, Change Order No. 5 (Final) and the Project Completion
Affidavit were approved.
REGULAR MEETING DECEMBER 20, 2018 405
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET — LIBERTY TOWER EXTERIOR RENOVATIONS — PROJECT NO. 118-086R
(RWDA TIF)
In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Also presented at this time for
approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by
Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was
approved and signed.
ADOPT RESOLUTION NO. 69-2018 — A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO.69-2018
A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property is
unfit for the purpose for which it was intended and is no longer needed by the City of South
Bend:
Various Equipment from Utilities Department
(See list)
WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works
("Board") has the duty and authority to have custody, control, use, and to dispose of all real and
personal property owned by the City of South Bend, Indiana; and
WHEREAS, the City, acting by and through the Board, desires to dispose of the personal
property that is more particularly described at Exhibit "A" attached hereto and incorporated
herein ("Property"); and
WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an
auctioneer to conduct a public auction in order to dispose of the City's surplus personal property
if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is
more than one (1) item with an estimated value of $5,000 or less; and
WHEREAS, the Board has determined that the Property has an estimated value of less
than $5,000,and the Board has further determined that the property is unfit for the purpose for
which it was intended, and is no longer needed by the City of South Bend; and
NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds
that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for
the purpose for which it was intended, and has an estimated value of $5,000 or less.
BE IT RESOLVED that the Property may be transferred or sold at public auction.
However, if the Property is deemed to be worthless, such Property may be demolished or junked.
ADOPTED the 20TH day of DECEMBER, 2018.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ Therese J. Dorau
s/ Suzanna M. Fritzberg
s/ Laura O'Sullivan
ATTEST:
s/Linda M. Martin, Clerk
REGULAR MEETING
DECEMBER 20, 2018 406
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
approval:
Type
Business
Description
Amount!
Motion/
Funding
Second
Agreement for
Republic
Municipal Solid Waste
2019: $30.28/Ton; Dorau/Fritzberg
Services
Services of
Disposal
2020: $31.19/Ton; Subject to
Indiana, LP
2021: $32.13/Ton receipt of the
(Solid Waste) revised contract
Actuarial
Cavanaugh
Annual Police and
and legal review
$6,400 Dorau/Fritzberg
Services
MacDonald
Fire Department
Agreement
Consulting,
Pension Relief
LLC
Valuations under
GASB 68
Controller
Network
Consolidate City of
$98,806.27
Dorau/Fritzberg
Consolidation
Solutions, Inc.
South Bend, Century
(IT
Agreement
Center and Downtown
Leasing/Operating/
Free Wi-Fi into One
Professional
(1) System
Services)
Professional
Urban3, LLC
South Bend Cost
$73,420
Dorau/Fritzberg
Services
Study, Phase 2
(EDIT)
Agreement
Amendment
Habitat for
Extend Original
No Change
Dorau/Fritzberg
No. 1 to
Humanity of
Contract by Twelve
(CDBG)
Contract
St. Joseph Co.,
(12) Months to
Inc.
12/31/2019 for the
Rehabilitation of 1019
W. Thomas Street
Amendment
Habitat for
Extend Original
No Change
Dorau/Fritzberg
No. 1 to
Humanity of
Contract by Twelve
(CDBG)
Contract
St. Joseph Co.,
(12) Months to
Inc.
12/31 /2019 for the
Rehabilitation of 1024
Demaude Avenue
Agreement
Northeast
Support NNRO's
$75,000
Dorau/Fritzberg
Neighborhood
Revitalization Efforts
(EDIT)
Revitalization
in South Bend's
Organization,
Northeast
Inc.
Neighborhood
Supplemental
DLZ Indiana
Addition of
NTE $32,250; New
Dorau/Fritzberg
Agreement
LLC
Subsurface Utility
Total $535,250
No. 2
Engineering
(LOIT)
Investigation for
Bendix Drive
Reconstruction
Sewer
Bob Frame
Addition of
N/A
Dorau/Fritzberg
Insurance
Plumbing
Contractors to Sewer
Contractor's
Services, Inc.
Insurance Program
List
and Grove
Excavating
Agreement
Cross
Pilot Housing Subsidy
$500,000
Dorau/Fritzberg
Community
Program of Seven (7)
(EDIT)
CDC
Homes in Near
Northwest Target Area
Agreement
466 Works
Pilot Housing Subsidy
$500,000
Dorau/Fritzberg
Community
Program of Seven (7)
(EDIT)
Development
Homes in Southeast
Corporation,
Neighborhood Target
Inc.
Area
Open Market
Cornerstone
Wastewater Treatment
$370,000
Dorau/Fritzberg
Contract
Stewards, Inc.
Plant Raw Sewage 1.
(Sewage Works
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REGULAR MEETING
DECEMBER 20, 2018 407
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Ll
Pump No. 2
Capital/Wastewater
Rehabilitation
/Treatment and
Disposal
Equipment)
Access Permit
Indiana
Access Segments of
N/A
Dorau/Fritzberg
Michigan
East Bank Trail for
Transmission
Soil Boring to Survey
Company
Proposed Electric
Transmission Line
Route
Professional
Jeffrey Weaver
Engineering Services
NTE $40,400
Dorau/Fritzberg
Services
and Transition Plan
(Engineering
Agreement
for Asset Management
Professional
in 2019
Services)
Professional
Christopher B.
Impervious Cover
$35,500
Dorau/Fritzberg
Services
Burke
Based Stormwater
(Engineering
Agreement
Engineering,
Utility — Phase I
Professional
LLC
Services)
Agreement
Goodwill
Revise Employer
$17,916
Dorau/Fritzberg
Industries of
Resource Navigator
(COIT)
Michiana, Inc.
Contracting
Organization due to
Bridges Merger with
Goodwill and Extend
Agreement through
2019 for Balance of
Funds
Professional
American
Traffic Signal System
NTE $93,560
Dorau/Fritzberg
Services
Structurepoint,
Inventory
(LRSA)
Agreement
Inc.
First
Kolata
Brownfield Consulting
$7,000
Dorau/Fritzberg
Amendment
Enterprises
Activities
(Studebaker/Oliver
to Consulting
LLC
Grants)
Agreement
Professional
EPOCH
Tech Resource Center
$72,000
Dorau/Fritzberg
Services
Architecture +
Build -Out
(RWDA TIF)
Agreement
Planning, LLC
Supplemental
United
Appraisal Problem
$28,455
Dorau/Fritzberg
Agreement
Consulting
Analysis and Phase II
(RWDA TIF)
No. 2
Environmental
Assessment Activities
for Coal Line Trail
Phase I
Quotation
Dell, Inc.
Purchase of Three (3)
$15,188.52
Dorau/Fritzberg
Dell Servers for use by
(Utilities Capital)
Utilities for Industrial
Control (SCADA)
Operations
Professional
Lawson -Fisher
Update City Standards
NTE $31,700
Dorau/Fritzberg
Services
Associates,
and Specifications to
(Engineering
Agreement
P.C.
Recognize Revisions
Professional
to Current Document
Services)
and Include
Stormwater Design
Criteria, Landscaping,
and Finishes and
Fixtures
Consulting
Bruce Snyder
Assist City in
NTE $15,000
Dorau/Fritzberg
Agreement
Preparation of 2018
(General Fund)
Comprehensive
Annual Financial
Report
REGULAR MEETING
DECEMBER 20, 2018 408
Temporary
St. Joseph
Grant Easement to
N/A
Dorau/Fritzberg
Sewer Utility
County
Install Sanitary Sewer
Easement
Regional
for Carriage Hills
Agreement
Water & Sewer
Sanitary Sewer
District
Extension
Grant
Crispin Porter
Grant from Domino's
$5,000
Dorau/Fritzberg
Agreement
& Bogusky
Pizza for patching
LLC
City Potholes
Professional
AECOM
Preliminary
$260,900
Dorau/Fritzberg
Services
Technical
Engineering for
(RWDA TIF)
Agreement
Services, Inc.
Proposed Downtown
South Shore Station
and Economic Impact
Study for Proposed
Cargo Park at South
Bend International
Airport
Consulting
enFocus, Inc.
2018-2019 Consulting
$99,000
Fritzberg/
Agreement
Agreement
(Professional
O'Sullivan;
Services)
Mr. Gilot
Task Order
Stantec
Consent Decree on
NTE $69,995
abstained
Dorau/
No. 05
Consulting
Long Term Control
(Wastewater
O'Sullivan
Services, Inc.
Plan Post Construction
Professional
Monitoring Reporting
Services
Obligations
Engineering)
Professional
Angeles
Consultant/Coordinato
$65,000
Dorau/
Services
Gonzalez
r for Pathways
(EDIT)
O'Sullivan
Agreement
Workforce Program
Professional
South Bend
Economic
$200,000: $100,000
Dorau/
Services
Regional
Development
for 2018; $100,000
O'Sullivan
Agreement
Chamber
Marketing Services
for 2019
(Professional
Services)
Lease
Catalyst Two,
Innovation and
$250,000/year;
Dorau/
Agreement
LLC
Technology to lease at
$1,000,000 for 4.5
O'Sullivan
Ignition Park
years
(Professional
Services)
Professional
Magnum
Security Service for
$13.10/Hour
Dorau/
Services
Security
Utility's Customer
(Water Works
O'Sullivan
Agreement
Services
Service Public Office
Operations and
Maintenance)
Vendor
Collective
Collective Shift
N/A
Dorau/
Merger
Shift/Southern
merger with Southern
O'Sullivan
Agreement
New
New Hampshire
Hampshire
University
University
(Agreement approved
on June 6, 2018 to
reflect merger)
BOARD MEMBER EXCUSED
Ms. Fritzberg excused herself from the meeting at 11:53 a.m.
APPROVAL OF PERMIT AND LICENSE APPLICATIONS
The following permit and license application, were nrPcan+ar4 -Fnv
Applicant
Description
Date/Time
Location/Comments
Motion
St. Margaret's
Procession -
February 17,
On route as submitted
Carried
Dorau/
House
Winter Walk
2019; 1:30 p.m.
O'Sullivan
2019
to 3:30 p.m.
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REGULAR MEETING
DECEMBER 20, 2018 409
Fj
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the following
traffic control device requests were approved:
NEW INSTALLATION: Deaf Child Area Signs
LOCATION: East and West Ends of Block encompassing 1216 E.
REMARKS:
Jackson Rd.
All criteria has been met
REVISION: Notre Dame Event Parking Signs
DESCRIPTION: Replace "No ND Football Game Day Parking" Signs with
"No ND Stadium Event Parking" Signs
LOCATION: Existing Locations Provided by Division of Traffic &
Lighting
REMARKS: All criteria has been met
REVISION: All -Way Stop Signs
DESCRIPTION: Change Intersection to All -Way Stop Condition
LOCATION: Intersection of St. Louis Blvd. and Wayne St.
REMARKS: All criteria has been met
APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE
Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver
of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into
public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the
below referenced property, the applicant waives and releases any and all rights to remonstrate
against or oppose any pending or future annexations of the properties by the City of South Bend:
A. Westview Capital LLC, 2186 E. Centre St., Portage, MI 49002
1. 53550 Larne Drive —Sewer (Key No. 021-1038-063016)
Upon a motion by Ms. Dorau, seconded by Ms. O'Sullivan and carried, the Consent to
Annexation and Waiver of Right to Remonstrate was approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND
OCCUPANCY BONDS
Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified
pursuant to Resolution 100-2000 and/or released as follows:
Business
Bond Type
Approved/
Released
Effective Date
Concrete Ideas
Contractor
Released
January 20, 2019
Pavey Construction
Contractor
Released
December 13, 2018
Ms. Dorau made a motion that the bond's release as outlined above be ratified. Ms. O'Sullivan
seconded the motion, which carried.
APPROVE CLAIMS
Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been
received by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracy.
Name
Amount of Claim
Date
City of South Bend
$5,905,339.54
12/14/2018
St. Joseph County Housing Consortium
$16,202.47
11 /29/2018
Therefore, Ms. Doran made a motion that after review of the expenditures, the claims be
approved as submitted. Ms. O'Sullivan seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Ms. Dorau and carried, the meeting adjourned at 11:59 a.m.
REGULAR MEETING
DECEMBER 20 2018
410
ATTEST:
4idalk
. Martin, l� erk
BOARD OF PUBLIC WORKS
Gary A. Gi ot, President
Elizabeth A. Maradik, Member
Therese J. Do au, ember
S anna M. Fritzbe , ember
L ra O'Sullivan, Member
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