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Home My WebLink AboutTask Order No 5 - Stantec Consulting Services - LTCP Post Construction Monitoring1316 COUNTY —CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND_ INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD December 20, 2018 Joe Johnson Stantec Consulting Services, Inc. 350 N. Orleans Street, Suite 1301 Chicago, IL 60654 RE: Task Order No. 05 Dear Mr. Johnson: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on December 20, 2018, approved the above referenced consent decree on Long Term Control Plan post construction monitoring reporting obligations in the amount not to exceed $69,995. Enclosed please find the original of the agreement for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU Attachment A TASK ORDER 05 CSO LTCP PHASE 1 POST CONSTRUCTION WATER QUALITY MONITORING PROGRAM DEVELOPMENT This Task Order is made this thek day of , 2018, by and between the Board of Public Works, City of South Bend, Indiana ("CLIENT") and Stantec Consulting Services Inc. ("CONSULTANT") pursuant to the terms and conditions set forth in the Master Services Agreement executed between the parties on the 11 th day of April, 2017, ("Agreement"), which incorporated this Task Order by reference. 1. The CONSULTANT Job Number for this Task Order i s The CONSULTANT Contract Number and Job Number shall be referenced in each invoice submitted itt ed by CONSULTANT to CLIENT under this Task Order. CLIENT is conducting a program of Phase 1 Post Construction Monitoring as required under its current Consent Decree for combined sewer overflow (CSO) management. Appendix A: Section 2 of the City's CSO Long-term Control Plan (LTCP) referenced in the Consent Decree requires that during each precipitation event that occurs during the 12-month post -construction monitoring period following completion of the Phase 1 CSO Collection System Controls, CLIENT shall collect, at a minimum, the following data: 15-minute rainfall data for each event; CSO discharge volumes, frequency, and duration at each CSO outfall; and Water quality samples from the St. Joseph River at predefined frequencies and locations. The purpose of this Task Order is for the CONSULTANT to review the data gathered in this post construction monitoring program and write a report interpreting the trends in data observed, the report will be the Phase 1 Post Construction Monitoring Report. CONSULTANT will receive water related data from CLIENT. The following parameters will be provided. • Location of sample • Date of sample • Time of sample collection • E. coli concentration • Dissolved oxygen concentration • Total suspended solids concentration • Sample temperature • Weather and other comments will also be provided • Others if necessary Five years worth of data, spanning the period before completion of the Long-term control plan Phase 1 to the end of the 2019 recreational water season will be provided and the parties will agree on the timeframe within those years to be used. CLIENT will also provide to CONSULTANT rainfall and CSO activation data, including duration, and volume data. This task order defines the activities to be performed by the CONSULTANT TEAM to implement this plan. Individual members of the CONSULTANT TEAM and their responsibilities include: Stantec Consulting Services, Inc. (CONSULTANT) - Stantec is the prime consultant for this task order and will be responsible for overall management and direction of project activities and delivery of required deliverables to the CLIENT. LimnoTech (LT) — LimnoTech will be responsible for aspects of compilation and review of water quality analysis results and project reporting. Interim and Final Monitoring Program Reports Subtask 5. 1: Interim Monitor gJ!1Rfrgr g ,,,pt1q — Before the end of the 71 month of the 12-month monitoring program, CONSULTANT shall prepare and submit to the CLIENT an interim report on the progress of the Phase 1 Post Construction Monitoring Program. The report will present a summary of the gathered rainfall and CSO monitoring data. Early observations regarding the successes of the LTCP phase 1 will be presented. Deliverable: Interim Monitoring Program Report (5 printed copies; 1 electronic copy in pdf format) Subtask 5 2: 1, inal M nitorapg_jrogi�aq1 � ppg Within 6 weeks following the end of the 12-month monitoring program, CONSULTANT shall prepare and submit to the CLIENT a final report documenting the results of the Phase 1 Post Construction Monitoring Program. The report will present a summary of rainfall, CSO monitoring, and river water quality data for the 12-month monitoring period. Observations regarding the monitoring program procedures and/or results will presented. CONSULTANT will submit a draft of the final report to the CLIENT for review. Upon receipt of written comments from the CLIENT, CONSULTANT will prepare and submit a final version of the monitoring program report. Deliverable - Final Monitoring Program Report - DRAFT (5 printed copies; 1 electronic copy in pdf format) Final Monitoring Program Report (5 printed copies, 1 electronic copy in pdf format) The Project Schedule is as follows: Services under this Task Order 05 will begin upon receipt of authorization to proceed from the CLIENT. STANTEC CONSULTING SERVICES, INC. ti;��a�� :........................ _... . ArirttedWNae card Title l:; at'e: _.... ,,. .........._..... ��..�........ 1.0. Br; ..� City, State Zip Telephone Fax� Engineer License or Firm's Certificate number: Stale of` Consultant Designated Representative Name: Joe Johnson Address: 350 N. Orleans Street, Suite 1301 Chicago, Illinois, 60654. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary ",°lot, P crxt r°� Member _'/44.J a `5,jLLAV,4A Elizabeth Maradik, Member Therese Dorau, Member Suzanna Fritzberg, Member ATTEST: 0 Linda Marrytmn, Clerk o Dat 2ol City (Client) Designated Representative: Name: Kieran Fahey Title: Director, Long-term Control Plan �......m..................�� Milestone ........... Completion Target ..�............._..... ............. ........._._..._.._ Interim Monitoring Program Report July 2019 ...._......��......_.........._... Final Monitoring Program Report - DRAFT December 2019 �.....�_..��..........Final MonitoringProgram Report Two weeks after receipt of comments from CLIENT 2. The Compensation to be paid to CONSULTANT for the performance of the Services under this Task Order is set forth in Appendix I (Compensation), attached hereto and incorporated herein by reference. [Signature Page Following] Appendix I (Compensation) TASK ORDER 05 COMPENSATION 1.1 CLIENT shall pay the CONSULTANT on an hourly basis in accordance with the hourly rates shown in the attached tables for CONSULTANT and SUBCONSULTANT staff. Reimbursable direct expenses (materials, travel, lodging, communications, etc.) will be billed and paid for at cost. An administrative charge of 5% will be billed and paid on SUBCONSULTANT costs. CONSULTANT'S- total compensation for services requested in this Task Order shall not exceed $69,995 without prior written approval from the CLIENT. 1.3 Electronic payment may be made to the following address: BANK NAME: Bank of America BANK ADDRESS: 100 North Tryon Street Charlotte, NC 28202 ACCOUNT #: 3752096026 ACCOUNT NAME: Stantec Consulting Services, Inc. ROUTING/TRANSFER # FOR ACH: 111000012 ROUTING/TRANSFER # FOR WIRES: 026009593 1.4 Mail / Lock Box Stantec Consulting Services Inc. 13890 Collections Center Drive Chicago, IL 60693 Attn: Accounts Payable BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1 2/18/2018 Name Kieran Fah Department Public Works ......_ BPW Date 12/20/2018 Phone Extension 59m93mm ��muuuuuumummuwmmwuumwwwwwwwwwwwwuuw�.wmuvw�vxx�nn � r�uuw;w wwomomommrvrwm�wmmu�urmmmmm.��wuux , mr�ama,�.... v� -..... _......_ ......_ _ Required Prior to Submittal to Board Legal _ Attorney Name Controller ❑ Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing ❑ .� Check the A ro ria t Item Type -- leqyir�d° for All Submissions Agreement❑Contract (❑ Proposal E I Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening El Quote Award ❑ Change Order No. [l C/O & PCA No. ❑ PCA ❑ Ease/Encroach. E Traffic Control [❑ Other: _....... Required Information __.............._... _ _...... .... _ ..._ Company or Vendor Name: Stantec Consulting Services New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE [❑ WBE MBE/WBE Contractor Requested ❑ No❑ Yes Name of Company Project Name LTCP oConstruction reporting obligations � �... truw ,. � ....n Monit.m._�� Project Number 117-056�tmmCons Funding Source m�...._..,. Wastewater Professionalo_................ ....� Services En ic,�'neering (LTCP) Account No. 641�-0630-793-31-02 Amount ...�................�w � ... .... ....._.�_r m�..... __. 69,995 Not to exceed Terms of Contract Purpose/Description onser t Decree "eporting on Post Construction. [� Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination Non -Debarment, E-Verify, Iran, etc. Required For Change Orders Only.... . ...... . Amount of 0 Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: �- � � .�.�.�. �_ ...... � % New Amount ...............__�.............................. __�..� .............. ..................................................aaaada.a................................�.�..��_. $ Total Percent of Change: ....................... _.... Dispersal After Approval Copy Original 0 El