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HomeMy WebLinkAboutProfessional Services Agreement - AECOM Technical Services Inc - DTSB Shore Station and Cargo Park at SB Airport1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 830 U 11`I 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARDU LIC WORKS December 20, 2018 Jen McNeil AECOM Technical Services, Inc. 303 East Wacker Drive, Suite 1400 Chicago, IL 60601 RE: Professional Services Agreement Dear Ms. McNeil: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on December 20, 2018, approved the above referenced agreement regarding preliminary engineering for proposed Downtown South Shore Station and economic impact study for proposed Cargo Park at South Bend International Airport in the amount of $260,900. Enclosed please find the original of the agreement for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU Ni i AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of December 20, 2018 ("Effective Date") between Board of Public WorksJCity of South Bend, Indiana ("Owner") and AECOM Technical Services, Inc. ("Engineer"). Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as follows: South Bend South Shore Line Station Alternatives Study — Downtown Option Refined Concept Design & Assessment of Airport Cargo Plan ("Project"). Engineer's Services under this Agreement are generally identified as follows: Engineer will conduct two studies as part of this agreement: first, refining the concepts for a downtown South Shore Station including topographic survey, assessment of bridge structures and revised concept design and metrics; secondly assess the economic impact of a rail served Cargo Park at the South Bend International Airport, including construction feasibility and rail operation impact due to new alignment at the Airport. Owner and Engineer further agree as follows: 1.01 Basic Agreement and Period of Service A. Engineer shall provide, or cause to be provided, the services set forth in this Agreement. If authorized by Owner, or if required because of changes in the Project, Engineer shall furnish services in addition to those set forth above. Owner shall pay Engineer for its services as set forth in Paragraphs 7.01 and 7.02. B. Engineer shall complete its services within a reasonable time, or within the following specific time period: 7-9 months. C. If the Project includes construction -related professional services, then Engineer's time for completion of services is conditioned on the time for Owner and its contractors to complete construction not exceeding _'N/A_ months. If the actual time to complete construction exceeds the number of months indicated, then Engineer's period of service and its total compensation shall be appropriately adjusted. Page 1 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 2.01 Payment Procedures A. Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and submit the invoices to Owner on a monthly basis. Invoices are due and payable within 30 35 days of receipt, 1' w er4a s 1,10 makerail g n r. i°; d r wil l IF 1 f r1s th+ I mount= r� i➢1 1=e eas a"h � rate o efe. r"" y4a�v i s rl rdetl In addition, Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Engineer has been paid in full all amounts due for services, expenses, and other related charges. Owner waives any and all non -disputed claims against Engineer for any such suspension. Payrnemta - " 1.t11fs1 is to , tkhen t pr4wipal 3.01 Termination A. The obligation to continue performance under this Agreement may be terminated: 1. For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. Failure to pay Engineer for its services is a substantial failure to perform and a basis for termination. b. By Engineer: 1) upon seven days written notice if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional; or 2) upon seven days written notice if the Engineer's services for the Project are delayed for more than 90 days for reasons beyond Engineer's control. Engineer shall have no liability to Owner on account of a termination by Engineer under Paragraph 3.0I I.A. Lb. c. Notwithstanding the foregoing, this Agreement will not terminate as a result of a substantial failure under Paragraph 3.01.A.l.a if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of notice; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, by Owner effective upon Engineer's receipt of written notice from Owner. B. The terminating party under Paragraph 3.01.A may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to complete tasks whose value would Page 2 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. C. In the event of any termination under Paragraph 3.01, Engineer will be entitled to invoice Owner and to receive full payment for all non -disputed services performed or furnished in accordance with this Agreement and all reimbursable expenses incurred through the effective date of termination. 4.01 Successors, Assigns, and Beneficiaries A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 4.013 the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise, nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any contractor, subcontractor, supplier, other individual or entity, or to any surety for or employee of any of them. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 5.01 General Considerations A. The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. Subject to the foregoing standard of care, Engineer and its consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. B. Engineer shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the Project site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. C. This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located. Page 3 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Co PY .g r� ht © 2008 National SocietyEngineers g of Professional En eers for EJCDC. All rights reserved. D. Engineer neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the contract between Owner and such contractor. Engineer is not responsible for variations between actual construction bids or costs and Engineer's opinions or estimates regarding construction costs. E. Engineer shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except Engineer's own employees) at the Project site or otherwise furnishing or performing any construction work; or for any decision made regarding the construction contract requirements, or any application, interpretation, or clarification of the construction contract other than those made by Engineer. F. The general conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Contract Documents Committee (EJCDC C-700, 2007 Edition) unless the parties agree otherwise. G. The Owner acknowledges the Engineer's construction documents, including all electronic files, as instruments of professional services. Owner shall have a limited license to use the documents on the Project, extensions of the Project, and for related uses of the Owner, subject to the following limitations: (1) Owner acknowledges that such documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and consultants; (3) Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. Nevertheless, the final construction documents, including all electronic files, prepared under this agreement shall become the property of the Owner upon completion of services and payment in full of all monies due to the Engineer. H. To the fullest extent permitted by law, Owner and Engineer (1) waive against each other, and the other's employees, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project, and (2) agree that Engineer's total liability to Owner under this Agreement shall be limited to $30,000 or the total amount of compensation received by Engineer, whichever is greater. I. The parties acknowledge that Engineer's scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste as defined by the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq., or radioactive materials). If Engineer or any other party encounters a Hazardous Environmental Condition, Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultants or contractors to Page 4 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. J. Owner and Engineer agree to negotiate each dispute between them in good faith during the 30 days after notice of dispute. If negotiations are unsuccessful in resolving the dispute, then the dispute shall be mediated. If mediation is unsuccessful, then the parties may exercise their rights at law. K. Engineer's findings represent its professional judgement. Neither Engineer nor its parent corporations, nor their respective affiliates or subsidiaries ("Engineer Entities") make any warranty or guarantee, expressed or implied, with respect to any information or methods contained in or used to produce the deliverables. L. The deliverables may include "forward -looking statements". These statements relate to Engineer's expectations, beliefs, intentions or strategies regarding the future. These statements may be identified by the use of words like "anticipate," "believe," "estimate," "expect," "intend," "may," "plan," "project," "will," "should," "seek," and similar expressions. The forward -looking statements reflect Engineer's views and assumptions with respect to future events as of the date of the deliverables and are subject to future economic conditions, and other risks and uncertainties. Actual and future results and trends could differ materially from those set forth in such statements due to various factors, including, without limitation, those discussed in the deliverables. These factors are beyond Engineer's ability to control or predict. Accordingly, Engineer makes no warranty or representation that any of the projected values or results contained in the deliverables will actually occur or be achieved. The deliverables are qualified in their entirety by, and should be considered in light of, these limitations, conditions and considerations. 6.01 Total Agreement A. This Agreement (including any expressly incorporated attachments), constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. 1.7.... 1 *"- i--a uw of I=1 �m c 1 m�=ll u e pu rik la u 11-illed-mo t1 -En i t sir -mice w444. e, 1er-1od,- [or] 7.01 Basis of Payment —Hourly Rates Plus Reimbursable Expenses A. Using the procedures set forth in Paragraph 2.01, Owner shall pay Engineer as follows: Page 5 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 1. An amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times standard hourly rates for each applicable billing class for all services performed on the Project, plus reimbursable expenses and Engineer's consultants' charges, if any. 2. Engineer's Standard Hourly Rates are attached as Appendix 1. 3. The total compensation for services and reimbursable expenses is estimated to be $260,900 :7.01--Big [or] 1- p deer-a.�` �-1 , . AIL pen�t f tl e e o � 1v ..°ml ee he&by th1- : " &-r —4*ehwesmm Goi -)en9at4w+-f6r--Eng-k' I- �el es c . iues- mil f lee eor uultan"s, 1. any p er it 1 + + ski t e is t et � e e Apr -, ati ber ms 2 t. , ' 4-aviU--bele1 �ntna 'lree� itelt a;... 1 ofl desi eor specified l fl i :-anfl ineorporat 4 e--; leetec4-Pf*�eet tlic � t � t.�..:. � C ��a OF14 raetef t, ol: w i� a ;eifed-by ? free -but- ,, li t-bo i& lid-ruees-l�fra� s-llf ' 1. • ' susW----if�t��� �K,,,..r,��-�;��t�ll�emm =;ter, l�vest 4 Ede ti ft �pusl l outs � e fu AiAwh-wor .- PW IN fluslgnspeed-ita"ut not--onstruet hiehno-hid propoos i�„ xi l igine 11-W-aba rleC st esti �--i,. e' 4- � t r a i �ftl o� nset u e oun bii l � 1 g� eswr ll- ase,kT1ou E-ngir� •".� e4;tlrnate--fie--1 � lit-�Ig��e�-tc�ta.l--�=e��-�tuab�p , �urlf�g.._tl�e_.lnl�fg Period-. for] et-t'afffi-i. f imc j �?°.11; t °u s�rll " tg Will s of ."' A El�:�leef'-1��ts--efl�; '' �� - e��plulbulmsabledr�pertss� ar�i 2._........1:1etotal rliwan ilk: . Page 6 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services - Engineers Copyright 2008 National Society off Professional En one rs for EJCDCAIl rights reserved. 7.02 Additional Services: For additional services of Engineer's employees engaged directly on the Project, Owner shall pay Engineer an amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times standard hourly rates for each applicable billing class; plus reimbursable expenses and Engineer's consultants' charges, if any. Engineer's standard hourly rates are attached as Appendix 1. Attachments: Appendix 1, Engineer's Standard Hourly Rates Appendix 2, Engineer's Description of Services Page 7 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services ..... d. m _ .......__ Copyright 2008 National _ty tonal nal Society of Professional Engineers for EJCDC. All rights reserve IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: City of South Bend, Indiana Board of Public Works By4�� Title: Ga ry A. Gilot, President By: By: ............................. Title: Elizabeth�A. MaradikMember By:_� Title: Th se .1. D 'atj, er By: Title: JaaPus A Muelle'l,,,l cln� it f Attest: Title: ... .? ,.,.. nda Martin, Clerk �- %�/ do Date: :k, ( %V Address for giving notices: 227 West Jefferson Boulevard South Bend, Indiana 46601 Designated Representative (Paragraph 8.03.A): Engineer: By: Timothy J. Whalen, Associate Vice President .................. ...w Title: Date: Engineer License or Firm's Certificate No. State of: Address for giving notices: 303 E. Wacker Drive, Suite 1400 Chicago, IL 60611 Designated Representative (Paragraph 8.03.A): Kara. M. Boyles, Pli.D., P.E. Timothy J. Whalen Title: City Engineer Phone Number: (574) 235-5933 Facsimile Number: E-Mail Address: (574)235-9171 Title: Associate Vice President Phone Number: 312-373-6736 Facsimile Number: kl, cayics rlsz artltla n) rt. v E-Mail Address: Tiin.Wlialcn aecomxom Page 8 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. l This is Appendix 1, Engineer's Standard Hourly Rates, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated , Engineer's Standard Hourly Rates A. Standard Hourly Rates: 1. Standard Hourly Rates are set forth in this Appendix 1 and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non -project operating costs, and operating margin or profit. 2. The Standard Hourly Rates apply only as specified in Paragraphs 7.01 and 7.02, and are subject to annual review and adjustment. B. Schedule of Hourly Rates: Hourly rates for services performed on or after the Effective Date are: Appendix 1, Standard Hourly Rates Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright 02009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 Staff Hourly Rates (Estimated, 2019) Raw Fully Loaded Project Director Wacker, Earl $ 126.50 $ 329.56 Project Manager McNeil Dhadwal, Jen $ 76.21 $ 198.55 Planning Lead Foyle, Gary A $ 85.31 $ 222.26 Senior Planner Brazzale, Angela $ 70.64 $ 184.05 Traffic Engineer Brose, Jenna R $ 38.86 $ 101.24 Rail Design Manager Coate, Russ $ 51.75 $ 134.83 Junior Engineer TBD $ 34.68 $ 90.34 Sr Structural Engineer Yetter, Don $ 88.90 $ 231.61 Sr Overhead Contact Sys Engineer Hennessey, Jason M $ 74.10 $ 193.05 RTC Modeler Keeney, Willard F $ 83.19 $ 216.74 Senior Signal Analyst Keung, Darius C.M $ 27.56 $ 71.81 Senior Engineer Randall, Bradley $ 67.10 $ 174.81 Capital Cost Engineer Sheahen, Kevin Sr. $ 64.59 $ 168.27 Rail Technical Advisor Taylor, Christopher $ 70.55 $ 183.81 Ridership Modeling Lead Coleman, Patrick Joseph $ 99.09 $ 258.16 Ridership Modeler Kashayi Chowdojirao, Nagaraju $ 54.82 $ 142.82 Economics Lead Peskin, Bob $ 121.66 $ 316.96 FTA Poindexter, Gavin $ 57.65 $ 150.19 Graphic Designer Jones, Andrew $ 54.01 $ 140.71 Economist Komendantov, Andrei A $ 32.44 $ 84.52 Sr Real Estate Advisor Brewer, Chris $ 76.14 $ 198.36 Staff Planner Page, Hilary $ 34.07 $ 88.77 (Based on 2.5% Escalation on 2018 actual rates, in effect January5, 2019, actuals will be used for invoicing) Audited Overhead Rate, 2018 INDOT 136.85% Fee/Profit Rate 10% Appendix 1, Standard Hourly Rates Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Pate 2 APPENDIX 2 Description of services: South Bend South Shore Line Station Alternatives Study PART 1: Downtown Option Refined Concept Design PART 2: Assessment of Airport Cargo Plan Appendix 1, Standard Hourly Rates Schedule EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 12/18/18 Jitin Kain Department pW BPW Date 12/20/18 Phone Extension 5835 ....�....._.. _. Required Prior to SubmittalWWto Bo�..........W.......�.._� and ._... .._._ ..... _......._ Legal Attorney Name Clara McDaniels Controller review is required for all Contracts $5,000.00 or more Controller ❑ and greater than one year in length per the City Purchasing Policy Purchasing ❑ ................_...... .W........ Check the Appropriate Item T pemm_m uire for All Submissions A reement ._...._ w..�........ g Contract �] Proposal Addendum El Professional Services ❑ Amendment F] Bid Opening 0 Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening El Quote Award ❑ Chg Order No. D C/O & PCA No. PCA ❑ Ease./Encroach. El Traffic Control Resolution R Other: F� Claim Reauired Information Company or Vendor Name AECOM Technical Inc. New Vendor ❑ Yes If Yes, Approved by Purchasing H No MBE/WBE Contractor WBE Completed E-Verify Form Attached El Nos South Shore Station Downtown Preliminary Engineering & Airport Project Name Cao .ark Econ..o.......m....ic _m www Project Number Funding Source RWDA TIF Account No. Amount $260,900 Terms of Contract Purpose/Description iwo art study- 1 Be in preliminary� engineering � en icork for the proposed South Shore Station in downtown South Bend and 2 Determine Economic Impact for Proposed Caro Park at the Amount of Increase Decrease Previous Amount $ Current Percent of Change: New Amount $ ........................... Total Percent of Change: Time Extension: Copy Original' El ® Linda Martin ❑ AECOM �............... Jitin Kain Dispersal After Approval