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Home My WebLink AboutChange Order No 1 - Olive Production Well No 6 Rehabilitation Project No 118-102 - Peerless Midwest Inc1316 COUNTY —CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 SOUTHCITY OF BEND PETE BUTTIGIEG, MAYOR BOARD 1 OF PUBLIC —WORKS December 20, 2018 Frank Williams Peerless Midwest 55860 Russell Industrial Parkway Mishawaka, IN 46545 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 1 - Olive Production Well No. 6 Rehabilitation — Project No. 118- 102 Dear Mr. Williams: The Board of Public Works, at its meeting held on December 20, 2018, approved the above referenced Change Order for an increase of $12,307, bringing the current contract amount to $63,237. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DoRAu CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER raw DATE: 12/18/18 PROJECT NO: 118-102 PROJECT NAME: Olive Production Well #6 Rehabilitation CONTRACT DATE: 11/27/18 CHANGE ORDER NO. d i "surnmarNv___ chan - ges SUBJECT OF CHANGE ORDER: S,o,, agtacfi�e'nerno or----- __ See attachcd-Corn arison of Estimate for overruns and Linderl-Lins. P ........ ... . ................ .. . . .... _ The original contract sum $ $50,930.0 ' 0 Net change by previously authorized change orders $ 0 The contract SLIM prior to this change order $ $50,930.00 By this Change Order, the project amount is Increased El Decreased $ ..... . ........... $12,307.00 _$6_3,237_.60 The new Contract SLIM including this change order $ This Change Order represents a total change of . . ...... 2.4� % Total change for entire project 24 % Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR 41 J 0 A'b u u n, Contractor Signature Printed Name and Title Peet -less Midwest Company name 55860 Russell Industrial P Address Mishawaka, IN, 46545 City, State, Zip January 3011, 2019 ................... ...... . ........... . Project Manager CITY OF SOUTH BEND BOARD OF I'MILIC' %V() U(S A13proved Dare 0 Gary A. 60K, President Skizanna M. Fwzbo'g, Member ...... . ..... ..................... . i7i 1"th A � M "Cb� _7 . ... .................. Meniber J<11 ----- ----- Therese J. D(hau, Member PEERLESSId MIDWEST2. December 18, 2018 City of South Beincl Dept. of Pubilc Works Divlsion of Engineering 227 W. Jr.,Oerson [flvd, Suite 1316 Sot.ith Bend, iN 46601 Attrr Ms, Rebe�,:::ca Parrtz RE: Oilve Pro(,Auctk:)n Weil #6 Change Order Rei Dear Ms. Piaintz in regards tc) the Uive ProduciJoin Well #6 Rehaliciftation base bid, in addition to the aiiowance of "MisceHaneous WeP Coirnponents: recondutoriunq/r-eplaceu nee -ot" of $3,000, we have 'Hen ivied the foliowing IpeF unit iteirns as being needed itern#7 Fuve(5)12"xlO'Sciedu.ile4OCouiinnp::'upe@$732/ea.,$3,660totai itern 98 - One (1) 12" x 5' Schedulle 40 COiUmn Pipe @ $493/ea, $493 tota0 itern #12 Twenty -Nine (29) Shop/Refurbishiment RIOLIHY'11 aboir Rate @ $90/ea, $2,610 totafl V iowever, we have, determined that fine items #10 ($304) ain(A #11 ($152) can be reused with standard refurbishment, fl-lis wouid be a net increase in Total (...onuact,Amount of $6,307 above the f0rrrrner arnount of $50,930,00. AddihonaHy, during the pre deaning video iinspectlicin of the casling and screen, a significant ary-muint of sedir-nont (apIpiroxlrnat6ly 3 feet in depth Iby 26 inches in diameter) was found at the bottorn of the weil, We, have disca,ussed the circumstances around flhis, and ouir recomirriendadoin is that this be rernoved by the air lift rnethod, which wouH not exceed $6,(X)O. p his wouid bring the tolzfl II irwrease lin contract amount to $12,3W, for as neW TOtifl Contract Amount (.J $63,237,00, Piease let me know 6f there are arIy further quesdons, or if we can be of any further assistance 'Very I r0y 'Y(�mjrs, i ss iviII Imii Is r, Frank i, Wi Propect `Ylanage� 55,860 Riusseli kidusitriai l Mlshawaka, IN 4654S 574,254,9050 phone 574254,19650fax wwo, peer lessa id west, corn CITY OF SOUTH BEND TftDEPARTMENT OF PUBLIC WORKS M DIVISION OF ENGINEERING TO: Kara Boyles, City Engineer FROM: Becca Plantz, Engineer I j p SUBJECT: Olive Production Well #6 Rehabilitation - Change Order No. 1 DATE: 12/18/18 :; v xmmwwmmamm�mwmrvm�m� mw�wuouwaw. a ,000w wuuw muriw�wiuww.wuwwwuwwwww wuwvr uswuuw�m iww�o�.a.�amareoummmmm mw w�w�,.r000mmroow.........Mi0000wwmwvo n�umm��mn n nn n acemwmn rArwwn nnnm�uwmm�r� ��r•o ��ct^fin The Olive Production Well #6 Rehabilitation Project was awarded to Peerless Midwest for $50,930.00 on November 27, 2018. The project entails the removal of the pump, a pre -cleaning video, cleaning, replacement, or refurbishment of pump parts, a post -cleaning video, and the installment of the rehabilitated pump in the clean well. Project U date &Timeline A meeting on December 14, 2018 was held at Peerless Midwest to review the pre -cleaning video and discuss next steps. While reviewing the pre -cleaning video, 100% full screens and three feet (3 ft) of sediment that is assumed to be iron settling from the screens was noted at the bottom of the well. It was advised and agreed on to air-lift the sediment from the well for pump protection purposes. After the review of the video, the removed pump parts were viewed in shop for a visual of the rehabilitation to be done. It was noted the condition of this well and pump are in poor condition as it has not been serviced in about 18 years. There is also the condition of not knowing the extent of rehabilitation until the pump is pulled. tigngeOrder A change order totaling $12,307.00 is requested to cover the additional parts needed for rehabilitation of the pump and the air-lift method to remove iron build up from the well. This creates a 24% change to the original contract of $50,930.00. The new contract amount is $63,237.00. We deliver services that empower everyone to thrive!! BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date December 17, 2018 Name ......B...�...�_�.�... .....�.....................�..0 ecca Plantz Department Division/Bureau Public Works Engineering BPW Date December 20, 2018 Phone Extension 5998WMWERM ..._.._ .__ .—........... ..�._ Required Prior to Submittal to Board Legal Attorney Name: mClara McDaniels ..�......._...._ .._.....__ Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing R Check the El Agreement Amendment D Professional Services El Bid Opening El Quote Opening ® Change Order No. 1 ❑ Ease/Encroach. M Other: �ropriate Item Type — R Contract ❑ Resolution ❑ Bid Award M Quote Award ❑ C/O & PCA No, El Traffic Control: uired Information Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount for All Submissions Proposal Req. to Advertise El PCA Addendum ❑ Title Sheet Terms of Contract Hours Not to ExceedLump Sum..m............�.��_�_�..........._........�............................................�....................mm.....�. Purpose/Description The cleaniM and ins ection of well #6 at the Olive Well Field. ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change OrdersOnly� mm__....� ..�........... _..� Amount of Increase $ 12,307.00 Decrease $ Previous Amount $ 50,930.00 Current Percent of Change: 24% New Amount $ 63,237.00 Total Percent of Change: 24% Disoersal After Aooroval Copy Original ® ❑ Becca Plantz