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Home My WebLink AboutAward Quotation - Organic Resources Facility Breakroom Addition - M&V Pro Services1316 COUNTY -CITY BUILDING 227 w.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 Jerry Tapia M&V Pro Services PO BOX 11700 South Bend, IN 46634 �� , oo1M1.I°I1r le I,fl�r. CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC December 20, 2018 RE: Quotation Award — Organic Resources Facility Breakroom Addition Dear Mr. Tapia: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works at its meeting held on December 20, 2018, awarded the above referenced quotation to you in the amount of $41,180. Please forward the following documents .n njsjdjnjhqALbjjAnMArX 2,2M to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. G1LOT SUZANNA M. FRITZBERG ELIZABETH A. MARA®IK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Assistant City Attorney Public Works Linda M. Martin, Clerk FROM: Al Greek, Director of Utilities Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Organic Resources Facility — Breakroom Addition Award Recommendation DATE: December 12, 2018 uuumwui�uiwummummuuwwuw w� wu uuuu�o�M¢iu�iuwwwwu�widmw�ua�wiuu�w�ra�mwuwrwuwr�mus�uua�uivu... flwwmi wu�v�iNuua�vu�m�vureaarvwwu iwm�uwww�ua�uw�wuww On December 11„ 2018„ the Board of Public Works opened and read quotes for the above project. The Division of Utilities and Division of Engineering reviewed the documents and finds the information correct and complete. The responsive quotes(s) ranked as follows based on price: Bidder Quote Price Total 1. M&V Pro Services (South Bend, Indiana) $41,180.00 The Division of Utilities and Division of Engineering recommend the award of the contract for Organic Resources Facility Breakroorn Addition to the lowest, responsive, responsible bidder, M&V Pro Services South Bend Indiana),at the total quotation price of $41,180.00 lump sum. The Division of Utilities will fund the project with funds from the 2018 Sewage Works O erations Organ icResources Facility, Contractual Services Other Account 641-0681 µ '98-66-85 For questions regarding the above recommendation or the subject project, contact Al Greek (Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. CITY OF SOUTH BEND, INDIANA�� PROJECT NAME: OrcganicwResourceswwwFacilit — Breakroom Addition PROJECTNO. n/a ...................... .................. ......._ _ ...__.._...._ _ ..... m _ �_. �....� _.... ..... QUOTES DUE December 11, 2018 (Must be completed for all quotes. Please type or print) Date: 1�_0�' I$ Firm:' Qr0 YV1tf,5 Address: P•0 • o� II 00 City/State/Zip: SQ^ J%W. I rA 4i 6y - Telephone Number:2_............. Agent of Bidder (if Applicable):.................. .... Pursuant to notices given, the undersigned offer to furnish labor and/or material necessary to complete the public works project of: OrOanic Resources Facility — Breakroom Addition the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works _ ...._............_._._. _.._.....____ and dated November 28, 2018 for the sum of (enter the Total Quote as shown on the Proposal) 'foYk -ulnt Ohl �h ... ..... _1 _ ... .. ( .........14- I 0 .ao ) (Enter Sum of Total Quote plus Alternates shownn P�i posal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By 1 (Print d Name of Person Signing) ACCEPTANCE The above quote is accepted this day of Subject to the following conditions: BOA�D OF PUBWW 'Giry A. blot, President t1rizhA Ma mber...._.....Mueller; Member L u m, O SDI► .�r1 � u arina W6Mm ar T merese J D -'- rau Member I l „_ �� r✓ ),AA tt st: Linda k Martin Version 10/18/2016 Page - 1 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND l a PROJECT NAME Organic Resources Facility — Breakroom Addition .._._......... _.....................................— PROJECT NO. n/a QUOTES DUE December 11, 2018 BASE QUOTATION: ORGANIC RESOURCES FACILITY — BREAKROOM ADDITION Item o. Description Quantity UnitUnit Price Total Amount � _ITmm�mmmm....tity . Organic Resources Facility Lump 1 Breakroom Addition 1 Sum $ ii I,Igo. 00 Materials and Labor Total Amount of Quote $ I I U 00 Selection of Contractor shall be based on the lowest, responsive, responsible bidder. Fax Number: BY .:m—.—.— .�.�.-�- y Ure —_ y i (Printed Norne of'Person Signing) Version 10/18/2016 Page - 2 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 20th Day of December, 2018, by and between, M&V Pro Services, PO Box 11700, South Bend, IN 46634, HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: ORGANIC RESOURCES FACILITY BREAKROOM ADDITION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $41,180 FUNDING: SEWAGE WORKS OPERATIONS/CONTRACTUAL SERVICES ............�....___.� OTHER The unit prices for this improvement were those prices as received and accepted by the Board on the 11th Day of December, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. B ARD OF PUBLIC r"+ KS M&V PRO SERVICES Gar. A. Gil President )ti��'abeth adikMember y, Printed Name Suzanda , �1, �.-,.n-nn�g M. IrJSignature Meber �.. .. Li i. Therese J. I�crrau, Member A' t est: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, ........._..._._ ................... certify that I am Secretary of the Corporation named as Contractor herein; that........ ._ who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date December 11, 2018 Name Jacob M. Klosinski Department Utilities Wastewater BPW Date December 20, 2018 Phone Extension 574 235-9496 a NAB I16MMIIIIIIIIIIIIIIIIIImImImWMWYC'OFF i6P6PkR?WUSir1bd'W�iAA3i,'J' nrr&F1 vE A.WMIMIYIW!IYJ MN 4fP�YSN'f% 'r' .... _ Rewired Prior to Submittal to Board _ Legal W ® Attorney Name Clara MdDaniels, Assistant City Attorney Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Z Al Greek„ Director of Utilities ........ ......�........�... ............�....................... ....m .ww .. . Check the mAroariate Item Tremmm Required for All_Submissions Agreement F Contract E] Proposal ❑I Addendum [ Professional Services E, Resolution ❑' Bid Opening F-1 Bid Award ❑ Req. to Advertise ❑ Title Sheet Quote Opening Z Quote Award ❑ Change Order No. J C/O & PCA No. ❑ PCA Ease/Encroach. 0 Traffic Control Other: Rewired Information Company or Vendor Name New Vendor F-1 Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name __PManic Resources Facility - Brea room Addition Project Number not assicned Funding Source 2018 Sewage Works Operations, Contractual Services Othermmmmmm.m Account No. 641-0631-793-63-35 Amount $ 41,180.00 Terms of Contract Lump Sum Purpose/Description _ The Division of Utilities recommeds the Board of Public Works award the quotation for the subject project to the most responsive, responsible bidder, MI&V Pro Services ❑ Required Contractor's Certification Form Attached (Non- ..._ __....�� Collusion, Non -Discrimination„ Non -Debarment, E-Vermifyr Iran„ etc.;) Reauired For Change Orders Oniv