HomeMy WebLinkAboutAward Quotation - Fire Station No 10 and 11 Equipment Project No 118-108 - Herrman and Goetz Inc1316 CoUNI'Y-CITY BUILDING
227 w.JEFFERSON BOULEVARD
SOI ITH BEND. INDIANA 46601-I 830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 20, 2018
Larry Cripe
Herrman and Goetz, Inc.
225 S. Lafayette Blvd.
South Bend, IN 46601
PHONE 574/235-9251
FAx 574/235-9171
RE: Quotation Award — Fire Station No. 10 and 11 Equipment — Project No. 118-108
Dear Mr. Cripe:
The Board of Public Works at its meeting held on December 20, 2018, awarded the above
referenced quotation to you in the amount of $47,287.
Please forward the following documents bmittal bv Januarv3,2019 to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. D®RAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Alicia Czarnecki, Project Engineer
SUBJECT: Fire Station 10 and 11 Equipment
Project 118-108
DATE: December 13, 2018
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On December 11 2018 the Board of Public Works opened and read quotes for the above project..
The quotes ranked as follows:
Division 1 Division 2 Total
1. Herman and .�Goetz, Inc. � $24,556.00 $22,731.00.......� $.....427,............87.00
2. Stafford Smith, Inc. $27,386.00 $25,986.00 $53,372.00
The Division of Engineering has reviewed all of the quotes and recommends that the Board award a
contract for Fire Station 10 and 11 E ui ment to the lowest responsive / responsible bidder, Herman
and Goetz Inc. in the amount of $47,287.00 .
Sufficient funds have been appropriated from Equipment Purchases / Materials & E a ment 287-0902.
422.43-10)_.
Please call if you have any questions.
Enclosed: 118-108 Fire Station 10 and 11 Equipment Quote Tabulation
Page 1 of 1
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PROJECT NAME:
PROJECT NO.
(QUOTES DUE
Fire Station 10 and 11 Equipment
118-108
December 11, 2018 by 9:30 am local time
(Must be completed for all quotes. Please type or print)
Date: December 11, 2018 Firm: Herrman & Goetz, Inc.
Address: 225 S. Lafayette Blvd.
City/State/Zip: South Bend, IN 46601 Telephone Number: ( 574 ) 282-2596
Agent of Bidder (if Applicable): N/A
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Cit._of South Bend Fire Station 10 and 11 E ui ment
the City of South Bend, Indiana, in accordance with plans and specifications prepared by;:
The City of South Bend, Department of Public Works
and dated for the sum of (enter the Total Quote as shown on the Proposal)
F rteven thousand two hrr dyed eighty ev n Dollars $�447,287.00 )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By
(Signature)
(antedate .
' r�'wu c�F P'err�n Signing)
The above quote is accepted this C�-D
Subject to the following conditions:
BO RD OF PUBLC. OI ' S
d ,
Gary A. Gilot, President
iz eth � a , V"�t�er
CA1
aN nes'""'A."` " ttile _
rp Member
ACCEPTANCE
day of20 / 9
uzanna . ritzb -
g, Member
2ttt'
J orau ember
inda M. Martin, 'Clerk
Version 10/31/2017 Page - 8 Public Works Quote
QUOTE/PROPOSAL ' TVRON
CITY OF SOUTH BEND
186
PROJECT NAME Fire Station 10 and 11 Equipment
PROJECT NO. 118-108
QUOTES DUE December 11, 2018 by 9:30 am local time
DIVISION 1 — Fire Station 10
Item
No. Description Quantity_Unit Unit Price Total Amount
1 Gear Extractor and Installation 1 LS $ 25, 099. 00 $ 23, 093. 00
Soap Dispensing System and
2 Installation 1 LS $ 1,463.00 $ 1, 463 / 00
DIVISION 1 TOTAL $ 24,556.00
DIVISION-2 - Fire Station 11
Item
No. Description Q
1 Gear Extractor and Installation
2 Soap Dispensing System and
Installation
Firm: Herrman & Goetz, Inc.
in t i ty. I Unit I Unit Price Tot
al Amount
1 LS �.�. 2 tL
1 LS $ 1,463.00 $ 1,463.00
DIVISION 2 TOTAL $ 22.731.00
Address:
225 S.
Lafa
ette Blvd.
City/State/Zip:
South
Bend,
IN 46601 Telephone Number:
(574 ) 282-2596
Fax Number: 574 282-2645
(Sigr�alure
Larry Cri e, Power-of-Attorne
(Printed Name of Person Signing)
Version 10/31/2017 Page - 12 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 20th Day of December, 2018, by and between,
Herrman and Goetz, Inc., 225 S. Lafayette Blvd., South Bend, IN 46601, HEREINAFTER called
the Contractor, and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO, 118-108
DESCRIPTION: FIRE STATION NO. 10 AND 11 EQUIPMENT
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $47,287
FUNDING: EQUIPMENT PURCHASES/MATERIALS AND EQUIPMENT
The unit prices for this improvement were those prices as received and accepted by the Board on
the 1 lth Day of December, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF ['1J[J OINKS
Gary A. Gilot, Presi�nt� E: abeth. A. MM any link, Member
� ti1,� ..Mucler Member
s
Member , 7r'
Therese J. Dorau, Member " Aftest: Linda 'M. Martin,
Clerk
HERRMAN AND GOETZ, INC.
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
I, . , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then�IT�_mmmmm _ of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of -its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
Date
Name
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
12/13/2018
Alicia Czarnecki
p En.
Department Engineering
�. �....................»
BPW Date 12/20/2018 Phone Extension 5903
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� . ........ R �� iredITPriorto Submittal toWBoard
Legal ® Attorney Name Clara M'cDani'els
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ® Michael Schmidt
Check the
[_I Agreement
E Professional Services
El Bid Opening
El Quote Opening
Change Order No.
Ease/Encroach.
Other:
1ropriate Item mType —
01 Contract
El Resolution
❑ Bid Award
El Quote Award
El C/O & PCA No,
El Traffic Control
for All Submissions
oposal .__ Add......__._
Pr Addend um
❑ Req. to Advertise ❑ Title Sheet
fired Information
❑ PCA
Company or Vendor Name Herman and Goetz Inc..
New Vendor ❑ Yes E No El If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE [:] WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name Fire Station 10 and 11 Equipment
www _A.............
Project Number 118 108
Account
No20902 422 43-10
Amount$4.....................
FundingSourceurce 871Purchases /Materials &Equipment
�.�.......�.......� _....... _.m
7,287.00
Terms of Contract
Purpose/Description
Provide and install gear extractor and soap dispensing system at
Fire Stations 10 and 11,
Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination, Non -Debarment., E-Verify, Iran, etc.)
-----
ired For Change Orders On
Amount of Increase $
❑ Decrease
Previous Amount $ u
...............................
Current Percent of Change:
New Amount $
Total Percent of Change:
Dispersal After Approval
Copy
Original
❑
❑I
1316 COUNTY —CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOI ITH BEND_ 1NDIANA 46601-1830
David Stafford
Stafford Smith, Inc.
3414 S. Burdick Street
Kalamazoo, MI 49001
r
ww
Ink AA F:.
1lal�s
CITY OF SOUTHBEND PETE i'MAYOR
BOARD RPUBLIC WORKS
December 20, 2018
PHONE 574/235-9251
FAx 574/235-9171
RE: Quotation Award — Fire Station No. 10 and 11 Equipment — Project No. 118-108
Dear Mr. Stafford:
The Board of Public Works, at its meeting held on December 20, 2018, awarded the above
referenced quotation to Herrman and Goetz, Inc. in the amount of $47,287.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,.
Linda M. Martin, Clerk
GARY A. G1LOT SUZANNAM. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU