HomeMy WebLinkAboutAward Quotation - Colfax Water Works Building Repainting Project No 118-055 - Facelift Painting & Powerwashing1316 COUNTY -CITY BUILDING
227 w.JEFFERSON BOULEVARD
SOI ITH BEND. INDIANA 46601-1 830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
December 20, 2018
Lisa Robbins
Facelift Painting & Powerwashing
1032 Sussex Drive
South Bend, IN 46628
PHONE 574/235-9251
FAX 574/235-9171
RE: Quotation Award — Colfax Water Works Building Repainting — Project No. 118-055
Dear Ms. Robbins:
The Board of Public Works at its meeting held on December 20, 2018, awarded the above
referenced quotation to you in the corrected amount of $19,153.85 for the Base Bid plus
Alternate No. 1. The engineer noted you had an error in your tabulation with your total
incorrectly showing $18,053.
Please forward the following documents in %uhmittall,12,,l r 320.19 to my attention
for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
.,..
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Scott Kreeger, Project Engineer
SUBJECT: Award Project No. 118-055
Colfax Water Works Building Repainting
DATE: December 17, 2018
On December 11, 2018, the Board of Public Works opened and read bids for the above project.
The bidders ranked as follows:
Bidder Quote Amount
1. Facelift Painting & Power Washing $19,153.85
2. Ziolkowski Construction, Inc. $45,250.00
Engineering noted a math error with Facelift's quote base bid amount. Facelift originally
recorded a total of $13,530.00; however, the actual amount should have been $14,630.00. A
copy of the bid tabulation will be provided as an attachment to provide additional clarification.
Engineering recommends award of a contract for Colfax Water Works Buildina Repainting to
the lowest responsive / responsible bidder, Facelift Painting & Power Washing in the amount of
19 153.85.
Sufficient funds have been appropriated from Building Repair & Maintenance 620-0640-657.36-
01 .
Please call with your questions (EXT. 9245).
Enc. Bid Tabulation
'f y
CITY OF SOUTH BEND INDIANA �r
-QQNTRA—CTO9$�. Ui TE
PROJECT NAME: Colfax Water Works Building Re aintina
PROJECT NO. 118-055 ___W........... -
QUOTES DUE December 11, W2018, 9:30AM Local Time ...�.__... �......
(Must be completed for all quotes. Please type or print)
Date:" — Firm:._.�:�
Address: c.f xL...... lV
City/State/Zip: i..)(�,lt_ .. U' x; fTelephone Number: _. ..........
Agent of Bidder (if Apt plicable): t.. .) ...._._ I I � (.
� t.. � ::.. p
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
19,
the City of South Bend, Indiana, in accordance with plans and specifications prepared by.
The City/ of South Bend, Department of Public Works
and dated c� — �( ] for the sum of enter the Total Quote s shown sal) �l � w ( a wn on the Proposal)
Enter Sum of Total Q e Al# ate shown on Proposal) -trierr "°
ical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
M
By
(.ig atUre)
(Printed Name of Person Signing)
The above quote is accepted this DM
Subject to the following conditions:
B ARD OF P l"I
Gary A. Gilot, President
_.El eth A. ar ik, Member
os.wMe er, Member .._-
ACCEPTANCE
day of20 l P
...........
Suzanna Fritzberg, Member
Til
AJ. ora Member _..
Atte t: Linda M.�-airti Clerk
Version 10/31/2017 Page - 9 Public Works Quote
QUOTE/PROPOSAL °
CITY OF SOUTH BEND m
PROJECT NAME Works Building Repainting ....._....w
-Colfax Water ......W ...�
PROJECT NO. 118-066
QUOTES DUE December 11, 2018, 9:30AM Local Time
BASE QUOTE
Item No. Description, Q+uanti Unit Unit Price Item Total
1 Maintenance of Traffic 1 LS �FJ �� $
........................ .... _ f
2 Exterior cleaning 1 � �........� D1 rq ,
Exterior Repairs 1 LS `� C'�
/ p CAD
_3... ........... _...... _ . , .. 31 J $ mm �5D,.®
4 Exterior Painting 3,600 SF �� $ `� 5D OD
_..._ m......_. UD L
BASE QUOTE TOTAL $ �
ALTERNATE NO. 1
Item No Description quantity LS
` Item Total P t ty! Unit Unit � � � _
1 Building Signage 1 � ricer � $ I
�� 523,
-
�.... ........11,111,111,11,....._... �...
ALTERNATE NO.1 TOTAL $ aC5.'3,
BASE + ALTERNATE NO. 1 TOTAL / U, D 5
Firm:
Address:.
City/State/Zip: &11A Aerel
-166ag
Telephone Number.__.....
Fax Number:
�......... --....m......................................_........... ............. ........��_—_.a.
µ
(Printed Berne of Person Signing)
Version 10/31/2017 Page - 13 Public Works Quote
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BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 20th Day of December, 2018, by and between,
Facelift Painting and Powerwashing, 1032 Sussex Drive, South Bend, IN 46628,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-055
DESCRIPTION: COLFAX WATER WORKS BUILDING REPAINTING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $19,153.85; BASE BID PLUS ALTERNATE NO. I
FUNDING: BUILDING REPAIR AND MAINTENANCE
The unit prices for this improvement were those prices as received and accepted by the Board on
the 1 Ith Day of December, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS
v
ary A� Gilot, Presiderit
J r..
Suzanna M. Fritrlaer:;
Meta or
Therese .I. orau
etl� ;arad�kMember
M.tt ller, Member
Attest: Linda ., M, 'Martin,
Clerk
FACELIFT PAINTING AND
POWERWASHING
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
I, ... ......... , certify that I am Secretary of the Corporation named as
Contractor herein; that _ .. who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Corporate
Secretary Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date December 17, 2018
Name Scott Kreeger
Department Public Works
Division/Bureau Engineering
BPW Date December 20, 2018 Phone Extension 9245
uuwmlwm�m mmm mmmamammumm�mmm�mwwu re
..._..... Required Prior to Submittal to Board _ I
Legal ® Attorney Name: Clara McDaniels
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
Check the
LJ Agreement Amendment
n Professional Services
El Bid Opening
❑ Quote Opening
El Change Order No.
Ease/Encroach.
Other:
Michael Schmidt
iriate Item Type —
I I Contract
[:] Resolution
uired for All Submissions
Proposal
El Bid Award ❑ Req. to Advertise
® Quote Award
❑ C/O & PCA No. PCA
❑ Traffic Control:
Required Information
Company or Vendor Name _Facelift P ainting & Powerwashing mm _._.IT ... _
New Vendor Yes _ No Z If Yes, Approved by Purchasin
MBE/WBE Contractor MBE WBEmmITITmmmmmmmm
_....................................
MBE/WBE Contractor Requested [A No E] Yes Name of Company
Addendum
❑ Title Sheet
Project Name Colfax Water Works BuildingmmRepainting
Project Number 118-055
Funding Source . Building Repairww& MaintenanceITITITITmmmmmmmm ...............
Account No. 620-0640-657.36-01
Amount $19,153.85
Terms of Contract Base Bid + Alt 1
............. ........ ....._ ...............
Purpose/Description Repair and repaint the exterior of the Water Works utility building
on ...............
Colfax Avenue
Required Contractor's Certificatio ❑ q n Forms Attached (Non-
_.
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
q rdey��
. _._ .... Re uired For Chan e rs Onl O er..�..
Amount of Increase $
Decrease $
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Chanae:
Dispersal After A
Copy
Original
®
❑
®
❑
0
❑
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND_ INDIANA 46601-1930
o i.1 "I'll
i
PEA C
tea,
186
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYI
BOARD OF PUBLIC WORK
December 20, 2018
Bill Favors
Ziolkowski Construction, Inc.
4050 Ralph Jones Drive
South Bend, IN 46628
PHONE 574/235-9251
FAx 574/235-9171
RE: Quotation Award — Colfax Water Works Building Repainting — Project No. 118-055
Dear Mr. Favors:
The Board of Public Works, at its meeting held on December 20, 2018, awarded the above
referenced quotation to Facelift Painting and Powerwashing in the amount of $19,153.85
for the Base Bid plus Alternate No. 1.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABET"I.1 A. MARADIK JAMES A. MUELLER THERESE J. DORAU