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HomeMy WebLinkAbout12112018 Board of Public Works MeetingAGENDA REVIEW SESSION DECEMBE R 6, 2 0 1 8 378 Ms. Becca Plantz, Engineering, stated this permit is for access to city property for soil borings for a proposed electric transmission line route. Mr. Gilot asked if they are choosing a path without trees. Ms. Plantz confirmed there are no trees in the location, just green space, Attorney McDaniels asked if I & M provided the permit. Ms. Plantz stated they did. Attorney McDaniels stated it would need to be reviewed by legal. - Opening of Quotations — South Bend Civic Theater Alleyway Repaving Ms. Maradik questioned if this includes bollards and if so, who is installing and removing thern. She noted the City doesn't usually al)prove bollards and only the city can close public right-of- way. Ms. Brach confirmed they are part of this repaving but she was not aware of who was responsible for closure. The Board noted they have denied them previously with the exception of Eddy Commons where there is an agreement with the management on closure and at the Morris Performing Arts, a city -owned entity. It was noted the Morris is still required to get Board approval to close the street. - Change Order — J.C. Lauber Site Improvements Mr. Kyle Silveus, Engineering, stated Change Order No. I is due to the decision to use concrete instead of asphalt. Ile noted they received a good price for better material. He stated Change Order No. 2 is for the addition of drywells to help with water drainage in problem areas. - Change Order — Lincoln Way East Corridor Improvements Mr. Silveus stated this Change Order is due to the discovery of guardrails puncturing a storm line along Lincoln Way. Mr. Gilot asked how deep the storm sewer was. Mr. Silveus stated it was not very deep, just a couple of feet. - Change Order - Erskine Clubhouse Renovation Mr. Silveus stated this increase was due to unforeseen conditions. He explained they had to do repairs and replace the gutter on the south side when they removed it and found damage underneath. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:23 a.m. BOARD OF PUBLIC WORKS A�j Gary A. flot, President Elizabeth A. Maradik, Member Therese J. Dorau, Member J,�, �SZza_nna rit' erg, ediber James A. Mueller, Member ATTEST: Linda M. Martin—, C-lerk ' REGULAR MEETING PECLMBEP,11_2018 _ The Regular Meeting of the Board of Public 'Works was convened at 9:37 a.m. on I I uesday, December 11, 2018, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, and Therese Dorau present. Board Members Suzarma Fritzberg, and James Mueller were absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUT.LSOF P_REVI0.USME.E-T1NG Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on November 21, November 27 and December 4, 2018, were approved. REGULAR MEETING DECEMBER 11 2018 379 2019 BOARD OF PUBLIC WORKS MEETING SCHEDULES Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Board approved the 2019 Agenda Review, Regular Meeting, and Claims Review Meeting schedules as presented. OPENING OF BIDS — SMALL, DRAINAGE DESIGN AND REPAIR — PROJECTNO, 118- 063 (LRhSA/SSDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & ]ULLYINC 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Division A Total $144,895.50 Alternate AI Total $135,900.00 Alternate A2 Total $133,004.00 Division B Total $140,000.00 Division C Total $72,200.00 Division C1 Total $28,000.00 Division A+B+C Total $653,999.50 G.E. MARSHALL INC 1351 Joliet Rd. Valparaiso, IN 46385 Bid was signed by: Frank Marshall Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted :G Division A Total $135,628.00 Alternate Al Total $155,205.00 Alternate A2 Total $143,419.00 Division B Total $122,128.00 Division C Total $94,133.00 Division CI Total $32,124.00 Division A+B+C Total $351,889.00 *Note: Total without alternates SELGE CONSTRUCTION CO. INC. 2833 S. 11 "' Street Niles, MI 49120 Bid was signed by: Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted s Division A Total $163,241.83 Alternate Al Total $124,024.80 Alternate A2 Total $147,358.44 Division B Total $104,768.28 Division C Total $87,234.00 REGULAR MEETING DECEMBER 11 2018 380 Division C1 Total $30,949.00 Division A+B+C $355,244.11 Total Total +All Alternates $657,576.35 HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted n Division A Total $188,568.50 Alternate Al Total $127,813.00 Alternate A2 Total $122,421.00 Division B Total $121,457.00 Division C Total $111,162.00 Division C1 Total $34,812.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS -- SEWER AND MANHOLE REIIABILITATION -- PROJECT NO. 118- 093 (UTILITY EXPENSE/CONTRACTUAL SERVICE This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found r to be sufficient. The following bids were opened and publicly read: INI,AND WATERS POLLI)TION CONTROL INC. 4086 Michigan Ave. Detroit, MI 48210 Bid was signed by: Janice Bedingfield Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid Total $1,699,658.00 SAK CONSTRUCTION LLC 864 Hoff Road O'Fallon, MO 63366 Bid was signed by: Boyd Hirtz Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid Total $1,891,329.00 Total of all Alternates $2,668,918.50 Base Bid + Alternates Total $4,560,247.50 INSITUFORM TECHNOLOGIES USA LLC 17988 Edison Avenue Chesterfield, MO 63005 Bid was signed by: Janet Hass Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Wm REGULAR MEETING DECEMBER 1 12018 381 Base Bid Total $1,822,289.40 Total of all Alternates $3,304,995.80 Base Bid + Alternates Total $5,127,285.20 Attorney McDaniels noted Inland Water's bid did not have the individual totals listed. Mr. Gilot stated the engineer reviewing the bids would check and tabulate the totals. Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — MCKINLEY AVENUE AND FI�EPa^1ON"1" PARK IMPROVEMEN`l"S PROJECT NO, 118-072 LRSAIIJTILI"I"Y EXPENSE CON'1"RACTtIAL This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46601 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted E Division A Total $92,700.00 Division B Total $i02,200.00 Alternate 131 Total $63,800.00 Alternate B2 Total $22,440.00 Alternate B3 Total $56,100.00 Total Division A+B+B1+B2+B3 $337,240.00 RIE"T H-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted I: D Division A Total $92,017.00 Division B Total $124,150.50 Alternate B1 Total $73,843.50 Alternate B2 Total $35,715.00 Alternate B3 Total $68,731.50 IRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted IC P Division A Total $138,132.50 Division B Total $131,729.00 Alternate B1 Total $68,326.00 Alternate B2 Total $24,055.00 Alternate B3 Total $66,563.00 REGULAR MEETING DECEMBER 11, 2018 382 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Venues, Parks, and Arts for review and recommendation. OPENING OF BIDS — WASTEWATER TREATMENT PLANT ADMINISTRATION BUILDING MASONRY IMPROVEMENTS — PROJECT NO. 118-087 'SEWAGE WORKS OPERATIONS/BUILDING REPAIRS & MAINTENANCE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: IOLKO" W'S'KI CONSTRUCTION INC 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $472,880 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Wastewater for review and recommendation. OPENING OF BIDS — MAIN AND COLFAX PARKING STRUCTURE REPAIRS 2019 — PROJECT NO, 115-143A (PARKING GARAGE FUNDIRWDA TIF') This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: D.C. BYERS CO./DETROIT INC. 16429 Upton Rd., Suite 3 East Lansing, MI 48823 Bid was signed by: Stephen Davis Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted IC � Base Bid Part #1 Total $564,300.00 Base Bid Part #2 Total Base Bid Part #1 & #2 Total $190,070,00 $754,370.00 Alternates Total $587,000 Base Bid Part #1 & #2 and Alternates Total $1,341,370.00 RAM CONSTRUCTION SERVICES OF MICHIGAN INC 13800 Eckles Road Livonia, MI 48150 Bid was signed by: Robert Mazur Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid Part #1 Total $692,330.00 Base Bid Part #2 Total $231,648.00 Base Bid Part #1 & #2 Total $923,978.00 Alternates Total $458,000.00 Base Bid Part #1 & #2 and Alternates Total $1,381,978.00 REGULAR MEETING DECEMBER 11 2018 383 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — THREE TWENTY AT THE CASCADE — SITE UTILITIES — PROJECT NO, 118-074D REDA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC 1204 W. Sample Street J South Bend, IN 46619 Bid was signed by: Rachelle Dolniak Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Division A Total $99,958.70 Division B Total $51,423.50 Division C Total $76,832.00 Total for Divisions A, B & C $228,214.20 G.E. MARSHALL INC. 1351 Joliet Rd. Valparaiso, IN 46385 Bid was signed by: Frank Marshall Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted ED Division A Total $120,373.00 Division B Total $66,034.00 Division C Total $160,641.00 Total for Divisions A, B & C $347,048.00 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, IN 46561 Bid was signed by: Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted IC Division A Total $92,116.00 Division B Total $67,400.00 Division C Total $76,356.00 Total for Divisions A, 'B & C; $235,872.00 HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Bid was signed by: Nancy Knapik Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Division A Total _ $132,515.00 REGULAR MEETING D CEMBER 11, 2018 384 Division B Total Division C Total $95,869.00 $130,809.00 Total for Divisions A, B & C $359,193.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING AND OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and the names of the bidders publicly read: TERRY'S AUTO SALVAGE 1926 N. Tamarack Road Walkerton, IN 46574 No. Red ag Vehicle Make & Model Year VIN# Bid CARS: 1. 34689 Silver Kia Spectra 2005 KNAFE121355124794 $85.00 2. 34665 Silver Toyota Matrix 2005 2TIKR32E65C458955 $95.00 3. 34658 White Chevrolet Monte Carlo 2004 2G1 WW12E649340863 $105.00 4. 5. -67 34887 34598 Gold Hyundai Sonata 1 Silver Lincoln Zephyr 12006 2006 5NPEU46F46H044219 3LNHM26156R650921 $85.00 I $105.00 34321 Red Mitsubishi Eclipse 2003 4A3AE45GX3Eo40321 $90.00 7. 8. 33696 34748 Blue Cadillac CTS Silver Lincoln Continental 2003 2000 1G6DM57N430114949 1LNHM97V2YY874680 $115.00 $85.00 9. 34663 Gra C!ChevroletCavalier 2002 1GIJH52T727164981 $75.00 TRUCKS: 10. 34926 Black Oldsmobile Bravada 2003 1GHDT13S832347378 $130.00 11. 34889 Brown Jeep Liberty2005 1J4GL48Ko5W517865 $150.00 12. 34625 Red Cadillac SRX 2005 1GYEE63A850158456 $165.00 13, 34613 White Oldsmobile Bravada 2002 1GHDT13S222185777 $125.00 14. 33818 Red/Burgundy GMC Acadia 2008 IGKEV3373SJ204285 $175.00 15. 34933 Gray Toyota Pick -Up 1993 JT4VN93D1P5034715 $85.00 16. 34664 Black Nissan Pathfinder 2005 5N1AR18W25C764156 $100.00 17. 34647 Blue Dod e Duran o 2001 1B4HS28NX1F554351 $95.00 18 334982 Gray Chrysler Pacifica 2006 2A4GM484X6R806521 $65.00 VANS: 19. 34455 Silver Pontiac Montana 2006 1GMDV03L46D198524 $75.00 20. 34934 Blue Dodge Caravan 200o 1 B4GP54L5YB535253 $70.00 PAUL'S AUTO YARD 3300 S. Main Street South Bend, IN 46601 REGULAR MEETING DECEMBER 11 2018 385 Red Tae No. No Vehicle Make &Model Year V1N# Bid CARS: 1, 34689 Silver Kia S ectra 2005 KNAFE121355124794 $255.00 2. 34665 Silver Toyota Matrix 2005 2T1KR32E65C458955 $325.00 3. 34658 White Chevrolet Monte Carlo 2004 2G 1 WW 12E649340863 $256.00 4. 34887 Gold H ndai Sonata 2006 5NPEU46F46H044219 $255.00 5. 34598 Silver LincolnZe her 2006 3LNHM26156R650921 $325.00 6. 34321 Red Mitsubishi Ecli se 2003 4A3AE45GX3E040321 $255.00 7. 8. 33696 34748 Blue Cadillac CTS Silver Lincoln Continental 2003 2000 1G6DM57N430114949 1LNHM97V2YY874680 $301.00 $280.00 9. 34663 Pray Chevrolet Cavalier 2002 I GI JH52T727164981 $255.00 TRUCKS: 10. IL 12. 34926 34889 34625 Black Oldsmobile Bravada Brown Jeep Liberty Red Cadillac SRX 2003 2005 2005 IGHDT13S832347378 1J4GL48K05W517865 IGYEE63A850158456 $322.00 $322.00 $385.00 13. 34613 White Oldsmobile Bravada 2002 1GHDT13S222185777 $331.00 14. 33818 Red/Bur and GMC Acadia 2008 IGKEV33738J204285 $630.00 15. 16. 34933 34664 Gray Toyota Pick -Up Black Nissan Pathfinder 1993 2005 JT4VN93D1P5034715 5N1AR18W25C769156 $255.00 $328.00 17. e Duran o 2001 4HS28NXIF559351 $328.00 18. ;341647,�BlueDod 982C sler Pacifica 2006 �2,GM484X6R806521 $327.00 VANS: E E Silver Pontiac Montana 2006 IGMDV03L46D198524 $328.00 Blue Dodge Caravan 2000 1B4GP54L5YB535253 $327.00 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above bids were referred to Code Enforcement for review and recommendation. After review, Ms. Cathy Eli, Code Enforcement, recommended that all of the bids be awarded to Paul's Auto Yard, the highest responsible bidder. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the awards were approved as noted above in bold. OPENING OF QUOTATIONS - FIRE STATION NOS. 10 AND 11 EQUIPMENT - PROJECT Mr.O Gl lot advised that I this was the date set Sfor thereceivingope ning ng and MENT " U1P of sealed quotations for the above referenced equipment. The following quotations were opened and read: HERRMAN & GOEETZ INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Quotation was submitted by Larry Cripe Non -Collusion, Non -Discrimination Affidavit Form was completed 01 TOTATION- Division 1 Total Division 2 Tota1 $24,556.00 $22,731.00 Total Quote $47,287.00 REGULAR MEETING DECEMBER 11, 2018 386 STAFFORD,SMITH, INC. 3414 S. Burdick St. Kalamazoo, MI 49001 Quotation was submitted by David Stafford Non -Collusion, Non -Discrimination Affidavit Form was completed* * Note from bidder that steel usage provided has been manufactured in Spain QUOTATION: Division I Total $27,386.00 Division 2 Total $25,986.00 Total Quote $53,372.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering and the Fire Department for review and recommendation. OPENING OF QUOTATIONS — COLFAX WATER WORKS BUILDING REPAINTING — PROJECT NO...1,1,8-055 EN CE WATER WORKS BUILDING REPAIR & MAfNL—AN---J Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: FACELIFT PAINTING & POWERWASHING 1032 Sussex Drive South Bend, IN 46628 Quotation was submitted by Lisa Robbins Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote Total $13,530.00 Alternate No. I Total $4,523.85 Base + Alternate No. I Total _$18,053.85 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Dr. South Bend, IN 46628 Quotation was submitted by Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote Total $45,250 Alternate No. I Total No Bid Base + Alternate No. 1 Total $45,250 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above quotations were refer -red to Engineering for review and recommendation. OPENING OF....QUOTATIONS — ORGANIC RESOURCES FACILITY BREAKROOM ADDITION (ORGANIC RESOURCES/WASILEATER ) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: M&V PRO SERVICES PO Box 11700 South Bend, IN 46634 Quotation was submitted by Jerry Tapia Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $41,180.00 Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the above quotation was referred to Wastewater for review and recommendation. REGULAR MEETING DE.CEMBER 11 2018 387 OPENING OF QUOTATIONS — EAST LONGFELLOW AVE, AND NORTH RIVERSIDE DR. TRAFFIC CALMING — PROJECT NO. 1.1,8-113 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WALSH& KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $72,850.00 SELGE CONSTRUCTION CO., INC. 2833 S. 1 Ith Street Niles, MI 49120 Quotation was submitted by Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $87,500.00 PREMIUM CONCRETE SERVICES, INC. 712 Richmond Street Elkhart, IN 46516 Quotation was submitted by Max Yeakey Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $73,800.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF UOTATIONS — SOUTH BEND CIVIC 1'1IEATEI ALLC YVi A 4 REPAVING —PROJECT NO. 118-,1,10 (COMPLETE STREETS TRANSPORTATION) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $50,692.51 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $89,656.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering and Community Investment for review and recommendation. OPENING OF QU RAILS — PROJECT NO, 118-0 Mr. Gilot advised that quotations for the above referenced 02RM!9 REGULAR MEETING DECEMBER 11 2018 388 LARSON DANIELSON CONSTIII 'rION COMPANY INC 302 Tyler Street LaPorte, IN 46350 Quotation was submitted by Timothy Larson Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $22,900.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Venues, Parks, and Arts for review and recommendation. OPENING OF PROPOSALS — POLICE VEHICLE DECAL DESIGN AND APPLICATION "POLICE DEPARTMENT Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the names of the following companies submitting proposals: LNR GRAPHICS 26174 Lakeview Dr. South Bend, IN 46619 SIGNATURE GRAPHICS INC 1000 Signature Drive Porter, IN 46304 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals were referred to the review team for review and recommendation. OPENING OF PROPOSALS — ENGINEERING SERVICES FOR BENDIX DRIVE, LATHROP TO INDIA7N'A TOLL ROAD PROJECT NO. 114-065 (LRSAIINDT Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the names of the following companies submitting proposals: LAWSON-FISHER ASSOCIATES P.C. 525 W. Washington Ave. South Bend, IN 46601 LOCHMUELLER GROUP, INC. 130 S. Main Street, Suite 300 South Bend, IN 46601 UNITED CONSULTING 8440 Allison Pointe Blvd., Suite 200 Indianapolis, IN 46250 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposals were referred to the review team for review and recommendation. AWARD BID — SOUTH BEND FIRE DEPARTMENT TRAINING CENTER I°ER CLASSROOM BUILDING —PROJECT NO. 117-127R (2018 FIRE STATION NO. 9 CAPITAL) Ms. Alicia Czarnecki, Engineering, advised the Board that on November 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder Brown & Brown General Contractors, Inc., 124 S. Elkhart Street, PO Box 487, Wakarusa, IN 46573 in the amount of $649,937 for the Base Bid plus Alternate Nos. 2 and 4. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. REGULAR MEETING DECEMBER 11 2018 389 AWARD BID FAT DADDY'S BUILDING DEMOLITION - PROJECT NCI. 118-066 (RWDA TIFl Mr. Toy Villa, Engineering, advised the Board that on November 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Villa recommended that the Board award the contract to the lowest responsive and responsible bidder R&R Excavating, Inc., 2010 Went Avenue, Mishawaka, IN 46545 in the amount of $540,000 for the Base Bid plus Alternate Nos. 1 and 3. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID -WASTEWATER 7 R:I ATMENT' PLANT ELECTRICAL IMPROVEMENTS PROJECT' NO. 117-132 WAS1'EWA"I"R. CAPITAL/CONTRACTUAL Mr. Jacob Klosinski, Utilities, advised the Board that on November 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Martell Electric, Inc., 4601 Cleveland Road, South Bend, IN 46628 in the amount of $6,332,340 for the Base Bid plus Alternate Nos. 2, 3, and 4. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID - AIRPORT ANNEXATION AREA SANITARY SEWER EXTENSION - PRO:IF;CT NO. 117-108 SEWAGE WORKS CAPITAL/RWDA TTM Mr. Jacob Klosinski, Utilities, advised the Board that on November 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the second lowest, responsive and responsible bidder HRP Construction, Inc., 5777 Cleveland Road, PO Box 266, South Bend, IN 46624 in the amount of $766,957. Mr. Klosinski stated in a memo to the Board that the lowest bidder was non -responsive to the changes addressed in the addendum. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Doran seconded the motion, which carried. AWARD BID - CENTURY CENTER LOWER LEVEL RESTROOM REMODEL - :PROJECT NO. 118-082A (LIABILITY INSURANCE) Mr. Roger Nawrot, Engineering, advised the Board that on November 27, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Brown and Brown General Contractors, Inc., 124 S. Elkhart St., PO Box 487, Wakarusa, IN 46573 in the amount not to exceed $238,638. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD UOTATION - MISHAWAKA AVENUE TREE REPLACEMENT --- PROJECT NO. 118-11 I COMPLETE STREETS TRANSPORTA FION Ms. Charlotte Brach, Engineering, advised the Board that on November 27, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible bidder, Acorn Landscaping LLC, 3680 W. Sample Street, South Bend, IN 46619, in the amount of $21,839.50. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 3 --- VENUES PARKS AND ARTS MAINTENANCE STORAGE BUILDING- PROJECTNO, 118-046R PARK BOND SE'RMS l Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of The Robert Henry Corporation, 404 S. Frances St., South Bend, IN 46624, indicating the contract amount be increased by $38,936 for a new contract sum, including this Change Order, in the amount of $387,890. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 - HOWARD PARK REDEVELOPMENT AND ST. LOUIS BLVD. IMPROVEMENTS - PROJECT NO, 117-047B PARK BOND/RETII�"/REGIONAL CITIES & ClJM4�1T,ATfVE CAI�"1TAT.' REGULAR MEETING DECEMBER 11, 2018 390 Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 2 on behalf of Larson -Danielson Construction, 302 Tyler Street, LaPorte, IN 46350, indicating the contract amount be decreased by $229,464 for a new contract sum, including this Change Order, in the amount of $17,746,568. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE, ORDER NO, I — NAVARRE STREET MILLING AND ASPHALT OVERLAY — PROJECT NO. 117-12 8 (LRS A) Mr. Gilot advised that Ms. Sue Ellen Doudrick, Engineering, has submitted Change Order No. I on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract amount be increased by $7,000 for a new contract sum, including this Change Order, in the amount of $49,503.50. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — J.C. LAUBER SITE IMPROVEMENTS — PROJECT NO. I 18-08313 (REDATIF) Mi. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order Nos. I on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $24,417 for a new contract sum, including this Change Order, in the amount of $397,945. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — J.C. LAUBER SITE IMPROVEMENTS — PROJECT N0. 11 8-083B (MVU) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 2 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $9,540 for a new contract sum, including this Change Order, in the amount of $407,485. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — LINCOLN WAY EAST CORRIDOR IMPROVEMENTS — PROJECT NO. 117-055A (PARK BOND/RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. I on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract amount be increased by $16,385 for a new contract sum, including this Change Order, in the amount of $475,385. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — HIBBERD PLAZA IMPROVEMENTS — PROJECT NO. 11 7-063R (RWDA TIF) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 2 on behalf of R. Yoder Construction, Inc., PO Box 69, Nappanee, IN 46550, indicating the contract amount be increased by $28,123.73 for a new contract sum, including this Change Order, in the amount of $479,998.27. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO. 116-108 (VPA MAINTENANCE FUND) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 3 on behalf of Ziolkowski Construction Co., Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, indicating the contract amount be increased by $10,471 for a new contract sum, including this Change Order, in the amount of $925,370. Upon a motion made by Ms. Maradik, seconded by Ms. Dorua and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I (FINAL) AND PROJECT COMPLETION AFFIDAVIT — AMERITECH DRIVE PAVEMENT IMPROVEMENTS — PROJECT NO. 117-057A (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. I (Final) on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, indicating the contract amount be decreased by $19,563.96 for a new contract sum, including this Change Order, of $369,436.04. Additionally submitted was the Project Completion Affidavit indicating this new REGULAR MEETING DECEMBER I 2018 391 final cost of $369,436.04. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CIIANGE ORDER NO. 1 FINAL AN:D PROJECT' COM1'1..ETION AFFIDAVI"" — ZIKER, SAMPLE STREET BUILDING: RESTROOM REMODEL — PROJECT NO. 117-123 (RWDATIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of Premier I Construction, Inc., 105 E. Jefferson Blvd., Suite 216, South Bend, IN 46601, indicating the contract amount be decreased by $3,782 for a new contract sum, including this Change Order, of $19,978. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $19,978. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. TABLE CHANGE ORDER NO. 5 (FIX6 2016 MANHOLE AND SEWER LINING — PROJECT NO 116-026 EXPENSE/CONTRACTUAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, requested that this Change Order be tabled at this time. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 5 (Final) and the Project Completion Affidavit were tabled. APPROVE PROJECT COMPLETION AFFIDAVIT — JAME BI'KE PARKING AREAS — PROJECT NO. 118-059T? i,c,ompiE,rESTREETS I'RANSPORTA"I-10N, Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of The Airmarking Co., Inc., 1544 N. SR 25, PO Box 526, Rochester, IN 46975, for the above referenced project, indicating a final cost of $9,800. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — IRONWOOD DRIVE SIDEWALK EDISON RD. TO SR 23 — PROJECT NO. 117-03 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $188,144.74. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — RUM VILLAGE T) -)G PARK RECONSTRUCTION Mr. Gilot advised that Mr. Patrick Sherman, Venues, Parks and Arts, has submitted the Project Completion Affidavit on behalf of R. Yoder Construction, Inc., PO Box 69, Nappanee, IN 46550, for the above referenced project, indicating a final cost of $143,257.31. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 64-2018 — A RESOLUTION OF THE SOUTH BEND IND ANA BOARD OF PUBLIC WORKS ON DISPOSAL, OF UNFIT AND/QR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 64-2018 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for w1iieb it was intended and is no longer needed by the City of South Bend: Various Computers and Electronics (See list) REGULAR MEETING DECEM:BER 11 2018 392 WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 11TH day of DECEMBER, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 67-2018 — A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.67-2018 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Various Furniture, Fixtures, Machinery, Equipment, and Building Improvements (See list) WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property REGULAR MEETING DECEMBER 11 2018 393 if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or less; and WHEREAS, the Board has determined that the Property has an estimated value of less than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or less. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the I ITH day of DECEMBER, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Doran ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 68-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORDS OFTHE CITY OF SOUTH BEND INDIANA APPROVING THE ACCEPTANCE OF TRANSFERS OF REAL PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO, 68-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE ACCEPTANCE OF TRANSFERS OF REAL PROPERTY WHEREAS, the City of South Bend, Indiana, Board of Public Works (the `Board") is empowered to purchase, acquire, and lease property on behalf of the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-4 (the "Code"); and WHEREAS, the Board, on behalf of the City of South Bend, Indiana Department of Community Investment ("DCI"), along with the Urban Enterprise Association of South Bend, Inc. (the "UEA"), entered into that certain agreement, dated _September 12, 2014, with the Indiana Housing and Community Development Authority Blight Elimination Program ("IHCDA"), wherein IHCDA granted an award to the City through DCI to work with UEA to acquire and demolish blighted residential structures and facilitate an end use for the newly vacant lots (the "Agreement"); and WHEREAS, the UEA agreed to work with the City under the terns of the Agreement, so long as the City took ownership of any properties acquired thereunder and still owned by the UEA upon the termination of the Agreement; and WHEREAS, in accordance with the Agreement, the UEA acquired and continues to own certain real property described on Exhibit A (the "Property"); and WHEREAS, due to the termination of the Agreement, the UEA desires to transfer the Property to the City and DCI desires the Board to accept the donation of the Property pursuant to the Code and in furtherance of the terms of the Agreement; and WHEREAS, the Board desires to authorize DCI staff to perform certain actions on the Board's behalf to effectuate the acquisition of the Property. REGULAR MEETING DECEMBER 11, 2018 394 NOW, THEREFORE, BE IT RESOLVED by the City of South Bend, Indiana, Board of Public Works as follows: 1. The Board hereby accepts the transfers of the Property from the UEA on behalf of DCI. 2. The Board authorizes Pamela C. Meyer of DCI to act on behalf of the Board to execute any documents or take any action on the Board's behalf relevant to the acquisition of the Property, including but not limited to signing any closing documentation and presenting the deed for recordation. The Board authorizes Ms. Meyer to appoint a designee for the sole purpose of presenting the deed for recordation and executing any documents ancillary to such recording. 3. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on December 11, 2018, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGRSEMEN'FS/CON'I'RAC1'S/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for Type Business Description Amount/ Motion/ Funding Second QPA Purchase Network Refresh Seventy (70) $54,864.50 Maradik/Dorau Solutions, Inc. Legacy Wireless Access (IT Supplies Points used across City and Buildings for Wireless Professional Connectivity Services) Service Digital Digital Defense Frontline $33,504; Maradik/Dorau Agreement Defense Advanced Self -Directed Total for Three Incorporated Scanning (3) Years; (Year 1: $12,900; Years 2 and 3: $10,302) (IT Operating) QPA Software Carahsoft Licensing for ServiceNow $48,202/Year Maradik/Dorau Licensing Technology IT Service Management for Three (3) Agreement Corp. Years, Plus $7,200 Training; Total $151,808.04 (IT Operating) Professional Calfee Administrative Process, $31,000 Maradik/Dorau Services Strategic Legal and Peer Review of (EDIT) Agreement Solutions, South Bend Zoning LLC dba Ordinance Updates Calfee Zoning Professional EmNet 2018 CSO Reduction $279,001 Maradik/Dorau Services Projects (Wastewater Agreement LTCP Engineering) Non- Triangle Use of City of South Bend NIA Maradik/Dorau Exclusive Homeowners Burns Triangle Right -of - License Association, Wa Area for Homeowner REGULAR MEETING DECEMBER 11, 2018 395 Agreement Inc. Association Gatherings Municipal H.J. Umbaugh Financial Advisory $25,000 Maradik/Dorau Advisory & Associates Services for Long Term (Wastewater Services Control Plan Capital LTCP) Fundin Plan QPA Purchase Gametime, Purchase of Playground $214,802.60 Maradik/Dorau Inc. Equipment as part of 2019 (Park Bond Parks Upgrade Pro ram Series I) Special Emergency One -Hundred, Ten (110) $49,298.70 Maradik/Dorau Purchase Radio Portable Radio Chargers (GRANT) Services for Hardwire Mount in Police Vehicles Compatible with Radios Memorandum MACOG Traffic Count Data $28,000 Maradik/Dorau of Collection (LRSA) Understandin _ Access Permit Indiana Access to Northeast Corner N/A Maradik/Dorau Michigan of Muessel Grove Park for Power Soil Boring to Survey for Proposed Electric Transmission Line Route Temporary Madison EEC Allow Commerce Center's N/A TABLED Storm Sewer Temporary Parking Lot to Maradik/Dorau Access connect to Storm Sewer in Agreement Madison Street Amendment Arcadis, U.S., Disinfection Pilot Testing $11,630; Maradik/Doran No. 1 to Inc. and Cost Estimating for New Total Professional Stress Testing Evaluation $160,420 Services and LTCP (Wastewater Agreement Engineering} Amendment Lochmueller Addition of Utility and ($350); Maradik/Dorau No. 2 to Group, Inc. Railroad Coordination and New Total Professional Geotechnical Services; $525,100 Services Elimination of Unneeded (RWDA TIF) Agreement APA Services Professional Incremental Near Northwest $25,000 _ Maradik/Dorau Services Development Neighborhood (EDIT) Agreement Alliance Development Plan Professional Opticos Near Northwest $178,866 Maradik/Dorau Services Design, Inc. Neighborhood (EDIT) Agreement Develo ment Plan Escrow Larson- Escrow Agreement for Maradik/Dorau Agreement Danielson Howard Park Construction Redevelopment Project Co., Inc. and I' Source Bank, NA Agreement U.S. Create Flood Inundation $71,000 Maradik/Dorau Department of Mapper for South Bend (Wastewater the Army and Engineering) Department of Interior TABLE PETITION TO VACATE THE EAST/WEST ALLEY RUNNING FROM NORTH/SOUTH ALLEY TO 27"' STREET SOU'ru OF PLEASANT ST. AND NOIZTH OF NORT14SIDE BLVD, Mr. Gilot indicated that Matthew and Katherine Kent, 1221 S. 27th Street, South Bend, IN 46615, have submitted a request to vacate the above referenced alley in order to fence off their property on both sides for an urban garden for use as a learning lab for Montessori School children. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Street Department, and Engineering Department. Community Investment stated the vacation would make access to the lands of the REGULAR MEETING DECEMBER 11, 2018 396 aggrieved person by means of public way difficult or inconvenient and the vacation would hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. The Board noted there are three (3) property owners that may use the alley to access the north/south alley for garage access. Mr. Gilot suggested the petitioner be contacted to see if they could enter into a cross access easement agreement with the other property owners that would allow them ten (10) feet of access through the alley to the back of their properties. Ms. Maradik noted the alley is not the same level as the sides of the properties, it sits lower, so it might be difficult to create a drive. She made a motion to table the request until the petitioner could be contacted. Ms. Dorau seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Doran and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 429 S. Edison Avenue 1217 W. Indiana Avenue REMARKS: All criteria has been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Allen Edwin Homes, 2186 E. Centre Avenue, Portage, MI 49002 1. 25567 Shady Tree Court — Water/Sewer (Key No. 021-1037-059272) B. F&L Construction, LLC, 57517 Oakside St., Mishawaka, IN 46544 1. 52471 Blue Winged Trail — Water/Sewer (Key No. 021-1038-061956) 2. 51541 Audubon Woods Drive — Water/Sewer (Key No. 002-1003-005729) 3. 26900 Marshall Drive North— Sewer (Key No. 021-1038-062654) 4. 53693 Terre Verde Hill Court— Water/Sewer (Key No. 021-1037-061205) Upon a motion by Ms. Maradik, seconded by Ms. Doran and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CON"ITLACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified ursti$.anl to 1Cesoluuon loV-GVVo allwor releaseu as follows; Business Bond Type Approved/ Released Effective Date Lonewolf Enterprises, LLC Occupancy Released February 7, 2019 Jon Freeman Occupancy Released November 28, 2018 Ms. Maradik made a motion that the bond's release as outlined above be ratified. Ms. Doran seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $921,773.13 12/12/2018 City of South Bend _ $983.48 12/10/2018 City of South Bend $10,347725.17 11/30/2018 St. Joseph County Housing Consortium $663.75 11/27/2018 REGULAR MEETING DECE YWER 11, 2018 397 Name Amount of Claim Date St. Jose i Count Housingr'--rtium $5,04-0 —71—1/27/26-1-8 St. Jos�cph County Ilousirtg Consortium $3,034.96 '--12—/07/2018 t. Jose Count lousin Consortium $551.25 12/0 18 U.S. Bank National Association; Eddy St. Phase 11; B�!,�Liisition No. 7 $520,538.31 11/29/2018 U.S. Bank National Association; U.S. —Bancorp; Requisition No. 1; Police Equipment $86,809.50 12/06/2018 U.S. Bank National Association; U.S. Bancorp; Requisition No. 2; Police Equipment $37,641.65 12/06/2018 U.S. Bank National Association; Requisition No. 99; 2015 EDIT/Parks Bond $258,864.81 12/06/2018 U.S. Bancorp; U.S. Bank National Association- Requisition No. �3��� $18,000 12/10/2018 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:53 a.m. BOARD OF PUBLlC WO KS Gary ­AGdot, —President Elizabeth A. Maradik, Member r Therese J. Doran, Mecn er 4� ii�/arimna M. F�rjtzberg, Me ber A YFEST: James A. Mueller, Member I 1'11�1 6 I Linda M. Martin, , Clerk,