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HomeMy WebLinkAbout122018 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of December 6, December 11, and December 18, 2018 2. ELECTION OF 2019 BOARD OF WORKS PRESIDENT 3. OPENING OF BIDS A. Venues, Parks and Arts Restroom Remodeling – Project No. 118-043R 1. Funding: Parks Bond I (471.1138.452.42.01) 4. AWARD BIDS AND APPROVE CONTRACTS A. McKinley Avenue and Fremont Park Improvements – Project No. 118-072 1. Company: a) Rieth-Riley Construction Co., Inc. (1) Amount: $92,017; Division A b) Walsh & Kelly, Inc. (1) Amount: $244,540; Division B and Alternates B1, B2 and B3 2. Funding: LRSA/Utility Expense Contractual/VPA (251.0608.431.42.96/201.1101.452.36.01) B. Wastewater Treatment Plant Administration Building Masonry Improvements – Project No. 118-087 1. Company: Ziolkowski Construction, Inc. 2. Amount: $463,380; Base Division A, Base Division B, Alternates A1, A3, A4, A5 and B1 3. Funding: Sewage Works Operations/Building Repairs & Maintenance (641.0630.793.36.01) C. Three Twenty at the Cascade – Site Utilities – Project No. 118-074D 1. Company: a) Indiana Earth, Inc. (1) Amount: $168,472; Divisions A and C b) Ritschard Bros., Inc. (1) Amount: $51,423.50; Division B 2. Funding: REDA TIF (429.1050.460.42.03) D. Small Drainage Design and Repair – Project No. 118-063 1. Company: a) G.E. Marshall, Inc. (1) Amount: $135,628; Division A, Hawbaker Street b) Selge Construction Co., Inc. (1) Amount: $104,768.28; Division B, Olivia Circle c) Walsh & Kelly, Inc. (1) Amount: $72,200; Division C, Creekwater CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 2. Funding: LRSA/SSDA TIF (251.0608.431.42.96) E. Sewer and Manhole Rehabilitation – Project No. 118-093 1. Company: SAK Construction, LLC 2. Amount: $2,195,801; Base Bid plus Alternates A and B 3. Funding: Utility Expense/Contractual Service (641.0621.792.63.35) F. Main and Colfax Parking Structure Repairs 2019 – Project No. 115-143A 1. Company: D.C. Byers Co./Detroit Inc. 2. Amount: NTE $866,370; Base Bid plus Alternate Nos. 1 and 2 3. Funding: Parking Garage Fund/RWDA TIF (412.0401.415.36.01/324.1050.460.42.02) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Fire Station No. 10 and 11 Equipment – Project No. 118-108 1. Company: Herrman and Goetz, Inc. 2. Amount: $47,287 3. Funding: Equipment Purchases/Materials and Equipment (287.0902.422.43.10) B. East Longfellow Ave. and North Riverside Dr. Traffic Calming – Project No. 118-113 1. Company: Walsh & Kelly, Inc. 2. Amount: $72,850 3. Funding: LRSA Capital (251.0608.431.42.96) C. Morris Theater Mezzanine Handrails – Project No. 118-081 1. Company: Larson Danielson Construction Company, Inc. 2. Amount: $22,900 3. Funding: MPAC General Fund (101.0404.453.36.01) D. South Bend Civic Theater Alleyway Repaving – Project No. 118-110 1. Company: Walsh & Kelly, Inc. 2. Amount: $50,692.51 3. Funding: Complete Streets Transportation (404.1001.460.42.30) E. Organic Resources Facility Breakroom Addition 1. Company: M&V Pro Services 2. Amount: $41,180 3. Funding: Sewage Works Operations/Contractual Services Other (641.0631.793.63.35) F. Colfax Water Works Building Repainting – Project No. 118-055 1. Company: Facelift Painting and Powerwashing 2. Amount: $19,153.85; Base Bid plus Alternate No. 1 (Corrected Error in Bidders Tabulation showing $18,053) 3. Funding: Building Repair and Maintenance (620.0640.657.36.01) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 6. AWARD PROPOSAL A. Police Vehicle Decal Design and Application 1. Company: LNR Graphics 2. Amount: Highest Scoring Vendor 3. Funding: Auto Equipment Repair & Maintenance Fund (101.0801.421.36.03) 7. REJECT PROPOSALS A. INDOT School Zone Flashing Beacon Assemblies 1. Reason: Requirement of Three (3) Letters of Interest not met 2. Funding: INDOT/Major Moves (412.0602.431.42.03) 8. CHANGE ORDERS A. Great Lakes Capital Spec Building Paving – Project No. 118-058 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($113,112.50); Additional Ten (10) Days 4. Percent of Decrease: (25.26%) 5. Revised Contract Amount: $334,721.70 6. Revised Project Completion Date: November 19, 2018 7. Funding: RWDA TIF (324.1050.460.42.04) B. Ravina Park – Bowman Creek Stabilization – Project No. 117-073A 1. Company: Williams Creek Management Corporation 2. Change Order No.: 2 3. Increase Amount: $4,369.80 4. Percent of Increase: 1.78% 5. Total Percent of Change: (8.26%) 6. Revised Contract Amount: $249,269 7. Funding: Special LOIT Major Projects (257.0608.431.42.96) C. Erskine Clubhouse Renovation – Project No. 116-108 1. Company: Ziolkowski Construction, Inc. a) Change Order No.: 4 (1) Decrease Amount: ($15,400) (2) Percent of Decrease: (1.66%) (3) Total Percent of Change: 0.33% (4) Revised Contract Amount: $909,970 b) Change Order No.: 5 (1) Increase Amount: $14,214 (2) Percent of Increase: 1.56% (3) Total Percent of Change: 1.89% (4) Revised Contract Amount: $924,184 2. Funding: VPA Maintenance Fund (201.1101.452.39.89) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 D. Lincolnway West and Charles Martin Sr. Drive Improvements – Project No. 117- 072A 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $9,353.50 4. Percent of Increase: 0.79% 5. Total Percent of Change: 5.68% 6. Revised Contract Amount: $1,195,263.03 7. Funding: RWDA TIF (324.1050.460.42.03) E. Engineering Office Improvements – Project No. 118-107 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $1,433 4. Percent of Increase: 18.37% 5. Revised Contract Amount: $9,233 6. Funding: Professional Services (101.0602.431.31.06) F. Olive Production Well No. 6 Rehabilitation – Project No. 118-102 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 1 3. Increase Amount: $12,307 4. Percent of Increase: 24% 5. Revised Contract Amount: $63,237 6. Funding: Water Works O&M (620.0640.602.31.06) G. Edison Production Well No. 2A Rehabilitation – Project No. 118-103 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 1 3. Increase Amount: $13,149 4. Percent of Increase: 26% 5. Revised Contract Amount: $63,140 6. Funding: Water Works O&M (620.0640.602.31.06) H. Angela Bridge Lighting – Project No. 116-111 1. Company: Martell Electric, LLC 2. Change Order No.: 1 3. Increase Amount: $2,974.69 4. Percent of Increase: 6.07% 5. Revised Contract Amount: $51,996.69 6. Funding: COIT (404.0602.431.22.40) I. Downtown Cross Street Improvements – Project No. 117-041A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 7 (Final) 3. Increase Amount: $25,159.95 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 4. Percent of Increase: 1.46% 5. Total Percent of Change: 5.72% 6. Revised Contract Amount: $1,753,886.17 7. Funding: LRSA (251.0608.431.23.02) J. 2018 Curb and Sidewalk Construction, Divisions A1, B1, C, D1, D2, E, G1 and G2 – Project No. 118-007 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $87,550.02; Additional Two-Hundred Seven (207) Days 4. Percent of Increase: 15.24% 5. Revised Contract Amount: $661,895.99 6. Revised Project Completion Date: April 30, 2019 7. Funding: MVH (202.0619.431.31.06) K. Charles Black Center Renovation – Project No. 116-073 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 4 3. Increase Amount: $57,116 4. Percent of Increase: 1.46% 5. Total Percent of Change: 4.59% 6. Revised Contract Amount: $3,978,753 7. Funding: Park Bond (751.1101.452.39.89) L. Berlin Place No. 2 Electrical, Mechanical and Plumbing – Project No. 117-048R 1. Company: CBS Services, LLC 2. Change Order No.: 2 3. Increase Amount: Additional Two-Hundred (200) Days 4. Revised Project Completion Date: May 31, 2019 5. Funding: RWDA TIF (324.1050.460.31.02) 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2016 Manhole and Sewer Lining – Project No. 116-026 1. Company: Insituform Technologies USA, LLC 2. Change Order No.: 5 (Final) 3. Decrease Amount: ($162,538.70) 4. Percent of Decrease: (5.42%) 5. Total Percent of Change: (4.08%) 6. Final Contract Amount: $2,837,196.20 7. Funding: Utility Expense/Contractual Service Other (641.0621.792.63.35) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Liberty Tower Exterior Renovations – 118-086R 1. Title Sheet CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 2. Funding: RWDA TIF (324.1050.460.42.02) 11. RESOLUTIONS A. No. 69-2018 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Various Equipment from Utilities Department 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement for Services – Republic Services of Indiana, LP 1. Description: Municipal Solid Waste Disposal 2. Amount: 2019: $30.28/Ton; 2020: $31.19/Ton; 2021: $32.13/Ton 3. Funding: Solid Waste (610.0610.791.39.85) B. Actuarial Services Agreement – Cavanaugh MacDonald Consulting, LLC 1. Description: Annual Police and Fire Department Pension Relief Valuations under GASB 68 2. Amount: $6,400 3. Funding: (701.0903.645.31.06/702.0803.645.31.06) C. Controller Consolidation Agreement – Network Solutions, Inc. 1. Description: Consolidate City of South Bend, Century Center and Downtown Free Wi-Fi into One (1) System 2. Amount: $98,806.27 3. Funding: IT Leasing/Operating/Professional Services (279.0672.415.38.01/.02/31.06) D. Professional Services Agreement – Urban3, LLC 1. Description: South Bend Cost Study, Phase 2 2. Amount: $73,420 3. Funding: EDIT (408.1001.460.31.06) E. Amendment No. 1 to Contract – Habitat for Humanity of St. Joseph Co., Inc. 1. Description: Extend Original Contract by Twelve (12) Months to 12/31/2019 for the Rehabilitation of 1019 W. Thomas Street 2. Amount: No Change 3. Funding: CDBG (212.1001.460.39.30) F. Amendment No. 1 to Contract – Habitat for Humanity of St. Joseph Co., Inc. 1. Description: Extend Original Contract by Twelve (12) Months to 12/31/2019 for the Rehabilitation of 1024 Demaude Avenue 2. Amount: No Change 3. Funding: CDBG (212.1001.460.39.30) G. Agreement – Northeast Neighborhood Revitalization Organization, Inc. 1. Description: Support NNRO’s Revitalization Efforts in South Bend’s Northeast Neighborhood 2. Amount: $75,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 3. Funding: EDIT (408.1001.460.39.30) H. Supplemental Agreement No. 2 – DLZ Indiana LLC 1. Description: Addition of Subsurface Utility Engineering Investigation for Bendix Drive Reconstruction 2. Amount: NTE $32,250; New Total $535,250 3. Funding: LOIT (257.0608.431.42.96) I. Sewer Insurance Contractor’s List – Bob Frame Plumbing Services, Inc. and Grove Excavating 1. Description: Addition of Contractors to Sewer Insurance Program J. Agreement – Cross Community CDC 1. Description: Pilot Housing Subsidy Program of Seven (7) Homes in Near Northwest Target Area 2. Amount: $500,000 3. Funding: EDIT (408.1001.460.39.30) K. Agreement – 466 Works Community Development Corporation, Inc. 1. Description: Pilot Housing Subsidy Program of Seven (7) Homes in Southeast Neighborhood Target Area 2. Amount: $500,000 3. Funding: EDIT (408.1001.460.39.30) L. Open Market Contract – Cornerstone Stewards, Inc. 1. Description: Wastewater Treatment Plant Raw Sewage Pump No. 2 Rehabilitation 2. Amount: $370,000 3. Funding: Sewage Works Capital/Wastewater/Treatment and Disposal Equipment (642.0630.415.43.66) M. Access Permit – Indiana Michigan Transmission Company 1. Description: Access Segments of East Bank Trail for Soil Boring to Survey Proposed Electric Transmission Line Route N. Professional Services Agreement – Jeffrey Weaver 1. Description: Engineering Services and Transition Plan for Asset Management in 2019 2. Amount: NTE $40,400 3. Funding: Engineering Professional Services (101.0602.431.31.06) O. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Impervious Cover Based Stormwater Utility – Phase I 2. Amount: $35,500 3. Funding: Engineering Professional Services (101.0602.431.31.06) P. Agreement – Goodwill Industries of Michiana, Inc. 1. Description: Revise Employer Resource Navigator Contracting Organization due to Bridges Merger with Goodwill and Extend Agreement through 2019 for Balance of Funds CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 2. Amount: $17,916 3. Funding: COIT (404.1001.460.31.06) Q. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Traffic Signal System Inventory 2. Amount: NTE $93,560 3. Funding: LRSA (251.0608.431.36.67) R. First Amendment to Consulting Agreement – Kolata Enterprises LLC 1. Description: Brownfield Consulting Activities 2. Amount: $7,000 3. Funding: Studebaker/Oliver Grants (209.1402.460.31.06) S. Professional Services Agreement – EPOCH Architecture + Planning, LLC 1. Description: Tech Resource Center Build-Out 2. Amount: $72,000 3. Funding: RWDA TIF (324.1050.460.31.02) T. Supplemental Agreement No. 2 – United Consulting 1. Description: Appraisal Problem Analysis and Phase II Environmental Assessment Activities for Coal Line Trail Phase I 2. Amount: $28,455 3. Funding: RWDA TIF (324.1050.460.42.02) U. Quotation – US Signal 1. Description: Purchase of Three (3) Dell Servers for use by Utilities for Industrial Control (SCADA) Operations 2. Amount: $15,188.52 3. Funding: Utilities Capital (642.0630.415.43.08) V. Professional Services Agreement – Lawson-Fisher Associates, P.C. 1. Description: Update City Standards and Specifications to Recognize Revisions to Current Document and Include Stormwater Design Criteria, Landscaping, and Finishes and Fixtures 2. Amount: NTE $31,700 3. Funding: Engineering Professional Services (101.0602.431.31.06) W. Consulting Agreement – Bruce Snyder 1. Description: Assist City in Preparation of 2018 Comprehensive Annual Financial Report 2. Amount: NTE $15,000 3. Funding: General Fund (101.0401.415.31.06) X. Temporary Sewer Utility Easement Agreement – St. Joseph County Regional Water & Sewer District 1. Description: Grant Easement to Install Sanitary Sewer for Carriage Hills Sanitary Sewer Extension Y. Grant Agreement – Crispin Porter & Bogusky LLC 1. Description: Grant from Domino’s Pizza for patching City Potholes CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 2. Amount: $5,000 Z. Professional Services Agreement – AECOM Technical Services, Inc. 1. Description: Preliminary Engineering for Proposed Downtown South Shore Station and Economic Impact Study for Proposed Cargo Park at South Bend International Airport 2. Amount: $260,900 3. Funding: RWDA TIF AA. Consulting Agreement – enFocus, Inc. 1. Description: 2018-2019 Consulting Agreement 2. Amount: $99,000 3. Funding: COIT (279.0672.415.31.06) BB. Task Order No. 05 – Stantec Consulting Services, Inc. 1. Description: Consent Decree on Long Term Control Plan Post Construction Monitoring Reporting Obligations 2. Amount: NTE $69,995 3. Funding: Wastewater Professional Services Engineering (641.0630.793.31.02) CC. Professional Services Agreement – Angeles Gonzalez 1. Description: Consultant/Coordinator for Pathways Workforce Program 2. Amount: $65,000 3. Funding: EDIT (408.1001.460.31.06) DD. Professional Services Agreement – South Bend Regional Chamber 1. Description: Economic Development Marketing Services 2. Amount: $200,000: $100,000 for 2018; $100,000 for 2019 3. Funding: Professional Services (4080.0401.415.39.30) EE. Lease Agreement – Catalyst Two, LLC 1. Description: Innovation and Technology to Lease at Ignition Park 2. Amount: $250,000/Year: $1,000,000 for 4.5 Years 3. Funding: RWDA TIF (324.1050.460.31.06) FF. Professional Services Agreement – Magnum Security Services 1. Description: Security Service for Utilities Customer Service Public Office 2. Amount: $13.10/Hour 3. Funding: Water Works O&M (620.0640.657.31.35) 13. LICENSES AND PERMITS A. Processions 1. Applicant: St. Margaret’s House a) Event: Winter Walk 2019 b) Date/Time: February 17, 2019; 1:30 p.m. to 3:30 p.m. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 20, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 10 14. TRAFFIC CONTROL DEVICES A. New Installation – Deaf Child Area Signs 1. Location: East and West Ends of Block encompassing 1216 E. Jackson Rd. 2. All criteria has been met B. Revision – Notre Dame Event Parking Signs 1. Description: Replace “No ND Football Game Day Parking” Signs with “No ND Stadium Event Parking” Signs 2. Location: Existing Locations Provided by Division of Traffic & Lighting 3. All criteria has been met C. Revision – All-Way Stop Signs 1. Description: Change Intersection to All-Way Stop Condition 2. Location: Intersection of St. Louis Blvd. and Wayne St. 3. All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53550 Larne Drive – Sewer 16. RATIFY BONDS A. Contractor Bonds 1. Concrete Ideas, Released Effective January 20, 2019 2. Pavey Construction, Released Effective December 18, 2018 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.