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Home My WebLink About2018-11 - Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page(s)Contents 2 Fund Guide 3 Narrative 4 - 7 Summaries 8 - 21 General Fund Departments 22 - 59 Special Revenue Funds 60 - 65 City Debt Service Funds 66 - 81 City Capital Funds 82 - 104 Enterprise Funds 105 - 112 Internal Service Funds 113 - 116 Trust Funds 117 - 124 Tax Increment Financing Funds 125 - 128 Redevelopmemt Commission Funds 129 - 135 Redevelopmemt Debt Service Funds Distribution Mayor Pete Buttigieg Chief of Staff Laura O'Sullivan Deputy Chief of Staff Suzanna Fritzberg Common Council Department Heads Fiscal Officers November 30, 2018 Controller 1 Page # General Fund Page # Enterprise Funds 8 101 General Fund 82 287 Emergency Medical Services Capital 83 288 Emergency Medical Services Operating General Fund Departments 84 600 Consolidated Building Fund 9 101-0101 Mayor 85 601 Parking Garages 10 101-0201 City Clerk 86 610 Solid Waste Operations 11 101-0301 Common Council 87 611 Solid Waste Capital 12 101-0302 WNIT Contract 88 620 Water Works Operations 13 101-0401 Administration & Finance 89 622 Water Works Capital 14 101-0404 Morris Performing Arts Center 90 624 Water Works Customer Deposit 15 101-0405 Palais Royale Ballroom 91 625 Water Works Sinking 16 101-0501 Legal Department 92 626 Water Works Bond Reserve 17 101-0602 Engineering 93 629 Water Works Reserve Operations & Maintenance 18 101-0628 AmeriCorps Grant Program 94 640 Sewer Repair Insurance 19 101-0801 Police Department 95 641 Sewage Works Operations 20 101-0901 Fire Department 96 642 Sewage Works Capital 21 101-1008 Human Rights 97 643 Sewage Works Reserve Operations & Maint. 98 649 Sewage Sinking Special Revenue Funds 99 653 Sewage Debt Service Reserve 22 102 Rainy Day 100 659 Sewer Bond 2011 23 201 Parks & Recreation 101 661 Sewer Bond 2012 24 202 Motor Vehicle Highway 102 670 Century Center 25 203 Recreation Nonreverting 103 671 Century Center Capital 26 209 Studebaker-Oliver Revitalizing Grants 104 672 Century Center Energy Conservation Debt Svc 27 210 Economic Development State Grants 28 211 Department of Community Investment (DCI)Internal Service Funds 29 212 Dept of Community Investment Grants 105 222 Central Services 30 216 Police State Seizures 106 224 Central Services Capital 31 217 Gift, Donation, Bequest 107 226 Liability Insurance 32 218 Police Curfew Violations 108 278 Take Home Vehicle Police 33 219 Unsafe Building 109 279 IT / Innovation / 311 Call Center 34 220 Law Enforcement Continuing Education 110 711 Self-Funded Employee Benefits 35 221 Landlord Registration 111 713 Unemployment Compensation 36 227 Loss Recovery 112 714 Parental Leave 37 244 Emergency Phone System 38 249 Public Safety LOIT Trust Funds 39 251 Local Roads & Streets 113 701 Firefighters Pension 40 252 Excess Welfare Distribution 114 702 Police Pension 41 257 LOIT Special Distribution 115 730 City Cemetery 42 258 Human Rights Federal Grant 116 731 Bowman Cemetery 43 265 Local Road & Bridge Grant 44 271 Eastrace Waterway Tax Increment Financing Funds 45 273 Morris PAC / Palais Royale Marketing 117 324 TIF - River West Development Area (Airport) 46 274 Morris PAC / Self-Promotion 118 422 TIF - West Washington 47 280 Police Block Grants 119 425 TIF - Leighton Plaza (Redevelop Retail) 48 281 Economic Develop Commission-Revenue Bonds 120 429 TIF - River East Development Area (NE Dev) 49 289 HAZMAT 121 430 TIF - Southside Development #1 50 291 Indiana River Rescue 122 432 TIF - Southside Development #3 51 292 Police Grants 123 435 TIF - Douglas Road 52 294 Regional Police Academy 124 436 TIF - River East Residential (NE Res) 53 295 COPS MORE Grant 54 299 Police Federal Drug Enforcement Redevelopmemt Commission Funds 55 404 County Option Income Tax 125 433 Redevelopment General 56 408 Economic Development Income Tax 126 439 Certified Technology Park 57 410 Urban Development Action Grant 127 454 Airport Urban Enterprise Zone 58 655 Project Releaf 128 754 Industrial Revolving Fund 59 705 Police K-9 Unit Redevelopmemt Debt Service Funds City Debt Service Funds 129 315 Redevelopment Bond - Airport Taxable 60 312 2017 Parks Bond Debt Service 130 317 Coveleski Debt Service Reserve 61 313 Football Hall of Fame Debt Service 131 328 Redevelopment Bond - Palais Royale 62 755 South Bend Building Corp 132 351 2018 TIF Park Bond Debt Service Reserve 63 757 2015 Parks Bond Debt Service 133 752 South Bend Redevelopment Authority 64 377 Professional Sports Development 134 756 Smart Streets Debt Service 65 760 Eddy Street Commons Debt Service 135 758 Erskine Village Debt Service City Capital Funds 66 401 Coveleski Stadium Capital 67 403 Zoo Endowment 68 405 Park Nonreverting Capital 69 406 Cumulative Capital Development 70 407 Cumulative Capital Improvement 71 412 Major Moves Construction 72 416 Morris Performing Arts Center Capital 73 450 Palais Royale Historic Preservation 74 451 2018 Fire Station #9 Capital 75 452 2018 TIF Park Bond Capital 76 471 2017 Parks Bond Capital 77 677 Football Hall of Fame Capital 78 750 Equipment/Vehicle Leasing 79 751 2015 Parks Bond Capital 80 753 Smart Streets Bond Capital 81 759 Eddy Street Commons Capital 2 November 2018 The Monthly Departmental Financial Report The City of South Bend has developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers to provide an explanation of significant expenditure and staffing variances and spending on major capital projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for their funds and General Fund departments no later than the 18th of the month following the reporting period. The staff of the Department of Administration & Finance then summarizes the data and publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of November 30, 2018, total revenue for the year was $298,406,039, 81% of estimated revenue. As of November 30, 2017, total revenue received was $288,986,267. Revenue is higher than this time last year due to the issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are received in June and December each year and are budgeted at $78 million in 2018. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments of $2.44 million. As of November 30, 2018, total expenditures were $307,637,166 and outstanding encumbrances were $44,942,130, a total of $352,579,296 which represents 72% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 62% of the amended expenditure budget at the end of the period. Total expenditures, excluding encumbrances, were $286,883,867 as of November 30, 2017. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY November 30, 2018 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 61,535,227 1,387,027 40,548,277 38,124,028 20,986,950 66% Special Revenue 102 Rainy Day 160,000 20,968 164,181 94,359 (4,181) 103% 201 Parks & Recreation 16,321,848 419,013 9,577,145 9,302,213 6,744,703 59% 202 Motor Vehicle Highway 11,424,697 559,751 9,557,255 8,719,221 1,867,442 84% 203 Recreation Nonreverting 1,651,205 62,537 945,781 897,032 705,424 57% 209 Studebaker-Oliver Revitalizing Grants 213,014 1,907 154,497 362,779 58,517 73% 210 Economic Development State Grants 752,744 729 62,463 59,943 690,281 8% 211 Department of Community Investment (DCI)2,665,981 110,792 1,970,073 1,643,318 695,908 74% 212 Dept of Community Investment Grants 6,905,528 414,415 3,305,902 2,462,544 3,599,626 48% 216 Police State Seizures 32,100 457 40,301 45,679 (8,201) 126% 217 Gift, Donation, Bequest 57,250 2,673 109,324 183,860 (52,074) 191% 218 Police Curfew Violations 360 27 1,095 277 (735) 304% 219 Unsafe Building 918,523 16,967 661,589 632,287 256,934 72% 220 Law Enforcement Continuing Education 285,280 16,421 218,481 256,164 66,799 77% 221 Landlord Registration 6,070 20 428 7,440 5,642 7% 227 Loss Recovery 8,000 1,391 11,579 8,674 (3,579) 145% 249 Public Safety LOIT 7,641,439 639,502 7,870,856 6,854,174 (229,417) 103% 251 Local Roads & Streets 2,300,960 169,487 2,441,580 1,329,593 (140,620) 106% 257 LOIT Special Distribution 1,418,687 132,962 892,079 392,164 526,608 63% 258 Human Rights Federal Grant 169,400 26,345 105,533 147,286 63,867 62% 265 Local Road & Bridge Grant 1,375,500 1,138 1,345,215 2,000,000 30,285 98% 271 Eastrace Waterway - - - 9 - 0% 273 Morris PAC / Palais Royale Marketing 20,750 1,141 11,415 10,858 9,335 55% 274 Morris PAC / Self-Promotion 131,000 8,300 84,622 - 46,378 65% 280 Police Block Grants 35 8 63 36 (28) 179% 281 Economic Develop Commission-Revenue Bonds 425 - 259 256 166 61% 289 HAZMAT 10,280 46 415 3,284 9,865 4% 291 Indiana River Rescue 78,500 4,821 100,936 74,549 (22,436) 129% 294 Regional Police Academy 28,000 225 22,716 19,404 5,284 81% 295 COPS MORE Grant 118,923 76,758 128,532 74,102 (9,609) 108% 299 Police Federal Drug Enforcement 51,700 293 15,274 53,768 36,426 30% 404 County Option Income Tax 11,826,998 932,984 12,572,629 10,180,546 (745,631) 106% 408 Economic Development Income Tax 11,958,596 925,531 12,175,529 10,919,235 (216,933) 102% 410 Urban Development Action Grant 43,618 9,617 43,807 4,898 (189) 100% 655 Project Releaf 453,259 38,727 422,760 415,630 30,499 93% 705 Police K-9 Unit 2,035 6 46 26 1,989 2% Special Revenue Total 79,032,705 4,595,957 65,014,363 57,155,610 14,018,345 82% City Debt Service 312 2017 Parks Bond Debt Service 705,751 - 405,306 - 300,445 57% 313 Football Hall of Fame Debt Service 726,667 - 497,409 475,013 229,258 68% 755 South Bend Building Corp 2,641,925 885 2,654,318 2,652,947 (12,393) 100% 757 2015 Parks Bond Debt Service 381,107 201 317,115 354,281 63,992 83% 760 Eddy Street Commons Debt Service 1,283,972 618 1,283,643 2,500,644 329 100% City Debt Service Total 5,739,422 1,704 5,157,791 5,982,885 581,631 90% Capital Project 377 Professional Sports Development 620,000 - 7,468 258,581 612,532 1% 401 Coveleski Stadium Capital 44,250 140 29,982 42,593 14,268 68% 403 Zoo Endowment - - - 151 - 0% 405 Park Nonreverting Capital 145,600 135 33,278 270,987 112,322 23% 406 Cumulative Capital Development 479,130 864 266,423 263,196 212,707 56% 407 Cumulative Capital Improvement 278,500 648 141,705 295,083 136,795 51% 412 Major Moves Construction 518,178 5,680 538,716 1,054,682 (20,538) 104% 416 Morris Performing Arts Center Capital 131,000 8,901 90,773 64,539 40,227 69% 450 Palais Royale Historic Preservation 18,000 1,744 19,024 15,905 (1,024) 106% 451 2018 Fire Station #9 Capital 5,025,758 8,488 5,053,883 - (28,125) 101% 452 2018 TIF Park Bond Capital 11,007,782 - 11,007,782 - - 100% 471 2017 Parks Bond Capital 110,000 27,210 160,990 - (50,990) 146% 677 Football Hall of Fame Capital 5,000 856 6,883 4,387 (1,883) 138% 750 Equipment/Vehicle Leasing 10,821,960 3,835 6,243,073 4,554,140 4,578,887 58% 751 2015 Parks Bond Capital 4,500 412 4,275 6,499 225 95% 753 Smart Streets Bond Capital 1,500 17 1,025 68,300 475 68% 759 Eddy Street Commons Capital 2,000 6 108 22,500,000 1,892 5% Capital Project Total 29,213,158 58,936 23,605,386 29,399,044 5,607,770 81% Enterprise 287 Emergency Medical Services Capital 1,761,008 8,427 1,719,459 3,248,505 41,549 98% 288 Emergency Medical Services Operating 5,196,584 510,125 5,759,578 5,116,295 (562,994) 111% 600 Consolidated Building Fund 3,000,174 185,309 2,657,675 3,359,381 342,499 89% 601 Parking Garages 1,271,842 99,809 1,146,978 1,166,845 124,864 90% 610 Solid Waste Operations 5,548,409 462,309 5,062,207 4,998,441 486,202 91% 611 Solid Waste Capital 1,077,506 1,828 1,006,633 779,599 70,873 93% 620 Water Works Operations 17,155,047 1,496,142 15,620,485 14,292,596 1,534,562 91% 622 Water Works Capital 380,000 8,259 263,449 21,442 116,551 69% 624 Water Works Customer Deposit 29,000 3,028 24,043 14,014 4,957 83% 625 Water Works Sinking 2,016,217 168,401 1,834,079 1,824,460 182,138 91% 626 Water Works Bond Reserve 27,000 2,889 22,641 13,155 4,359 84% 629 Water Works Reserve Operations & Maintenance 100,250 5,377 94,414 175,192 5,836 94% 640 Sewer Repair Insurance 636,535 57,023 617,408 602,686 19,127 97% 641 Sewage Works Operations 39,177,192 3,256,236 35,997,915 35,401,465 3,179,277 92% 642 Sewage Works Capital 10,733,000 27,960 4,035,051 4,401,999 6,697,949 38% 643 Sewage Works Reserve Operations & Maint.333,226 10,872 322,748 562,960 10,478 97% 649 Sewage Sinking 9,238,529 778,729 9,243,742 8,427,272 (5,213) 100% 653 Sewage Debt Service Reserve 58,200 6,395 51,769 20,282 6,431 89% 659 Sewer Bond 2011 5 - 1 155 4 27% 661 Sewer Bond 2012 10,000 - 3,229 19,204 6,771 32% 670 Century Center 4,557,114 339,350 4,106,380 3,923,877 450,734 90% 671 Century Center Capital 900 716 1,540 793 (640) 171% 672 Century Center Energy Conservation Debt Svc 420,124 54,991 417,453 193,121 2,671 99% Enterprise Total 102,727,862 7,484,176 90,008,878 88,563,738 12,718,985 88% 4 City of South Bend Monthly Department Financial Report REVENUE SUMMARY November 30, 2018 Values Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget Internal Service 222 Central Services 8,786,603 655,709 7,603,540 6,974,704 1,183,063 87% 224 Central Services Capital 79,000 373 79,399 287,575 (399) 101% 226 Liability Insurance 2,753,356 176,244 2,651,429 2,800,986 101,927 96% 278 Take Home Vehicle Police 12,500 2,004 15,201 8,568 (2,701) 122% 279 IT / Innovation / 311 Call Center 6,988,576 572,080 6,396,731 4,736,831 591,845 92% 711 Self-Funded Employee Benefits 18,611,602 1,621,933 17,125,131 16,457,311 1,486,471 92% 713 Unemployment Compensation 2,000 419 3,423 2,412 (1,423) 171% 714 Parental Leave 155,854 18,337 152,022 - 3,832 98% Internal Service Total 37,389,491 3,047,099 34,026,876 31,268,387 3,362,615 91% Trust & Agency 701 Firefighters Pension 5,222,552 2,788 4,488,341 4,924,661 734,211 86% 702 Police Pension 6,005,500 5,106 6,238,827 6,223,659 (233,327) 104% 730 City Cemetery 250 58 455 267 (205) 182% 731 Bowman Cemetery - 479 455,998 - (455,998) 0% Trust & Agency Total 11,228,302 8,432 11,183,620 11,148,587 44,681 100% City Funds Total 326,866,167 16,583,331 269,545,190 261,642,279 57,320,977 82% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport) 23,261,108 56,057 16,182,654 10,945,803 7,078,454 70% 422 TIF - West Washington 357,264 3,814 208,199 216,960 149,065 58% 425 TIF - Leighton Plaza (Redevelop Retail)197,814 280 75,516 103,368 122,298 38% 429 TIF - River East Development Area (NE Dev)3,111,574 19,150 1,655,295 1,658,075 1,456,279 53% 430 TIF - Southside Development #1 2,425,549 20,915 1,392,615 2,738,134 1,032,934 57% 432 TIF - Southside Development #3 - - - 8,519 - 0% 435 TIF - Douglas Road 3,150 409 3,093 219,064 57 98% 436 TIF - River East Residential (NE Res)4,423,294 - 2,621,588 2,320,763 1,801,706 59% Tax Increment Financing Total 33,779,753 100,626 22,138,960 18,210,686 11,640,793 66% Redevelopment 433 Redevelopment General 28,261 1,291 637,011 72 (608,750) 2254% 439 Certified Technology Park 10,000 1,251 9,793 262,671 207 98% 454 Airport Urban Enterprise Zone 6,000 789 6,176 3,549 (176) 103% 754 Industrial Revolving Fund 230,000 23,750 186,258 125,552 43,742 81% Redevelopment Total 274,261 27,080 839,238 391,844 (564,977) 306% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 2,095 16,509 9,582 (2,509) 118% 317 Coveleski Debt Service Reserve 9,000 1,055 8,261 4,748 739 92% 328 Redevelopment Bond - Palais Royale 20,000 3,503 27,599 16,025 (7,599) 138% 351 2018 TIF Park Bond Debt Svc Reserve 993,495 - 993,495 - - 100% 752 South Bend Redevelopment Authority 3,370,000 198,573 3,119,064 3,890,122 250,936 93% 756 Smart Streets Debt Service 1,716,500 425 1,717,723 859,200 (1,223) 100% 758 Erskine Village Debt Service - - - 3,961,781 - 0% Debt Service Total 6,122,995 205,651 5,882,651 8,741,457 240,344 96% Redevelopment Commission Controlled Funds Total 40,177,009 333,357 28,860,849 27,343,988 11,316,160 72% Grand Total 367,043,176 16,916,688 298,406,039 288,986,267 68,637,137 81% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY November 30, 2018 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* City Funds General Fund 101-0101 Mayor's Office 908,142 94,207 804,139 741,070 319 103,685 89% 101-0201 City Clerk 573,553 51,551 476,914 418,726 6,012 90,627 84% 101-0301 Common Council 670,013 51,750 508,488 399,933 26,127 135,398 80% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Administration & Finance 2,639,826 258,784 2,209,899 2,166,511 16,396 413,531 84% 101-0404 Morris Performing Arts Center 1,320,791 90,691 875,941 872,849 22,669 422,181 68% 101-0405 Palais Royale 541,428 36,302 370,575 284,404 11,899 158,954 71% 101-0501 Legal Department 1,200,973 120,969 983,838 959,670 269 216,866 82% 101-0602 Engineering 1,750,084 146,873 1,370,368 1,080,345 97,061 282,654 84% 101-0628 AmeriCorps Grant Program 366,188 7,805 8,332 - 29 357,826 2% 101-0801 Police Department 29,626,242 3,011,879 26,652,157 24,364,777 123,344 2,850,741 90% 101-0901 Fire Department 21,743,343 2,167,875 19,372,187 17,933,303 217,678 2,153,478 90% 101-1008 Human Rights 447,133 22,215 340,483 366,757 1,657 104,994 77% General Fund Total 61,830,716 6,060,899 54,016,320 49,631,346 523,460 7,290,935 88% Special Revenue 201 Parks & Recreation 16,282,061 1,135,382 12,308,227 11,802,326 2,082,223 1,891,611 88% 202 Motor Vehicle Highway 12,393,981 899,049 9,159,173 8,169,971 989,366 2,245,442 82% 203 Recreation Nonreverting 1,740,403 77,445 908,718 912,865 95,633 736,052 58% 209 Studebaker-Oliver Revitalizing Grants 1,078,598 11,890 95,836 308,221 75,931 906,831 16% 210 Economic Development State Grants 929,990 - 109,670 54,008 81,000 739,320 21% 211 Department of Community Investment (DCI)3,077,096 269,235 2,657,486 2,046,921 114,360 305,250 90% 212 Dept of Community Investment Grants 6,874,598 324,652 3,229,876 2,269,984 2,650,816 993,906 86% 216 Police State Seizures 32,000 - 7,053 5,868 804 24,144 25% 217 Gift, Donation, Bequest 48,428 1,473 26,958 196,866 58,968 (37,498) 177% 218 Police Curfew Violations 1,000 - 854 - - 146 85% 219 Unsafe Building 972,413 59,761 619,758 737,781 198,940 153,715 84% 220 Law Enforcement Continuing Education 594,624 44,431 301,573 493,580 25,706 267,345 55% 221 Landlord Registration 1,000 - 5 10 - 995 1% 227 Loss Recovery 515,323 12,583 187,615 131,866 47,375 280,333 46% 244 Emergency Phone System - - - 33,671 - - 0% 249 Public Safety LOIT 7,622,970 694,794 6,974,491 6,621,673 - 648,479 91% 251 Local Roads & Streets 3,418,508 58,992 1,640,694 1,048,379 581,592 1,196,221 65% 252 Excess Welfare Distribution - - - 8 - - 0% 257 LOIT Special Distribution 3,253,349 20,984 2,278,168 2,088,661 1,113,275 (138,094) 104% 258 Human Rights Federal Grant 163,234 14,041 137,447 121,089 3,808 21,979 87% 265 Local Road & Bridge Grant 2,100,000 950 1,802,167 466,735 320,763 (22,930) 101% 271 Eastrace Waterway - - - 1,353 - - 0% 273 Morris PAC / Palais Royale Marketing 18,000 7,000 12,083 5,673 5,606 311 98% 274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0% 281 Economic Develop Commission-Revenue Bonds 28,100 - 28,126 - - (26) 100% 289 HAZMAT 10,000 - 8,834 5,768 472 693 93% 291 Indiana River Rescue 101,800 3,345 48,559 94,945 9,486 43,755 57% 292 Police Grants - - 21,735 28,178 - (21,735) 0% 294 Regional Police Academy 22,500 910 11,470 8,581 - 11,030 51% 295 COPS MORE Grant 112,785 15,709 87,954 156,839 2,730 22,101 80% 299 Police Federal Drug Enforcement 51,000 - 22,100 149,201 - 28,900 43% 404 County Option Income Tax 12,001,673 768,856 8,781,835 10,200,068 755,938 2,463,900 79% 408 Economic Development Income Tax 12,214,594 501,602 8,432,581 8,444,973 341,870 3,440,144 72% 410 Urban Development Action Grant 486,081 - 486,081 126,142 - - 100% 655 Project Releaf 702,042 30,363 533,206 393,924 585 168,251 76% 705 Police K-9 Unit 2,020 601 601 - - 1,419 30% Special Revenue Total 86,900,171 4,954,050 60,920,934 57,126,125 9,557,247 16,421,990 81% City Debt Service 312 2017 Parks Bond Debt Service 595,304 - 593,304 - - 2,000 100% 313 Football Hall of Fame Debt Service 632,315 - 631,315 1,144,220 - 1,000 100% 755 South Bend Building Corp 2,636,025 1,250 2,635,775 2,643,214 - 250 100% 757 2015 Parks Bond Debt Service 380,107 - 379,106 390,481 - 1,001 100% 760 Eddy Street Commons Debt Service 3,779,472 - 1,278,472 - - 2,501,000 34% City Debt Service Total 8,023,223 1,250 5,517,972 4,177,915 - 2,505,251 69% Capital Project 377 Professional Sports Development 814,870 - 814,870 827,955 - - 100% 401 Coveleski Stadium Capital 90,000 10,000 10,000 78,597 24,765 55,235 39% 403 Zoo Endowment - - - 50,049 - - 0% 405 Park Nonreverting Capital 277,872 1,124 83,494 392,451 18,140 176,238 37% 406 Cumulative Capital Development 459,200 107,726 575,402 438,241 - (116,202) 125% 407 Cumulative Capital Improvement 278,500 - 249,500 372,050 - 29,000 90% 412 Major Moves Construction 2,573,799 15,111 651,866 512,248 726,555 1,195,378 54% 416 Morris Performing Arts Center Capital 184,100 6,652 145,063 49,954 8,262 30,775 83% 450 Palais Royale Historic Preservation 45,000 - - 627 36,967 8,033 82% 451 2018 Fire Station #9 Capital 5,045,000 226,360 1,558,865 - 2,582,820 903,315 82% 452 2018 TIF Park Bond Capital 10,932,782 - 319,080 - 2,259,211 8,354,491 24% 471 2017 Parks Bond Capital 10,309,100 14,150 700,881 - 2,848,332 6,759,887 34% 677 Football Hall of Fame Capital 129,227 1,792 29,891 42,089 5,122 94,214 27% 750 Equipment/Vehicle Leasing 9,457,649 15,395 6,983,746 3,477,088 1,228,410 1,245,493 87% 751 2015 Parks Bond Capital 3,136,530 188,837 2,513,878 1,060,236 561,629 61,023 98% 753 Smart Streets Bond Capital 2,101,500 1,511 972,373 4,934,279 - 1,129,127 46% 759 Eddy Street Commons Capital 39,103,750 473,159 7,343,821 396,250 - 31,759,929 19% Capital Project Total 84,938,879 1,061,817 22,952,731 12,632,115 10,300,214 51,685,934 39% Enterprise 287 Emergency Medical Services Capital 3,389,730 240,905 1,858,906 2,558,888 895,753 635,071 81% 288 Emergency Medical Services Operating 6,431,746 699,054 5,443,322 4,777,734 51,418 937,006 85% 600 Consolidated Building Fund 4,643,250 407,668 3,746,168 3,188,851 214,769 682,313 85% 601 Parking Garages 1,252,344 98,256 1,064,582 838,161 48,464 139,298 89% 610 Solid Waste Operations 5,496,049 381,411 5,206,966 4,679,599 44,056 245,027 96% 611 Solid Waste Capital 1,076,706 150,386 1,002,288 1,075,715 - 74,418 93% 620 Water Works Operations 18,070,280 1,391,635 14,602,845 13,961,738 988,480 2,478,956 86% 622 Water Works Capital 1,578,570 - 419,462 496,670 324,120 834,988 47% 624 Water Works Customer Deposit 15,000 3,028 21,702 13,729 - (6,702) 145% 625 Water Works Sinking 2,009,217 2,806 297,457 313,119 - 1,711,760 15% 6 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY November 30, 2018 Values Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget* 626 Water Works Bond Reserve 16,000 - - 16,000 - 16,000 0% 629 Water Works Reserve Operations & Maintenance 23,000 5,377 38,128 23,465 - (15,128) 166% 640 Sewer Repair Insurance 632,224 39,761 497,624 479,607 40,618 93,982 85% 641 Sewage Works Operations 50,120,338 3,000,804 35,592,626 35,015,128 2,887,523 11,640,189 77% 642 Sewage Works Capital 12,314,553 216,954 2,066,033 4,217,520 1,028,558 9,219,962 25% 643 Sewage Works Reserve Operations & Maint.35,000 10,872 76,565 45,349 - (41,565) 219% 649 Sewage Sinking 9,156,379 8,148,150 9,151,301 9,158,681 - 5,078 100% 659 Sewer Bond 2011 150 - 146 51,687 - 4 98% 661 Sewer Bond 2012 649,686 - 645,350 2,263,409 - 4,336 99% 670 Century Center 4,557,114 436,710 3,923,862 3,742,075 26,761 606,491 87% 671 Century Center Capital 20,000 - 10,016 1,500 - 9,984 50% 672 Century Center Energy Conservation Debt Svc 306,737 - 305,736 191,297 - 1,001 100% Enterprise Total 121,794,073 15,233,775 85,971,085 87,109,921 6,550,521 29,272,467 76% Internal Service 222 Central Services 8,807,688 821,367 7,768,329 7,104,373 283,188 756,171 91% 224 Central Services Capital 155,036 6,003 100,702 199,182 27,044 27,290 82% 226 Liability Insurance 4,392,241 175,283 3,623,439 2,756,519 240,423 528,379 88% 278 Take Home Vehicle Police 10,000 - 18,198 7,541 - (8,198) 182% 279 IT / Innovation / 311 Call Center 7,155,112 500,939 5,242,242 3,199,634 1,114,161 798,709 89% 711 Self-Funded Employee Benefits 18,145,518 1,079,630 15,042,553 13,766,389 375,394 2,727,571 85% 713 Unemployment Compensation 80,000 - 20,480 57,622 - 59,520 26% 714 Parental Leave 155,694 11,181 99,944 - - 55,750 64% Internal Service Total 38,901,289 2,594,403 31,915,886 27,091,260 2,040,209 4,945,193 87% Trust & Agency 701 Firefighters Pension 5,112,457 365,136 4,273,949 4,241,408 - 838,508 84% 702 Police Pension 6,583,452 509,252 5,669,061 5,628,711 - 914,391 86% 730 City Cemetery 25,000 - - 599 - 25,000 0% Trust & Agency Total 11,720,909 874,389 9,943,010 9,870,718 - 1,777,899 85% City Funds Total 414,109,260 30,780,583 271,237,939 247,639,400 28,971,651 113,899,670 72% Redevelopment Commission Controlled Funds Tax Increment Financing 324 TIF - River West Development Area (Airport)48,356,182 478,085 24,753,297 16,360,914 7,499,702 16,103,183 67% 422 TIF - West Washington 2,285,916 252,153 841,437 72,591 799,382 645,097 72% 425 TIF - Leighton Plaza (Redevelop Retail)244,166 - 110,404 112,129 - 133,762 45% 429 TIF - River East Development Area (NE Dev)9,587,691 16,000 819,952 1,630,760 3,907,491 4,860,248 49% 430 TIF - Southside Development #1 8,556,026 49,581 374,512 453,098 3,759,704 4,421,810 48% 432 TIF - Southside Development #3 - - - 4,866,784 - - 0% 435 TIF - Douglas Road 204,650 - - 335,724 4,200 200,450 2% 436 TIF - River East Residential (NE Res)4,320,000 - 4,244,326 3,167,084 - 75,674 98% Tax Increment Financing Total 73,554,631 795,820 31,143,928 26,999,084 15,970,479 26,440,224 64% Redevelopment 433 Redevelopment General 32,600 28,100 29,994 1,133 - 2,606 92% 439 Certified Technology Park - - - 1,800,000 - - 0% 454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0% 754 Industrial Revolving Fund 157,000 9,911 81,608 85,186 - 75,392 52% Redevelopment Total 239,600 38,011 111,602 1,886,319 - 127,998 47% Debt Service 315 Redevelopment Bond - Airport Taxable 14,000 2,095 14,904 9,390 - (904) 106% 328 Redevelopment Bond - Palais Royale 20,000 3,503 24,917 15,704 - (4,917) 125% 351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0% 752 South Bend Redevelopment Authority 3,365,829 - 3,393,433 4,561,503 - (27,604) 101% 756 Smart Streets Debt Service 1,710,444 - 1,710,444 1,249,569 - - 100% 758 Erskine Village Debt Service - - - 4,522,898 - - 0% Debt Service Total 5,110,273 5,598 5,143,698 10,359,064 - (33,425) 101% Redevelopment Commission Controlled Funds Total 78,904,504 839,429 36,399,227 39,244,467 15,970,479 26,534,797 66% Grand Total 493,013,764 31,620,011 307,637,166 286,883,867 44,942,130 140,434,468 72% * Includes year to date expenditures and encumbrances 7 Fund Name Fund Number 101 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 40,735,612 (3,020) 22,404,587 21,820,143 - 18,331,025 55% Other Taxes 4,237,259 - 2,676,693 2,588,987 - 1,560,566 63% Grants/Intergovernmental 144,614 - - - - 144,614 0% Licenses & Permits 235,586 5,061 233,169 220,608 - 2,417 99% Charges for Services 941,358 52,263 686,442 635,841 - 254,916 73% Fines, Forfeitures, and Fees 8,920 1,000 14,259 8,122 - (5,339) 160% Interest Earnings 240,000 11,917 389,512 256,449 - (149,512) 162% Donations 337,500 - 937,302 330,000 - (599,802) 278% Other Income 2,453,452 339,692 1,996,625 2,010,680 - 456,827 81% Payment in Lieu of Taxes (PILOT) 6,332,487 527,707 5,804,777 5,690,971 - 527,710 92% Interfund Allocation Reimb 5,454,725 452,408 4,976,488 4,562,228 - 478,237 91% Transfers In 413,714 - 428,423 - - (14,709) 104% Total Revenue 61,535,227 1,387,027 40,548,277 38,124,028 - 20,986,950 66% Expenditures by Dept 101-0101 Mayor's Office 908,142 94,207 804,139 741,070 319 103,684 89% 101-0201 City Clerk 573,553 51,551 476,914 418,726 6,012 90,627 84% 101-0301 Common Council 670,013 51,750 508,488 399,933 26,127 135,398 80% 101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100% 101-0401 Admin & Finance 2,639,826 258,784 2,209,899 2,166,511 16,396 413,531 84% 101-0404 Morris PAC 1,320,791 90,691 875,941 872,849 22,669 422,181 68% 101-0405 Palais Royale 541,428 36,302 370,575 284,404 11,899 158,954 71% 101-0501 Legal Dept 1,200,973 120,969 983,838 959,670 269 216,866 82% 101-0602 Engineering Dept 1,750,084 146,873 1,370,368 1,080,345 97,061 282,655 84% 101-0628 AmeriCorps Program 366,188 7,805 8,332 - 29 357,827 2% 101-0801 Police Dept 29,626,242 3,011,879 26,652,157 24,364,777 123,344 2,850,741 90% 101-0901 Fire Dept 21,743,343 2,167,875 19,372,187 17,933,303 217,678 2,153,478 90% 101-1008 Human Rights 447,133 22,215 340,483 366,757 1,657 104,993 77% Total Expenditures by Dept 61,830,716 6,060,899 54,016,320 49,631,346 523,460 7,290,935 88% Expenditures Personnel Salaries & Wages 35,508,650 4,018,574 31,947,170 28,342,811 - 3,561,480 90% Fringe Benefits 13,600,786 1,235,976 12,058,525 11,420,577 376 1,541,885 89% Total Personnel 49,109,436 5,254,550 44,005,694 39,763,388 376 5,103,365 90% Supplies 1,702,138 71,440 1,087,320 572,213 149,282 465,536 73% Services & Charges Professional Services 1,701,632 78,232 957,134 946,500 235,694 508,804 70% Printing & Advertising 330,917 12,538 108,013 103,047 6,722 216,182 35% Utilities 642,900 47,900 619,457 528,214 14,115 9,328 99% Education & Training 159,540 7,889 132,477 111,409 2,016 25,047 84% Travel 104,017 9,479 66,360 54,265 2,856 34,801 67% Repairs & Maintenance 1,544,314 74,764 1,189,491 3,862,457 81,092 273,731 82% Other Interfund Allocations 5,083,247 421,769 4,654,459 1,618,122 - 428,788 92% Debt Service - Principal 255,652 12,604 173,816 170,601 1,810 80,026 69% Debt Service - Interest & Fees 13,993 1,494 10,676 13,053 134 3,183 77% Grants & Subsidies 21,000 784 15,916 3,783 - 5,084 76% Insurance 670,121 55,842 614,262 1,528,615 - 55,859 92% Other Services & Charges 459,281 11,616 365,746 355,680 12,336 81,199 82% Transfers Out 500 - 500 - - - 100% Total Services & Charges 10,987,114 734,910 8,908,306 9,295,746 356,774 1,722,032 84% Capital 32,028 - 15,000 - 17,028 - 100% Total Expenditures 61,830,716 6,060,899 54,016,320 49,631,346 523,460 7,290,933 88% Net (295,489) (4,673,872) (13,468,044) (11,507,318) 13,696,017 Cash Balance 22,783,319 22,944,498 Staffing Budget Actual Staffing Actual Full Time Part-Time /Seasonal/Temporary 101-0101 Mayor's Office 7 7 101-0101 Mayor's Office 2 101-0201 City Clerk 5 5 101-0201 City Clerk 2 101-0301 Common Council 9 9 101-0301 Common Council - 101-0401 Admin & Finance 24 21 101-0401 Admin & Finance 3 101-0404 Morris PAC 8 7 101-0404 Morris PAC 4 101-0405 Palais Royale 3 3 101-0405 Palais Royale - 101-0501 Legal Dept 10 10 101-0501 Legal Dept 1 101-0602 Engineering Dept 22 22 101-0602 Engineering Dept 2 101-0628 AmeriCorps Grant 2 1 101-0628 AmeriCorps Grant 2 101-0801 Police Dept 248 241 101-0801 Police Dept 24 101-0901 Fire Dept 178 174 101-0901 Fire Dept - 101-1008 Human Rights 4 3 101-1008 Human Rights - Total 520 503 Total 40 Fund Purpose: - The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department. - The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances rolled forward from 2017 to 2018. City of South Bend, Indiana Monthly Financial Report November 30, 2018 General Fund General Fund City Funds 8 Department Name Fund/Dept No.101-0101 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 908,042 94,207 801,085 740,980 - 106,957 88% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - 3,053 90 - (2,953) 3053% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 908,142 94,207 804,139 741,070 - 104,004 89% Expenditures Personnel Salaries & Wages 499,487 57,596 451,610 409,159 - 47,877 90% Fringe Benefits 222,558 19,960 186,091 178,849 - 36,467 84% Total Personnel 722,045 77,556 637,701 588,007 - 84,344 88% Supplies 1,802 - 810 1,354 319 673 63% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 22,925 511 21,731 22,202 - 1,194 95% Utilities - - - - - - 0% Education & Training 5,800 700 4,225 2,816 - 1,575 73% Travel 5,090 - 3,691 2,100 - 1,399 73% Repairs & Maintenance 1,100 428 834 110,325 - 266 76% Other Interfund Allocations 140,568 11,714 128,854 8,635 - 11,714 92% Debt Service - Principal 3,608 2,711 3,608 988 - - 100% Debt Service - Interest & Fees 536 343 536 224 - - 100% Grants & Subsidies - - - - - - 0% Insurance 1,478 123 1,353 1,518 - 125 92% Other Services & Charges 3,190 121 796 2,901 - 2,394 25% Transfers Out - - - - - - 0% Total Services & Charges 184,295 16,651 165,628 151,708 - 18,667 90% Capital - - - - - - 0% Total Expenditures 908,142 94,207 804,139 741,070 319 103,684 89% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 7 7 Part-Time /Seasonal/Temporary N/A 2 Total 7 9 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per employee. Debt service payments are for a copier lease. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Mayor's Office City Funds General Fund This department is funded by property tax revenue collected in the General Fund. 9 Department Name Fund/Dept No.101-0201 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 573,553 51,551 476,914 418,726 - 96,639 83% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 573,553 51,551 476,914 418,726 - 96,639 83% Expenditures Personnel Salaries & Wages 256,044 29,044 233,077 203,309 - 22,967 91% Fringe Benefits 117,970 9,890 92,439 87,223 - 25,531 78% Total Personnel 374,014 38,934 325,517 290,532 - 48,498 87% Supplies 13,507 460 3,656 4,637 - 9,851 27% Services & Charges Professional Services 35,506 726 25,913 28,174 4,085 5,508 84% Printing & Advertising 33,210 3,747 26,719 17,911 1,928 4,563 86% Utilities - - - - - - 0% Education & Training 5,700 - 3,233 2,970 - 2,467 57% Travel 2,550 - 586 1,491 - 1,964 23% Repairs & Maintenance 14,000 - 5,344 68,792 - 8,656 38% Other Interfund Allocations 89,863 7,489 82,379 880 - 7,484 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 1,043 87 957 946 - 86 92% Other Services & Charges 4,160 108 2,610 2,394 - 1,550 63% Transfers Out - - - - - - 0% Total Services & Charges 186,032 12,157 147,741 123,557 6,012 32,278 83% Capital - - - - - - 0% Total Expenditures 573,553 51,551 476,914 418,726 6,012 90,627 84% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 5 5 Part-Time /Seasonal/Temporary N/A 2 Total 5 7 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service Encumbered from 2017: $9000 for new lighting Encumbrances for 2018: law books, legal counsel, Cintas rug cleaning, Municode, Ricoh copier maintenance, agenda translations, AT&T iPad data plans, legal notices published in the South Bend Tribune and Mishawaka Enterprise. City of South Bend, Indiana Monthly Financial Report November 30, 2018 City Clerk General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 10 Department Name Fund/Dept No.101-0301 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 670,013 51,750 508,488 399,933 - 161,525 76% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 670,013 51,750 508,488 399,933 - 161,525 76% Expenditures Personnel Salaries & Wages 211,539 23,551 179,089 151,876 - 32,450 85% Fringe Benefits 154,752 10,831 109,666 107,835 - 45,086 71% Total Personnel 366,291 34,383 288,755 259,711 - 77,536 79% Supplies 16,707 156 6,910 2,207 1,057 8,740 48% Services & Charges Professional Services 159,166 9,789 122,880 40,999 22,833 13,453 92% Printing & Advertising 12,119 1,442 8,999 4,630 500 2,620 78% Utilities - - - - - - 0% Education & Training 1,000 - 790 1,664 - 210 79% Travel 5,000 - 242 1,577 - 4,758 5% Repairs & Maintenance 34,051 782 18,783 83,015 1,738 13,530 60% Other Interfund Allocations 60,257 5,021 55,231 440 - 5,026 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 1,877 156 1,716 1,683 - 161 91% Other Services & Charges 13,545 21 4,182 4,007 - 9,363 31% Transfers Out - - - - - - 0% Total Services & Charges 287,015 17,211 212,823 138,015 25,071 49,121 83% Capital - - - - - - 0% Total Expenditures 670,013 51,750 508,488 399,933 26,127 135,397 80% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 9 9 Part-Time /Seasonal/Temporary N/A - Total 9 9 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. There are nine (9) Council Members. Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and $1,120 for electrical work in the informal meeting room Value Purchase Orders for 2018: office supplies, water cooler, legal counsel, additional legal services, and copier maintenance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Common Council General Fund City Funds This department is funded by property tax revenue collected in the General Fund. 11 Department Name Fund/Dept No.101-0302 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 43,000 - 43,000 43,000 - - 100% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,000 - 43,000 43,000 - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 43,000 - 43,000 43,000 - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 43,000 - 43,000 43,000 - - 100% Capital - - - - - - 0% Total Expenditures 43,000 - 43,000 43,000 - - 100% Net - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020. This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report November 30, 2018 WNIT Contract General Fund City Funds 12 Department Name Fund/Dept No.101-0401 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,627,776 258,784 2,191,252 2,153,911 - 436,524 83% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 12,050 - 18,646 12,600 - (6,596) 155% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,639,826 258,784 2,209,899 2,166,511 - 429,928 84% Expenditures Personnel Salaries & Wages 1,583,515 172,737 1,393,419 1,271,653 - 190,096 88% Fringe Benefits 696,935 54,398 524,046 517,450 - 172,889 75% Total Personnel 2,280,450 227,135 1,917,465 1,789,103 - 362,985 84% Supplies 23,530 1,100 10,298 21,678 8,125 5,107 78% Services & Charges Professional Services 74,200 - 45,287 76,749 5,942 22,971 69% Printing & Advertising 976 - 936 780 - 40 96% Utilities - - - - - - 0% Education & Training 9,080 1,107 8,823 11,980 - 257 97% Travel 9,378 4,838 8,103 11,212 - 1,275 86% Repairs & Maintenance 3,690 - 2,970 206,125 120 600 84% Other Interfund Allocations 190,597 15,883 174,713 10,582 - 15,884 92% Debt Service - Principal 8,168 5,095 8,168 4,396 - - 100% Debt Service - Interest & Fees 1,052 751 1,051 472 - 1 100% Grants & Subsidies - - - - - - 0% Insurance 6,156 513 5,643 4,312 - 513 92% Other Services & Charges 32,049 2,363 25,943 29,123 2,209 3,897 88% Transfers Out 500 - 500 - - - 100% Total Services & Charges 335,846 30,549 282,137 355,730 8,271 45,438 86% Capital - - - - - - 0% Total Expenditures 2,639,826 258,784 2,209,899 2,166,511 16,396 413,530 84% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 24 21 Part-Time /Seasonal/Temporary N/A 3 Total 24 24 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services, human resources, diversity & inclusion, risk management, and benefits administration. Other income is procurement-card commissions. Encumbrances: office supplies, outstanding contract for diversity consulting The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of 2017 and the transfer of the Code Enforcement Director of Finance to Admin & Finance in 2018. The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Administration & Finance General Fund City Funds 13 Department Name Fund/Dept No.101-0404 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 195,791 45,202 - 188,355 - 195,791 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 547,500 28,820 439,103 340,673 - 108,397 80% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 577,500 16,669 438,027 343,821 - 139,473 76% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,320,791 90,691 877,130 872,849 - 443,661 66% Expenditures Personnel Salaries & Wages 460,147 39,055 331,887 260,187 - 128,260 72% Fringe Benefits 232,858 17,606 173,300 131,737 - 59,558 74% Total Personnel 693,005 56,660 505,187 391,924 - 187,818 73% Supplies 29,796 514 18,919 3,753 7,906 2,971 90% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 172,990 1,991 25,089 33,472 1,577 146,324 15% Utilities 126,650 10,956 112,206 93,472 - 14,444 89% Education & Training 6,000 1,717 3,025 1,394 295 2,680 55% Travel 16,450 1,527 3,786 6,926 2,529 10,135 38% Repairs & Maintenance 82,496 1,626 34,887 270,830 9,612 37,997 54% Other Interfund Allocations 160,536 13,378 147,158 45,144 - 13,378 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 19,068 1,589 17,479 19,030 - 1,589 92% Other Services & Charges 13,800 734 8,204 6,904 751 4,845 65% Transfers Out - - - - - - 0% Total Services & Charges 597,990 33,517 351,835 477,172 14,763 231,392 61% Capital - - - - - - 0% Total Expenditures 1,320,791 90,691 875,941 872,849 22,669 422,181 68% Net - - 1,189 - Staffing Budget Actual Full Time 8 7 Part-Time /Seasonal/Temporary N/A 4 Total 8 11 Explanation of Revenue Sources: Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. - Started extensive work in front of the Morris PAC to enable residents and visitors to safely enjoy the Morris Performing Arts Center and Jon Hunt Plaza - Extended Navarre contract for catering and concession services for another three years (through 2020) - Continue to provide various ticketed (shows) and non-ticketed events (ex: Fridays by the Fountain) This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling fees, and more. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). City of South Bend, Indiana Monthly Financial Report November 30, 2018 Morris Performing Arts Center General Fund City Funds 14 Department Name Fund/Dept No.101-0405 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 142,456 10,926 118,356 - - 24,100 83% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 374,572 22,088 230,303 281,437 - 144,269 61% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 24,400 3,288 21,916 22,458 - 2,484 90% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 541,428 36,302 370,575 303,895 - 170,853 68% Expenditures Personnel Salaries & Wages 143,386 14,023 112,343 62,575 - 31,043 78% Fringe Benefits 92,432 7,616 75,913 40,590 - 16,519 82% Total Personnel 235,818 21,639 188,256 103,165 - 47,562 80% Supplies 23,014 132 10,241 1,024 5,638 7,135 69% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 81,197 4,763 22,784 21,661 1,487 56,926 30% Utilities 92,000 6,286 76,523 65,640 - 15,477 83% Education & Training 1,400 - - - - 1,400 0% Travel - - - - - - 0% Repairs & Maintenance 60,509 1,000 29,896 65,735 4,745 25,868 57% Other Interfund Allocations 19,656 1,638 18,018 17,490 - 1,638 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 10,034 836 9,196 9,339 - 838 92% Other Services & Charges 2,800 7 660 350 29 2,111 25% Transfers Out - - - - - - 0% Total Services & Charges 267,596 14,531 157,077 180,215 6,261 104,258 61% Capital 15,000 - 15,000 - - - 100% Total Expenditures 541,428 36,302 370,575 284,404 11,899 158,955 71% Net - - - 19,491 Staffing Budget Actual Explanation of Revenue Sources: Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. - Installed new awning on the façade of the Palais Royale - Continuing the rebranding of the Palais Royale - Extended Navarre contract for catering and concession services for another three years (through 2020) - Continue to provide a clean, attractive space for a variety of events for residents and visitors This department is funded by property tax revenue collected in the General Fund and from charges for services including concessions. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Palais Royale General Fund City Funds 15 Department Name Fund/Dept No.101-0501 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,124,088 120,969 926,448 902,561 - 197,640 82% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 76,885 - 57,390 57,109 - 19,495 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,200,973 120,969 983,838 959,670 - 217,135 82% Expenditures Personnel Salaries & Wages 760,139 85,544 636,572 566,315 - 123,567 84% Fringe Benefits 321,864 27,022 247,905 220,327 - 73,959 77% Total Personnel 1,082,003 112,566 884,477 786,642 - 197,526 82% Supplies 3,626 677 2,881 8,746 269 476 87% Services & Charges Professional Services 2,550 - 420 45,537 - 2,130 16% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 9,520 - 6,917 5,251 - 2,603 73% Travel 3,450 - 1,315 226 - 2,135 38% Repairs & Maintenance 3,320 - - 92,678 - 3,320 0% Other Interfund Allocations 75,858 6,321 69,531 2,398 - 6,327 92% Debt Service - Principal 1,232 - - 1,226 - 1,232 0% Debt Service - Interest & Fees 40 - - 45 - 40 0% Grants & Subsidies - - - - - - 0% Insurance 2,294 191 2,101 2,057 - 193 92% Other Services & Charges 17,080 1,214 16,196 14,864 - 884 95% Transfers Out - - - - - - 0% Total Services & Charges 115,344 7,726 96,480 164,282 - 18,864 84% Capital - - - - - - 0% Total Expenditures 1,200,973 120,969 983,838 959,670 269 216,866 82% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 10 10 Part-Time /Seasonal/Temporary N/A 1 Total 10 11 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category. Reduction is primarily due to decrease in allocations from other departments. Services are higher in 2017 as compared to 2018 because the Department renovated its reception area and conference room at the beginning of 2017. This department is funded by property tax revenue collected in the General Fund. This department also collects a reimbursement for legal services to other city departments. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Legal Department General Fund City Funds 16 Department Name Fund/Dept No.101-0602 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 1,397,917 138,178 1,122,654 815,543 - 275,263 80% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 120,000 3,940 111,544 99,015 - 8,456 93% Charges for Services 12,000 1,255 12,555 8,577 - (555) 105% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 220,167 3,500 123,616 157,210 - 96,551 56% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,750,084 146,873 1,370,368 1,080,345 - 379,715 78% Expenditures Personnel Salaries & Wages 697,101 69,550 604,217 490,442 - 92,884 87% Fringe Benefits 239,683 24,007 226,905 174,036 130 12,648 95% Total Personnel 936,784 93,557 831,122 664,478 130 105,532 89% Supplies 28,630 168 13,052 23,752 1,669 13,909 51% Services & Charges Professional Services 322,559 19,835 115,019 92,867 89,476 118,064 63% Printing & Advertising 7,000 83 1,693 400 1,161 4,146 41% Utilities - - - - - - 0% Education & Training 24,500 - 23,973 8,359 - 527 98% Travel 14,900 666 11,504 12,747 - 3,396 77% Repairs & Maintenance 21,245 524 19,846 188,539 897 502 98% Other Interfund Allocations 331,860 27,488 302,368 38,588 - 29,492 91% Debt Service - Principal 26,644 2,544 20,605 27,537 1,810 4,229 84% Debt Service - Interest & Fees 1,365 99 684 1,042 134 547 60% Grants & Subsidies - - - - - - 0% Insurance 14,772 1,231 13,541 13,508 - 1,231 92% Other Services & Charges 19,825 677 16,962 8,528 1,784 1,079 95% Transfers Out - - - - - - 0% Total Services & Charges 784,670 53,148 526,195 392,115 95,262 163,213 79% Capital - - - - - - 0% Total Expenditures 1,750,084 146,873 1,370,368 1,080,345 97,061 282,654 84% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 22 22 Part-Time /Seasonal/Temporary N/A 2 Total 22 24 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Engineering Department oversees the design and execution of the City's construction projects. Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917) plus taxes and benefits. Encumbrances: various contractors for a variety of projects, such as; Northshore Trails, East Race repairs, water system evaluation, West Race Gate repair, among others. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Engineering General Fund City Funds 17 Department Name Fund/Dept No.101-0628 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 366,188 7,805 8,332 - - 357,856 2% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 366,188 7,805 8,332 - - 357,856 2% Expenditures Personnel Salaries & Wages 47,500 6,725 6,725 - - 40,775 14% Fringe Benefits 37,675 982 982 - - 36,693 3% Total Personnel 85,175 7,707 7,707 - - 77,468 9% Supplies 72,420 24 24 - 29 72,367 0% Services & Charges Professional Services 196,500 - - - - 196,500 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 4,900 - - - - 4,900 0% Travel 4,853 - - - - 4,853 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 2,340 74 601 - - 1,739 26% Transfers Out - - - - - - 0% Total Services & Charges 208,593 74 601 - - 207,992 0% Capital - - - - - - 0% Total Expenditures 366,188 7,805 8,332 - 29 357,827 2% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 2 1 Part-Time /Seasonal/Temporary N/A 2 Total 2 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing for disasters. AmeriCorps help communities recover from damage caused by natural and other disasters, as well as, assist to build affordable housing units for families to increase economic opportunity for those living in poverty. In 2018, an additional appropriation was approved to establish a budget for the City's AmeriCorps program. The City will hire two new employees: Program Director and Manager-Operations. Expenses include: employee wages & benefits, office and computer supplies, living allowances for members. This department is funded by property tax revenue collected in the General Fund and the AmeriCorps grant. City of South Bend, Indiana Monthly Financial Report November 30, 2018 AmeriCorps Grant Program General Fund City Funds 18 Department Name Fund/Dept No.101-0801 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 29,064,442 2,987,894 26,367,408 23,726,255 - 2,697,034 91% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 554,300 23,985 284,749 638,522 - 269,551 51% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 29,626,242 3,011,879 26,652,157 24,364,777 - 2,974,085 90% Expenditures Personnel Salaries & Wages 17,540,476 2,038,451 16,161,635 14,242,450 - 1,378,841 92% Fringe Benefits 6,331,673 612,360 5,786,947 5,547,623 - 544,726 91% Total Personnel 23,872,149 2,650,811 21,948,582 19,790,074 - 1,923,567 92% Supplies 971,557 49,337 675,353 246,583 72,303 223,901 77% Services & Charges Professional Services 551,700 18,731 403,443 362,376 1,656 146,601 73% Printing & Advertising - - - - - - 0% Utilities 195,250 13,256 170,903 160,996 1,473 22,874 88% Education & Training 6,500 - 4,785 - - 1,715 74% Travel 1,700 - 1,433 - - 267 84% Repairs & Maintenance 414,147 18,914 237,794 1,403,979 23,322 153,031 63% Other Interfund Allocations 2,448,100 202,341 2,240,751 862,972 - 207,349 92% Debt Service - Principal 216,000 2,254 141,435 136,453 - 74,565 65% Debt Service - Interest & Fees 11,000 301 8,406 11,270 - 2,594 76% Grants & Subsidies 21,000 784 15,916 3,783 - 5,084 76% Insurance 612,148 51,012 561,132 1,161,666 - 51,016 92% Other Services & Charges 287,963 4,139 242,225 224,626 7,562 38,176 87% Transfers Out - - - - - - 0% Total Services & Charges 4,765,508 311,732 4,028,222 4,328,121 34,013 703,272 85% Capital 17,028 - - - 17,028 - 100% Total Expenditures 29,626,242 3,011,879 26,652,157 24,364,777 123,344 2,850,740 90% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 248 241 Part-Time /Seasonal/Temporary N/A 24 Total 248 265 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property. This fund includes the expenditures for 202 of the 245 budgeted Police officers and 46 civilian staff. Fund 249 contains the funding for 43 of the 245 Police officers that are funded by the Public Safety LOIT Fund 249. April had large expenditures for the lab remodel and rent for the FOP shooting range. May had a payment for 215K for body cameras running through supplies. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police Department General Fund City Funds 19 Department Name Fund/Dept No.101-0901 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 21,596,379 2,167,875 19,365,674 17,890,896 - 2,230,705 90% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 144,614 - - - - 144,614 0% Licenses & Permits - - - - - - 0% Charges for Services 500 - - 25 - 500 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,850 - 6,513 42,382 - (4,663) 352% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 21,743,343 2,167,875 19,372,187 17,933,303 - 2,371,156 89% Expenditures Personnel Salaries & Wages 13,103,291 1,468,788 11,670,397 10,504,946 - 1,432,894 89% Fringe Benefits 5,047,371 447,289 4,573,648 4,343,277 246 473,477 91% Total Personnel 18,150,662 1,916,077 16,244,044 14,848,223 246 1,906,371 89% Supplies 516,512 18,874 344,278 258,066 51,968 120,266 77% Services & Charges Professional Services 316,451 29,151 201,171 256,799 111,703 3,577 99% Printing & Advertising 500 - 62 1,992 70 368 26% Utilities 229,000 17,402 259,825 208,107 12,642 (43,467) 119% Education & Training 82,640 4,365 75,245 76,976 1,721 5,674 93% Travel 39,600 2,448 34,863 17,351 327 4,410 89% Repairs & Maintenance 898,981 50,823 829,849 1,318,728 39,001 30,131 97% Other Interfund Allocations 1,498,972 124,914 1,374,054 618,178 - 124,918 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - 313,434 - - 0% Other Services & Charges 10,025 3,820 8,795 15,449 - 1,230 88% Transfers Out - - - - - - 0% Total Services & Charges 3,076,169 232,924 2,783,864 2,827,014 165,464 126,841 96% Capital - - - - - - 0% Total Expenditures 21,743,343 2,167,875 19,372,187 17,933,303 217,678 2,153,478 90% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 178 174 Part-Time /Seasonal/Temporary N/A - Total 178 174 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The South Bend Fire Department is budgeted to have 257 sworn firefighters. 175 firefighters are paid out of the General Fund (101-0901), 35 firefighters are paid out of the Public Safety LOIT Fund (249-0905) and 47 are paid out of the EMS Operating Fund (288). There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian administrative staff who handle payroll, purchasing, and billing for ambulance services. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Fire Department General Fund City Funds 20 Department Name Fund/Dept No.101-1008 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 447,133 22,215 318,749 366,757 - 128,384 71% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 21,734 - - (21,734) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 447,133 22,215 340,483 366,757 - 106,650 76% Expenditures Personnel Salaries & Wages 206,025 13,510 166,199 179,898 - 39,826 81% Fringe Benefits 105,015 4,015 60,683 71,629 - 44,332 58% Total Personnel 311,040 17,525 226,882 251,527 - 84,158 73% Supplies 1,037 - 898 413 - 139 87% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 2,500 - 1,461 - - 1,039 58% Travel 1,046 - 837 634 - 209 80% Repairs & Maintenance 10,775 667 9,289 53,712 1,657 (171) 102% Other Interfund Allocations 66,980 5,582 61,402 12,815 - 5,578 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 1,251 104 1,144 1,122 - 107 91% Other Services & Charges 52,504 (1,662) 38,570 46,534 - 13,934 73% Transfers Out - - - - - - 0% Total Services & Charges 135,056 4,690 112,703 114,817 1,657 20,696 85% Capital - - - - - - 0% Total Expenditures 447,133 22,215 340,483 366,757 1,657 104,993 77% Net - - - - Staffing Budget Actual Explanation of Revenue Sources: Full Time 4 3 Part-Time /Seasonal/Temporary N/A - Total 4 3 Department Purpose: Explanation of Expenditures and Significant Changes/Variances: The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since such segregation is an impediment to equal opportunity. The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that will not be replaced. This department is funded by property tax revenue collected in the General Fund. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Human Rights General Fund City Funds 21 Fund Name Fund Number 102 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 160,000 20,968 164,181 94,359 - (4,181) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 160,000 20,968 164,181 94,359 - (4,181) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 160,000 20,968 164,181 94,359 (4,181) Cash Balance 10,442,445 10,278,732 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. No expenditures are budgeted in this fund. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Rainy Day Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue. Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. 22 Fund Name Fund Number 201 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 9,584,472 - 5,271,460 4,976,456 - 4,313,012 55% Other Taxes 670,000 - 410,872 379,124 - 259,128 61% Grants/Intergovernmental 2,050,000 287,393 746,101 - - 1,303,899 36% Charges for Services 2,346,475 18,801 1,643,640 2,069,434 - 702,835 70% Interest Earnings 60,000 9,223 76,470 28,817 - (16,470) 127% Donations 20,000 - 1,500 1,500 - 18,500 8% Other Income 303,301 103,595 461,403 1,321,534 - (158,102) 152% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,287,600 - 965,700 525,347 - 321,900 75% Total Revenue 16,321,848 419,013 9,577,145 9,302,213 - 6,744,702 59% Expenditures by Dept 201-1100 Administration 1,303,768 112,643 1,170,777 1,277,741 3,118 129,873 90% 201-1101 Maintenance 6,934,730 651,224 5,767,913 5,694,304 282,083 884,734 87% 201-1102 Golf Courses 1,641,526 106,115 1,352,313 1,318,830 67,850 221,363 87% 201-1103 Recreation 2,161,005 178,867 1,772,056 1,836,749 36,490 352,459 84% 201-1104 Potawatomi Zoo 716,000 - 712,660 696,922 - 3,340 100% 201-1106 Potawatomi Greenhouse 46,602 2,163 38,339 34,987 - 8,263 82% 201-1108 Graffiti Removal 106,459 10,463 89,455 91,961 2,164 14,840 86% 201-1110 Marketing & Events 1,033,376 72,530 744,579 655,773 28,276 260,521 75% 201-1111 Regional Cities Grant 2,338,595 1,378 660,135 195,060 1,662,241 16,219 99% Total Expenditures by Dept 16,282,061 1,135,382 12,308,227 11,802,326 2,082,223 1,891,612 88% Expenditures Personnel Salaries & Wages 5,535,402 562,308 5,049,507 4,921,372 - 485,895 91% Fringe Benefits 2,475,024 207,429 2,095,407 2,065,130 133 379,484 85% Total Personnel 8,010,426 769,737 7,144,915 6,986,502 133 865,379 89% Supplies 1,366,572 57,414 917,928 833,952 222,083 226,561 83% Services & Charges Professional Services 1,264,773 2,628 1,084,695 830,644 160,398 19,680 98% Printing & Advertising 75,200 143 36,762 63,170 14,106 24,332 68% Utilities 872,267 66,859 635,514 628,721 860 235,893 73% Education & Training 19,210 435 4,813 6,785 9,398 4,999 74% Travel 19,330 3,930 12,131 15,643 2,274 4,925 75% Repairs & Maintenance 599,452 32,462 392,699 1,381,667 86,402 120,351 80% Other Interfund Allocations 930,402 77,335 850,685 348,700 - 79,717 91% Debt Service - Principal 320,442 59,871 323,707 263,294 - (3,265) 101% Debt Service - Interest & Fees 29,782 9,356 24,748 19,714 - 5,034 83% Grants & Subsidies 29,560 - 15,000 15,100 - 14,560 51% Insurance 136,460 11,372 125,092 113,866 - 11,368 92% Other Services & Charges 678,335 43,841 417,709 294,568 84,726 175,900 74% Transfers Out 104,850 - - - - 104,850 0% Total Services & Charges 5,080,063 308,231 3,923,554 3,981,871 358,163 798,344 84% Capital 1,825,000 - 321,830 - 1,501,843 1,327 100% Total Expenditures 16,282,061 1,135,382 12,308,227 11,802,326 2,082,223 1,891,611 88% Net 39,787 (716,369) (2,731,082) (2,500,113) 4,853,091 Cash Balance 3,482,103 2,002,483 Staffing Budget Actual Full Time 95 89 Part-Time /Seasonal/Temporary N/A 54 Total 95 143 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department: Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division. In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital expenditures. These values are reflected above. VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Parks & Recreation Special Revenue Funds City Funds This fund's main sources of revenue is property taxes. Property tax and other tax revenues are received in June and December of the year. It also receives a portion of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness center, special events, and other activities. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks operations. This fund also receives revenue from interest earned on the fund's cash balance. 23 Fund Name Fund Number 202 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 7,220,000 526,593 6,336,391 5,470,071 - 883,609 88% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 223,365 15,531 172,464 151,520 - 50,901 77% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 116,213 17,488 123,234 61,793 - (7,021) 106% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 77,369 139 57,140 62,107 - 20,229 74% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,787,750 - 2,868,026 2,973,731 - 919,724 76% Total Revenue 11,424,697 559,751 9,557,255 8,719,221 - 1,867,442 84% Expenditures by Dept 202-0607 Street Department 10,789,090 822,664 8,234,981 7,023,968 580,337 1,973,772 82% 202-0619 Curb & Sidewalk Program 1,604,891 76,385 924,192 1,146,004 409,029 271,670 83% Total Expenditures by Dept 12,393,981 899,049 9,159,173 8,169,971 989,366 2,245,442 82% Expenditures Personnel Salaries & Wages 3,146,332 353,089 2,621,672 2,247,218 - 524,660 83% Fringe Benefits 1,600,885 132,450 1,234,849 1,106,690 - 366,036 77% Total Personnel 4,747,217 485,539 3,856,521 3,353,908 - 890,696 81% Supplies 2,648,084 120,814 1,615,711 1,618,777 390,637 641,736 76% Services & Charges Professional Services 848,474 - 339,244 570,941 437,993 71,237 92% Printing & Advertising 850 - 263 271 369 218 74% Utilities 51,900 2,925 41,765 37,819 1,043 9,092 82% Education & Training 8,000 - 4,425 5,710 - 3,575 55% Travel 5,110 - 1,716 2,575 - 3,394 34% Repairs & Maintenance 1,961,030 63,476 1,511,030 1,158,778 157,953 292,047 85% Other Interfund Allocations 630,165 51,681 568,491 334,312 - 61,674 90% Debt Service - Principal 831,871 104,277 719,026 676,984 - 112,845 86% Debt Service - Interest & Fees 42,958 14,233 37,504 35,321 - 5,454 87% Grants & Subsidies - - - - - - 0% Insurance 398,568 33,214 365,354 275,561 - 33,214 92% Other Services & Charges 191,886 11,020 70,255 72,219 1,372 120,259 37% Transfers Out - - - - - - 0% Total Services & Charges 4,970,812 280,826 3,659,073 3,170,491 598,730 713,009 86% Capital 27,868 11,870 27,868 26,795 - - 100% Total Expenditures 12,393,981 899,049 9,159,173 8,169,971 989,366 2,245,441 82% Net (969,284) (339,298) 398,082 549,249 (377,999) Cash Balance 7,521,162 6,729,754 Staffing Budget Actual Full Time 56 54 Part-Time /Seasonal/Temporary N/A 12 Total 56 66 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk. Expenditures: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk projects and street projects. New printer for the sign shop. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Motor Vehicle Highway Special Revenue Funds City Funds Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City. This fund also receives revenue from interest earned on the fund's cash balance. 24 Fund Name Fund Number 203 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,516,205 60,823 924,178 843,301 - 592,027 61% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,714 13,740 8,483 - (3,740) 137% Debt Proceeds - - - - - - 0% Donations 120,000 - 2,023 44,700 - 117,977 2% Other Income 5,000 - 5,840 547 - (840) 117% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,651,205 62,537 945,781 897,032 - 705,424 57% Expenditures by Dept 203-1103 Recreation 1,435,893 74,859 778,241 853,887 57,840 599,812 58% 203-1110 Marketing & Events 304,510 2,586 130,477 58,978 37,793 136,240 55% Total Expenditures by Dept 1,740,403 77,445 908,718 912,865 95,633 736,052 58% Expenditures Personnel Salaries & Wages 457,526 27,311 287,344 291,041 - 170,182 63% Fringe Benefits 58,891 2,538 24,477 26,750 - 34,414 42% Total Personnel 516,417 29,850 311,821 317,790 - 204,596 60% Supplies 294,708 4,075 103,160 145,358 52,162 139,386 53% Services & Charges Professional Services 157,176 9,508 108,816 119,789 15,000 33,360 79% Printing & Advertising 104,268 1,475 62,899 7,973 10,374 30,995 70% Utilities - - - - - - 0% Education & Training 17,047 - 6,528 2,730 435 10,084 41% Travel 21,809 52 7,302 8,372 168 14,339 34% Repairs & Maintenance 13,672 - 168 8,261 - 13,504 1% Other Interfund Allocations 110,146 9,179 100,969 79,453 - 9,177 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 66,675 - - - - 66,675 0% Insurance - - - - - - 0% Other Services & Charges 313,485 20,407 197,057 167,089 16,381 100,047 68% Transfers Out - - - - - - 0% Total Services & Charges 804,278 40,620 483,740 393,667 42,358 278,181 65% Capital 125,000 2,900 9,998 56,050 1,113 113,889 9% Total Expenditures 1,740,403 77,445 908,718 912,865 95,633 736,052 58% Net (89,198) (14,908) 37,063 (15,833) (30,628) Cash Balance 825,977 794,378 Staffing Budget Actual Full Time 1 1 Part-Time /Seasonal/Temporary N/A 20 Total 1 21 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities. Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for sports referees and contracts for fitness instructors. The capital budget is typically used to repair or maintain parks and athletics equipment and facilities. $20k has been dedicated to completing the Martin Luther King Jr Center computer lab...specifically, the renovations of the physical space in the Senior room. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Recreation Nonreverting Special Revenue Funds City Funds This fund collects revenue from fees for camps, leagues, fitness center, special events, and other activities. This fund also receives revenue from interest earned on the fund's cash balance. 25 Fund Name Fund Number 209 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 101,014 - 40,054 255,073 - 60,960 40% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 12,000 1,907 14,443 7,706 - (2,443) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100,000 - 100,000 100,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 213,014 1,907 154,497 362,779 - 58,517 73% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,078,598 11,890 95,836 308,221 75,931 906,831 16% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,078,598 11,890 95,836 308,221 75,931 906,831 16% Capital - - - - - - 0% Total Expenditures 1,078,598 11,890 95,836 308,221 75,931 906,831 16% Net (865,584) (9,984) 58,661 54,557 (848,314) Cash Balance 933,724 909,643 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Studebaker-Oliver Revitalizing Grants Special Revenue Funds City Funds Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund 324 (River West TIF). Last payment due in 2020. 26 Fund Name Fund Number 210 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 675,232 - 2,375 2,696 - 672,857 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,919 729 11,079 9,680 - 840 93% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 65,593 - 49,009 47,566 - 16,584 75% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 752,744 729 62,463 59,943 - 690,281 8% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 50,000 - - - - 50,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 65,593 - 49,009 47,566 - 16,584 75% Debt Service - Interest & Fees 6,420 - 4,998 6,442 - 1,422 78% Grants & Subsidies 622,857 - - - - 622,857 0% Insurance - - - - - - 0% Other Services & Charges 185,120 - 55,662 - 81,000 48,458 74% Transfers Out - - - - - - 0% Total Services & Charges 929,990 - 109,670 54,008 81,000 739,321 21% Capital - - - - - - 0% Total Expenditures 929,990 - 109,670 54,008 81,000 739,321 21% Net (177,246) 729 (47,207) 5,935 (49,040) Cash Balance 362,912 356,930 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana. Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project. Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Economic Development State Grants Special Revenue Funds City Funds This fund receives grant monies and revenue from interest earned on the fund's cash balance. 27 Fund Name Fund Number 211 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 440,636 106,049 270,192 298,477 - 170,444 61% Licenses & Permits - - - - - - 0% Charges for Services 336,800 2,763 283,041 191,418 - 53,759 84% Fines, Forfeitures, and Fees 2,000 - - 470 - 2,000 0% Interest Earnings 16,000 1,337 13,129 10,734 - 2,871 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 4,525 643 4,196 214 - 329 93% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,866,020 - 1,399,515 1,142,005 - 466,505 75% Total Revenue 2,665,981 110,792 1,970,073 1,643,318 - 695,908 74% Expenditures Personnel Salaries & Wages 1,500,262 165,695 1,354,236 1,043,874 - 146,026 90% Fringe Benefits 675,443 22,476 580,199 455,808 - 95,244 86% Total Personnel 2,175,705 188,170 1,934,435 1,499,682 - 241,270 89% Supplies 24,968 888 19,039 10,042 1,065 4,864 81% Services & Charges Professional Services 409,896 40,243 293,088 112,687 107,175 9,633 98% Printing & Advertising 19,982 366 10,031 4,056 2,502 7,449 63% Utilities - - - - - - 0% Education & Training 12,000 1,595 8,889 6,276 125 2,986 75% Travel 17,700 2,963 16,922 11,537 30 748 96% Repairs & Maintenance 11,438 1,632 5,898 173,433 1,015 4,525 60% Other Interfund Allocations 317,469 26,500 291,500 91,201 - 25,969 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 73,069 6,089 66,979 130,625 - 6,090 92% Other Services & Charges 14,869 789 10,704 7,381 2,446 1,719 88% Transfers Out - - - - - - 0% Total Services & Charges 876,423 80,176 704,012 537,196 113,294 59,119 93% Capital - - - - - - 0% Total Expenditures 3,077,096 269,235 2,657,486 2,046,921 114,360 305,253 90% Net (411,115) (158,443) (687,413) (403,602) 390,655 Cash Balance 426,077 958,947 Staffing Budget Actual Full Time 25 24 Part-Time /Seasonal/Temporary N/A - Total 25 24 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the activities of the Department of Community Investment (DCI). Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Department of Community Investment (DCI) Special Revenue Funds City Funds This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives revenue from federal grants and staff contracts. DCI's mission is to spur investment in a stronger South Bend by doing the following: - Attracting & retaining growing businesses - Connecting residents to economic opportunities - Planning for vibrant neighborhoods 28 Fund Name Fund Number 212 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 6,687,141 413,279 3,206,282 2,034,105 - 3,480,859 48% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 1,000 90 110 40 - 890 11% Interest Earnings 2,000 154 1,155 638 - 845 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 215,387 891 98,354 427,762 - 117,033 46% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,905,528 414,415 3,305,902 2,462,544 - 3,599,627 48% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 6,874,598 324,652 3,229,876 2,269,984 2,650,816 993,906 86% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 6,874,598 324,652 3,229,876 2,269,984 2,650,816 993,906 86% Capital - - - - - - 0% Total Expenditures 6,874,598 324,652 3,229,876 2,269,984 2,650,816 993,906 86% Net 30,930 89,763 76,026 192,560 2,605,721 Cash Balance 525,358 436,924 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund accounts for various grants including: Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate- income persons whose income does not exceed 120 percent of area median income. Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Dept of Community Investment Grants Special Revenue Funds City Funds 29 Fund Name Fund Number 216 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 30,000 - 36,737 18,684 - (6,737) 122% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 457 3,264 2,155 - (1,264) 163% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 100 - 300 24,840 - (200) 300% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 32,100 457 40,301 45,679 - (8,201) 126% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 20,000 - - - - 20,000 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 12,000 - 7,053 5,868 804 4,143 65% Transfers Out - - - - - - 0% Total Services & Charges 32,000 - 7,053 5,868 804 24,143 25% Capital - - - - - - 0% Total Expenditures 32,000 - 7,053 5,868 804 24,143 25% Net 100 457 33,248 39,811 (32,344) Cash Balance 227,415 257,417 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property. Expenditures are to be used to support the Police Department's effort to combat drug activity. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police State Seizures Special Revenue Funds City Funds This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. 30 Fund Name Fund Number 217 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - 20,000 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,600 295 2,132 1,254 - (532) 133% Debt Proceeds - - - - - - 0% Donations 55,650 2,378 107,191 162,606 - (51,541) 193% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 57,250 2,673 109,324 183,860 - (52,073) 191% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 5,000 - 322 - - 4,678 6% Services & Charges Professional Services 34,000 1,473 22,826 3,000 58,768 (47,594) 240% Printing & Advertising 2,500 - - - - 2,500 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,000 - 1,014 - - (14) 101% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 5,928 - 2,795 193,866 200 2,933 51% Transfers Out - - - - - - 0% Total Services & Charges 43,428 1,473 26,636 196,866 58,968 (42,175) 197% Capital - - - - - - 0% Total Expenditures 48,428 1,473 26,958 196,866 58,968 (37,497) 177% Net 8,822 1,200 82,366 (13,006) (14,576) Cash Balance 183,109 103,768 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care & Control are held in this fund. Revenues and expenditures vary depending on donations received and when projects are sufficiently funded. 2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza. 2018-2020 expenditures include additional renovations for animal shelter as well as bike signage. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Gift, Donation, Bequest Special Revenue Funds City Funds Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023. 31 Fund Name Fund Number 218 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 200 - 138 160 - 62 69% Interest Earnings 160 27 208 117 - (48) 130% Debt Proceeds - - - - - - 0% Donations - - 750 - - (750) 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 360 27 1,095 277 - (736) 304% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,000 - 854 - - 146 85% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - 854 - - 146 85% Capital - - - - - - 0% Total Expenditures 1,000 - 854 - - 146 85% Net (640) 27 241 277 (882) Cash Balance 13,081 12,841 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police Curfew Violations Special Revenue Funds City Funds This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance. 32 Fund Name Fund Number 219 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 199,500 10,868 110,440 131,325 - 89,060 55% Fines, Forfeitures, and Fees 68,250 5,092 59,879 66,144 - 8,371 88% Interest Earnings 2,500 1,007 5,066 - - (2,566) 203% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 648,273 - 486,205 434,818 - 162,068 75% Total Revenue 918,523 16,967 661,589 632,287 - 256,933 72% Expenditures Personnel Salaries & Wages 190,001 19,726 152,369 155,313 - 37,632 80% Fringe Benefits 97,406 7,410 76,949 87,682 - 20,457 79% Total Personnel 287,407 27,135 229,318 242,994 - 58,089 80% Supplies 26,650 1,512 20,127 15,030 147 6,376 76% Services & Charges Professional Services 59,000 5,000 37,725 33,578 27,500 (6,225) 111% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 343,003 14,631 220,186 272,700 118,998 3,819 99% Other Interfund Allocations 31,481 2,624 28,864 29,898 - 2,617 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 26,435 2,203 24,233 35,882 - 2,202 92% Other Services & Charges 140,937 6,656 59,305 107,699 52,295 29,337 79% Transfers Out 27,500 - - - - 27,500 0% Total Services & Charges 628,356 31,114 370,312 479,757 198,793 59,250 91% Capital 30,000 - - - - 30,000 0% Total Expenditures 972,413 59,761 619,758 737,781 198,940 153,715 84% Net (53,890) (42,794) 41,832 (105,494) 103,218 Cash Balance 423,480 267,500 Staffing Budget Actual Full Time 4 4 Part-Time /Seasonal/Temporary N/A - Total 4 4 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts (VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Unsafe Building Special Revenue Funds City Funds Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of $648,273. This fund also receives revenue from interest earned on the fund's cash balance. 33 Fund Name Fund Number 220 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 140,000 11,146 117,845 115,973 - 22,155 84% Fines, Forfeitures, and Fees 106,886 3,546 73,543 110,277 - 33,343 69% Interest Earnings 6,000 1,085 8,956 6,125 - (2,956) 149% Debt Proceeds - - - - - - 0% Donations 2,000 - 525 1,125 - 1,475 26% Other Income 30,394 643 17,613 22,664 - 12,781 58% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 285,280 16,421 218,481 256,164 - 66,798 77% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 322,091 33,891 158,052 135,383 25,706 138,333 57% Services & Charges Professional Services - - - 180,000 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 90,000 1,650 74,904 78,199 - 15,096 83% Travel 83,000 4,341 38,386 33,925 - 44,614 46% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 99,533 4,549 30,230 66,073 - 69,303 30% Transfers Out - - - - - - 0% Total Services & Charges 272,533 10,540 143,521 358,197 - 129,013 53% Capital - - - - - - 0% Total Expenditures 594,624 44,431 301,573 493,580 25,706 267,346 55% Net (309,344) (28,010) (83,092) (237,415) (200,548) Cash Balance 490,934 554,897 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established for the continuing education and supplies for the police department. Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events. Expenses: $22k ammunition, $13k guns & sites City of South Bend, Indiana Monthly Financial Report November 30, 2018 Law Enforcement Continuing Education Special Revenue Funds City Funds This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance. 34 Fund Name Fund Number 221 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 4,000 - 310 7,440 - 3,690 8% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0% Interest Earnings 70 20 118 - - (48) 169% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,070 20 428 7,440 - 5,642 7% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,000 - 5 10 - 995 1% Transfers Out - - - - - - 0% Total Services & Charges 1,000 - 5 10 - 995 1% Capital - - - - - - 0% Total Expenditures 1,000 - 5 10 - 995 1% Net 5,070 20 423 7,430 4,647 Cash Balance 10,108 8,655 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program; however, the Landlord Registration Program is currently under State legal review. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Landlord Registration Special Revenue Funds City Funds The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance. 35 Fund Name Fund Number 227 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 8,000 1,391 11,579 8,674 - (3,579) 145% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 8,000 1,391 11,579 8,674 - (3,579) 145% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 113,308 12,583 28,342 11,806 44,966 40,000 65% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 375,333 - 135,000 98,400 - 240,333 36% Transfers Out - - - - - - 0% Total Services & Charges 488,641 12,583 163,342 110,206 44,966 280,333 43% Capital 26,682 - 24,273 21,660 2,409 - 100% Total Expenditures 515,323 12,583 187,615 131,866 47,375 280,333 46% Net (507,323) (11,192) (176,037) (123,192) (283,912) Cash Balance 670,582 847,374 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative. Services include $200,000 granular activated carbon reconditioning and various legal and professional services. The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Loss Recovery Special Revenue Funds City Funds At this time, the only revenue comes from interest earned on the fund's cash balance. 36 Fund Name Fund Number 244 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - 33,671 - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 33,671 - - 0% Capital - - - - - - 0% Total Expenditures - - - 33,671 - - 0% Net - - - (33,671) - Cash Balance - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State mandated consolidation of all dispatch centers within the county the following year. This fund was closed in 2015 with the advent of the county-wide PSAP (public-safety answering point) system. The remaining funds were used towards the 2017 payment for the county-wide PSAP system. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Emergency Phone System Special Revenue Funds City Funds 37 Fund Name Fund Number 249 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 7,629,539 635,795 7,851,541 6,845,317 - (222,002) 103% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 11,900 3,707 19,315 8,858 - (7,415) 162% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 7,641,439 639,502 7,870,856 6,854,174 - (229,417) 103% Expenditures by Dept 249-0805 Police PS LOIT 4,268,691 350,514 3,990,489 3,785,306 - 278,202 93% 249-0905 Fire PS LOIT 3,354,279 344,280 2,984,002 2,836,366 - 370,277 89% Total Expenditures by Dept 7,622,970 694,794 6,974,491 6,621,673 - 648,479 91% Expenditures Personnel Salaries & Wages 5,432,960 534,916 5,109,687 4,812,644 - 323,273 94% Fringe Benefits 2,190,010 159,878 1,864,804 1,809,028 - 325,206 85% Total Personnel 7,622,970 694,794 6,974,491 6,621,673 - 648,479 91% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 7,622,970 694,794 6,974,491 6,621,673 - 648,479 91% Net 18,469 (55,291) 896,365 232,502 (877,896) Cash Balance 1,883,745 1,172,950 Staffing - Full Time Budget Actual Fund Purpose: Sworn Police Officers 43 42 Sworn Firefighters 35 31 Total 78 73 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund covered the costs of wages and fringe benefits for 43 police officers and 35 firefighters. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Public Safety LOIT Special Revenue Funds City Funds The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year. The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. 38 Fund Name Fund Number 251 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 1,570,000 144,769 1,674,170 1,163,518 - (104,170) 107% Grants/Intergovernmental 280,000 15,520 292,498 129,966 - (12,498) 104% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 48,000 7,908 62,278 27,113 - (14,278) 130% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 402,960 1,291 412,635 8,996 - (9,675) 102% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,300,960 169,487 2,441,580 1,329,593 - (140,621) 106% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 670,364 - 555,400 455,306 25,000 89,964 87% Services & Charges Professional Services 374,000 14,000 14,000 - 170,000 190,000 49% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,031,106 44,992 669,225 122,701 209,278 152,603 85% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 284,500 - - - - 284,500 0% Total Services & Charges 1,689,606 58,992 683,225 122,701 379,278 627,103 63% Capital 1,058,538 - 402,070 470,372 177,314 479,154 55% Total Expenditures 3,418,508 58,992 1,640,694 1,048,379 581,592 1,196,221 65% Net (1,117,548) 110,495 800,886 281,214 (1,336,842) Cash Balance 4,136,431 3,111,248 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects. The fund is used predominantly for street capital projects. Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Local Roads & Streets Special Revenue Funds City Funds This fund receives gas taxes as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. This fund also receives revenue from interest earned on the fund's cash balance. 39 Fund Name Fund Number 252 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 8 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - 8 - - 0% Net - - - (8) - Cash Balance - - Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable radios for both the Police and Fire departments. This fund was closed in 2017. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Excess Welfare Distribution Special Revenue Funds City Funds 40 Fund Name Fund Number 257 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 1,070,000 - 670,000 - - 400,000 63% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 40,000 1,914 36,345 30,976 - 3,655 91% Debt Proceeds - - - - - - 0% Donations - - - 100,000 - - 0% Other Income 54,687 131,048 185,734 261,189 - (131,047) 340% Interfund Allocation Reimb - - - - - - 0% Transfers In 254,000 - - - - 254,000 0% Total Revenue 1,418,687 132,962 892,079 392,164 - 526,608 63% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 648,058 - 367,841 187,367 280,217 - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 1,340,000 - 1,340,000 1,000,000 - - 100% Total Services & Charges 1,988,058 - 1,707,841 1,187,367 280,217 - 100% Capital 1,265,291 20,984 570,327 901,294 833,058 (138,094) 111% Total Expenditures 3,253,349 20,984 2,278,168 2,088,661 1,113,275 (138,094) 104% Net (1,834,662) 111,977 (1,386,089) (1,696,497) 664,702 Cash Balance 895,249 2,328,569 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (102). The capital budget for 2018 is comprised of 3 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette City of South Bend, Indiana Monthly Financial Report November 30, 2018 LOIT Special Distribution Special Revenue Funds City Funds This fund receives revenue from interest earned on the fund's cash balance. In 2018, the Community Crossings Matching Grant of $670,000 was incorrectly recorded in Fund 257. It was then transferred to the correct fund, Local Road & Bridge Grant Fund 265. The City's matching $670,000 was also transferred from Fund 257 to Fund 265. 41 Fund Name Fund Number 258 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 145,000 25,430 74,580 130,390 - 70,420 51% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,000 915 7,650 4,154 - (3,650) 191% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 20,400 - 23,303 12,742 - (2,903) 114% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 169,400 26,345 105,533 147,286 - 63,867 62% Expenditures Personnel Salaries & Wages 53,397 6,102 48,818 46,565 - 4,579 91% Fringe Benefits 26,616 2,474 23,671 23,100 - 2,945 89% Total Personnel 80,013 8,576 72,489 69,666 - 7,524 91% Supplies 2,000 443 1,738 6,760 62 200 90% Services & Charges Professional Services 36,621 5,023 33,248 22,627 3,538 (165) 100% Printing & Advertising 19,500 - 15,369 12,889 - 4,131 79% Utilities - - - - - - 0% Education & Training 3,500 - 15 949 - 3,485 0% Travel 10,800 - 5,605 4,555 - 5,195 52% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 10,800 - 8,983 3,645 209 1,608 85% Transfers Out - - - - - - 0% Total Services & Charges 81,221 5,023 63,220 44,664 3,747 14,254 82% Capital - - - - - - 0% Total Expenditures 163,234 14,041 137,447 121,089 3,808 21,978 87% Net 6,166 12,304 (31,913) 26,197 41,889 Cash Balance 540,065 506,261 Staffing Budget Actual Full Time 1 1 Part-Time /Seasonal/Temporary N/A - Total 1 1 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. In 2018, the Human Rights Commission promoted the Investigator VI to Housing Manager (new position). City of South Bend, Indiana Monthly Financial Report November 30, 2018 Human Rights Federal Grant Special Revenue Funds City Funds This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). 42 Fund Name Fund Number 265 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - 1,000,000 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,000 1,138 5,215 - - (215) 104% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,370,500 - 1,340,000 1,000,000 - 30,500 98% Total Revenue 1,375,500 1,138 1,345,215 2,000,000 - 30,285 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,800,000 950 1,802,167 466,735 320,763 (322,930) 118% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 300,000 - - - - 300,000 0% Transfers Out - - - - - - 0% Total Services & Charges 2,100,000 950 1,802,167 466,735 320,763 (22,930) 101% Capital - - - - - - 0% Total Expenditures 2,100,000 950 1,802,167 466,735 320,763 (22,930) 101% Net (724,500) 188 (456,952) 1,533,265 53,215 Cash Balance 535,991 1,533,265 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts. Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and traffic signal modernization. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Local Road & Bridge Grant Special Revenue Funds City Funds In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund 257 to match the grant revenue. Community Crossings Matching Grant is based on available pooled resources by the State and the number of municipalities requesting the grant money. In 2018, the Community Crossings Matching Grant of $670,000 was incorrectly recorded in LOIT 2016 Special Distribution Fund 257. It was then transferred to the correct fund, Local Road & Bridge Grant Fund 265. The City's matching $670,000 was also transferred from Fund 257 to Fund 265. This fund also receives revenue from interest earned on the fund's cash balance. 43 Fund Name Fund Number 271 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 9 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 9 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - 1,353 - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - 1,353 - - 0% Net - - - (1,344) - Cash Balance - 3 Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races. This fund was closed in 2017. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Eastrace Waterway Special Revenue Funds City Funds 44 Fund Name Fund Number 273 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 20,000 1,020 10,503 10,429 - 9,497 53% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 750 121 912 429 - (162) 122% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,750 1,141 11,415 10,858 - 9,335 55% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 18,000 7,000 12,083 5,673 5,606 311 98% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 18,000 7,000 12,083 5,673 5,606 311 98% Capital - - - - - - 0% Total Expenditures 18,000 7,000 12,083 5,673 5,606 311 98% Net 2,750 (5,859) (668) 5,186 9,024 Cash Balance 54,486 52,273 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the advertising displayed on them. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Morris PAC / Palais Royale Marketing Special Revenue Funds City Funds Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives revenue from interest earned on the fund's cash balance. 45 Fund Name Fund Number 274 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 130,000 8,156 83,973 - - 46,027 65% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 144 649 - - 351 65% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 131,000 8,300 84,622 - - 46,378 65% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 50,000 - - - - 50,000 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net 81,000 8,300 84,622 - (3,622) Cash Balance 84,622 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund. Expenditures are for marketing and advertising for the Morris Performing Arts Center. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Morris PAC / Self-Promotion Special Revenue Funds City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 46 Fund Name Fund Number 280 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35 8 63 36 - (28) 179% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 35 8 63 36 - (28) 179% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 35 8 63 36 (28) Cash Balance 3,984 3,921 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund has been used to account for certain Police grants. Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police Block Grants Special Revenue Funds City Funds Currently, this fund only receives revenue from interest earned on the fund's cash balance. 47 Fund Name Fund Number 281 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 425 - 259 256 - 166 61% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 425 - 259 256 - 166 61% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 28,100 - 28,126 - - (26) 100% Total Services & Charges 28,100 - 28,126 - - (26) 100% Capital - - - - - - 0% Total Expenditures 28,100 - 28,126 - - (26) 100% Net (27,675) - (27,867) 256 192 Cash Balance - 27,868 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off. The remaining cash balance was transferred to the Redevelopment General Fund 433. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Economic Develop Commission-Revenue Bonds Special Revenue Funds City Funds 48 Fund Name Fund Number 289 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 10,000 - - 3,060 - 10,000 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 280 46 415 224 - (135) 148% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,280 46 415 3,284 - 9,865 4% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 10,000 - 8,834 5,768 472 694 93% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 10,000 - 8,834 5,768 472 694 93% Net 280 46 (8,419) (2,484) 9,171 Cash Balance 19,044 24,291 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. City of South Bend, Indiana Monthly Financial Report November 30, 2018 HAZMAT Special Revenue Funds City Funds Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. 49 Fund Name Fund Number 291 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 77,000 4,470 93,390 73,200 - (16,390) 121% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 351 2,394 1,349 - (894) 160% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 5,152 - - (5,152) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 78,500 4,821 100,936 74,549 - (22,436) 129% Expenditures Personnel Salaries & Wages 13,000 346 2,769 2,654 - 10,231 21% Fringe Benefits 2,500 - - 777 - 2,500 0% Total Personnel 15,500 346 2,769 3,431 - 12,731 18% Supplies 17,800 2,999 13,277 16,299 - 4,523 75% Services & Charges Professional Services - - - - - - 0% Printing & Advertising 1,000 - - - - 1,000 0% Utilities - - - - - - 0% Education & Training 9,000 - 2,054 4,289 216 6,730 25% Travel 14,500 - 9,845 5,629 - 4,655 68% Repairs & Maintenance 43,400 - 20,013 65,298 9,271 14,116 67% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 600 - 600 - - - 100% Transfers Out - - - - - - 0% Total Services & Charges 68,500 - 32,512 75,215 9,486 26,501 61% Capital - - - - - - 0% Total Expenditures 101,800 3,345 48,559 94,945 9,486 43,755 57% Net (23,300) 1,476 52,377 (20,396) (66,191) Cash Balance 176,045 121,625 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are for the maintenance and repair of rescue equipment. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Indiana River Rescue Special Revenue Funds City Funds This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river rescue schools and anticipates at least 6 schools in 2018. This fund also receives revenue from interest earned on the fund's cash balance. 50 Fund Name Fund Number 292 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - - - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - 21,735 28,178 - (21,735) 0% Transfers Out - - - - - - 0% Total Services & Charges - - 21,735 28,178 - (21,735) 0% Capital - - - - - - 0% Total Expenditures - - 21,735 28,178 - (21,735) 0% Net - - (21,735) (28,178) 21,735 Cash Balance 26,716 48,451 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund 295. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police Grants Special Revenue Funds City Funds 51 Fund Name Fund Number 294 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 25,000 25 21,192 18,575 - 3,808 85% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,000 200 1,525 779 - (525) 152% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,000 - - 50 - 2,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 28,000 225 22,716 19,404 - 5,283 81% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,500 - 190 765 - 1,310 13% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training 10,000 - 6,150 3,150 - 3,850 62% Travel 1,500 - - - - 1,500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 9,500 910 5,130 4,666 - 4,370 54% Transfers Out - - - - - - 0% Total Services & Charges 21,000 910 11,280 7,816 - 9,720 54% Capital - - - - - - 0% Total Expenditures 22,500 910 11,470 8,581 - 11,030 51% Net 5,500 (685) 11,247 10,823 (5,747) Cash Balance 98,585 86,898 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Regional Police Academy Special Revenue Funds City Funds The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance. 52 Fund Name Fund Number 295 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 79,173 75,888 101,310 18,344 - (22,137) 128% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 230 2,000 1,601 - - 100% Debt Proceeds - - - - - - 0% Donations 3,250 - - - - 3,250 0% Other Income 34,500 640 25,222 54,158 - 9,278 73% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 118,923 76,758 128,532 74,102 - (9,609) 108% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 67,785 - 19,215 23,860 1,570 47,000 31% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 45,000 15,709 68,739 132,979 1,160 (24,899) 155% Transfers Out - - - - - - 0% Total Services & Charges 45,000 15,709 68,739 132,979 1,160 (24,899) 155% Capital - - - - - - 0% Total Expenditures 112,785 15,709 87,954 156,839 2,730 22,101 80% Net 6,138 61,049 40,578 (82,736) (31,710) Cash Balance 175,734 154,688 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received. March had the start of the body camera project, expenses went through supplies. May also had a body camera payment go through supplies. City of South Bend, Indiana Monthly Financial Report November 30, 2018 COPS MORE Grant Special Revenue Funds City Funds The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also receives revenue from interest earned on the fund's cash balance. 53 Fund Name Fund Number 299 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 50,000 - 6,201 1,823 - 43,799 12% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,700 293 2,396 1,945 - (696) 141% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 6,677 50,000 - (6,677) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 51,700 293 15,274 53,768 - 36,426 30% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 6,000 - - 34,337 - 6,000 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - 16,372 - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 16,372 - - 0% Capital 45,000 - 22,100 98,491 - 22,900 49% Total Expenditures 51,000 - 22,100 149,201 - 28,900 43% Net 700 293 (6,826) (95,432) 7,526 Cash Balance 123,903 130,626 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police Federal Drug Enforcement Special Revenue Funds City Funds This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's cash balance. 54 Fund Name Fund Number 404 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Local Income Taxes 10,906,293 908,858 11,430,876 9,587,660 - (524,583) 105% Interest Earnings 95,000 23,846 160,137 82,965 - (65,137) 169% Other Income 501,534 280 657,446 509,922 - (155,912) 131% Interfund Allocation Reimb - - - - - - 0% Transfers In 324,171 - 324,171 - - - 100% Total Revenue 11,826,998 932,984 12,572,629 10,180,546 - (745,632) 106% Expenditures by Dept Goodwill Strategic Outreach 150,000 - 130,000 - - 20,000 87% Debt Service & Other 1,644,112 39,305 1,193,894 1,001,899 213,975 236,243 86% South Bend Art Museum 65,000 - 65,000 65,000 - - 100% Studebaker Museum 277,864 23,156 254,711 250,263 - 23,153 92% Light Up South Bend 234,202 17,233 88,404 148,531 138,331 7,467 97% Local Roads & Streets 13,353 - 12,755 291,639 598 - 100% Utilities & Services 2,525,800 525,978 2,571,129 3,251,070 20,184 (65,513) 103% Curb & Sidewalk 1,500,000 - 1,125,000 1,257,918 - 375,000 75% Information Technology 614,958 - 2,874 619,421 10,952 601,132 2% Police Department 1,229,400 44,971 1,158,785 1,209,126 - 70,615 94% Fire Department & EMS 277,855 15,747 173,674 215,299 - 104,181 63% Neighborhood Engage.1,512,429 59,327 811,234 319,198 342,798 358,397 76% Community Investment 1,650 - - 350,347 1,650 - 100% Parks Administration 1,287,600 - 965,700 1,061,255 - 321,900 75% Corridor Ambassadors 140,000 43,141 228,676 143,902 - (88,676) 163% Vacant & Abandoned 527,450 - - 15,200 27,450 500,000 5% Total Expenditures by Dept 12,001,673 768,856 8,781,835 10,200,068 755,938 2,463,899 79% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 826,532 15,747 690,628 843,100 138,101 (2,197) 100% Services & Charges Professional Services 1,448,518 66,144 240,611 691,470 241,823 966,084 33% Printing & Advertising - - - 1,643 - - 0% Utilities 1,652,000 185,935 1,522,333 1,435,757 - 129,667 92% Education & Training - - - 12,430 - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,324,218 371,210 1,469,920 1,618,325 17,856 (163,558) 112% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 993,679 2,544 981,135 1,224,069 - 12,544 99% Debt Service - Interest & Fees 60,933 99 60,447 58,270 - 486 99% Grants & Subsidies 1,344,575 81,909 1,084,046 458,718 155,830 104,699 92% Insurance 6,873 573 6,303 6,545 - 570 92% Other Services & Charges 1,122,900 44,695 610,452 995,538 36,026 476,422 58% Transfers Out 2,787,600 - 2,090,700 2,669,520 - 696,900 75% Total Services & Charges 10,741,296 753,110 8,065,946 9,172,286 451,535 2,223,814 79% Capital 433,845 - 25,262 184,681 166,302 242,281 44% Total Expenditures 12,001,673 768,856 8,781,835 10,200,068 755,938 2,463,898 79% Net (174,675) 164,127 3,790,794 (19,521) (3,209,530) Cash Balance 12,392,087 8,892,904 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program. In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights and traffic signals is budgeted at $1.65 million for 2018. The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing. 2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of $115,000. City of South Bend, Indiana Monthly Financial Report November 30, 2018 County Option Income Tax Special Revenue Funds City Funds This fund receives County Option Income Tax (COIT) revenue. The COIT tax rate is 0.6% of gross wages in St Joseph County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local Government Finance (DLGF). The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project. Transfers In: After the 2011B Century Center Bonds were paid off, the remaining cash balance in Fund 752 was transferred to COIT. This fund also receives revenue from interest earned on the fund's cash balance. 55 Fund Name Fund Number 408 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes 10,720,965 893,413 10,992,076 9,566,694 - (271,111) 103% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 150,000 - - 150,000 - 150,000 0% Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100% Interest Earnings 150,000 32,118 230,611 111,503 - (80,611) 154% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 582,971 - 598,182 1,137 - (15,211) 103% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 735,240 - - 0% Total Revenue 11,958,596 925,531 12,175,529 10,919,235 - (216,933) 102% Expenditures by Dept Debt Service & Other 2,567,127 32,032 1,961,774 2,019,665 - 605,353 76% Street Department 1,937,750 - 1,453,313 1,453,313 - 484,437 75% PSAP 2,545,506 399,214 2,395,284 1,849,276 - 150,222 94% Neighborhood Engage.2,623,669 16,558 684,412 496,538 259,837 1,679,420 36% Community Investment 297,371 3,799 168,342 278,356 60,939 68,090 77% Parks Administration 21,094 - - 1,468 21,094 - 100% Parks Maintenance - - - 57,617 - - 0% Potawatomi Zoo 100,000 - 100,000 100,000 - - 100% Code Enforcement 1,301,415 50,000 1,053,961 1,642,092 - 247,454 81% Animal Care & Control 820,662 - 615,497 546,649 - 205,165 75% Total Expenditures by Dept 12,214,594 501,602 8,432,581 8,444,973 341,870 3,440,141 72% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 83 - - - 83 - 100% Services & Charges Professional Services 3,284,415 414,880 2,630,604 2,346,156 161,369 492,442 85% Printing & Advertising - - - - - - 0% Utilities 10,899 182 1,117 11,119 1,161 8,621 21% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 26,751 342 3,034 7,948 400 23,317 13% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 210,833 - - 0% Debt Service - Interest & Fees 2,000 - - 175,752 - 2,000 0% Grants & Subsidies 2,349,513 4,167 852,165 415,981 172,467 1,324,881 44% Insurance - - - - - - 0% Other Services & Charges 525,230 50,000 467,375 201,245 6,390 51,465 90% Transfers Out 5,825,703 32,032 4,428,456 5,015,622 - 1,397,247 76% Total Services & Charges 12,024,511 501,602 8,382,751 8,384,656 341,787 3,299,973 73% Capital 190,000 - 49,830 60,317 - 140,170 26% Total Expenditures 12,214,594 501,602 8,432,581 8,444,973 341,870 3,440,143 72% Net (255,998) 423,929 3,742,948 2,474,262 (3,657,076) Cash Balance 16,493,498 13,635,047 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the consolidated county-wide 911 call center. For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Economic Development Income Tax Special Revenue Funds City Funds This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. Also, the final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts. This fund also receives revenue from interest earned on the fund's cash balance. 56 Fund Name Fund Number 410 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,110 240 6,299 4,898 - (189) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 37,508 9,377 37,508 - - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 43,618 9,617 43,807 4,898 - (189) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 486,081 - 486,081 126,142 - - 100% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 486,081 - 486,081 126,142 - - 100% Capital - - - - - - 0% Total Expenditures 486,081 - 486,081 126,142 - - 100% Net (442,463) 9,617 (442,275) (121,244) (189) Cash Balance 28,936 471,233 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). Payments in future years will be made as BDC loan collections are received. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Urban Development Action Grant Special Revenue Funds City Funds Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. 57 Fund Name Fund Number 655 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 439,680 37,287 409,949 407,573 - 29,731 93% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 13,579 1,439 12,811 8,057 - 768 94% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 453,259 38,727 422,760 415,630 - 30,499 93% Expenditures Personnel Salaries & Wages 47,124 24,756 24,772 10,663 - 22,352 53% Fringe Benefits 3,605 1,894 1,895 816 - 1,710 53% Total Personnel 50,729 26,650 26,667 11,479 - 24,062 53% Supplies 4,344 717 1,121 1,906 585 2,638 39% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 9,606 - 9,606 10,591 - - 100% Other Interfund Allocations 31,381 2,616 28,776 29,326 - 2,605 92% Debt Service - Principal 48,405 - 48,404 70,659 - 1 100% Debt Service - Interest & Fees 577 - 576 1,560 - 1 100% Grants & Subsidies - - - - - - 0% Insurance - - - 374 - - 0% Other Services & Charges 7,000 381 5,556 5,530 - 1,444 79% Transfers Out 550,000 - 412,500 262,500 - 137,500 75% Total Services & Charges 646,969 2,997 505,418 380,539 - 141,551 78% Capital - - - - - - 0% Total Expenditures 702,042 30,363 533,206 393,924 585 168,251 76% Net (248,783) 8,364 (110,446) 21,706 (137,752) Cash Balance 715,848 896,113 Staffing Budget Actual Full Time -- Part-Time /Seasonal/Temporary N/A 10 Total -10 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the fall and spring leaf collection program. The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline, depreciation on the leaf vacs and other costs. During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves. 2018 Spring ReLeaf began on March 26th and ran through April 12th. During that time, crews picked up a total of 79 truckloads of leaves totaling 2,950 cubic yards. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Project ReLeaf Special Revenue Funds City Funds The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. 58 Fund Name Fund Number 705 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35 6 46 26 - (11) 132% Debt Proceeds - - - - - - 0% Donations 2,000 - - - - 2,000 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,035 6 46 26 - 1,989 2% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 2,020 601 601 - - 1,419 30% Transfers Out - - - - - - 0% Total Services & Charges 2,020 601 601 - - 1,419 30% Capital - - - - - - 0% Total Expenditures 2,020 601 601 - - 1,419 30% Net 15 (595) (555) 26 570 Cash Balance 2,330 2,885 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police K-9 Unit Special Revenue Funds City Funds This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance. 59 Fund Name Fund Number 312 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 669,551 - 386,442 - - 283,109 58% Local Income Taxes - - - - - - 0% Other Taxes 36,200 - 18,100 - - 18,100 50% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - 763 - - (763) 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 705,751 - 405,306 - - 300,446 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 350,000 - 350,000 - - - 100% Debt Service - Interest & Fees 245,304 - 243,304 - - 2,000 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 595,304 - 593,304 - - 2,000 100% Capital - - - - - - 0% Total Expenditures 595,304 - 593,304 - - 2,000 100% Net 110,447 - (187,998) - 298,446 Cash Balance (187,998) - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the approved capital projects. Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. City of South Bend, Indiana Monthly Financial Report November 30, 2018 2017 Parks Bond Debt Service City Debt Service City Funds This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football Hall of Fame debt service (final payment February 1, 2018). 60 Fund Name Fund Number 313 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 406,758 - 234,467 451,820 - 172,291 58% Local Income Taxes - - - - - - 0% Other Taxes 45,000 - 14,078 22,945 - 30,922 31% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 141 - 141 248 - - 100% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 274,768 - 248,724 - - 26,044 91% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 726,667 - 497,409 475,013 - 229,257 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 620,000 - 620,000 1,090,000 - - 100% Debt Service - Interest & Fees 12,315 - 11,315 54,220 - 1,000 92% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 632,315 - 631,315 1,144,220 - 1,000 100% Capital - - - - - - 0% Total Expenditures 632,315 - 631,315 1,144,220 - 1,000 100% Net 94,352 - (133,906) (669,207) 228,257 Cash Balance (109,688) (376,413) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until the property tax distributions are received. The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018. Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017. This fund has a negative cash balance because the final debt service payment had to be made prior to receiving the total property tax disbursement for 2018. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Football Hall of Fame Debt Service City Debt Service City Funds This fund received property tax revenue (distributions received in June and December) from a special levy. Now that the debt is paid off, the property tax levy from this fund will be repurposed and collected in Fund 312. 61 Fund Name Fund Number 755 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,900 885 8,318 2,447 - (1,418) 121% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,635,025 - 2,646,000 2,650,500 - (10,975) 100% Total Revenue 2,641,925 885 2,654,318 2,652,947 - (12,393) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,100,000 - 2,100,000 2,040,000 - - 100% Debt Service - Interest & Fees 536,025 1,250 535,775 603,214 - 250 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 2,636,025 1,250 2,635,775 2,643,214 - 250 100% Capital - - - - - - 0% Total Expenditures 2,636,025 1,250 2,635,775 2,643,214 - 250 100% Net 5,900 (365) 18,543 9,734 (12,643) Cash Balance 790,129 771,822 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire Station/Tower bonds (#116). Debt payments are made twice a year, in February and August. The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013 EMS Fire Station/Tower bonds are scheduled to be paid off in 2033. This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report November 30, 2018 South Bend Building Corp City Debt Service City Funds The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 62 Fund Name Fund Number 757 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 201 2,196 1,169 - (196) 110% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 379,107 - 314,918 353,112 - 64,189 83% Total Revenue 381,107 201 317,115 354,281 - 63,993 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 210,000 - 210,000 215,000 - - 100% Debt Service - Interest & Fees 170,107 - 169,106 175,481 - 1,001 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 380,107 - 379,106 390,481 - 1,001 100% Capital - - - - - - 0% Total Expenditures 380,107 - 379,106 390,481 - 1,001 100% Net 1,000 201 (61,991) (36,201) 62,992 Cash Balance 495,777 525,742 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment is due August 1, 2035. The principal and interest payments are set forth in the 20 year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final payment on August 1, 2035. Capital expenditures of this bond are tracked in Fund 751. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report November 30, 2018 2015 Parks Bond Debt Service City Debt Service City Funds The bond requires semi-annual payments and the City EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 63 Fund Name Fund Number 760 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 618 5,171 644 - (671) 115% Debt Proceeds - - - 2,500,000 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,279,472 - 1,278,472 - - 1,000 100% Total Revenue 1,283,972 618 1,283,643 2,500,644 - 329 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 2,475,000 - 625,000 - - 1,850,000 25% Debt Service - Interest & Fees 1,304,472 - 653,472 - - 651,000 50% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 3,779,472 - 1,278,472 - - 2,501,000 34% Capital - - - - - - 0% Total Expenditures 3,779,472 - 1,278,472 - - 2,501,000 34% Net (2,495,500) 618 5,171 2,500,644 (2,500,671) Cash Balance 2,506,651 2,500,644 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in Fund 759. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Eddy Street Commons Debt Service City Debt Service City Funds A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at the time of the closing. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. 64 Fund Name Fund Number 377 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 600,000 - - 224,912 - 600,000 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 - 37 1,345 - 1,963 2% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 18,000 - 7,431 32,324 - 10,569 41% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 620,000 - 7,468 258,581 - 612,532 1% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 770,000 - 770,000 750,000 - - 100% Debt Service - Interest & Fees 44,870 - 44,870 77,955 - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 814,870 - 814,870 827,955 - - 100% Capital - - - - - - 0% Total Expenditures 814,870 - 814,870 827,955 - - 100% Net (194,870) - (807,402) (569,374) 612,532 Cash Balance (783,696) (172,096) Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend. The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018. After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund (317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Professional Sports Development Capital Project City Funds Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports Development Area (PSDA) revenue ended in August 2018. With the sale of the former College Football Hall of Fame in 2018, the remaining cash balance in the Hall of Fame Capital Fund 677 will be transferred to this fund. 65 Fund Name Fund Number 401 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 43,500 - 29,082 41,814 - 14,418 67% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 750 140 899 778 - (149) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 44,250 140 29,982 42,593 - 14,269 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 35,000 - - 78,597 24,765 10,235 71% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 35,000 - - 78,597 24,765 10,235 71% Capital 55,000 10,000 10,000 - - 45,000 18% Total Expenditures 90,000 10,000 10,000 78,597 24,765 55,235 39% Net (45,750) (9,860) 19,982 (36,004) (40,966) Cash Balance 74,509 54,530 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. 2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Coveleski Stadium Capital Capital Project City Funds Revenues are in the form of compensation received by the City based on stadium attendance. 66 Fund Name Fund Number 403 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 151 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 151 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 1,049 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - 1,049 - - 0% Capital - - - 49,000 - - 0% Total Expenditures - - - 50,049 - - 0% Net - - - (49,898) - Cash Balance - - Fund Purpose: Explanation of Significant Revenue and Expenditure Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for donations dedicated to Potawatomi Zoo. The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be funded through other funds. This fund was closed in 2017. The 2017 capital budget is for the re-paving of the zoo parking lot. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Zoo Endowment Capital Project City Funds 67 Fund Name Fund Number 405 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 17,100 - 4,622 5,704 - 12,478 27% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 135 1,056 1,283 - 444 70% Debt Proceeds - - - - - - 0% Donations 25,000 - 27,600 75,000 - (2,600) 110% Other Income 22,000 - - 4,000 - 22,000 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 80,000 - - 185,000 - 80,000 0% Total Revenue 145,600 135 33,278 270,987 - 112,322 23% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 86,372 - 36,361 48,713 5,910 44,101 49% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 30,000 1,124 15,634 119,549 575 13,791 54% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 54,000 - - 4,954 - 54,000 0% Transfers Out - - - - - - 0% Total Services & Charges 84,000 1,124 15,634 124,503 575 67,791 19% Capital 107,500 - 31,500 219,235 11,655 64,345 40% Total Expenditures 277,872 1,124 83,494 392,451 18,140 176,237 37% Net (132,272) (989) (50,217) (121,464) (63,915) Cash Balance 126,488 189,245 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures. The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. Encumbrances: various repair parts Capital expenditures are for the purchase of equipment for the golf courses. $31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Park Non-Reverting Capital Capital Project City Funds This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is collected from mowing fees for abatement mowing and from picnic area/pavilion rentals. 68 Fund Name Fund Number 406 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 436,330 - 239,982 240,635 - 196,348 55% Local Income Taxes - - - - - - 0% Other Taxes 37,100 - 18,718 18,332 - 18,382 50% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,700 864 7,723 4,229 - (2,023) 135% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 479,130 864 266,423 263,196 - 212,707 56% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 447,941 93,003 549,419 428,124 - (101,478) 123% Debt Service - Interest & Fees 11,259 14,724 25,983 10,117 - (14,724) 231% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 459,200 107,726 575,402 438,241 - (116,202) 125% Capital - - - - - - 0% Total Expenditures 459,200 107,726 575,402 438,241 - (116,202) 125% Net 19,930 (106,863) (308,979) (175,045) 328,909 Cash Balance 312,078 405,269 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund at this time. Current leases include the 2013 PNC Vehicle & Equipment Lease (debt schedule #110 - final payment in 2018), 2013 SunTrust Vehicle Lease (#113 - final payment in 2018), 2015 Vehicle/Equip Lease 1 (#140 - final payment in 2020), 2016 Vehicle/Equip Lease 1 (#149 - final payment in 2021), and 2018 Vehicle/Equip Lease 1 (#171 - final payment in 2023). City of South Bend, Indiana Monthly Financial Report November 30, 2018 Cumulative Capital Development Capital Project City Funds This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re- established. 69 Fund Name Fund Number 407 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 250,500 - 111,715 266,697 - 138,785 45% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,000 648 4,991 3,386 - (1,991) 166% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 25,000 - 25,000 25,000 - - 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 278,500 648 141,705 295,083 - 136,794 51% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 356,250 - - 0% Debt Service - Interest & Fees 1,000 - - 15,800 - 1,000 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 249,500 - 249,500 - - - 100% Total Services & Charges 250,500 - 249,500 372,050 - 1,000 100% Capital 28,000 - - - - 28,000 0% Total Expenditures 278,500 - 249,500 372,050 - 29,000 90% Net - 648 (107,795) (76,967) 107,794 Cash Balance 322,489 301,279 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to pay debt service on a Century Center bond. The final payment on the 2011 Century Center Bond Refunding is due February 1, 2018. After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks & Arts Department. For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Cumulative Capital Improvement Capital Project City Funds Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December. The final payment ($150,000) of hotel/motel tax revenue was in 2017. 70 Fund Name Fund Number 412 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 5,680 45,388 25,821 - (20,388) 182% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 493,178 - 493,328 1,028,861 - (150) 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 518,178 5,680 538,716 1,054,682 - (20,538) 104% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 1,593,881 10,646 647,401 490,548 376,149 570,331 64% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,593,881 10,646 647,401 490,548 376,149 570,331 64% Capital 979,918 4,465 4,465 21,700 350,406 625,047 36% Total Expenditures 2,573,799 15,111 651,866 512,248 726,555 1,195,378 54% Net (2,055,621) (9,431) (113,150) 542,434 (1,215,916) Cash Balance 2,793,242 2,906,524 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program. Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional $100k for School Zone Flashing Beacons. Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and traffic study. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Major Moves Construction Capital Project City Funds This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by TIF Fund 436. This fund also receives revenue from interest earned on the fund's cash balance. 71 Fund Name Fund Number 416 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 125,000 8,156 84,292 58,854 - 40,708 67% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 745 6,481 5,685 - (481) 108% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 131,000 8,901 90,773 64,539 - 40,227 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 25,000 - 6,690 3,603 927 17,383 30% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 81,400 - 63,882 46,218 7,335 10,183 87% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 81,400 - 63,882 46,218 7,335 10,183 87% Capital 77,700 6,652 74,492 133 - 3,208 96% Total Expenditures 184,100 6,652 145,063 49,954 8,262 30,774 83% Net (53,100) 2,249 (54,290) 14,586 9,453 Cash Balance 361,283 604,419 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. Dimmer Rack Upgrades (Lighting 1/3) and Marquee Upgrade City of South Bend, Indiana Monthly Financial Report November 30, 2018 Morris Performing Arts Center Capital Capital Project City Funds This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest earned on the fund's cash balance. 72 Fund Name Fund Number 450 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 252 1,868 904 - (368) 125% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 16,500 1,493 17,156 15,000 - (656) 104% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 18,000 1,744 19,024 15,905 - (1,024) 106% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 45,000 - - 627 36,967 8,033 82% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 45,000 - - 627 36,967 8,033 82% Capital - - - - - - 0% Total Expenditures 45,000 - - 627 36,967 8,033 82% Net (27,000) 1,744 19,024 15,278 (9,057) Cash Balance 128,626 108,188 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no operational related expenditures, such as personnel. Repairs/Improvements needed: - Masonry repairs - Small repairs of the plaster/decorative paint - Replacement or repair of windows - Curtain replacement (part one of three) in the amount of $25,000.00 - existing curtains are 15 years old and showing signs of excessive wear and dry rot City of South Bend, Indiana Monthly Financial Report November 30, 2018 Palais Royale Historic Preservation Capital Project City Funds This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. 73 Fund Name Fund Number 451 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 8,488 48,125 - - (28,125) 241% Debt Proceeds 5,005,758 - 5,005,758 - - - 100% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,025,758 8,488 5,053,883 - - (28,125) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 138,575 - 138,575 - - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 138,575 - 138,575 - - - 100% Capital 4,906,425 226,360 1,420,290 - 2,582,820 903,315 82% Total Expenditures 5,045,000 226,360 1,558,865 - 2,582,820 903,315 82% Net (19,242) (217,871) 3,495,018 - (931,440) Cash Balance 3,495,018 - Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. City of South Bend, Indiana Monthly Financial Report November 30, 2018 2018 Fire Station #9 Capital Capital Project City Funds The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects. This fund also receives revenue from interest earned on the fund's cash balance. 74 Fund Name Fund Number 452 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds 11,007,782 - 11,007,782 - - - 100% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 11,007,782 - 11,007,782 - - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,347,628 - 149,133 - 485,759 712,736 47% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 182,782 - 169,947 - - 12,835 93% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,530,410 - 319,080 - 485,759 725,571 53% Capital 9,402,372 - - - 1,773,452 7,628,920 19% Total Expenditures 10,932,782 - 319,080 - 2,259,211 8,354,491 24% Net 75,000 - 10,688,702 - (8,354,491) Cash Balance 10,688,702 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. City of South Bend, Indiana Monthly Financial Report November 30, 2018 2018 TIF Park Bond Capital Capital Project City Funds 75 Fund Name Fund Number 471 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 110,000 27,210 160,990 - - (50,990) 146% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 110,000 27,210 160,990 - - (50,990) 146% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 130,297 - 129,892 - - 405 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 17,750 - 17,750 - - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 148,047 - 147,642 - - 405 100% Capital 10,161,053 14,150 553,239 - 2,848,332 6,759,482 33% Total Expenditures 10,309,100 14,150 700,881 - 2,848,332 6,759,887 34% Net (10,199,100) 13,060 (539,892) - (6,810,877) Cash Balance 13,349,067 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: These are the various projects: Series A - Howard Park Series G - Seitz Park Riverfront promenade AM General parking and plaza area Storm water habitat area East Race promenade and bridge Series B - St. Louis Street Series H - Pinhook Park St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade Series C - Colfax-Seitz Reconnect river flow to lagoon Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements Series D - Howard-Farmers Series I - Other Park Improvements Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage Series E - Miami-Twyckenham Restrooms modernization & ADA compliance Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park Series F - Seitz-Howard Pinhook Park neighborhood connectivity Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project Seitz Park parking Future park acquisitions, partnerships, and build-outs This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017. The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs. City of South Bend, Indiana Monthly Financial Report November 30, 2018 2017 Parks Bond Capital Capital Project City Funds Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. 76 Fund Name Fund Number 677 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,000 856 6,883 4,387 - (1,883) 138% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,000 856 6,883 4,387 - (1,883) 138% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 2,100 1,792 1,792 - 1,868 (1,560) 174% Printing & Advertising - - - - - - 0% Utilities 42,460 - 27,644 34,563 1,249 13,567 68% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 84,667 - 455 7,526 2,006 82,206 3% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 129,227 1,792 29,891 42,089 5,122 94,213 27% Capital - - - - - - 0% Total Expenditures 129,227 1,792 29,891 42,089 5,122 94,213 27% Net (124,227) (936) (23,008) (37,702) (96,096) Cash Balance 426,399 457,737 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018, selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the building. 2018 expenditures were for the utilities and maintenance of the building until the time it was sold. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Football Hall of Fame Capital Capital Project City Funds The fund received distributions from the PSDA Tax Fund (377) through 2010. 77 Fund Name Fund Number 750 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 3,000 3,835 25,864 5,640 - (22,864) 862% Debt Proceeds 10,717,184 - 6,115,434 4,548,500 - 4,601,750 57% Other Income - - - - - - 0% Transfers In 101,776 - 101,776 - - - 100% Total Revenue 10,821,960 3,835 6,243,073 4,554,140 - 4,578,886 58% Capital Expenditures by Dept Unassigned/Bank Fees 161,154 - 437,486 3,477,088 - (276,332) 271% (0607) Streets/Traffic & Lighting 910,990 44,526 683,074 - - 227,916 75% (0610) Solid Waste 1,563,546 - 1,432,467 - - 131,079 92% (0630) Wastewater 25,138 - - - - 25,138 0% (0631) Organic Resources 353,910 - - - - 353,910 0% (0640) Water Works 604,087 - 448,156 - 155,931 - 100% (0672) Information Technology 217,124 - 25,054 - - 192,070 12% (0801) Police Department 2,596,350 (29,131) 2,054,138 - 577,477 (35,265) 101% (0901) Fire Department 1,550,534 - 1,064,653 - - 485,881 69% (1101) Parks & Recreation 1,223,351 - 700,422 - 495,002 27,927 98% (1201) Code Enforcement 104,495 - - - - 104,495 0% (1207) Animal Care & Control 72,627 - 72,627 - - - 100% (1306) Building Department 74,343 - 65,670 - - 8,673 88% Total Capital Expenditures by Dept 9,457,649 15,395 6,983,746 3,477,088 1,228,410 1,245,492 87% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Debt Service - Principal - - - 186 - - 0% Debt Service - Interest & Fees - - 500 - - (500) 0% Other Services & Charges - - 217,125 - - (217,125) 0% Transfers Out 161,154 - 219,861 - - (58,707) 136% Total Services & Charges 161,154 - 437,486 186 - (276,332) 271% Capital 9,296,495 15,395 6,546,261 3,476,902 1,228,410 1,521,824 84% Total Expenditures 9,457,649 15,395 6,983,746 3,477,088 1,228,410 1,245,492 87% Net 1,364,311 (11,560) (740,673) 1,077,052 3,333,394 Cash Balance 2,857,951 4,289,838 Fund Purpose: Explanation of Revenue Sources: Accounting Methodology: Explanation of Significant Spending on Capital Projects: Solid Waste - 4 trash trucks | tote washer 1,432,467$ Water Works - water meters 448,156 IT - laptops 25,054 Police Dept - police cars & equipment 2,054,138 Fire Dept - fire truck down payment 581,547 Fire Dept - turnout gear 483,106 Parks Dept - experiential vehicle | trucks 700,422 Animal Control - pickup truck with animal box 72,627 Street Dept - pickup trucks | asphalt milling machine | 5 foot milling drum 683,074 Bldg Dept - 3 passenger vehicles 65,670 2018 capital expenditures YTD 6,546,261$ City of South Bend, Indiana Monthly Financial Report November 30, 2018 Equipment/Vehicle Leasing Capital Project City Funds This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the provision by the City of a proper claim form and invoice. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are accounted for in this fund. Debt service payments are budgeted in individual departments. This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank. 78 Fund Name Fund Number 751 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 412 4,275 5,596 - 225 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 903 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,500 412 4,275 6,499 - 225 95% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 59,000 50,350 52,463 64,111 13,316 (6,779) 111% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - 68,265 - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 322,663 69,983 277,399 17,691 11,408 33,856 90% Transfers Out - - - - - - 0% Total Services & Charges 322,663 69,983 277,399 85,956 11,408 33,856 90% Capital 2,754,867 68,505 2,184,017 910,169 536,906 33,944 99% Total Expenditures 3,136,530 188,837 2,513,878 1,060,236 561,629 61,021 98% Net (3,132,030) (188,425) (2,509,603) (1,053,736) (60,796) Cash Balance 909,496 3,294,213 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City submits pay requests for costs incurred under the bond to US Bank. Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad, Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report November 30, 2018 2015 Parks Bond Capital Capital Project City Funds 79 Fund Name Fund Number 753 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 1,500 17 1,025 4,720 - 475 68% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 63,579 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,500 17 1,025 68,300 - 475 68% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 1,500 - - 1,500 - 1,500 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,500 - - 1,500 - 1,500 0% Capital 2,100,000 1,511 972,373 4,932,779 - 1,127,627 46% Total Expenditures 2,101,500 1,511 972,373 4,934,279 - 1,129,127 46% Net (2,100,000) (1,493) (971,348) (4,865,980) (1,128,652) Cash Balance 68,808 1,063,474 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Other Income is reimbursements from developers. This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay off January 2037). The bond proceeds are held by a trustee bank. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Smart Streets Bond Capital Capital Project City Funds 80 Fund Name Fund Number 759 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 6 108 - - 1,892 5% Debt Proceeds - - - 22,500,000 - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 6 108 22,500,000 - 1,892 5% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 1,500 - 1,500 396,250 - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,500 - 1,500 396,250 - - 100% Capital 39,102,250 473,159 7,342,321 - - 31,759,929 19% Total Expenditures 39,103,750 473,159 7,343,821 396,250 - 31,759,929 19% Net (39,101,750) (473,152) (7,343,713) 22,103,750 (31,758,037) Cash Balance 8,785,601 22,103,750 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule #163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame. This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund. The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund 760. The cost of issuance was $396,250, paid out of Fund 759. Expenditures for Eddy Street Commons Project, Phase II City of South Bend, Indiana Monthly Financial Report November 30, 2018 Eddy Street Commons Capital Capital Project City Funds 81 Fund Name Fund Number 287 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental 75,000 - - - - 75,000 0% Licenses & Permits - - - - - - 0% Charges for Services 1,616,583 - 1,616,582 3,210,349 - 1 100% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 44,000 8,427 71,621 38,156 - (27,621) 163% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 3,515 - - (3,515) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 25,425 - 27,741 - - (2,316) 109% Total Revenue 1,761,008 8,427 1,719,459 3,248,505 - 41,549 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 58,750 - 39,950 - 18,800 - 100% Services & Charges Professional Services 207,203 8,170 25,402 252,704 85,416 96,385 53% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 104,450 - - - - 104,450 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 321,795 206,644 361,561 401,721 - (39,766) 112% Debt Service - Interest & Fees 106,533 25,638 75,481 189,615 - 31,052 71% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - 471,088 - - 0% Transfers Out 497,006 - 505,276 - - (8,270) 102% Total Services & Charges 1,236,987 240,453 967,721 1,315,128 85,416 183,851 85% Capital 2,093,993 452 851,235 1,243,760 791,537 451,221 78% Total Expenditures 3,389,730 240,905 1,858,906 2,558,888 895,753 635,072 81% Net (1,628,722) (232,478) (139,447) 689,617 (593,523) Cash Balance 4,168,023 4,319,151 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. The Fire Department purchases much of its equipment through 5 year capital leases. This fund pays the principal and interest for some of the leases. Some of the architectural and engineering professional services for the new fire stations have been charged to this fund. $497k - final payment for 2 pumper trucks, $110k - cars for the Fire Department, $206k - cardiac monitors The fund receives revenues from Medicaid settlements and interfund transfers from the EMS Operating Fund (288). This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Emergency Medical Services Capital Enterprise Funds City Funds 82 Fund Name Fund Number 288 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 5,163,884 503,012 5,695,122 5,073,518 - (531,238) 110% Fines, Forfeitures, and Fees 2,500 - 225 1,400 - 2,275 9% Interest Earnings 25,000 7,114 42,872 23,626 - (17,872) 171% Debt Proceeds - - - - - - 0% Donations 200 - 200 1,170 - - 100% Other Income 5,000 - 21,159 16,581 - (16,159) 423% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,196,584 510,125 5,759,578 5,116,295 - (562,994) 111% Expenditures Personnel Salaries & Wages 3,655,500 488,550 3,320,026 2,983,552 - 335,474 91% Fringe Benefits 1,428,833 142,460 1,222,688 1,162,588 - 206,145 86% Total Personnel 5,084,333 631,010 4,542,714 4,146,141 - 541,619 89% Supplies 395,167 6,854 301,209 270,549 43,481 50,477 87% Services & Charges Professional Services 170,125 907 75,120 15,877 680 94,325 45% Printing & Advertising - - - - - - 0% Utilities 30,500 733 8,026 7,660 - 22,474 26% Education & Training 52,000 25,520 42,060 1,506 2,500 7,440 86% Travel - - - - - - 0% Repairs & Maintenance 253,256 11,812 127,347 179,749 (0) 125,909 50% Other Interfund Allocations 200,294 16,691 183,601 - - 16,693 92% Debt Service - Principal 1,044 - - 304 1,044 - 100% Debt Service - Interest & Fees 49 - - 14 49 - 101% Grants & Subsidies - - - - - - 0% Insurance 20,162 1,680 18,480 18,359 - 1,682 92% Other Services & Charges 205,005 3,847 124,952 137,576 3,665 76,388 63% Transfers Out - - - - - - 0% Total Services & Charges 932,435 61,190 579,587 361,045 7,938 344,911 63% Capital 19,811 - 19,811 - - - 100% Total Expenditures 6,431,746 699,054 5,443,322 4,777,734 51,418 937,007 85% Net (1,235,162) (188,929) 316,256 338,561 (1,500,001) Cash Balance 2,206,461 2,032,670 Staffing Budget Actual Full Time 51 57 Part-Time /Seasonal/Temporary N/A 1 Total 51 58 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287. The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Emergency Medical Services Operating Enterprise Funds City Funds 83 Fund Name Fund Number 600 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Licenses & Permits 91,850 7,007 84,713 83,674 - 7,137 92% Charges for Services 1,551,365 145,560 1,635,887 1,508,013 - (84,522) 105% Fines, Forfeitures, and Fees 286,900 3,185 105,913 102,038 - 180,987 37% Interest Earnings 35,000 4,664 42,489 25,943 - (7,489) 121% Donations 3,500 - - 30 - 3,500 0% Other Income 14,506 24,893 39,080 14,195 - (24,574) 269% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,017,053 - 749,593 1,625,487 - 267,460 74% Total Revenue 3,000,174 185,309 2,657,675 3,359,381 - 342,499 89% Expenditures by Dept 600-1201 Code Enforcement 1,843,227 159,421 1,550,832 1,320,709 110,543 181,852 90% 600-1207 Animal Care & Control 1,028,596 76,043 761,751 717,508 97,979 168,866 84% 600-1208 Rental Unit Inspection 112,600 19,229 52,108 - 5,269 55,223 51% 600-1306 Building Department 1,658,827 152,975 1,381,477 1,150,633 978 276,372 83% Total Expenditures by Dept 4,643,250 407,668 3,746,168 3,188,851 214,769 682,313 85% Expenditures Personnel Salaries & Wages 1,987,137 213,428 1,675,203 1,534,191 - 311,934 84% Fringe Benefits 943,861 81,680 764,318 756,378 - 179,543 81% Total Personnel 2,930,998 295,108 2,439,521 2,290,570 - 491,477 83% Supplies 180,656 4,481 111,676 90,996 14,214 54,766 70% Services & Charges Professional Services 83,549 694 91,115 50,821 52,875 (60,441) 172% Printing & Advertising 17,742 808 9,141 12,507 1,559 7,042 60% Utilities 32,900 1,418 33,566 32,903 35 (701) 102% Education & Training 24,390 1,664 8,850 12,882 1,500 14,040 42% Travel 7,253 4,011 8,319 1,876 42 (1,108) 115% Repairs & Maintenance 109,883 6,165 79,351 386,323 949 29,583 73% Other Interfund Allocations 743,480 61,956 681,593 129,261 - 61,887 92% Debt Service - Principal 132,618 16,659 106,611 54,369 287 25,720 81% Debt Service - Interest & Fees 13,368 2,525 10,867 3,663 26 2,475 81% Grants & Subsidies - - - - - - 0% Insurance 54,100 4,467 49,137 19,811 - 4,963 91% Other Services & Charges 232,313 7,711 116,422 102,867 62,071 53,820 77% Transfers Out - - - - - - 0% Total Services & Charges 1,451,596 108,079 1,194,971 807,283 119,344 137,280 91% Capital 80,000 - - 2 81,211 (1,211) 102% Total Expenditures 4,643,250 407,668 3,746,168 3,188,851 214,769 682,312 85% Net (1,643,076) (222,358) (1,088,493) 170,531 (339,813) Cash Balance 2,049,075 2,794,667 Fund Purpose: Staffing Budget Actual Budget Actual Full Time 26 25 15 15 Part-Time /Seasonal/Temporary N/A 7 N/A - Total 26 32 15 15 Explanation of Revenue Sources: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: Explanation of Significant Spending on Capital Projects: Encumbrances: Code Enforcement- Primarily set up for vendors providing recurring monthy operational services. Animal Care & Control- various institutional and medical supplies and vet services. The majority of the Building Department's expenses are for personnel costs, approximately 70% of the budget. Other expenses include vehicle lease payments, fuel and repairs, building rent and cleaning/maintenance, and supplies. Capital expenditures are scheduled for the replacement of Animal Care & Control vans with two new box trucks. Will lease-purchase 3 new vehicles in 2018. The vehicles will be paid off over a period of 5 years. While some revenues are derived from fees for processing abandoned vehicles and animal control activities, the vast majority comes from a transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code Enforcement and Animal Control activities which, unlike the Building Dept, are not enterprises by nature. Other Income is mostly collections for ordinance violations. The Building Department receives revenue from contractor registrations and licenses, reviewing and enforcing design review standards, and all permits issued for construction, demolition, occupancy and signage within the City of South Bend and St. Joseph County. Total Code Enforcement (600-1201)/Animal Control (600-1207) City of South Bend, Indiana Monthly Financial Report November 30, 2018 Consolidated Building Fund Enterprise Funds City Funds This fund accounts for two departments: Code Enforcement and the Building Department. 600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5 digit address within St. Joseph County. Staffing Building Department (600-1306) Full Time Part-Time /Seasonal/Temporary 84 Fund Name Fund Number 601 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 1,165,035 93,314 1,062,571 1,095,655 - 102,464 91% Fines, Forfeitures, and Fees 89,717 3,899 62,138 55,934 - 27,579 69% Interest Earnings 15,890 2,596 20,662 10,536 - (4,772) 130% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 1,200 - 1,606 4,719 - (406) 134% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 1,271,842 99,809 1,146,978 1,166,845 - 124,865 90% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 1,000 - 969 - - 31 97% Services & Charges Professional Services 1,024,000 82,822 880,421 540,857 113 143,466 86% Printing & Advertising - - - - - - 0% Utilities 77,000 7,137 88,558 18,564 - (11,558) 115% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 105,000 4,072 48,620 237,151 48,352 8,028 92% Other Interfund Allocations 32,880 2,740 30,140 29,007 - 2,740 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 8,064 672 7,392 7,986 - 672 92% Other Services & Charges 4,400 812 8,483 4,596 - (4,083) 193% Transfers Out - - - - - - 0% Total Services & Charges 1,251,344 98,256 1,063,613 838,161 48,464 139,265 89% Capital - - - - - - 0% Total Expenditures 1,252,344 98,256 1,064,582 838,161 48,464 139,296 89% Net 19,498 1,554 82,396 328,684 (14,431) Cash Balance 1,306,089 1,299,256 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages. Occupancy levels continue to increase with downtown density. The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the Downtown Ambassador program. There are many capital improvement needs. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Parking Garages Enterprise Funds City Funds 85 Fund Name Fund Number 610 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 5,463,350 461,500 4,977,700 4,919,847 - 485,650 91% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,360 726 8,912 4,066 - 448 95% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 75,699 83 75,596 74,528 - 103 100% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,548,409 462,309 5,062,207 4,998,441 - 486,201 91% Expenditures Personnel Salaries & Wages 1,082,889 127,819 990,395 945,666 - 92,494 91% Fringe Benefits 516,430 48,562 461,483 504,383 - 54,947 89% Total Personnel 1,599,319 176,382 1,451,878 1,450,049 - 147,441 91% Supplies 304,159 15,829 259,808 217,463 5,781 38,570 87% Services & Charges Professional Services - - - 115,208 - - 0% Printing & Advertising 250 - - 43 - 250 0% Utilities - - - - - - 0% Education & Training 12,712 - 11,509 2,894 - 1,203 91% Travel 5,168 - 2,556 1,520 - 2,612 49% Repairs & Maintenance 790,194 58,475 907,646 910,207 - (117,452) 115% Other Interfund Allocations 745,152 62,095 683,045 326,909 - 62,107 92% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 105,960 8,830 97,130 70,037 - 8,830 92% Other Services & Charges 929,096 58,467 789,355 806,670 38,275 101,466 89% Transfers Out 1,004,039 1,333 1,004,039 778,600 - - 100% Total Services & Charges 3,592,571 189,201 3,495,280 3,012,087 38,275 59,016 98% Capital - - - - - - 0% Total Expenditures 5,496,049 381,411 5,206,966 4,679,599 44,056 245,027 96% Net 52,360 80,898 (144,759) 318,843 241,174 Cash Balance 452,675 534,189 Staffing Budget Actual Full Time 24 22 Part-Time /Seasonal/Temporary N/A - Total 24 22 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed. Services: landfill fees, Supplies: CNG and yard waste totes Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611). This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered due to the dwindling cash balance. "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Solid Waste Operations Enterprise Funds City Funds 86 Fund Name Fund Number 611 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 800 495 1,262 999 - (462) 158% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - 1,332 - - (1,332) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,076,706 1,333 1,004,039 778,600 - 72,667 93% Total Revenue 1,077,506 1,828 1,006,633 779,599 - 70,873 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,009,386 131,936 936,917 1,034,135 - 72,469 93% Debt Service - Interest & Fees 67,320 18,450 65,371 41,580 - 1,949 97% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,076,706 150,386 1,002,288 1,075,715 - 74,418 93% Capital - - - - - - 0% Total Expenditures 1,076,706 150,386 1,002,288 1,075,715 - 74,418 93% Net 800 (148,557) 4,345 (296,115) (3,545) Cash Balance 44,279 40,332 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for debt service and capital expenditures related to the Solid Waste Department. 2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units. Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance. With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the fleet. This fund receives transfers from the Solid Waste Operations Fund #610. Transfers in from the Solid Waste Operating Fund (610) are done as needed to have funds available for debt service payments, per City debt payment schedules. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Solid Waste Capital Enterprise Funds City Funds 87 Fund Name Fund Number 620 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 16,978,666 1,473,862 15,469,881 14,146,252 - 1,508,785 91% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 35,000 6,949 45,184 26,265 - (10,184) 129% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 78,381 4,121 33,100 59,184 - 45,281 42% Interfund Allocation Reimb - - - - - - 0% Transfers In 63,000 11,211 72,320 60,894 - (9,320) 115% Total Revenue 17,155,047 1,496,142 15,620,485 14,292,596 - 1,534,562 91% Expenditures Personnel Salaries & Wages 3,783,323 403,048 3,215,823 3,057,769 - 567,500 85% Fringe Benefits 1,829,253 155,519 1,549,299 1,529,434 - 279,954 85% Total Personnel 5,612,576 558,566 4,765,121 4,587,203 - 847,454 85% Supplies 1,673,924 142,629 1,249,029 1,122,945 197,324 227,571 86% Services & Charges Professional Services 2,353,147 81,833 1,278,838 1,147,518 725,294 349,015 85% Printing & Advertising 2,480 - 469 193 135 1,876 24% Utilities 848,300 58,116 721,682 665,444 - 126,618 85% Education & Training 29,101 - 10,331 15,218 6,015 12,755 56% Travel 18,750 56 2,708 3,760 - 16,042 14% Repairs & Maintenance 458,339 31,210 331,836 858,219 44,686 81,817 82% Other Interfund Allocations 1,181,266 98,439 1,082,829 536,382 - 98,437 92% Debt Service - Principal 398,100 849 393,552 209,667 (0) 4,548 99% Debt Service - Interest & Fees 36,004 91 35,614 15,221 (1) 391 99% Grants & Subsidies - - - - - - 0% Insurance 158,252 13,188 145,068 148,071 - 13,184 92% Other Services & Charges 1,518,788 96,827 1,117,323 1,059,529 15,027 386,438 75% Payment In Lieu of Taxes 1,730,831 144,236 1,586,596 1,637,097 - 144,235 92% Transfers Out 2,050,422 165,595 1,881,847 1,955,272 - 168,575 92% Total Services & Charges 10,783,780 690,440 8,588,694 8,251,591 791,155 1,403,931 87% Capital - - - - - - 0% Total Expenditures 18,070,280 1,391,635 14,602,845 13,961,738 988,480 2,478,956 86% Net (915,233) 104,507 1,017,640 330,858 (944,394) Cash Balance 4,368,118 3,944,892 Staffing Budget Actual Full Time 67 64 Part-Time /Seasonal/Temporary N/A 3 Total 67 67 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. Debt service expense is greater in 2018 due to an additional water meter lease principal installment. Water Works capital expenditures are accounted for in the Water Works Capital Fund (622). Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in increases twelve months apart. A slight increase in the water leak program charge was also approved. Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Water Works Operations Enterprise Funds City Funds 88 Fund Name Fund Number 622 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 195,000 4,275 223,298 - - (28,298) 115% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 25,000 3,984 32,099 21,442 - (7,099) 128% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 160,000 - 8,053 - - 151,947 5% Total Revenue 380,000 8,259 263,449 21,442 - 116,550 69% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 11,899 - 11,896 51,571 4 (1) 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 11,899 - 11,896 51,571 4 (1) 100% Capital 1,566,671 - 407,566 445,099 324,116 834,989 47% Total Expenditures 1,578,570 - 419,462 496,670 324,120 834,988 47% Net (1,198,570) 8,259 (156,012) (475,228) (718,438) Cash Balance 1,991,100 2,130,787 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items. Charges For Services is a System Development Fee. This is a one-time capital contribution charged to customers making a new connection to the water system. Truck 3/4 Ton Ext Cab 4WD (1) Hydro-Excavator Vactor (1) North Station Well #1 Replacement Project This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report November 30, 2018 Water Works Capital Enterprise Funds City Funds 89 Fund Name Fund Number 624 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 29,000 3,028 24,043 14,014 - 4,957 83% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 29,000 3,028 24,043 14,014 - 4,957 83% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 15,000 3,028 21,702 13,729 - (6,702) 145% Total Services & Charges 15,000 3,028 21,702 13,729 - (6,702) 145% Capital - - - - - - 0% Total Expenditures 15,000 3,028 21,702 13,729 - (6,702) 145% Net 14,000 - 2,342 285 11,659 Cash Balance 1,505,826 1,510,836 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers final bill. Revenue and expenditures are dependent on the frequency of new customers and terminations of service. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). This fund receives revenue in the form of security deposits collected from utility customers. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Water Works Customer Deposit Enterprise Funds City Funds 90 Fund Name Fund Number 625 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 16,000 2,806 12,534 7,709 - 3,466 78% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 12,750 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 2,000,217 165,595 1,821,545 1,804,000 - 178,672 91% Total Revenue 2,016,217 168,401 1,834,079 1,824,460 - 182,138 91% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,431,617 - - - - 1,431,617 0% Debt Service - Interest & Fees 568,600 - 284,967 305,419 - 283,633 50% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 9,000 2,806 12,490 7,700 - (3,490) 139% Total Services & Charges 2,009,217 2,806 297,457 313,119 - 1,711,760 15% Capital - - - - - - 0% Total Expenditures 2,009,217 2,806 297,457 313,119 - 1,711,760 15% Net 7,000 165,595 1,536,622 1,511,340 (1,529,622) Cash Balance 1,564,684 1,561,498 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal. The 2012B Refunding Bonds are scheduled to retire on 01/01/2023 with final payment being made in December 2022. Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). This fund receives interfund transfers from the Water Works Operations Fund (620). City of South Bend, Indiana Monthly Financial Report November 30, 2018 Water Works Sinking (Debt Service) Enterprise Funds City Funds 91 Fund Name Fund Number 626 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 27,000 2,889 22,641 13,155 - 4,359 84% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 27,000 2,889 22,641 13,155 - 4,359 84% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 16,000 - - 16,000 - 16,000 0% Total Services & Charges 16,000 - - 16,000 - 16,000 0% Capital - - - - - - 0% Total Expenditures 16,000 - - 16,000 - 16,000 0% Net 11,000 2,889 22,641 (2,845) (11,641) Cash Balance 1,447,148 1,424,519 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at the time of issuance. 2018 cash reserve requirement is $1,421,206. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620). This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Water Works Bond Reserve Enterprise Funds City Funds 92 Fund Name Fund Number 629 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 48,000 5,377 42,165 23,920 - 5,835 88% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 52,250 - 52,249 151,272 - 1 100% Total Revenue 100,250 5,377 94,414 175,192 - 5,836 94% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 23,000 5,377 38,128 23,465 - (15,128) 166% Total Services & Charges 23,000 5,377 38,128 23,465 - (15,128) 166% Capital - - - - - - 0% Total Expenditures 23,000 5,377 38,128 23,465 - (15,128) 166% Net 77,250 - 56,286 151,727 20,964 Cash Balance 2,670,169 2,614,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments. Excess interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (620) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Water Works Reserve Operations & Maintenance Enterprise Funds City Funds 93 Fund Name Fund Number 640 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 615,685 53,053 587,012 586,018 - 28,673 95% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,850 3,970 30,396 16,668 - (9,546) 146% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 636,535 57,023 617,408 602,686 - 19,127 97% Expenditures Personnel Salaries & Wages 151,274 16,571 138,180 128,150 - 13,094 91% Fringe Benefits 74,824 6,621 64,759 61,397 - 10,065 87% Total Personnel 226,098 23,192 202,939 189,547 - 23,159 90% Supplies 46,948 900 30,203 15,792 7,441 9,304 80% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 334,239 13,866 242,119 237,084 33,177 58,943 82% Other Interfund Allocations 17,763 1,480 16,280 17,270 - 1,483 92% Debt Service - Principal - - - 14,112 - - 0% Debt Service - Interest & Fees - - - 106 - - 0% Grants & Subsidies - - - - - - 0% Insurance 105 9 99 99 - 6 94% Other Services & Charges 7,071 314 5,984 5,597 - 1,087 85% Transfers Out - - - - - - 0% Total Services & Charges 359,178 15,668 264,482 274,268 33,177 61,519 83% Capital - - - - - - 0% Total Expenditures 632,224 39,761 497,624 479,607 40,618 93,982 85% Net 4,311 17,262 119,784 123,079 (74,855) Cash Balance 1,989,827 1,880,034 Staffing Budget Actual Full Time 2 2 Part-Time /Seasonal/Temporary N/A - Total 2 2 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00 deductible toward the cost of the repair and the City pays the rest. As of June 2017, 31 "digs" has been completed. The total cost was $209,412.81, averaging $6,755.25 per "dig". As of June 2018, 27 "digs" had been completed. The total cost was year is $204,888.09, averaging $7,588.45 per "dig". With an increased customer base, costs are estimated to rise. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewer Repair Insurance Enterprise Funds City Funds 94 Fund Name Fund Number 641 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Charges for Services 38,433,660 3,214,811 35,303,417 35,096,607 - 3,130,243 92% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 224,000 27,103 207,656 132,499 - 16,344 93% Donations - - - - - - 0% Other Income 80,378 3,450 92,082 127,010 - (11,704) 115% Interfund Allocation Reimb - - - - - - 0% Transfers In 439,154 10,872 394,760 45,349 - 44,394 90% Total Revenue 39,177,192 3,256,236 35,997,915 35,401,465 - 3,179,277 92% Expenditures by Dept 641-0621 Sewer Department 9,874,691 539,347 5,827,805 5,724,265 846,021 3,200,865 68% 641-0625 Concrete Crew 484,265 41,450 354,512 286,822 14,484 115,269 76% 641-0630 Wastewater Department 38,090,598 2,289,417 27,915,635 27,783,285 2,025,286 8,149,677 79% 641-0631 Organic Resources 1,670,534 129,958 1,488,557 1,219,874 1,732 180,245 89% 641-0650 Clay Sewage 250 631 6,117 880 - (5,867) 2447% Total Expenditures by Dept 50,120,338 3,000,804 35,592,626 35,015,128 2,887,523 11,640,189 77% Expenditures Personnel Salaries & Wages 5,460,894 586,305 4,664,116 4,345,711 - 796,778 85% Fringe Benefits 2,558,792 216,102 2,084,231 1,957,516 - 474,561 81% Total Personnel 8,019,686 802,407 6,748,347 6,303,227 - 1,271,339 84% Supplies 2,574,060 178,501 1,609,703 1,250,468 272,693 691,664 73% Services & Charges Professional Services 2,552,798 202,596 1,286,208 1,148,798 659,446 607,144 76% Printing & Advertising 3,506 73 608 1,063 358 2,540 28% Utilities 1,120,263 80,217 961,366 944,765 532 158,365 86% Education & Training 30,635 190 12,948 11,551 - 17,687 42% Travel 33,499 1,352 15,445 7,031 390 17,664 47% Repairs & Maintenance 2,021,236 117,552 1,218,547 2,200,557 408,479 394,210 80% Other Interfund Allocations 3,724,094 290,883 3,200,073 2,525,281 - 524,021 86% Debt Service - Principal 603,174 25,693 601,040 652,960 - 2,134 100% Debt Service - Interest & Fees 41,683 1,511 41,461 38,304 - 222 99% Grants & Subsidies - - - - - - 0% Insurance 329,283 27,440 301,840 280,324 - 27,443 92% Other Services & Charges 6,652,931 125,887 2,679,301 2,747,398 1,545,625 2,428,005 64% Payment In Lieu of Taxes 4,601,656 383,471 4,218,181 4,053,874 - 383,475 92% Transfers Out 17,811,834 763,032 12,697,559 12,849,528 - 5,114,275 71% Total Services & Charges 39,526,592 2,019,896 27,234,577 27,461,433 2,614,830 9,677,185 76% Capital - - - - - - 0% Total Expenditures 50,120,338 3,000,804 35,592,626 35,015,128 2,887,523 11,640,188 77% Net - - - - 1 Cash Balance 13,780,125 13,940,684 Staffing Budget Actual Full Time 90 86 Part-Time /Seasonal/Temporary N/A 5 Total 90 91 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: City Funds Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642). The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19. Encumbrances: Wastewater – Misc Supply orders and chemicals. Open services orders for the some of the following: engineering (multiple projects including LTCP renegotiation, electrical evaluation, stress testing evaluation, mechanical piping evaluation), other contractual services (including EMNET, downspout program, CSO metering service), repairs for wall leaks at pipe penetration, and waste hauling. Organic Resources – trucking of biosolids Sewers – Supply orders: street materials, sewer construction materials. Open services orders: sewer manhole lining, old clay utility sewer lining, LTCP green storm water infrastructure master plan development, and hazardous waste disposal. This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program. Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewage Works Operations Enterprise Funds Nominal change in charges for services is projected. Sewer user rate will not change but the outside surcharge will increase slightly. 95 Fund Name Fund Number 642 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 733,000 8,244 681,909 - - 51,091 93% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 145,000 19,716 133,212 59,999 - 11,788 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - 400,000 - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 9,855,000 - 3,219,930 3,942,000 - 6,635,070 33% Total Revenue 10,733,000 27,960 4,035,051 4,401,999 - 6,697,949 38% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital 12,314,553 216,954 2,066,033 4,217,520 1,028,558 9,219,962 25% Total Expenditures 12,314,553 216,954 2,066,033 4,217,520 1,028,558 9,219,962 25% Net (1,581,553) (188,994) 1,969,018 184,479 (2,522,013) Cash Balance 9,318,424 7,401,491 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division, and Concrete Crew. Sewer rehabilitation projects are funded in the Sewage Works Operations Fund (641) in 2018. This fund receives interfund transfers from the Sewage Works Operations Fund (641). Charges For Services is a System Development Fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewage Works Capital Enterprise Funds City Funds 96 Fund Name Fund Number 643 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 95,000 10,872 84,522 46,205 - 10,478 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 238,226 - 238,226 516,755 - - 100% Total Revenue 333,226 10,872 322,748 562,960 - 10,478 97% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 35,000 10,872 76,565 45,349 - (41,565) 219% Total Services & Charges 35,000 10,872 76,565 45,349 - (41,565) 219% Capital - - - - - - 0% Total Expenditures 35,000 10,872 76,565 45,349 - (41,565) 219% Net 298,226 - 246,184 517,611 52,043 Cash Balance 5,399,084 5,153,129 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve. This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments. Interest earned on the fund balance is transferred out to Sewage Works Operating Fund (641). This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (641) will transfer funds to increase the cash reserves. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewage Works Reserve Operations & Maint. Enterprise Funds City Funds 97 Fund Name Fund Number 649 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 64,500 15,697 70,082 36,500 - (5,582) 109% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 9,174,029 763,032 9,173,661 8,390,773 - 368 100% Total Revenue 9,238,529 778,729 9,243,742 8,427,272 - (5,214) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 7,147,038 7,147,038 7,147,038 6,997,472 - - 100% Debt Service - Interest & Fees 2,009,341 1,001,112 2,004,263 2,161,209 - 5,078 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 9,156,379 8,148,150 9,151,301 9,158,681 - 5,078 100% Capital - - - - - - 0% Total Expenditures 9,156,379 8,148,150 9,151,301 9,158,681 - 5,078 100% Net 82,150 (7,369,421) 92,441 (731,409) (10,292) Cash Balance 949,003 84,253 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to pay all debt service obligations for Wastewater and Sewers. Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June and December. This fund is currently repaying for the following bonds: - 2009 Sewage Works Revenue Bonds, final payment in 2028 - 2010 Sewage Works Revenue Bonds, final payment in 2030 - 2011 Sewage Works Revenue Bonds, final payment in 2031 - 2012 Sewage Works Revenue Bonds, final payment in 2032 - 2013A Sewage Works Revenue Bonds, final payment in 2024 - 2015 Sewage Works Refunding Bonds, final payment in 2025 This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewage Sinking (Debt Service) Enterprise Funds City Funds 98 Fund Name Fund Number 653 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 58,200 6,395 51,769 20,282 - 6,431 89% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 58,200 6,395 51,769 20,282 - 6,431 89% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 58,200 6,395 51,769 20,282 6,431 Cash Balance 4,190,118 4,131,915 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis. This fund receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewage Debt Service Reserve Enterprise Funds City Funds 99 Fund Name Fund Number 659 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5 - 1 155 - 4 27% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5 - 1 155 - 4 27% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 150 - 146 - - 4 98% Total Services & Charges 150 - 146 - - 4 98% Capital - - - 51,687 - - 0% Total Expenditures 150 - 146 51,687 - 4 98% Net (145) - (145) (51,533) - Cash Balance - 145 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018. This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below: Diamond Ave. Trunk Sewer, Phase II $3.7 million East Bank Sewer Separation, Phase II $2.8 million East Bank Sewer Separation, Phase III $2.3 million LaSalle School Area Sewer Separation, $1.7 million East Bank Sewer Separation, Phase III $545,000 Southwood Sewer Separation, $1,438,816 Diamond Ave. Trunk Sewer, Phase III $248,000 St. Joseph River CSO Stabilization $217,831 Secondary Clarifier Upgrade $545,828 Wastewater Treatment Plant Digester Upgrade $5,945,471 City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewer Bond 2011 Enterprise Funds City Funds 100 Fund Name Fund Number 661 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 - 3,229 19,204 - 6,771 32% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,000 - 3,229 19,204 - 6,771 32% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 17,500 - 17,136 - - 364 98% Total Services & Charges 17,500 - 17,136 - - 364 98% Capital 632,186 - 628,214 2,263,409 - 3,972 99% Total Expenditures 649,686 - 645,350 2,263,409 - 4,336 99% Net (639,686) - (642,121) (2,244,205) 2,435 Cash Balance - 642,151 Fund Purpose: Explanation of Significant Spending on Capital Projects: This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the Sewage Sinking Fund 649. Since issue through December 2015, projects funded from this Bond include: - East Bank Sewer Separation-Phase 4 - $2.6 million - Diamond Ave. Sewer Separation Phase 3 - $2.6 million - Prairie Avenue Sewer Separation-Phase - $600,445 - Southwood Sewer Separation - $919,608 - Fairfax Sewer - $70,022 - East Bank Sewer Separation-Phase 5 - $2,096,088 - Sewer Sensory Control Network - $193,609 - Wastewater Treatment Plant Grit/Screening Improvements - $186,216 - Secondary Improvements - $3,723,987 - CSO LTCP re-look - $1,714,206 City of South Bend, Indiana Monthly Financial Report November 30, 2018 Sewer Bond 2012 Enterprise Funds City Funds 101 Fund Name Fund Number 670 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 1,275,000 106,250 1,168,750 1,168,750 - 106,250 92% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 3,275,485 232,830 2,933,097 2,754,127 - 342,388 90% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 6,629 271 4,533 1,000 - 2,096 68% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 4,557,114 339,350 4,106,380 3,923,877 - 450,734 90% Expenditures Personnel Salaries & Wages 1,408,700 136,359 1,264,108 1,676,198 - 144,592 90% Fringe Benefits 510,972 94,544 436,828 345,788 - 74,144 85% Total Personnel 1,919,672 230,903 1,700,936 2,021,986 - 218,736 89% Supplies 1,185,301 128,975 1,113,219 546,978 8,728 63,354 95% Services & Charges Professional Services 100,000 8,330 90,863 489,155 - 9,137 91% Printing & Advertising 100 - 99 37,192 - 1 99% Utilities 343,713 31,595 313,198 287,560 3,750 26,765 92% Education & Training 700 - 299 1,747 - 401 43% Travel - - - 22,154 - - 0% Repairs & Maintenance 95,295 760 53,763 45,131 13,112 28,420 70% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 89,720 7,365 82,747 113,200 - 6,973 92% Other Services & Charges 540,605 28,782 482,829 94,806 1,172 56,604 90% Transfers Out 89,174 - 85,909 82,167 - 3,265 96% Total Services & Charges 1,259,307 76,832 1,109,707 1,173,111 18,034 131,566 90% Capital 192,834 - - - - 192,834 0% Total Expenditures 4,557,114 436,710 3,923,862 3,742,075 26,761 606,490 87% Net - (97,359) 182,518 181,801 (155,756) Cash Balance 1,652,394 1,389,280 Staffing Budget Actual Full Time 8 8 Part-Time /Seasonal/Temporary N/A 8 Total 8 16 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG Corporation. This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc. SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for electric costs. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Century Center Enterprise Funds City Funds 102 Fund Name Fund Number 671 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 900 716 1,540 793 - (640) 171% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 900 716 1,540 793 - (640) 171% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 4,800 - 4,800 1,500 - - 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 4,800 - 4,800 1,500 - - 100% Capital 15,200 - 5,216 - - 9,984 34% Total Expenditures 20,000 - 10,016 1,500 - 9,984 50% Net (19,100) 716 (8,475) (707) (10,624) Cash Balance 856,877 865,279 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account. The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation. $20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board. In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA) taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Century Center Capital Enterprise Funds City Funds 103 Fund Name Fund Number 672 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 221,437 - 221,437 - - - 100% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 109,512 54,991 110,107 110,954 - (595) 101% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 89,175 - 85,909 82,167 - 3,266 96% Total Revenue 420,124 54,991 417,453 193,121 - 2,671 99% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 162,702 - 162,702 46,606 - - 100% Debt Service - Interest & Fees 144,035 - 143,034 144,691 - 1,001 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 306,737 - 305,736 191,297 - 1,001 100% Capital - - - - - - 0% Total Expenditures 306,737 - 305,736 191,297 - 1,001 100% Net 113,387 54,991 111,717 1,824 1,670 Cash Balance 170,598 58,877 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is due on May 1, 2031. This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Century Center Energy Conservation Debt Svc Enterprise Funds City Funds 104 Fund Name Fund Number 222 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits 3,130 - 2,862 5,461 - 268 91% Charges for Services 3,539,580 170,386 2,596,259 2,632,775 - 943,321 73% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,000 1,172 9,601 9,085 - (601) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 4,842,516 451,453 4,635,141 4,071,999 - 207,375 96% Interfund Allocation Reimb 392,377 32,698 359,678 255,385 - 32,699 92% Transfers In - - - - - - 0% Total Revenue 8,786,603 655,709 7,603,540 6,974,704 - 1,183,062 87% Expenditures by Dept 222-0605 Equipment Services 3,057,712 295,111 2,493,760 2,538,207 12,613 551,338 82% 222-0606 Building Maintenance 217,417 22,260 192,846 176,694 26 24,545 89% 222-0612 Central Stores 247,743 27,459 226,541 83,948 1 21,201 91% 222-0613 Print Shop 192,329 11,066 127,564 113,190 1,760 63,006 67% 222-0614 Radio Shop 336,927 30,346 255,325 239,451 1,141 80,461 76% 222-0616 Energy/Sustainability 380,560 30,275 280,026 223,733 5,905 94,629 75% 222-0617 Electric & Gas Utilities 4,375,000 404,850 4,192,267 3,729,151 261,741 (79,008) 102% Total Expenditures by Dept 8,807,688 821,367 7,768,329 7,104,373 283,188 756,171 91% Expenditures Personnel Salaries & Wages 2,303,020 224,388 1,903,463 1,727,577 - 399,557 83% Fringe Benefits 1,172,833 85,009 858,382 838,366 - 314,451 73% Total Personnel 3,475,853 309,397 2,761,845 2,565,943 - 714,008 79% Supplies 166,144 58,050 181,186 83,402 13,218 (28,260) 117% Services & Charges Professional Services 49,125 2,565 30,101 3,092 4,176 14,848 70% Printing & Advertising 8,173 42 4,809 4,083 142 3,222 61% Utilities 4,450,042 409,679 4,245,291 3,772,111 261,741 (56,990) 101% Education & Training 23,551 - 5,253 14,520 1,198 17,100 27% Travel 6,342 161 871 1,761 - 5,471 14% Repairs & Maintenance 94,579 5,643 63,533 206,594 462 30,584 68% Other Interfund Allocations 380,388 31,438 345,818 130,086 - 34,570 91% Debt Service - Principal 14,317 1,272 12,133 12,944 1,473 711 95% Debt Service - Interest & Fees 1,642 50 1,370 1,952 196 76 95% Grants & Subsidies 19,460 - 5,320 - - 14,140 27% Insurance 33,973 2,831 31,141 17,105 - 2,832 92% Other Services & Charges 7,099 238 2,659 4,079 581 3,859 46% Transfers Out 77,000 - 77,000 286,700 - - 100% Total Services & Charges 5,165,691 453,919 4,825,298 4,455,027 269,969 70,423 99% Capital - - - - - - 0% Total Expenditures 8,807,688 821,367 7,768,329 7,104,373 283,188 756,171 91% Net (21,085) (165,658) (164,789) (129,669) 426,891 Cash Balance 993,448 1,184,048 Staffing Budget Actual Full Time 43 37 Part-Time /Seasonal/Temporary N/A 2 Total 43 39 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine leases. Capital spending is accounted for in Central Services Capital Fund (224). The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614). The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers from other departments. Purchasing/Stores and Print Shop are funded by allocation, Facility Management is funded by the Utility usage charge and all other cost centers are funded through internal labor rates. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Central Services Internal Service Funds City Funds 105 Fund Name Fund Number 224 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 373 2,399 875 - (399) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 77,000 - 77,000 286,700 - - 100% Total Revenue 79,000 373 79,399 287,575 - (399) 101% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 12,000 - 8,905 23,273 - 3,095 74% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 55,000 6,003 13,926 61,729 27,044 14,030 74% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 55,000 6,003 13,926 61,729 27,044 14,030 74% Capital 88,036 - 77,871 114,180 - 10,165 88% Total Expenditures 155,036 6,003 100,702 199,182 27,044 27,290 82% Net (76,036) (5,630) (21,304) 88,393 (27,689) Cash Balance 172,996 200,554 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222). Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new door. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Central Services Capital Internal Service Funds City Funds 106 Fund Name Fund Number 226 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 40,000 7,412 63,585 41,909 - (23,585) 159% Other Income 652,097 - 703,577 79,055 - (51,480) 108% Interfund Allocation Reimb 2,061,259 168,832 1,884,267 2,680,022 - 176,992 91% Transfers In - - - - - - 0% Total Revenue 2,753,356 176,244 2,651,429 2,800,986 - 101,927 96% Expenditures by Dept 226-0403 Safety/Risk Management 262,724 22,008 201,923 191,014 20,659 40,141 85% 226-0412 Liability Insurance 2,058,406 40,961 1,293,326 1,235,381 - 765,080 63% 226-0417 Business Insurance 690,694 5,458 715,424 527,391 3 (24,733) 104% 226-0418 Workers' Compensation 1,180,717 29,635 1,241,669 802,733 15,727 (76,679) 106% 226-0419 Catastrophic Events 199,700 77,221 171,097 - 204,034 (175,430) 188% Total Expenditures by Dept 4,392,241 175,283 3,623,439 2,756,519 240,423 528,379 88% Expenditures Personnel Salaries & Wages 190,988 21,649 173,341 159,920 - 17,647 91% Fringe Benefits 86,918 8,227 78,127 82,603 - 8,791 90% Total Personnel 277,906 29,876 251,468 242,523 - 26,438 90% Supplies 26,982 782 4,801 11,353 8,347 13,834 49% Services & Charges Professional Services 188,929 255 173,237 212,986 - 15,692 92% Printing & Advertising - - - - - - 0% Education & Training 23,595 - 11,706 11,655 11,018 871 96% Travel 6,050 363 2,477 1,989 611 2,962 51% Repairs & Maintenance 13,200 36,108 78,424 23,310 50,943 (116,167) 980% Other Interfund Allocations 111,929 9,327 102,597 52,261 - 9,332 92% Grants & Subsidies - - - - - - 0% Insurance 1,512,835 24,786 1,619,109 1,145,462 3 (106,277) 107% Other Services & Charges 2,015,390 32,266 1,259,642 1,054,980 16,411 739,337 63% Transfers Out 25,425 - 25,425 - - - 100% Total Services & Charges 3,897,353 103,106 3,272,617 2,502,644 78,986 545,750 86% Capital 190,000 41,520 94,552 - 153,090 (57,642) 130% Total Expenditures 4,392,241 175,283 3,623,439 2,756,519 240,423 528,380 88% Net (1,638,885) 960 (972,010) 44,467 (426,453) Cash Balance 3,695,510 4,651,761 Staffing Budget Actual Full Time 3 3 Part-Time /Seasonal/Temporary N/A - Total 3 3 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that prevention upfront will reduce workers' compensation claims, thus saving the City money in the future. The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see significant reductions in claims payouts over the past few years. The City budgeted $1,152,359 in 2018 for expected liability claims. At the end of November, $549,461 had been spent. The City budgeted $1,071,386 for expected workers compensation activities. At the end of November, workers compensation activities totaled $1,153,728. Year-to-date activity exceeds prior year to date activity due to several large claims. An additional appropriation is requested to cover. City Funds This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk Department. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Liability Insurance Internal Service Funds Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses. 107 Fund Name Fund Number 278 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,524 12,014 6,968 - (2,014) 120% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 2,500 480 3,187 1,600 - (687) 127% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 12,500 2,004 15,201 8,568 - (2,701) 122% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 10,000 - 18,198 7,541 - (8,198) 182% Transfers Out - - - - - - 0% Total Services & Charges 10,000 - 18,198 7,541 - (8,198) 182% Capital - - - - - - 0% Total Expenditures 10,000 - 18,198 7,541 - (8,198) 182% Net 2,500 2,004 (2,997) 1,027 5,497 Cash Balance 748,767 753,878 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. This fund pays for police vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting. Claims have been minimal in this fund since it was created. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police vehicle off duty accident claims. Current receipts are from Officers that take vehicles home out of county. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Take Home Vehicle Police Internal Service Funds City Funds 108 Fund Name Fund Number 279 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Interest Earnings 53,424 5,014 26,098 - - 27,326 49% Donations 100,000 - 100,000 - - - 100% Other Income 46,200 1,320 47,427 - - (1,227) 103% Interfund Allocation Reimb 6,788,952 565,746 6,223,206 4,736,831 - 565,746 92% Transfers In - - - - - - 0% Total Revenue 6,988,576 572,080 6,396,731 4,736,831 - 591,845 92% Expenditures by Dept 279-0104 311 Call Center 595,066 56,347 486,839 445,803 158 108,069 82% 279-0672 Information Technology 6,430,317 444,592 4,650,670 2,447,367 1,089,007 690,640 89% 279-0673 Innovation 129,729 - 104,733 306,463 24,996 - 100% Total Expenditures by Dept 7,155,112 500,939 5,242,242 3,199,634 1,114,161 798,709 89% Expenditures Personnel Salaries & Wages 1,641,291 182,958 1,418,140 1,179,454 - 223,151 86% Fringe Benefits 732,528 62,189 566,282 487,548 - 166,246 77% Total Personnel 2,373,819 245,147 1,984,422 1,667,003 - 389,397 84% Supplies 188,277 28,883 116,389 69,402 57,579 14,309 92% Services & Charges Professional Services 1,381,878 13,560 668,258 224,669 616,990 96,630 93% Printing & Advertising 298 - 298 - - - 100% Utilities - - - - - - 0% Education & Training 75,939 - 13,883 11,046 825 61,231 19% Travel 58,692 19,631 37,850 28,341 12,811 8,031 86% Repairs & Maintenance 2,455,571 133,857 2,002,141 1,052,464 425,916 27,514 99% Other Interfund Allocations 144 12 132 22 - 12 92% Debt Service - Principal 213,992 50,072 176,285 125,691 - 37,707 82% Debt Service - Interest & Fees 40,403 7,921 19,470 14,216 - 20,933 48% Grants & Subsidies 25,000 - 25,000 - - - 100% Insurance 5,067 422 4,642 4,180 - 425 92% Other Services & Charges 336,032 1,435 193,473 2,599 40 142,519 58% Transfers Out - - - - - - 0% Total Services & Charges 4,593,016 226,910 3,141,431 1,463,229 1,056,582 395,002 91% Capital - - - - - - 0% Total Expenditures 7,155,112 500,939 5,242,242 3,199,634 1,114,161 798,708 89% Net - - - - (206,863) Cash Balance 2,743,572 1,537,197 Staffing Budget Actual Full Time 27 27 Part-Time /Seasonal/Temporary N/A 1 Total 27 28 Fund Purpose: Explanation of Revenue Sources: Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explanation of Significant Spending on Capital Projects: IT's capital projects are paid out of COIT Fund 404. This internal service fund was established to track the cost of the Department of Innovation & Technology. The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and maintains the City's IT infrastructure. Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting, VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro. City Funds City of South Bend, Indiana Monthly Financial Report November 30, 2018 IT / Innovation / 311 Call Center Internal Service Funds This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department. 311 Call Center - 7 full-time employees and 1 part-time employee Innovation & Technology - 19 full-time employees Staffing by Division 109 Fund Name Fund Number 711 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 18,491,596 1,491,657 16,579,584 16,266,518 - 1,912,012 90% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 110,000 25,435 185,753 80,266 - (75,753) 169% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 10,006 104,841 359,794 110,527 - (349,788) 3596% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 18,611,602 1,621,933 17,125,131 16,457,311 - 1,486,471 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 133,000 16,424 82,100 100,314 4,173 46,727 65% Services & Charges Professional Services 1,389,000 19,733 1,042,061 1,125,821 323,306 23,633 98% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance 16,201,194 1,043,331 13,494,205 12,536,122 47,915 2,659,074 84% Other Services & Charges 8,610 142 10,473 4,132 - (1,863) 122% Transfers Out 413,714 - 413,714 - - - 100% Total Services & Charges 18,012,518 1,063,206 14,960,453 13,666,075 371,221 2,680,844 85% Capital - - - - - - 0% Total Expenditures 18,145,518 1,079,630 15,042,553 13,766,389 375,394 2,727,571 85% Net 466,084 542,304 2,082,578 2,690,923 (1,241,100) Cash Balance 12,003,261 9,421,738 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc. Revenue is the employee deductions from payroll and the employer contributions. For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016, and was set in place with the understanding that the City should see a drop in claims expenses over time. The City does not anticipate claims rising substantially from 2017 to 2018. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Self-Funded Employee Benefits Internal Service Funds City Funds 110 Fund Name Fund Number 713 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,000 419 3,423 2,412 - (1,423) 171% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 2,000 419 3,423 2,412 - (1,423) 171% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits 60,000 - 20,480 52,023 - 39,520 34% Total Personnel 60,000 - 20,480 52,023 - 39,520 34% Supplies - - - - - - 0% Services & Charges Professional Services 20,000 - - 2,200 - 20,000 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - 3,399 - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 20,000 - - 5,599 - 20,000 0% Capital - - - - - - 0% Total Expenditures 80,000 - 20,480 57,622 - 59,520 26% Net (78,000) 419 (17,056) (55,211) (60,943) Cash Balance 208,573 231,342 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid through this fund. The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential outplacement services. In 2018, nothing has been paid so far for outplacement services. Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will resume in 2020. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Unemployment Compensation Internal Service Funds City Funds 111 Fund Name Fund Number 714 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services 155,694 18,252 151,642 - - 4,052 97% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 160 85 380 - - (220) 237% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 155,854 18,337 152,022 - - 3,832 98% Expenditures Personnel Salaries & Wages 131,000 11,181 99,944 - - 31,056 76% Fringe Benefits 24,694 - - - - 24,694 0% Total Personnel 155,694 11,181 99,944 - - 55,750 64% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures 155,694 11,181 99,944 - - 55,750 64% Net 160 7,156 52,078 - (51,918) Cash Balance 52,078 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child. The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018. Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child. The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program and the performance of the fund. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Parental Leave Fund Internal Service Funds City Funds 112 Fund Name Fund Number 701 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 5,212,638 - 4,475,669 4,920,712 - 736,969 86% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 2,788 5,327 2,060 - (827) 118% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 5,414 - 7,345 1,889 - (1,931) 136% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 5,222,552 2,788 4,488,341 4,924,661 - 734,211 86% Expenditures Personnel Salaries & Wages 5,105,307 365,071 4,269,761 4,237,579 - 835,546 84% Fringe Benefits - - - - - - 0% Total Personnel 5,105,307 365,071 4,269,761 4,237,579 - 835,546 84% Supplies 200 - 67 10 - 133 34% Services & Charges Professional Services 5,000 - 3,202 3,000 - 1,798 64% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 350 - - - - 350 0% Repairs & Maintenance 100 - - - - 100 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,500 65 919 818 - 581 61% Transfers Out - - - - - - 0% Total Services & Charges 6,950 65 4,121 3,818 - 2,829 59% Capital - - - - - - 0% Total Expenditures 5,112,457 365,136 4,273,949 4,241,408 - 838,508 84% Net 110,095 (362,348) 214,392 683,253 (104,297) Cash Balance 678,421 851,069 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget. The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the previous year. In 2018, the first payment was received in June in the amount of $2,239,434. For 2017, the total amount received was $4,920,712. Personnel expenses increased due to one DROP payment of $124,915 and adding two new retired firefighters to the 1937 Convertee Fund. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Fire Pension Trust Funds City Funds 113 Fund Name Fund Number 702 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes 5,993,000 - 6,223,858 6,204,179 - (230,858) 104% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 4,500 4,886 10,845 4,833 - (6,345) 241% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 8,000 221 4,124 14,646 - 3,876 52% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,005,500 5,106 6,238,827 6,223,659 - (233,327) 104% Expenditures Personnel Salaries & Wages 6,571,535 509,164 5,664,620 5,624,204 - 906,915 86% Fringe Benefits 3,717 - 261 626 - 3,456 7% Total Personnel 6,575,252 509,164 5,664,881 5,624,829 - 910,371 86% Supplies 800 - - - - 800 0% Services & Charges Professional Services 5,500 - 3,200 3,000 - 2,300 58% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel 500 - - - - 500 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 1,400 88 979 882 - 421 70% Transfers Out - - - - - - 0% Total Services & Charges 7,400 88 4,179 3,882 - 3,221 56% Capital - - - - - - 0% Total Expenditures 6,583,452 509,252 5,669,061 5,628,711 - 914,392 86% Net (577,952) (504,146) 569,766 594,947 (1,147,719) Cash Balance 1,454,766 1,387,501 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal year. In 2018, the first payment was received in June in the amount of $3,113,529. For 2017, the total amount received was $6,204,179. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Police Pension Trust Funds City Funds 114 Fund Name Fund Number 730 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 250 58 455 267 - (205) 182% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 250 58 455 267 - (205) 182% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 25,000 - - 599 - 25,000 0% Transfers Out - - - - - - 0% Total Services & Charges 25,000 - - 599 - 25,000 0% Capital - - - - - - 0% Total Expenditures 25,000 - - 599 - 25,000 0% Net (24,750) 58 455 (332) (25,205) Cash Balance 28,924 28,471 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This trust fund is designated for expenses specifically for the City Cemetery. $25,000 has been generically budgeted for repairs, but no specific projects exist at this time. The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 City Cemetery Trust Trust Funds City Funds 115 Fund Name Fund Number 731 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 479 455,998 - - (455,998) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - 479 455,998 - - (455,998) 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net - 479 455,998 - (455,998) Cash Balance 455,998 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. ________, dated December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Bowman Cemetery Trust Funds City Funds 116 Fund Name Fund Number 324 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 17,289,104 - 10,603,198 8,932,881 - 6,685,906 61% Local Income Taxes - - - - - - 0% Other Taxes 395,000 - 395,000 394,000 - - 100% Grants/Intergovernmental 365,000 - 22,988 244,301 - 342,012 6% Licenses & Permits - - - - - - 0% Charges for Services 4,320 - 3,220 - - 1,100 75% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 450,000 49,659 447,649 258,268 - 2,351 99% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 4,723,684 800 4,670,717 1,091,259 - 52,967 99% Interfund Allocation Reimb - - - - - - 0% Transfers In 34,000 5,598 39,881 25,095 - (5,881) 117% Total Revenue 23,261,108 56,057 16,182,654 10,945,803 - 7,078,455 70% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 3,719,413 55,357 1,095,033 920,778 1,382,121 1,242,259 67% Printing & Advertising - - - 24,071 - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 3,236,409 - 2,806,409 5,744,112 - 430,000 87% Debt Service - Interest & Fees 1,054,209 600 1,026,282 1,974,904 - 27,927 97% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 2,457,718 - 2,163,396 351,697 294,321 1 100% Transfers Out 4,267,975 - 4,267,975 - - - 100% Total Services & Charges 14,735,724 55,957 11,359,096 9,015,561 1,676,442 1,700,187 88% Capital 33,620,458 422,128 13,394,201 7,345,353 5,823,260 14,402,997 57% Total Expenditures 48,356,182 478,085 24,753,297 16,360,914 7,499,702 16,103,184 67% Net (25,095,074) (422,028) (8,570,642) (5,415,111) (9,024,729) Cash Balance 24,986,766 27,109,511 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. This fund makes payments on the following debt: 2011 Downtown Central Dev Area TIF (debt schedule #5), 2011 Airport Dev Area TIF (#6), 2014 TJX Special Taxing District (DS-012), 2006 Main/Colfax Garage (#13), 2001 Public Works Service Center Bonds (#36), 2012 Fire Station/Police Dept Renovations (#39), 2013 Century Center Special Tax Bonds (#62), 2010 Interfund Loan from Fund 209 (#86), 2015 Smart Streets Bond (#135), 2018 TIF Park Bond (#169). This fund is used to pay for various capital projects within the TIF district. Significant projects underway in 2018 are: Ameritech Drive Improvements, Berlin Place, Charles Black Center Improvements, Cleveland Wellfield, Coal Line Trail, Downtown Streetscape Improvements, Fire Station #4, Gateway Center, Hibberd Development, Historic Lincolnway Homes, JMS Building, Lafayette Building, Lincolnway East/933 Improvements, Lincolnway West/Charles Martin Intersection Improvements, Olive GAC Plant Improvements, Parking Garage Deck Coating, Portage Prairie Infrastructure, Patel Plaza, Renaissance Phase III, Southeast Master Plan Implementation, Tucker Drive, West Bank Trail Improvements, Western Avenue Streetscapes, and Ziker Project. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous sources. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - River West Development Area (Airport) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 117 Fund Name Fund Number 422 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 323,264 - 173,583 198,152 - 149,681 54% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 34,000 3,814 34,617 18,808 - (617) 102% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 357,264 3,814 208,199 216,960 - 149,064 58% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 835 - 148 3,013 479 208 75% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 835 - 148 3,013 479 208 75% Capital 2,285,081 252,153 841,289 69,578 798,903 644,889 72% Total Expenditures 2,285,916 252,153 841,437 72,591 799,382 645,097 72% Net (1,928,652) (248,340) (633,238) 144,369 (496,033) Cash Balance 1,643,186 2,105,427 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. The City Cemetery Master Plan is funded through this TIF. City Cemetery Master Plan - General Strategy 1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a unique amenity to the neighborhood. 2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood. 3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed direction of the West Side Main Streets Plan should be incorporated into this process. 4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a stronger, more vibrant, and healthier community will emerge. 5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - West Washington Tax Increment Financing Funds Redevelopment Commission Controlled Funds 118 Fund Name Fund Number 425 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,506 280 2,427 1,542 - 79 97% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 195,308 - 73,089 101,826 - 122,219 37% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 197,814 280 75,516 103,368 - 122,298 38% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies 2,423 - 2,423 7,263 - - 100% Services & Charges Professional Services - - - 10,040 - - 0% Printing & Advertising - - - - - - 0% Utilities 19,490 - 19,491 3,705 - (1) 100% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance 51,682 - 51,681 60,181 - 1 100% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 36,810 - 36,809 30,940 - 1 100% Transfers Out 133,761 - - - - 133,761 0% Total Services & Charges 241,743 - 107,981 104,866 - 133,762 45% Capital - - - - - - 0% Total Expenditures 244,166 - 110,404 112,129 - 133,762 45% Net (46,352) 280 (34,888) (8,761) (11,464) Cash Balance 141,846 178,049 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used for South Bend downtown retail space property management. The property sold in June of 2018. On-going maintenance of the Leighton Courtyard will continue until transferred to Venues, Parks & Arts. Then the fund will be closed. Revenue and expenditures are reported one month in arrears. This funds received revenue from the rental of property in downtown South Bend. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - Leighton Plaza (Redevelop Retail) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 119 Fund Name Fund Number 429 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,905,018 - 1,442,090 1,428,046 - 1,462,928 50% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - 2,450 - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 132,000 19,150 141,100 71,514 - (9,100) 107% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 74,556 - 72,104 156,065 - 2,452 97% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,111,574 19,150 1,655,295 1,658,075 - 1,456,280 53% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 403,129 16,000 337,106 286,520 65,493 530 100% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 13,617 - 7,417 - - 6,200 54% Transfers Out - - - - - - 0% Total Services & Charges 416,746 16,000 344,523 286,520 65,493 6,730 98% Capital 9,170,945 - 475,429 1,344,240 3,841,998 4,853,518 47% Total Expenditures 9,587,691 16,000 819,952 1,630,760 3,907,491 4,860,248 49% Net (6,476,117) 3,150 835,343 27,315 (3,403,968) Cash Balance 9,512,485 7,902,964 Fund Purpose: Explanation of Revenue Sources: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. This TIF funds projects including: - River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South Bend’s shared green spaces. - Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink. - East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth. - Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be renamed The Armory. - Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos, along with 6,000-8,000 square feet of commercial space. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - River East Development Area (NE Dev) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 120 Fund Name Fund Number 430 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 2,300,549 - 1,258,579 1,216,824 - 1,041,970 55% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 125,000 17,895 131,016 54,963 - (6,016) 105% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - 3,020 3,020 - - (3,020) 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 1,466,348 - - 0% Total Revenue 2,425,549 20,915 1,392,615 2,738,134 - 1,032,934 57% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 744,694 4,671 224,819 121,774 325,806 194,069 74% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 744,694 4,671 224,819 121,774 325,806 194,069 74% Capital 7,811,332 44,910 149,694 331,324 3,433,897 4,227,741 46% Total Expenditures 8,556,026 49,581 374,512 453,098 3,759,704 4,421,810 48% Net (6,130,477) (28,666) 1,018,103 2,285,036 (3,388,876) Cash Balance 8,854,686 6,906,923 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Major project in 2017 was Chippewa Roundabout. Significant commitments in 2018 are: Miami Street Basin Drainage Improvements (including Bowen Street, Erskine, and small miscellaneous related areas), Erskine Golf Course Improvements, St. Joseph Streetscape, and South Well Field Improvements. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - Southside Development #1 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 121 Fund Name Fund Number 432 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 8,519 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue - - - 8,519 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 3,800,000 - - 0% Debt Service - Interest & Fees - - - 161,667 - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 905,117 - - 0% Total Services & Charges - - - 4,866,784 - - 0% Capital - - - - - - 0% Total Expenditures - - - 4,866,784 - - 0% Net - - - (4,858,265) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was used to pay debt service. The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to South Side #1 (Fund 430) and the fund is no longer active. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - Southside Development #3 Tax Increment Financing Funds Redevelopment Commission Controlled Funds 122 Fund Name Fund Number 435 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - 218,280 - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 3,150 409 3,093 784 - 57 98% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 3,150 409 3,093 219,064 - 57 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 144,650 - - 116 4,200 140,450 3% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 323,006 - - 0% Debt Service - Interest & Fees - - - 12,602 - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 144,650 - - 335,724 4,200 140,450 3% Capital 60,000 - - - - 60,000 0% Total Expenditures 204,650 - - 335,724 4,200 200,450 2% Net (201,500) 409 3,093 (116,660) (200,393) Cash Balance 203,891 40,074 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed. Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - Douglas Road Tax Increment Financing Funds Redevelopment Commission Controlled Funds 123 Fund Name Fund Number 436 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes 4,413,977 - 2,616,136 2,320,321 - 1,797,841 59% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,250 - 5,385 442 - 3,865 58% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 67 - 67 - - - 100% Total Revenue 4,423,294 - 2,621,588 2,320,763 - 1,801,706 59% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 76,697 - 2,026 1,331 - 74,671 3% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 376,417 - 376,417 1,871,080 - - 100% Debt Service - Interest & Fees 117,914 - 116,911 1,294,673 - 1,003 99% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 3,748,972 - 3,748,972 - - - 100% Total Services & Charges 4,320,000 - 4,244,326 3,167,084 - 75,674 98% Capital - - - - - - 0% Total Expenditures 4,320,000 - 4,244,326 3,167,084 - 75,674 98% Net 103,294 - (1,622,738) (846,321) 1,726,032 Cash Balance 1,864,505 1,550,032 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance. At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. The budgeted transfers out relate to debt service which needs to be funneled to Trustee Fund which will pay the actual debt. This fund is used for debt service. City of South Bend, Indiana Monthly Financial Report November 30, 2018 TIF - River East Residential (NE Res) Tax Increment Financing Funds Redevelopment Commission Controlled Funds 124 Fund Name Fund Number 433 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 135 1,291 1,584 72 - (1,449) 1173% Debt Proceeds - - - - - - 0% Donations - - 607,302 - - (607,302) 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 28,126 - 28,126 - - - 100% Total Revenue 28,261 1,291 637,011 72 - (608,751) 2254% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 32,600 28,100 29,994 1,133 - 2,606 92% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 32,600 28,100 29,994 1,133 - 2,606 92% Capital - - - - - - 0% Total Expenditures 32,600 28,100 29,994 1,133 - 2,606 92% Net (4,339) (26,809) 607,018 (1,061) (611,357) Cash Balance 614,409 7,392 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund's sole expenditure is for general legal fees for the Redevelopment Commission. - The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. - There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission. Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's cash balance. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Redevelopment General Redevelopment Funds Redevelopment Commission Controlled Funds 125 Fund Name Fund Number 439 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - 252,625 - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 10,000 1,251 9,793 10,046 - 207 98% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 10,000 1,251 9,793 262,671 - 207 98% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - 1,800,000 - - 0% Total Expenditures - - - 1,800,000 - - 0% Net 10,000 1,251 9,793 (1,537,329) 207 Cash Balance 622,859 613,094 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's two certified technology parks. This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance. Funding can be used in Ingition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Certified Technology Park Redevelopment Funds Redevelopment Commission Controlled Funds 126 Fund Name Fund Number 454 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 6,000 789 6,176 3,549 - (176) 103% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 6,000 789 6,176 3,549 - (176) 103% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies 50,000 - - - - 50,000 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 50,000 - - - - 50,000 0% Capital - - - - - - 0% Total Expenditures 50,000 - - - - 50,000 0% Net (44,000) 789 6,176 3,549 (50,176) Cash Balance 392,803 386,645 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. $50,000 budgeted for urban enterprise area job training for 2018. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Airport Urban Enterprise Zone Redevelopment Funds Redevelopment Commission Controlled Funds 127 Fund Name Fund Number 754 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 203,000 23,750 165,802 108,518 - 37,198 82% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income 27,000 - 20,456 17,034 - 6,544 76% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 230,000 23,750 186,258 125,552 - 43,742 81% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services 142,000 9,052 73,074 75,425 - 68,926 51% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees 14,550 859 8,534 9,761 - 6,016 59% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges 450 - - - - 450 0% Transfers Out - - - - - - 0% Total Services & Charges 157,000 9,911 81,608 85,186 - 75,392 52% Capital - - - - - - 0% Total Expenditures 157,000 9,911 81,608 85,186 - 75,392 52% Net 73,000 13,839 104,650 40,366 (31,650) Cash Balance 2,591,336 2,879,898 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR). Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs shown under debt service relate to trustee fees charged by Centier Bank. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Industrial Revolving Fund Redevelopment Funds Redevelopment Commission Controlled Funds 128 Fund Name Fund Number 315 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 14,000 2,095 16,509 9,582 - (2,509) 118% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 14,000 2,095 16,509 9,582 - (2,509) 118% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 14,000 2,095 14,904 9,390 - (904) 106% Total Services & Charges 14,000 2,095 14,904 9,390 - (904) 106% Capital - - - - - - 0% Total Expenditures 14,000 2,095 14,904 9,390 - (904) 106% Net - - 1,604 192 (1,605) Cash Balance 1,040,462 1,038,904 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6; due to pay off 8/1/2024) for the airport taxable project. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Airport 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds 129 Fund Name Fund Number 317 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 9,000 1,055 8,261 4,748 - 739 92% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 9,000 1,055 8,261 4,748 - 739 92% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 9,000 1,055 8,261 4,748 739 Cash Balance 525,453 517,215 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt schedule #81). The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports Development Area (PSDA) Fund (377). The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Coveleski Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 130 Fund Name Fund Number 328 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 20,000 3,503 27,599 16,025 - (7,599) 138% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 20,000 3,503 27,599 16,025 - (7,599) 138% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 20,000 3,503 24,917 15,704 - (4,917) 125% Total Services & Charges 20,000 3,503 24,917 15,704 - (4,917) 125% Capital - - - - - - 0% Total Expenditures 20,000 3,503 24,917 15,704 - (4,917) 125% Net - - 2,682 320 (2,682) Cash Balance 1,739,495 1,735,840 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Explanation of Significant Spending on Capital Projects: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5; due to pay off 8/1/2024) for the Palais Royale project. This fund receives revenue from interest earned on the fund's cash balance. Interest earned on the fund balance is transferred out to River West TIF Fund 324. City of South Bend, Indiana Monthly Financial Report November 30, 2018 SBCDA 2003 Debt Reserve Debt Service Funds Redevelopment Commission Controlled Funds 131 Fund Name Fund Number 351 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - - - - 0% Debt Proceeds 993,495 - 993,495 - - - 100% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - - - - 0% Total Revenue 993,495 - 993,495 - - - 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - - - - 0% Debt Service - Interest & Fees - - - - - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges - - - - - - 0% Capital - - - - - - 0% Total Expenditures - - - - - - 0% Net 993,495 - 993,495 - - Cash Balance 993,495 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452). The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off. City of South Bend, Indiana Monthly Financial Report November 30, 2018 2018 TIF Park Bond Debt Service Reserve Debt Service Funds Redevelopment Commission Controlled Funds 132 Fund Name Fund Number 752 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 5,500 73 4,064 3,122 - 1,436 74% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 3,364,500 198,500 3,115,000 3,887,000 - 249,500 93% Total Revenue 3,370,000 198,573 3,119,064 3,890,122 - 250,936 93% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 1,915,000 - 1,915,000 2,605,000 - - 100% Debt Service - Interest & Fees 1,190,829 - 1,154,213 1,221,263 - 36,616 97% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out 260,000 - 324,220 735,240 - (64,220) 125% Total Services & Charges 3,365,829 - 3,393,433 4,561,503 - (27,604) 101% Capital - - - - - - 0% Total Expenditures 3,365,829 - 3,393,433 4,561,503 - (27,604) 101% Net 4,171 198,573 (274,369) (671,381) 278,540 Cash Balance 247,863 561,388 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR). The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt is the 2013 Century Center Refunding Bonds, last payment 5/1/26, paid for by Fund 324, (debt schedule #62). 2017 - The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017. 2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was deposited into COIT Fund 404. The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank ($60.85) was deposited into Fund 436. The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives revenue from interest earned on the cash balance at the trustee bank. City of South Bend, Indiana Monthly Financial Report November 30, 2018 South Bend Redevelopment Authority Debt Service Funds Redevelopment Commission Controlled Funds 133 Fund Name Fund Number 756 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings 2,500 425 3,723 2,700 - (1,223) 149% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In 1,714,000 - 1,714,000 856,500 - - 100% Total Revenue 1,716,500 425 1,717,723 859,200 - (1,223) 100% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal 940,000 - 940,000 460,000 - - 100% Debt Service - Interest & Fees 770,444 - 770,444 789,569 - - 100% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - - - - 0% Total Services & Charges 1,710,444 - 1,710,444 1,249,569 - - 100% Capital - - - - - - 0% Total Expenditures 1,710,444 - 1,710,444 1,249,569 - - 100% Net 6,056 425 7,279 (390,369) (1,223) Cash Balance 1,725,925 1,718,071 Fund Purpose: Accounting Methodology: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is due February 1, 2037 (debt schedule #135). The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area. City lease rental payments are received from the River West TIF Fund 324. Expenditures are principal and interest payments on the 2015 Smart Streets bond. The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in the general ledger the following month. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Smart Streets Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 134 Fund Name Fund Number 758 Fund Type Date Updated 12/14/2018 Control Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Revenue Property Taxes - - - - - - 0% Local Income Taxes - - - - - - 0% Other Taxes - - - - - - 0% Grants/Intergovernmental - - - - - - 0% Licenses & Permits - - - - - - 0% Charges for Services - - - - - - 0% Fines, Forfeitures, and Fees - - - - - - 0% Interest Earnings - - - 114 - - 0% Debt Proceeds - - - - - - 0% Donations - - - - - - 0% Other Income - - - - - - 0% Interfund Allocation Reimb - - - - - - 0% Transfers In - - - 3,961,667 - - 0% Total Revenue - - - 3,961,781 - - 0% Expenditures Personnel Salaries & Wages - - - - - - 0% Fringe Benefits - - - - - - 0% Total Personnel - - - - - - 0% Supplies - - - - - - 0% Services & Charges Professional Services - - - - - - 0% Printing & Advertising - - - - - - 0% Utilities - - - - - - 0% Education & Training - - - - - - 0% Travel - - - - - - 0% Repairs & Maintenance - - - - - - 0% Other Interfund Allocations - - - - - - 0% Debt Service - Principal - - - 3,800,000 - - 0% Debt Service - Interest & Fees - - - 161,668 - - 0% Grants & Subsidies - - - - - - 0% Insurance - - - - - - 0% Other Services & Charges - - - - - - 0% Transfers Out - - - 561,230 - - 0% Total Services & Charges - - - 4,522,898 - - 0% Capital - - - - - - 0% Total Expenditures - - - 4,522,898 - - 0% Net - - - (561,117) - Cash Balance - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue. The accounting records were maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system. Debt was paid off in early 2017 and the fund was closed. City of South Bend, Indiana Monthly Financial Report November 30, 2018 Erskine Village Debt Service Debt Service Funds Redevelopment Commission Controlled Funds 135