HomeMy WebLinkAboutSpecial Purchase - ERS-OCI Wireless - Portable Radio Chargers1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1 830
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1116
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD ': PUBLIC
December 11, 2018
Kevin Purdy
ERS-OCI Wireless
4410 Earth Drive
Fort Wayne, IN 46809
RE: Special Purchase
Dear Mr. Purdy:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on December 11, 2018, approved the above
referenced special purchase for one -hundred, ten (110) portable radio chargers for hardwire
mount in Police vehicles compatible with radios in the amount of $49,298.70.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
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To Board of Put-Aic ftxks,
Date" Deceulber (..)3, 2 018
S, ubject, PLtirchasile, of Mctoroif-I car portabie iladilo OnafgLeTS
(),nder 1pcfiaina Code 5-22-10, a purchasQng agent iv�ay make a PUrcliat...w,.' without
solicit0"ig bids r),I- 1G)rloposalls u.mlder ct,�iil%in cio; xlililonszw,� forth in flie statute, A, speicial,
purchas e rriust I.-)e made Mth cornpettm,n a,,5 is, praclocabk-, tmder the dr-cumstances,
fndjar-,ta Codel, 5-22,10-8 provirJes, -as follows�
A r��urchasjng ageii it rn Imr �flee peer i purchase wher-r
(1) til--i.e wrnpabbibty i.-f equiprnlerit, r mole ssofies, Of rt..!��:,iiaoernent parts is
Subst"antial ctxns�derak�on �ri, UN.,,t purichzise; mxid
(2) oniy onve (1) sour A...'.? mekets tb II.xiing agerlcy�s lealsorlable
r,r�qt.aiirernients,
rh(---:a South Bend PON!,f', Departmer�t officeirs Motorola Fwortablearid
mcbde Ir ios. The cornpatbility of the Oar.94,�,,,r foa the porlablie radio is impai tant ti-',) tjiie
frunction of the r"k,5 and longevify of the art .ref battei-ies. The South Berr,,id Flol'vxri,
()t-,.,partment r,L-,,qUe'5tS SPWiappiroval for the purchase an(J installation of 1,10 portable
r-ddk)?z,,f--iarge,r%;, The ftnrrdlmg for this, pro)erat is the 2017 r FISN grant which� was awartled
ezufier ti,lis year', The toral cost ofthe projedtr is� S-49,298-711,
Under lndiana Code 5-22 10-3, pumhasing agent
(,a) Maintairri the contact record s for a spec;ial purdmse in, ape rate
fieli,...,ind
(b) I nclude in the contract f4e -a written determirWian f.9 the basis fb.r,
(1) Ie spedal purfll-Taoe and, (2) the [,et an on a particular
contractor,
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BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12-03-18
Name Mills, Ha_ rv1O y Department SBPD
BPW Date 12-11-18 Phone Extension 9314
wmwwwuwww�uw���--.^, mrev�,+vvN✓��� �. �arrr�rds¢wxrrmua��usir�srur� qua re�urcar�r ... , a�r�m�mm� � .. fir u��;mn.s:
�._ ir Re aed Priorto Submittal._.�_.... ...... __........._._
_to Board .. �...� _ �. �._....
Legal ® Attorney Name Clara McDaniels
Controller ® Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing
�..w._'._�...0 h eck_ th.e..
C _.1 Agreement
❑ Professional Services
Bid Opening
Quote Opening
❑ Change Order No.
❑ Ease/Encroach.
M Other: Special Purchase
)ropriate Item Type -
❑ Contract
Resolution
F] Bid Award
❑ Quote Award
E] C/O & PCA No.
F] Traffic Control
1 Submissions uire or Al_...._.....a -
Proposal
❑ Req. to Advertise
ired Information
Company or Vendor Name Emergency Radio Services (ERS
❑ PCA
Addendum
❑ Title Sheet
New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing
MBE/WBE Contractor ❑ MBE ❑ WBE
MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company
Project Name In car Portable radio chargers _._.......
Project Number
Funding Source Grant funded.....__ .
Account . ........................ .................._.. .....___..........__..
Account No.
Amount $49,298 70
Terms of Contract
Purpose/Description The SBPD request board approval to purchase 110 portable radio
chargers for hardwire mount in marked police cars.
❑ Required Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination Non -Debarment„ E Verif ,Iran etc.
Required For Chanqq Orders On!
Amount of Increase $_ ............................... ........
Decrease $
Previous Amount $..... _ _.......
.......
....._._........................
Current Percent of Change: %
New Amount $
Total Percent of Change: % _
. .... Dispersal After Approval ��� ...........��� _____�......� �....�.__.�ww_..�
Copy Original
] Div. Chief Tim Lancaster
El 11
El 11011