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Home My WebLink AboutQPA Purchase - Network Solutions Inc - Legacy Wireless Access Points1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD Sot rr" BEND. INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC WORKS I December 11, 2018 Marc LeBlanc Network Solutions, Inc. 12190 Adams Road Granger, IN 46530 RE: QPA Purchase Dear Mr. LeBlanc: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on December 11, 2018, approved the above referenced QPA purchase to refresh seventy (70) legacy wireless access points used across City buildings for wireless connectivity in the amount of $54,864.50. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure IO TER -OFFICE MEMORANDUM ^ Department of Innovation & Technology AW, City of South Bend 227 W Jefferson Blvd 15 TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Michael Schmidt, Clara McDaniels, Benjamin Dougherty, Sandi Kennedy FROM: Michael Sniadecki SUBJECT: Wireless Access Point Refresh DATE: 11/26/2018 Linda and Members of the Board We are submitting for review and approval the purchase of seventy (70) wireless access points throughout the city to replace the existing devices deployed approximately 10 years ago. Our currently deployed access points will be entering the final year of hardware replacement and are nearing Cisco End of Support. The solution we are proposing will utilize the Cisco 2820 access point product line, which will allow City of South Bend to use our existing 5508 wireless LAN controller and licenses that we already own. Total one time cost to acquire and implement these wireless access points is $58,864.50 ($53,154.50 equipment purchase and $1,710 Professional Services) The Office of Innovation and Technology team reviewed the quote and give favorable recommendation. Network Solutions does have the State QPA and will assist in the implementation of this solution. Thank you. Michael Sniadecki �fr to P �(uq�.G' ork,`,u(Dliiit101l,'"fi Prepared For: City of South Bend Mike Sniadecki 701 W. Sample Street South Bend, IN 46601 P: (574)277-8515 E: msniadec@southbendin.gov Prepared By: Date I s:succL HQ Granger Office 11X7.2018 Mark LeBlanc 12190 Adams Rd. P.O. Box 193 Expir": Granger, IN 46530 12.071018 P: (574) 302-2552 E: markl@nsil.com This quote is in accordance to the terms and conditions of the Quantity Purchase Agreement with the State of Indiana. For pricing to be valid the following information must be on your PO, and agreed upon. QPA 12921, EDS #D20-3-12921 r ,.:., r r Current Environment and Shortcomings The current City of South Bend system consists of an existing Cisco wireless controller and access points. The current Cisco 1142 access points are coming up on the final year of hardware replacement until their last End -of -Support date of September 30, 2018. Requested Features The current City of South Bend has requested to have a Traditional Cisco upgrade solution. Proposed Solution Below outlines the Cisco access point solution Cisco Solution: utilizing the Cisco 2802 access point product line, which will allow City of South Bend to use their existing 5508 wireless LAN controller and licenses that they already own. Based upon Cisco's family of products, and NSI services, NSI will give City of South Bend a fully operational wireless system upgrade. Hardware Equipment Information 0,rcf) .unne7 Arrs:' Pnr r9 mhui Inr)Wjrii,,..l.,W„nvpi'r✓ir.lrr.lm al,, r„rl:kv Customer will provide the proper switching or mid -span power supply to provide POE for powering all access points. Patch Cables — City of South Bend is responsiWe for providing all patch cables, either fiber or copper, except those specified on the quote. If the patch cable counts or requirements change following project acceptance, a change order will include a request for additional patch cables. II ornit i:m II �!� M.m� ar�u a°�tsllaiio �� City of South Bend has provided a request to upgrade to their Cisco 1142 access points that will be fully out of support by Sept 2018. Network Solutions, INC (NSI) has created a response to this request. Cusco Solution: utilizing the Cisco 2802 access point product line, which will allow City of South Bend to use their existing 5508 wireless LAN controller and licenses that they already own. NSI Engineers will work with City of South -Bend to develop the necessary wireless configurations that is required to provide a fully functioning wireless network. d Vel,work S4)ko'j()0 Upon completion of the wireless system installation and configuration NSI engineers will work with City of South Bend Staff to test system functionality for Network Ready for Use (NRFU) testing signoff to ensure that City of South Bend is comfortable with the system in place. "NOTE — City of South Bend is looking to upgrade their access points in this project. It is assumed that this a one -for -one AP swap. With that City of South Bend is aware of the current locations of the access points. This project has not requested that there is a redesign of wireless coverage so it is assumed that the current AP placements provide adequate coverage** Installation and Configuration Requirements and Responsibilities This section will cover the roles and responsibilities of both Network Solutions, Inc. and City of South Bend. NSI will provision the network hardware in accordance to the design outlined in this document. The following responsibilities for the Network are required for a successful implementation: City of South Bend Responsibilities: • Provide network schema including access / VPN information, IP addresses, passwords, etc... • Provide NSI with all required information for configuration • Access to existing network equipment may be required to configure for new equipment to be installed into the network • Supply AP placement locations for all access points within this project • Provide lift access if required for high AP cabling or Installation (if applicable) • Supply AP placement locations for all access points within this project • Install Horizontal Cabling (Cat5e or better) • Test all new cabling prior to wireless system install for new locations • Re -use current cabling and placements for existing Access Points where applicable • Install Access Points • Document location of each access point by room number, name, and AP MAC address • Assist NSI in creating Wireless SSIDs • Provide current configurations and passwords needed to mirror the current wireless deployment if applicable • Provide floorplan of building (electronic preferred) • Assist NSI with Network Ready for Use (NRFU) testing NSI Responsibilities: • If necessary, assist in creating new VLANs for new wireless SSIDs this will also require DHCP pools for the new networks that are created as well (if necessary) • Perform base configuration of Meraki Cloud Controller • Configure SSID(s) for new install or mirror the existing deployment* • Discuss and configure suggested Advanced Wireless settings (Data Rates, Bandwidths, Power Settings, etc...) • Configure AP Hostnames • Perform a full system Network Ready for Use (NRFU) *It is typically not recommended to configure an access point to broadcast more than 4 SSIDs as it can incrementally degrade wireless performance Network Solutions, INC. Final Deliverables NSI will deliver a fully tested Wireless solution that includes the following: Fully operational Wireless System as described in this Scope of Work r , f r i r / r r i f r r Pal I / / l t / l � l etwork(IRSolutions AIR-AP28021-B-K9 802.11ACW2APW/CA4X431NTANT 2XGBE $717.75 70 $50,242.50 CON-SNT-AIRAPIKB SNTC-8XSXNBD 802.13AC W2 AP CA 3X4 3 INT $41.60 70 $2,912.00 *SNT Contract - 95639276 and Site ID 2152504* *Service Duration: 12 Months* Subtotal 1 $53,154.50 Cisco Product $53,154.50 Cisco Professional Services $1,710.00 Total: $54,864.50 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors, HQ Granger Office City of South Bend Gr � // z X/ � tc� APPAQV&D Board'If t �4 1" Mark LeBlanc __._.. ......... ............... Signa[ure Nama Signawre Name DEC 11 M "' Su�ititjls 11/07/2018 ti Dale Dale i o uti oris Terms and Conditions 1. SHIPPING AND HANDLING. All equipment purchased by Customer (the "Equipment") is provided FOB at the shipping location. Shipment will be made as specified by Customer and Customer is solely responsible for all expenses in connection with the delivery of the Equipment. The Equipment will be deemed accepted by Customer upon receipt. 2, PURCHASE PRICE AND TAXES. Customer shall pay to Network Solutions, Inc. the purchase price set forth in the applicable invoice ("Purchase Price") for each ftern of Equipment and installation. Customer hereby grants and Network Solutions, Inc, reserves a purchase money security interest in the Equipment and the proceeds thereof as a security for its obligations hereunder until payment of the full Purchase Price to Network Solutions, Inc. Customer authorizes Network Solutions, Inc. to file financing statements to perfect its purchase money security interest Customer acknowledges that in the event of Customer's default and the exercise by Network Solutions, Inc. of its security interest in the Equipment, all of Customer's systems and activities which depend on the Equipment will be disrupted or rendered inoperable, The Purchase Price is due and payable upon delivery of the Equipment in accordance with the terms on the face of the invoice. Customer shall pay all taxes and other governmental charges assessed in connection with the rental, use or possession of the Equipment including, without limitation, any and all sales and/or use taxes and personal property taxes. 3 PAST DUE INVOICES. Invoices are past due the day following the date payment is due. Interest charges shall accrue from that date. In the event of past due invoices, Customer agrees to pay to Network Solutions, Inc., as interest, an amount equal to 2% per month, or the maximum provided by law, (whichever is less) for invoice amounts that are past due. Should Network Solutions, Inc. be forced to initiate legal action to collect unpaid amounts from past due invoices, Customer agrees to pay Network Solutions, Inc,'s reasonable attorney's fees and costs of collection in addition to the interest described above, 4 TITLE, Customer shall acquire title to the Equipment upon full payment of the purchase pricel[s) set forth herein. Notwithstanding the foregoing, Network Solutions, Inc. and any licensor of rights to Network Solutions, Inc, shall retain title to and rights in the intellectual property (whether or not subject to patent or copyright' and content contained in the materials supplied under the terms of this Agreement. S. RETURNS. All returns must be approved by Network Solutions, Inc. and a RMA number assigned prior to return shipment, Customary restocking fees of 15% will apply to all non -defective returns. Returns delivered to Network Solutions, Inc, without prior consent will be rejected and returned. If evaluation product is not returned at the end of the evaluation period, evaluation unit invoices are due and payable on the day following the invoice date 6. SELECTION OF EQUIPMENT; MANUFACTURER WARRANTY, Customer acknowledges that customer has selected the Equipment and disclaims any statements made by Network Solutions, Inc Customer acknowledges and agrees that use and possession of the Equipment by Customer shall be subject to and controlled by the terms of any manufacturer's or, if appropriate, supplier's warranty, and Customer agrees to look solely to the manufacturer or, if appropriate, supplier with respect to all mechanical, service and other claims, and the right to enforce all warranties made by said manufacturer are hereby, to the extent Network Solutions, Inc. has the right, assigned to Customer. THE FOREGOING WARRANTY 15 THE EXCLUSIVE WARRANTY AND IS IN LIEU OF ANY ORAL REPRESENTATION AND ALL OTHER WARRANTIES AND DAMAGES, WHETHER EXPRESSED, IMPLIED OR STATUTORY. NETWORK SOLUTIONS, INC. HAS NOT MADE NOR DOES MAKE ANY OTHER WARRANTIES OF ANY KIND, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR OF NONINFRINGEMENT OF THIRD PARTY RIGHTS AND AS TO NETWORK SOLUTIONS, INC. AND ITS ASSIGNEES, CUSTOMER PURCHASES THE EQUIPMENT "AS S`. 7, LIMITATION OF LIABILITY, Network Solutions, Inc,'s entire liability for any damages which may arise hereunder, for any cause whatsoever, and regardless of the form of action, whether in contract or in tort, including Network Solution, Inc.'s negligence, or otherwise, shall be limited to the Purchase Price paid by Customerforthe Equipment IN NO EVENT WILL NETWORK SOLUTIONS, INC, BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, DR FOR ANY LOSS OF BUSINESS OR PROSPECTIVE BUSINESS OPPORTUNITIES, PROFITS, SAVINGS, INFORMATION, USE OR OTHER COMMERCIAL OR ECONOMIC LOSS, EVEN IF NETWORK SOLUTIONS, INC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 8, GOVERNING LAW; DISPUTE RESOLUTION. This Agreement is made under and will be governed by and construed in accordance with the laws of the State of Indiana (except that body of law controlling conflicts of law) and specifically excluding from application to this Agreement that law known as the United Nations Convention on the International Sale of Goods. The parties will endeavor to settle amicably by mutual discussions any disputes,- differences, or claims whatsoever related to this Agreement. Failing such amicable settlement, any controversy, claim, or dispute arising under or relating to this Agreement, including the existence, validity, interpretation, performance, termination or breach thereof, the parties to this Agreement hereby consent to jurisdiction and venue in the courts of the state of Indiana. 9. MISCELLANEOUS, The above terms and conditions are the only terms and conditions upon which Network Solutions, Inc, is willing to sell the Equipment and supersede all previous agreements, promises or representations, oral or written. ELDS01 1ST 1390S7v2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 11 /26/18 Michael Sniadecki Department Innovation & Tech BPW Date 12/11 /18 Phone Extension 6004 Required Prior to Submittal to Board Legal Attorney Name Kennedy Controller review is required for all Contracts $5,000.00 or more Controller ® and greater than one year in length per the City Purchasing Policy Purchasing Check the A LJ Agreement ❑ Professional Services Bid Opening El Quote Opening El Chg Order No. El Ease./Encroach. Other: QPA Purchase Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description )rolpriate Item Type El Contract F-1 Amendment for All Submissions Proposal F-1 Bid Award ❑ Req. to Advertise ❑ Quote Award C/O & PCA No. PCA ❑ Traffic Control ❑ Resolution [l Claim Required Information Addendum ❑ Title Sheet Network Solutions, Inc Yes F] If Yes, Approved by Purchasing No ❑ MBE Completed E-Verify Form Attached El Yes WBE ❑ No Wireless Access Point refresh IT Supplies and Professional Services 279-0672-415.21-05 and 31-06 _...................... .................. $53,154.50 purchase, $1,710 ProfSvs ($54,864.50 total) Refresh 70 legaa wireless access points used across Cit Buildings for wireless connectivity. Amount of H Increase n Decrease Previous Amount $ Current Percent of Change„ New Amount $ Total Percent of Change: Time Extension: Dispersal After Approval Copy Original ® ❑ Michael Sniadecki ® ....................................................................._ ❑ Daniel O'Connor