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HomeMy WebLinkAboutChange Order No 3 - VPA Maintenance Storage Bldg Project No 118-046R - The Robert Henry Corp1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND_ 1NDIANA 46601-1830 Stephen Henry The Robert Henry Corporation 404 S. Frances St. South Bend, IN 46624 F dsb5 December 11, 2018 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 3 - Venues, Parks and Arts Maintenance Storage Building — Project No. 118-046R Dear Mr. Henry: The Board of Public Works, at its meeting held on December 11, 2018, approved the above referenced Change Order for an increase of $38,936, bringing the current contract amount to $387,890. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Ya, clk-1 Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA . FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU ,V,,,AIA Document G701Tm - 2011 7 Change Order PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Venues, Parks and Arts Maintenance Contract For: Owner and Contractor Change Order Number: 03 Storage Building 1020 High Street Date: September 11, 2018 Date: November 27, 2018 South Bend, IN 46601 OWNER: (Name and address) ARCHITECT: (Name and address) CONTRACTOR: (Name and address) South Bend Board of Public Works Gregory A Kil & Associates, Inc. (d/b/a) Robert Henry Corporation Kil Architecture/Planning 227 West Jefferson Blvd 1126 Lincolnway East 404 South Frances St. South Bend, IN 46601 South Bend, IN 46601 South Bend, IN 46624 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, If applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) Due to unforseetl field conditions, remove concrete rubble„ broken brick and ocher building demolition debris that was discovered during the building foundation excavation, On south half of building, replace with compacted aggregate fill material. On north side of building where auncompacted fill was encountered, rccompact soils. Change the foundation forming system from "earth -formed" to "regular -formed" due to the sloughing of the sides of the foundation excavations as per the attached The Robert Henry Corporation letter, the Weaver Consultants Croup Soil Observations report, and Don Ritschard's email regarding VPA Unit Prices all dated November 15, 2018. The original Contract Sum was $ 330 174.00 The net change by previously authorized Change Orders $ 18 780.00 The Contract Sum prior to this Change Order was 348 954.00 The Contract Sum will be increased by this Change Order in the amount of 38 936.00 The new Contract Sum including this Change Order will be 387,890.00 The Contract Time will be unchanged by Zero (0) days. The new date of Substantial Completion will be 3/25/19 NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE Gre o A Kil & Associates, Inc ARCHITECT, CONTRATOR AND OWNER. Robert-W""l , r ,uorati n City of South Bend Venues Parks & Arts ARCHITECT (Firm name) NT tl�l' ame) OWNER (Form name) �.� E IIATUR SIGNATURE J Gregory A Kil NCARB, AIA rDC r , Architect a r �" (I PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAMO A DATE DATE DATE ,)� .. AIA Document G701 TM — 2017. Copyright ®1979, 1987, 2000, 2001 and 2017 by The American Institute of Architects. All rights reserved. li f+N'P,NflJG: "'u14s Nf,"' Doctment N pru terf." h! y LLS, Cq:u1pyd1111^A Law, and Vntawnadamall °I"ueafl s, 1,IIn :s3 owize w1 11::rodii.ii0u° n d1stdbuHon of thIs AM" DorumenDv any poruon of Nfu mnn",I,r resuft do nirmnnrmlm r.N A'an rl nmNrr°NhIM µ erunllf es, and W N IPmn IICurimn :ao.uf .l tothe irnmuimlmum extent IIlmrnnnNitrdmr under the dnw. This document was produced by AIA software at 12:38:12 ET on 11 /27/2018 under Order No. 2157555661 which expires on 11127t2019, and is not for regale. User Notes: (31919ADA53) 1 i � /� ► ,� General and Utility Contractors Sent via email to Josh.Ehmer November 15, 2018 City of South Bend Department of Public Works 227 West Jefferson Boulevard, Room 1316 South Bend, IN 46601 RE: VPA Maintenance Storage Building — Proposal for Replacement of Unsuitable Soils Gentlemen, The building foundation excavation started on November 131 and concrete rubble, broken brick and other building demolition debris were discovered in the building area. Weaver Consultants Group was asked to inspect and provide their findings. Under their direction, the extent of the debris and condition of the soils in the building area were determined. The attached letter from Weaver Consultants summarizes the site conditions and their recommendations. In accordance with these recommendations, we propose to replace the unsuitable soils including the buried 6" concrete slab in the approximate south half of the building and the two (2) south overhead door aprons with compacted aggregate fill material; and to change the foundation forming system from "earth -formed" to "regular -formed" due to the sloughing of the sides of the excavations during the compacting process of the new aggregate fill material in the south half of the building and the in - place but loose soils in the north half of the building. The costs to perform this work are as follows: Remove concrete rubble and other unsuitable materials: 337 CY @ $19.94/CY = .................. $ 6,720.00. Furnish, place and compact suitable fill: 337 CY @ $29.34/CY =...................................... $ 9,888.00. Break and remove buried 6" thick concrete slab under building: 187 SY @ $16.37/SY = .......... $ 3,061.00. Furnish, place and compact suitable fill: 50 CY @ $29.34/CY =....................................... $ 1,467.00. Labor for forming only of footings and grade beams: 2,040 SF @ $7.255/SF = ..................... $14,800.00. Material for forming only footings and grade beams: 2,040 SF @ $1.471/SF = ..................... 3 000.00. Total............................................................................................................ $38,936.00. We appreciate this opportunity to serve you and look forward to hearing from you. Please don't hesitate to contact us with any questions or comments. Respectfully submitted, THE ROBERT HENRY CORPORATION w g e�r t 43bhn A. Callan, Project Manager /jac cc: Brian D. Amor 404 South Frances Street - P.O. Box 1407 -South Bend, Indiana 46624 www.roberthenrycorp.com - Tel. 574-232-2091 • Fax 574-232-3979 ti Weaver 4k Consultants Group Attn: Mr. John Callan The Robert IIenry Corporation 404 South Francis Street South Bend, IN 46624 RC: SoilObsei-vations South Bend VPA New Storage Building South Bend, Indiana Dear Mr. Callan: November 15, 2018 Project No.: 1459-372-21 As requested, we have visited the reference project on November 13 and 14, 2018 to observe the soil conditions for the new VPA Storage Building. We have observed buried rubble and unsuitable organic soil on the approximate south '/2 of the propose building area and relatively clean suitable granular fill on the approximate north %2 of the proposed building area. We also understand there is an existing concrete floor slab approximately 3 ft below the proposed floor slab in some areas. "Test pits performed on November 14"' indicated the relatively clean granular fill on the north half of the building extended to an approximate depth of 4 ft below the proposed finish subgrade. Measurements with a static cone penetrometer at various elevations in the north '/2 of the proposed building area indicate the fill and the natural soil conditions are suitable for structural support pending additional compaction. We understand the foundations are design for support of foundations using a 2,000 psf bearing capacity. No deep soil boring were performed for the project, however based on previous geotechnical explorations in the area and our observation of the natural granular soil conditions it is our opinion the designed 2,000 psf bearing capacity is a reasonable assumption pending additional compaction. Based on our observations it is our opinion all rubble fill and unsuitable organic rubble fill should be removed from within the proposed building area and replaced with suitable compacted engineered fill. The buried concrete floor slab can remain in place provided it is flat and is relatively in -tacked. However, all load bearing foundations should be placed beneath the existing floor slab on suitable compacted subgrade soils. Provided all load bearing foundations are placed on suitable compacted fill or compacted natural soil conditions, it is our opinion the design bearing capacity of 2,000 psf is appropriate. We recommend the subgrade soils and suitable fill material be compacted to 98% of a standard proctor ASTM D698. We understand the foundations were scheduled to be trenched using the existing soil as forms. IIowever, due to the granular nature of the soils encountered and the need for compactive effort /1)1ko;ld ,hldioll'1/1 "40 11:';JV[ M.PH/ • wcgip,loui - Olh(mllil[iunwidl' South Bend VPA New Storage Building. The Robert Henry Corporation Page 2 at the foundation subgrades trenched foundations are not feasible due to potential sloughing of the granular soil during compaction. We understand the foundations will now be formed with wood forms. We trust this information is sufficient for your needs at this time if you have any questions or if we can be of further assistance please contact this office. Sincerely, Weaver Consulting Group John J. Warner, LPG Sr. Project Manager ccallan From: rit1204@datacruz.com Sent: Thursday, November 15, 2018 2:39 PM To: jcallan Subject: VPA Unit Prices John Our pricing is as follows: Load, truck and dispose of unsuitable soil: 337 cys @ $18.73 = $6,312.01 Furnish, place and compact fill: 337 cys @ $27.56 = $9,287.72 Total: 15,599.72 Break up and remove the buried concrete slab: 187 sys @ $15.36 = $2,872.32 Furnish, place and compact fill: 50 cys @ $27.56 = $1,378.00 Total: 4,250.32 All soil quantities assume 15 cubic yards per truckload. Don Ritschard Ritschard Bros., Inc. 1204 W. Sample St. South Bend, IN 46619 574-288-4777 SB VPA Maintenance Storage Building Change Order No. 3 Unit Price Calculations Date: November 15, 2018 Ritschard Markup Subtotal Bond Total Ritschard Total Unit Price 5% 1.40% Unit Price Quantity Price $ 18.73 $ 0.94 $ 19.67 $ 0.28 $ 19.94 337 $ 6,720 $ 27.56 $ 1.38 $ 28.94 $ 0.41 $ 29.34 337 $ 9,888 $ 15.36 $ 0.77 $ 16.13 $ 0.23 $ 16.37 187 $ 3,061 $ 27.56 $ 1.38 $ 28.94 $ 0.41 $ 29.34 50 $ 1,467 Earthwork Total Cost $ 21,136 1 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 12/03/2018 Alicia Czarnecki/Tov Villa Department Engineer__..,,,,,, BPW Date 12/11 /2018 Phone Extension 5903 �i�nuwm �ium wowwmmmmmmmuiui rrmum�u� a��w�u�i�uuu�mwwmimwuimumim�rew�mir�auua� or to Submittal to Board ....................__._ _ Required Pri_m.. ..__.__. �_......._____ ......._a _... Legal Attorney Name Controller E] Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type Agreement Professional Services F-1 Bid Opening ❑ Quote Opening ® Change Order No. 3 El Ease/Encroach, El Other: H Contract ❑ Resolution ❑ Bid Award R Quote Award ❑ C/O & PCA No. ❑ Traffic Control for All Submissions Proposal El Addendum ❑ Req. to Advertise ❑ Title Sheet !red Information ❑ PCA Company or Vendor Name The Robert. Henry Cor oration New Vendor Yes ❑ No R If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE E WBE MBE/WBE Contractor Requested ❑ No [:] Yes Name of Company Project Name VPA Maintenance Storage Building Project Number 118-046R Funding Source Park Bond Series I Account No. 471-1138._...................................._.,,,,,,,,, 452.42-01 Amount $ Terms of Contract Purpose/Description Approval of C.O. #3 ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-V rif�lran, etc. w� Requir+ d ForChange Orders Only Amount of ® Increase $ 38,936.00 Decrease $ Previous Amount .. �..............................5.............. ' _348,9 4.00 Current Percent of Change: 11.16% New Amount $387,890.00 Total Percent of Change: 17.48% Dispersal After Approval Copy Original ® ❑ Toy Villa ❑ ❑El 0 ....