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Home My WebLink AboutAward Quotation - Mishawaka Ave Tree Replacement Project No 118-111 - Acorn Landscaping1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1830 186 CITY OF • BEND PETE BUTTIGIEG, MAYOR BOARD PUBLIC i WORKS December 11, 2018 Jeff Ritschard Acorn Landscaping, LLC 3680 W. Sample Street South Bend, IN 46619 PHONE 574/235-9251 FAx 574/235-9171 RE: Quotation Award — Mishawaka Avenue Tree Replacement — Project No. 118-111 Dear Mr. Ritschard: The Board of Public Works at its meeting held on December 11, 2018, awarded the above referenced quotation to you in the amount of $21,839.50. Please forward the following documents in oats Decembei 212018to my .. attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU w INTER -OFFICE MEMORANDUM 51 DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING r TO: Linda M. Martin, Clerk Board of Public Works FROM: Charlotte Brach, Project Engineer SUBJECT: Award Project No. 118-111 Mishawaka Avenue Tree Replacement DATE: November 29, 2018 �4,"�J;W'CW1'�IpuIJIJuuNW1�.4M1�iMiMeiMilMipO BIOItl01mI01NINMIppAAN9WA�IWgid9N010M1q' MMI�d$UMNMJ,�UitlIJ'NWi"v,9iAA��WiMoMNIMtlMJi�M1 4uMiYMtl �muNu WRwIUIUINWIW!MINNP'.�MGvdVV�NYdiNu4Y4W'IWNF NhV WIVBNp;Y;fl"I ritiNYYd�rvM M1leN.. 1010119011p001UWlWWa�iPo10101NPW1'0'�WDN419Wd�fi0Mlfol YPWw�FWN'JAINtlWIPNpMYI�WIUIW�IMttW On November 27,2018, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The quoters ranked as follows: Quoter..... _ _ �.�............._ .. Tot.�.�. s l_ Quot a Amount 1. Acorn Landscaping LLC $21,839.50 I recommend award of a contract for the Mishawaka Avenue Tree Replacement project to the lowest responsive / responsible quoter, Acorn Landscaping LLC in the amount of $21,839.50, Sufficient funds have been appropriated from Complete Streets Trans ortation 404-1001-460- 42.30 Please call with your questions (9246), Enc. Quote Tabulation O 0 . 0 9 9 0 q 0 W0 � 400000 o -E cli m N uj u» u) Lri c Lu :L cli CITY OF SOUTH BEND, INDIANA a, „ CONTRACTOR'S QUQTE FOR PUBLIC WORK . 1865 , PROJECT NAME: Mishawaka Avenue Tree Replacement PROJECT NO. 118-111 QUOTES DUE November 27, 201.8, 9.................. ..............,.,..,...... _ 30 a.m.. Local Time (Must be completed for all quotes. Please type or print) Date: -ZO.....�� Firm. �r v!�: ..:... l �i� v.......... Address: City/State/Zip: ?� �Telephone Number: ' Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Ci of South Bend Department of Public Works and dated // 1244 for the sum of (enter the Total Quote as shown on the Proposal) -7;V4 off -(Enter Sum of G% , ", 1 " + plus Alternates �shown on � �lie�D �/ -,L.?-,L.? , ) TQuote Proposal) � (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, t e cost of qnits must be the same as that shown in the original contract if accepted by the City of South Bend. If he quote i to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment, o By (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this l day of 20 Subject to the following conditions: BO OF PUB,tI WORK Gary ilot F resid nt � ............ abeth A. Iiaradik, Member iz James A. Mueller, Member Suzanna M. Fritzberg, Member Att st: Linda M. Marth CIWR Version 10/18/2016 Page - 4 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Mishawaka Avenue Tree Replacement PROJECT NO. 118-111 QUOTES DUE November 7, 018„9:30 a.m....,,..,.. Local Time Item No. Description Quant 1 Tree Grate 5 2 Sidewalk Remove 50 3 Tree Stump Remove 5 4 New Tree, 2" Caliper 5 5 Sidewalk Replace 50 Unit Unit Price Total Amount EA SYS EA �o7i(J� $ 0 EA SYS $ Total Amount of Quote 1 $ 1, / n j n r, Firm: -. A Z�//t7c,��rti�.. Address: City/State/Zip: 'r ,. 1 elephoi F By (Printed Name of Person Signing) Version 10/18/2016 Page - 5 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 1 lth Day of December, 2018, by and between, Acorn Landscaping LLC, 3680 W Sample Street, South Bend, IN 46619, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 118-111 DESCRIPTION: MISHAWAKA AVENUE TREE REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: �mmITITITITITIT mmmmmm $21,839.50 FUNDING: COMPLETE STREETS TRANSPORTATION The unit prices for this improvement were those prices as received and accepted by the Board on the 27th Day of November, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUB1:,,1 WORKS ACORN LANDSCAPING LLC Gary A. ilot, President RizabetliA. Maradik, Member Pri Printed Name Suzanna M. Fritzberg, Jai es A. Mueller, Member Signature M�cra1 el, Thereseor�� J w Member tc �. . t.: Lindaartin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, ........ certify that I am Secretary of the Corporation named as Contractor herein; that..--..... who signed this Agreement on behalf of the Contractor was then _ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. .......... Corporate Secretary Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 29, 2018 Name Charlotte Brach - Department Public Works Division/Bureau Engineering BPW Date December 11, 2018 Phone Extension 9246 Imo""' oommmm ww mmummua u�awu'rm ITmIT�_ _m___.. a uired Prior to Submittal to Board Legal ❑ Attorney Name: Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Michael Schmidt .�.._ _ Check the A ct...s Typeetrred for All Submissions F1 Agreement AmendmentContra��- El ❑ Addendum F] Professional Services ❑ Resolution [� Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA n Ease/Encroach. n Traffic Control: Other: Required Information Company or Vendor Name Acorn Landso p�q LLC l Yes El No If Yes, Approved by New Vendor Purchasin� _.......�_. ................... MBE/WBE Contractor .� � ........ ❑ MBE M WBE MBE/WBE Contractor Requested q m..._ .. � _No � Yes.. Name of Corwp Project Name ... Replacement Mishawaka Avenue TreeR mmmm_ .......... Project Number 118-111 Funding Source Complete Streets Transportation ....._. .. _�. ... Account No. 404-1001-460-42.30 Amount $21,839.50 Terms of Contract Lump Sum - mITmmm � . _ .._..... Purpose/Description .................dss Replace trees and grates in front of Bamber Market, E Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) _..._ uIred For Ch ng_ mOrders Only �] Increase $ Amount of _.......�� ..... ..........�_ Decrease $ Previous Amount $ Current Percent of Change: ............. ...._._....%��... ............. �.......... ..............................-�. ..._..��..._��..��........mwm_.__ ,.. New Amount $ ............. Total Percent of Char: % Disoersal After Aooroval I Copy Original ® ❑ Kara Boyles ® E Toy Villa 0 EJ