HomeMy WebLinkAboutAward Bid - WWTP Electrical Improvements Project No 117-132 - Martell Electric LLC1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOUTH BEND_ 1NDIANA 46601-1930
Jennifer Martell
Martell Electric, LLC
4601 Cleveland Road
South Bend, IN 46628
IT 1
186
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF
PUBLIC
i' WORKS
December 11, 2018
PHONE 574/235-9251
FAx 574/235-9171
RE: Award Bid — Wastewater Treatment Plant Electrical Improvements — Project No. 117-132
Dear Ms. Martell:
The Board of Public Works, at its meeting held on December 11, 2018, awarded the above referenced
project to you in the amount of $6,332,340 for the Base Bid plus Alternate Nos. 2, 3, and 4. Enclosed
please find a signed Bid/Proposal form.
Please forward the following documents in one submittal by December 2620I11 to my attention for
Board of Public Works approval:
1) One (1) original of the Public Works Contract (enclosed)
2) Labor & Material Payment Bond
3) Performance Bond (125% of Bid Amount)
4) Certificate of Insurance naming the City of South Bend as an additional insured
5) Item #4 for all subcontractors you use
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosures
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Members of the Board of Public Works
Eric Horvath, Director of Public Works
Clara McDaniels, Assistant City Attorney Public Works
Linda M. Martin, Clerk
FROM: Kara Boyles, Ph.D., P.E., City Engineer, Director of Utilities
Jacob M. Klosinski, P.E., Assistant City Engineer
SUBJECT: Project No. 117-132
Wastewater Treatment Plant Electrical Improvements
Award Recommendation
DATE: December 3, 2018
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On November 27 2018, the Board of Public Works opened and read bids for the above
project. The Division of Engineering reviewed the documents and finds the information correct
and complete with a few exceptions as noted in the Bid Results Evaluation Letter provided by
Black & Veatch, Engineer of Record and Design Consultant for the subject project.
Bidder........._ . ..0 ....... ......... .-. ......... ........�
....
Alternate #3
Lump Sum_ Price_
Mount 1. J. Ranck Electric Inc. ( Pleasant, Michigan)
$46,788.00
2. MartelElectric, LLC (..... South Bend, Indiana � �
l )
—
$88,410.00....
3. Sweeney Electric, Inc. Merillville __ ......
y (Merillville, Indiana)
........_..._
$114,000.00
................. ................................................................ ------ .................
Bidder
------..........—_................... -_......... ..
Alternate #4
.-.......m ....... . ........ ................
--Lump. Sum Price
1. Sweeney Electric, Inc. (Merillville, Indiana)
$24,000.00
....
2. J. Ranck Electric, Inc. (Mount Pleasant, Michigan)
........- - -- ----- ___...._.
$31,625.00
...... ........ ................. ............. - - - -
3. Martell Electric, L L C (South Bend, Indiana)
.................................................................w-
$44,240.00
Base Bid plus Alternates #2, #3, and #4 Ranked as follows:
Bid .....--___-_._._
der _-
Base ....
Bid
...... ............. ...
Lump Sum Price
...
I
1. Martel Electric, LLC (South Bend, Indiana)
AWARD RECOMMENDATION
$6,332,340.00
........ ...................... _...... ------ ___ ----------- _._ _.............. . _.
2. Sweeney Electric, Inc. (Merillville, Indiana)
... ........- — -
$6,912,000.00
3. J. Ranck Electric, Inc. (Mount Pleasant, Michigan)
$7 ,842,418.00
e Division of Utilities recommends award of the contract for Project No. 117-132
Wastewater Treatment Plant Electrical Improvements to the lowest, responsive,
responsible bidder, Martell Electric South Bend Indiana at the Total Base Bid plus
Alternates #2, #3, and #4 of $6,332,340.00 lump sum (and unit prices).
The Division of Utilities will fund the project through Utilities Wastewater Capital, Account
642-0630-793-36-05 and Wastewater Contractual Services Other Account 61-0630-793-63-
35).
For questions regarding the above recommendation or the subject project, contact Al Greek
(Ext. 4210) at the Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of
Engineering.
r
November 30,2018
City of South Bend
3113 Riverside Drive
South Bend, IN 46628
Attention: Jacob M. Klosinski, PE
Black & Veatch Corporation
8415 Allison Pointe Blvd, Suite 410, Indianapolis, IN 46250
P +1 317 570-8331 E CheslekHA@bv.com
South Bend WWTP Electrical Improvements
B&V Project 199409
B&V File 12.2100
Letter No. 01
Subject: Review and Evaluation of Bids for the 117-132 South Bend Wastewater Treatment
Plant Electrical Improvements project.
Sealed bids for Project No. 117-132, City of South Bend Wastewater Treatment Plant Electrical
Improvements, were received and opened at 9:30 a.m. on November 27, 2018, in a meeting of the
City of South Bend Board of Works (BOW) in its Meeting Room, 13th floor, 1308 County -City
Building. Bids were received from three bidders.
Base bids submitted by the three bidders were $6,147,000, $6,750,000, and $7,730,770. The
Engineer's opinion of probable construction cost for the base bid was $6,096,000. A tabulation of
bids received from the three bidders is presented below. The apparent low bidder for the project is
Martell Electric, LLC of South Bend, Indiana.
..............................................................................
Bidder Base Bid
.......................
Alternates
Alternates
Alternates
Alternates
Item No. 1
Item No. 2
Item No. 3
Item No. 4
Total
Martell Electric, LLC $6,147,000-$52,690
-
$88,410
$44,240
$185,340
....__
Sweney Electric Co., Inc. $6,750,000
................_
$24,000
........................... .
$114,000
$24,000
$162,000
---
J. Ranck Electric, Inc. $7,730,770
$33,235
_...... _........... __
$46,788
.....
$31,625
.
$111,648
The City provided Black & Veatch the submitted bid packages for evaluation. All bidders have
acknowledged having contractor certification in the State of Indiana, bonding capacity, and
experience to complete the project. Where provided, proposed subcontractors and suppliers
appear to be qualified to perform their proposed work. All other documents required to be
submitted with the bid appear to be satisfactory and in compliance with the Bidding Documents,
less the following items noted during review:
1) "Write-in" values on the "Part I Bid Form" requiring the sum of Total Base Bid plus
Alternates shown on the Proposal for Martell Electric and J. Ranck Electric only include Base
Bid Item No. 1 and not the base bid plus alternates.
2) "Write-in" value on the "Part I Bid Form" for date of plans and specifications prepared by
Black & Veatch Corporation for Martell Electric incorrectly entered as the bid due date
"11/13/2018" and not "10/17/18."
3) "Write-in" value on the "Bid/Proposal" for Contractor Name for J. Ranck Electric is blank.
4) "Write-in" values on the "Bid/Proposal" for Unit Price for Sweney Electric are blank.
BUILDING A WORLD OF DIFFERENCE'
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November 30,2018 1 Page 2
5) "Write-in" values on the "Acknowledgement of Receipt of Addendum" for Date Received on
the forms for Addendum Number 1 and 2 for Sweney Electric are blank.
6) "Write-in" values on the "Form MWBE-2.0" for initials within the Evidence of Good Faith
Efforts for Sweney Electric are blank.
7) Contractor's Bid for Public Work, Part I1, Sections 1, and I1: information not found attached
to bid for Sweeney Electric.
8) Contractor's Bid for Public Work, Part 11, Section II, Item 3: if intending to sublet any portion
of the work, all bidders will need to provide a listing of intended sublet work prior to
contract approval.
9) Contractor's Bid for Public Work, Part II, Section III: bidder's financial statement not found
attached to bids for Martell Electric, Sweney Electric, and J. Ranck Electric.
Please let me know if you have any questions or need additional information.
Very truly yours,
Black & Veatch Corporation
.. r
Heather Cheslek, PE
Project Manager
Enclosure(s)
cc: Al Greek - City of South Bend
Mark Rackow, PE - Black & Veatch
i
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
Project Name City of South Bend Wastewater Treatment Plant Electrical Improvements
Project No. 117-132
....... ......
For Bids Due 3r2M Novemeber 27, 2018
PART I
(Must be completed for all bids. Please type or print)
Date: 1..1 /27/2018 Bidder (Firm): Martell Electric„, LLC
Address: 4601 Cleveland Rd
City/State/Zip: South Bepd -,III 4662+8 Telephone Number: ( 574 )271-6(1 0 .
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Wastewater Treatment Plant Electrical Improvements 117-132
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
Black and Veatch Corporation
and dated 11 /13/2018 for the sum of (enter the Total Bid as shown on the Proposal)
Six million one hundred forty-seven thousand dollars
.......... ($ 6,147,000 )
(Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be sh on a sep rate atta hment.
By �Wh.
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this ,H day of��,cn y Iu �- ,mmmITITITITITITITm 20 Y
Subject to the following conditions:
BO "OF PUBLIVW:
Gary A °i Presid t Suzanna M. Fritzber'g, Member
10
F Dorau, ember
liza A. aradiN, Member :A"t J.
James A. Mueller, Member
inda M, Martin, Clerk
Version 7/20/2018 Contractor's Bid for Public Work - 2
BID/PROPOSALti��rr� ,.
CITY OF SOUTH BEND
Plant Electrical Improvements Oi-z`�
Pro ect Name Ci of South Bend Wastewater TreatmentJ tY
Protect Number. 117-132awwls a ;N'
�-. .. .........M "; mk
For Blds Due: "u
NuLia%zer ?Z2Q1 ....-�
Contractor Name: Martell Electric, LLC
BASE BID
Item Description Quantity Unit Unit Price Total Amount
No.
1 Improvements, including all labor and 1 ..... ITITnWunnYY
Electrical and SCADA Communication Lump
materials to com lete the Work Sum 6,147,000 6,147, 000
BASE BID TOTAL 6,147,000
ALTERNATES
Item No. Description Quantity Unit Unit Price Total Amount
2 Gallery 4 Shed and Containment Box 1 Lump
Demolition Sum 52,690 52,690
Dewatering Well Removal — East of
3 Riverside Drive Each 12,630 88,410
4 Aeration Basin Concrete Containment 1 Lump 44,240 44,240
Demolition Sum
ALTERNATES TOTAL 185,340
The City of South Bend will award the subject project based on a review of all Base Bids or Base Bids
plus Alternate(s) to the lowest, responsive, responsible bidder. The City of South Bend reserves the right
to award the Base Bid or the Base Bid plus any combinations of Alternate(s) with respect to available
funding for the project.
Bidder (Firm): Martell Electric LLC
Address: 4601 Cleveland id
City/State/Zip: Outs gnd 6�?8 Telephone Number: 574 ' Im.. 000
BY _...
(Si ,nature),
Jennifer Martell
(Printed Name of Person Signing)
Version 7/20/2018 Contractor's Bid for Public Work - 7
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 1 Ith day of December, 2018, by and between,
Martell Electric, Inc., 4601 Cleveland Road, South Bend, IN 46628, HEREINAFTER called the
"Contractor", and the Board of Public Works herein called the 'Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid
Proposal, all of which are set forth as a part of this Contract, for:
PROJECT NO.:
DESCRIPTION
COMPLETION DATE:
AMOUNT:
FUNDING:
117-132
WASTEWATER TREATMENT PLANT ELECTRICAL
IMPROVEMENTS
SEE SPECIFICATIONS
$6,332,340; BASE BID PLUS ALTERNATE NOS. 2, 3, AND 4
WASTEWATER CAPITAL/CONTRACTUAL
The total bid for this improvement were those prices as received and accepted by the Board on the
November 27, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PLJ 1,1 OP..KS MARTELL ELECTRIC, LLC
11�
Gar A. � A. ���� �._�.....
rilot, President Elizabeth Maradik, Member Punted ...�__...a
y Name
................ ....�................... � � � �.. .... . .�._w
Suzanna M. Fritzberg, Jai s A. Mueller, Member Signature
emP 4 ,
Therese J. or , Mcm er At est: Linda M. dai!rtin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, . _ certify that I am Secretary of the Corporation named as
Contractor herein; that .. who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary._.. ... Corporate Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date December 3„ 2018
Name Jacob M. Klosinski
Department Utilities - Wastewater
BPW Date December 11, 2018 Phone Extension 574 235-9496
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Re uired Prior to Submittal to WBoard
Purchasing E Al Greek Director of Utilities
_ Check the Appropriate Item Tarp
A_.._.....
Agreement Contract e eocd�e for Submissions
g t ❑ Proposal Addendum
Professional Services El Amendment
E] Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet
F1 Quote Opening ❑ Quote Award
Chg Order No. C/O & PCA No. ❑ PCA
Ease./Encroach. Traffic Control Resolution
n Other: F-1 Claim
Required Information
Company or Vendor Name Martell Electric, Inc.
..... __
Yes If Ye ... .... ........
s, Approved by Purchasing
New Vendor
® No
❑ MBE El Yes
MBE/WBE Contractor
Completed E-Verify Form Attached
❑ WBE F] No
Project Name
Treatment Plant Electrical Improvements
Wastewater Tre........... __
Project Number
117-132
Funding Source
Wastewater Capital and Wastewater Contractual Se_ rices Other
Account No.
642-0630-415-43 66 Ca ital 64 063 0 793-6335 Contr. Sery
.. _�m_...��.p... �, 1 ........__ m.n._
Amount
$6,332„340.00
Terms of Contract
Lump Sum & Unit Prices
.... ...--- . ........ ................- --------
Purpose/Description
The Division of Utilities recommends the Board of Public Works
award the subject ro'ect to the most responsive, responsible
bidder, Martell Electric LLC for the Base Bid plus Alternates #2
#3 and #4. Refer to Memorandum for additional information.
...._...... .. .
For Chan a Orders Onl
q _ ......... _�....
Amount of F]
Inca......
ease ._.$$..,..... ............._m.
Decrease
Previous Amount
_.._.... ....— -------------- _..._....._...
$
1316 COUNTY -CITY BUILDING
227 w.JEFFERSON BOULEVARD
SOI ITH BEND. INDIANA 46601-1 830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDF PUBLIC WORKS
December 11, 2018
Phillip Shikany
Sweney Electric Company, Inc.
9111 Louisiana Street
Merrillville, IN 46410
PHONE 574/235-9251
FAx 574/ 235-9171
RE: Bid Award — Wastewater Treatment Plant Electrical Improvements — Project
No. 117-132
Dear Mr. Shikany:
The Board of Public Works, at its meeting held on December 11, 2018, awarded the
above referenced project to Martell Electric, Inc., in the amount of $6,332,340 for the
Base Bid plus Alternate Nos. 2, 3, and 4.
Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with
us in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOI iTH BEND_ INDIANA 46601-1830
Jim Levert
J. Ranck Electric, Inc.
1993 Gover Parkway
Mt. Pleasant, MI 48858
1865
SOUTHCITY OF BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLIC
December 11, 2018
PHONE 574/235-9251
FAx 574/235-9171
RE: Bid Award — Wastewater Treatment Plant Electrical Improvements — Project
No. 117-132
Dear Mr. Levert:
The Board of Public Works, at its meeting held on December 11, 2018, awarded the
above referenced project to Martell Electric, Inc., in the amount of $6,332,340 for the
Base Bid plus Alternate Nos. 2, 3, and 4.
Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with
us in the future.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK .TAMES A. MUELLER THERESE J. DORAU