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HomeMy WebLinkAboutAgreement - US Army Corps of Engineers - Flood Induation Mapper for SB1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 o. PEACE 1865 CITY OF • BEND PETE BUTTIGIEG, MAYI BOARD OF PUBLIC WORKS December 11, 2018 Gregory Turner Commander, Detroit District US Army Corps of Engineers 477 Michigan Avenue Detroit, MI 48226 RE: Agreement Dear Mr. Turner: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on December 11, 2018, approved the above referenced agreement to create a flood inundation mapper for South Bend in the amount of $71,000. Enclosed please find the original of the agreement for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, riF � r Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA . FRITZBERG ELIZABETH A. MARADIK TAMES A. MUELLER THERESE J. DORAU AGREEMENT BETWEEN THE DEPARTMENT OF THE ARMY AND CITY OF SOUTH BEND FOR DEVELOPMENT OF A COMPREHENSIVE PLAN THIS AGREEMENT is entered into this _ day of ........ , by and between the Department of the Army (hereinafter the "Government" ), represented by the lj.S. Army Engineer, Detroit District (hereinafter the "District Engineer") and the City of South Bend, Indiana, by and through its Board of Public Works (hereinafter the "Non - Federal Sponsor"). WITNESSETH, THAT: WHEREAS, Section 22 of the Water Resources Development Act of 1974, as amended (42 U.S.C. 1962d-16) authorizes the Secretary of the Army, acting through the Chief of Engineers, to provide assistance in the preparation of a comprehensive water resources plan (hereinafter the "Plan") to a State or non -Federal interest working with a State, and to establish and collect fees for the purpose of recovering 50 percent of the costs of such assistance except that the Secretary may accept and expend non -Federal funds provided that are in excess of such fee; and WHEREAS, the Government and the Non -Federal Sponsor have the full authority and capability to perform in accordance with the terms of this Agreement. NOW, THEREFORE, the parties agree as follows: 1. The Government shall develop the Plan, in coordination with the Non -Federal Sponsor, in accordance with the attached Scope of Work, and any modifications thereto, that specifies the scope, cost, and schedule for activities and tasks, including the Non - Federal Sponsor's in -kind services. 2. The Non -Federal Sponsor shall provide 50 percent of the costs for developing the Plan in accordance with the provisions of this paragraph. As of the effective date of this Agreement, the costs of developing the Plan are projected to be $222,000, with the Government's share of such costs projected to be $111,000 and the Non -Federal Sponsor's share of such costs projected to be $111,000, which includes estimated credit in the amount of $111,000 for in -kind services. a. After considering the estimated amount of credit for in -kind services that will be afforded in accordance with paragraph 4, if any, the Government shall provide the Non -Federal Sponsor with a written estimate of the amount of funds required from the Non -Federal Sponsor for the initial fiscal year of development of the Plan, with a fiscal year beginning on October 1st and ending on September 30th of the following year. No later than 15 calendar days after such notification, the Non -Federal Sponsor shall provide the full amount of such funds to the Government by delivering a check payable to "FAO, USAED, Detroit District" to the District Engineer or by providing an Electronic Funds Transfer of such required funds in accordance with procedures established by the Government. b. No later than August 1st prior to each subsequent fiscal year during development of the Plan, the Government shall provide the Non -Federal Sponsor with a written estimate of the amount of funds required from the Non -Federal Sponsor during that fiscal year. No later than September lst prior to that fiscal year, the Non -Federal Sponsor shall provide the full amount of such required funds to the Government using one of the payment mechanisms specified in paragraph 2.a. above. c. If the Government determines at any time that additional funds are needed from the Non -Federal Sponsor to cover the Non -Federal Sponsor's costs of developing the Plan, the Government shall provide the Non -Federal Sponsor with written notice of the amount of additional funds required. Within 60 calendar days of such notice, the Non -Federal Sponsor shall provide the Government with the full amount of such additional funds. d. Upon completion of the Plan and resolution of any relevant claims and appeals, the Government shall conduct a final accounting and furnish the Non -Federal Sponsor with the written results of such final accounting. Should the final accounting determine that additional funds are required from the Non -Federal Sponsor, the Non - Federal Sponsor, within 60 calendar days of written notice from the Government, shall provide the Government with the full amount of such additional funds. Should the final accounting determine that the Non -Federal Sponsor has provided funds in excess of its required amount, the Government shall refund the excess amount, subject to the availability of funds. Such final accounting does not limit the Non -Federal Sponsor's responsibility to pay its share of costs, including contract claims or any other liability that may become known after the final accounting. 3. In addition to its required cost share, the Non -Federal Sponsor may determine that it is in its best interests to provide additional funds for development of the Plan. Additional funds provided under this paragraph and obligated by the Government are not included in calculating the Non -Federal Sponsor's required cost share and are not eligible for credit or repayment. 4. The in -kind services includes those activities (including services, materials, supplies, or other in -kind services) that are required for development of the Plan and would otherwise have been undertaken by the Government and that are specified in the Scope of Work and performed or provided by the Non -Federal Sponsor after the effective date of this Agreement and in accordance with the Scope of Work. The Government shall credit towards the Non -Federal Sponsor's share of costs, the costs, documented to the satisfaction of the Government, that the Non -Federal Sponsor incurs in providing or performing in -kind services, including associated supervision and administration. Such costs shall be subject to audit in accordance with paragraph 9 to determine OA reasonableness, allocability, and allowability, and crediting shall be in accordance with the following procedures, requirements, and limitations: a. As in -kind services are completed and no later than 60 calendar day after such completion, the Non -Federal Sponsor shall provide the Government appropriate documentation, including invoices and certification of specific payments to contractors, suppliers, and the Non -Federal Sponsor's employees. Failure to provide such documentation in a timely manner may result in denial of credit. The amount of credit afforded for in -kind services shall not exceed the Non -Federal Sponsor's share of costs. b. No credit shall be afforded for interest charges, or any adjustment to reflect changes in price levels between the time the in -kind services are completed and credit is afforded; for the value of in -kind services obtained at no cost to the Non -Federal Sponsor; or for costs that exceed the Government's estimate of the cost for such item if it had been performed by the Government. 5. The Non -Federal Sponsor shall not use Federal Program funds to meet any of its obligations under this Agreement unless the Federal agency providing the funds verifies in writing that the funds are authorized to be used for the Plan. Federal program funds are those funds provided by a Federal agency, plus any non -Federal contribution required as a matching share therefor. 6. In carrying out its obligations under this Agreement, the Non -Federal Sponsor shall comply with all the requirements of applicable Federal laws and implementing regulations, including, but not limited to: Title VI of the Civil Rights Act of 1964 (P.L. 88-352), as amended (42 U.S.C. 2000d), and Department of Defense Directive 5500.11 issued pursuant thereto; the Age Discrimination Act of 1975 (42 U.S.C. 6102); and the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Army Regulation 600-7 issued pursuant thereto. 7. Upon 30 calendar days written notice to the other party, either party may elect, without penalty, to suspend or terminate further development of the Plan. Any suspension or termination shall not relieve the parties of liability for any obligation incurred. 8. As a condition precedent to a party bringing any suit for breach of this Agreement, that party must first notify the other party in writing of the nature of the purported breach and seek in good faith to resolve the dispute through negotiation. If the parties cannot resolve the dispute through negotiation, they may agree to a mutually acceptable method of non -binding alternative dispute resolution with a qualified third party acceptable to the parties. Each party shall pay an equal share of any costs for the services provided by such a third party as such costs are incurred. The existence of a dispute shall not excuse the parties from performance pursuant to this Agreement. 9. The parties shall develop procedures for the maintenance by the Non -Federal Sponsor of books, records, documents, or other evidence pertaining to costs and expenses for a minimum of three years after the final accounting. The Non -Federal Sponsor shall assure that such materials are reasonably available for examination, audit, or reproduction by the Government. a. The Government may conduct, or arrange for the conduct of, audits of the Plan. Government audits shall be conducted in accordance with applicable Government cost principles and regulations. The Government's costs of audits for the Plan shall not be included in the shared costs of the Plan, but shall be included in calculating the overall Federal cost of the Plan. b. To the extent permitted under applicable Federal laws and regulations, the Government shall allow the Non -Federal Sponsor to inspect books, records, documents, or other evidence pertaining to costs and expenses maintained by the Government, or at the request of the Non -Federal Sponsor, provide to the Non -Federal Sponsor or independent auditors any such information necessary to enable an audit of the Non -Federal Sponsor's activities under this Agreement. The costs of non -Federal audits shall be paid solely by the Non -Federal Sponsor without reimbursement or credit by the Government. 10. In the exercise of their respective rights and obligations under this Agreement, the Government and the Non -Federal Sponsor each act in an independent capacity, and neither is to be considered the officer, agent, or employee of the other. Neither party shall provide, without the consent of the other party, any contractor with a release that waives or purports to waive any rights a party may have to seek relief or redress against that contractor. 11. Any notice, request, demand, or other communication required or permitted to be given under this Agreement shall be deemed to have been duly given if in writing and delivered personally or mailed by certified mail, with return receipt, as shown below, A party may change the recipient or address for such communications by giving written notice to the other party in the manner provided in thismparagraph. If to the Non -Federal Sponsor: Kieran Fahey, Director, CSO Project Management City of South Bend 227 West Jefferson Blvd. Suite 1300 N South Bend, Indiana 46601 If to the Government: Commander, Detroit District US Army Corps of Engineers 477 Michigan Avenue Detroit, MI 48226 12. To the extent permitted by the laws governing each party, the parties agree to maintain the confidentiality of exchanged information when requested to do so by the providing party. 4 13. Nothing in this Agreement is intended, nor may be construed, to create any rights, confer any benefits, or relieve any liability, of any kind whatsoever in any third person not a party to this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, which shall become effective upon the date it is signed by the District Engineer. DEPARTMENT OF THE ARMY Gregory E. Turner Lieutenant Colonel, U.S. Army District Engineer DATE: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS BY Gary Gilot, President DATE: / 1la /0-0 /V James Mueller, Member DATE: 1 �raetl Maradik, Member DATE: . ... ..� ........ Therese Dorau, Member DATE: 5 Suzanna Fritzberg, Member DATE: "1--L-ind a Martin DATE: / f -:20 %g City Designated Representative: Name: Kieran Fahey Title: Combined Sewer Over -flow Project Management, City of South Bend IN NON-FEDERAL SPONSOR'S SELF -CERTIFICATION OF FINANCIAL CAPABILITY FOR AGREEMENTS I, .... & k,, 06 rk 3, e, r p11 �tia hereby certify that I am the Chief Financial Officer of the City of South Bend (the "Non -Federal Sponsor"); that I am aware of the financial obligations of the Non -Federal Sponsor for the South Bend Flood Inundation Study; and that the Non -Federal Sponsor has the financial capability to satisfy the Non -Federal Sponsor's obligations tinder the South Bend Flood Inundation Study PAS Feasibility Cost Share Agreement. lot IN WITNESS WHEREOF, I have made and executed this certification this 3 day of NC�vK6t✓ 2018`, _.... ........ .............................. m� TITLE:mm C i Co �►' l (fir DATE: .-,.20...L..�.............�..�..........w..... Ck"1 1F.1C:' 1E OF AU11101�'U"`1"y � '�l do hereby certify that I am the principal legal officer o.l t.l:i,e City o South, Fend and that the City of South Bend is a legally g Y Y g Y constituted public body with full authority and legal capability to perform the terms of the Agreement between the Department of Army and the City of South Bend in connection with the South Bend Flood Inundation Study and that the persons who have executed this Agreement on behalf of the City of South Bend has acted within his/her statutory authority. IN F, I have made and executed this certification this d WITNESS WHEREOF, of _ �.. Signature:_...... _.... Typed name:q Title in Full: Cbr?or o tl vvt Cb uvlse l C- A _ 4 CLA i e-) CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ICrai F c , Director, Corr � �� d,ewes Overfli w 1'�"act Management City of South Bend IN APPENDIX A — SCOPE OF STUDY SECTION 22 PLANNING ASSISTANCE TO STATES CITY OF SOUTH BEND 2018 SOUTH BEND FLOOD INUNDATION STUDY FISCAL YEAR 2018 TITLE: 2018 SOUTH BEND INUNDATION STUDY COST SHARING: 50% - FED, 50% - NONFED DATE —OF REQUEST JUSTIFICATION: 20 April 2018 PROJECT SPONSOR: CITY OF SOUTH BEND INDIANA INTRODUCTION: The Saint Joseph River, located in Northern Indiana, has experienced stresses related to development, increased precipitation and concentration of runoff. Damaging flooding in the area has been documented over the last few decades with the top 25 historic crests of the Saint Joseph River in the City of South Bend, IN all occurring since 1980. Most recently, a period of extended above normal precipitation resulted in a flood of record on the St. Joseph River in South Bend, IN in February of 2018. In the wake of the recent flooding, the City of South Bend, IN is requesting that USACE Detroit District prepare the necessary H&H analyses and models required to analyze approximately 8 miles of the Saint Joseph River from just north of the Waste Water Treatment Plant to Logan Street for the purpose of creating a Flood Inundation Mapping Library. These analyses and models are to be reviewed and accepted by the USGS in their Flood Inundation Mapper (FIM) website as part of the City's WIK. PUPR SE- The proposed study will allow the City of South Bend to predict flooding extents within the modeled area based on forecasted stages provided by the National Weather Service during various flood stages. NOTE: Appendix B contains an "Estimated Study Cost" and Appendix C includes a Detailed Scope of Work. DELIVERABLES: Upon completion of the project the City will receive an external hard drive with all the files, reports, and data that are produced for the project. No hard copies of these materials will be produced. The deliverables for specific tasks are discussed in greater detail in Appendix C, but will include a final summary report of hydraulic modeling and inclusion of flood inundation maps for the project area to the FIM online system. A-1 SCHEDULE: The study effort should be fully completed within 30 months of obtaining a signed agreement and receiving funding. Specific task completion dates will be discussed and determined by USACE, the City, and USGS once this agreement is signed and funding is obtained by all parties. Task Description Completion Date Responsible Party PrOj ect TBD USACE PLP Management ----- ------- - - - ----- ....... 2 Program TBD USACE PPPM Management H&H Background 3 Data Collection and TBD USACE H&H Processing . .. . . ........ . . ..... . . ...... ---- - - ----- 4 River Cross Section TBD USGS - city Survey............... -- . . . ......... . .......... - 5 Water Level Stage TBD USGS Gage Install 6 Gage O&M - 2 yrs ..... .... . TBD . ....... . ... . ....... . --- .... .. ............ . .. USGS 7 Hydrologic Analysis TBD USACE H&H 8 —Ijydraulic Analysis TBD USACE H&H 9 M mg TBD USACE H&H 10 USACE Summary TBD USACE H&H -- -- Report 11 USGS Review of TBD USGS ..... . ..... USACE Work 12 Implementation to TBD USGS — — FIM System . ........ A-2 APPENDIX B — ESTIMATED STUDY COSTS Sponsor Federal In -Kind Funds Task DESCRIPTION Funds Work cash Task Total Project 1 Management $20,000 $0 $0 $20,000 Program 2 Management $6,000 $0 $0 $6,000 3 H&H Background Data $17,000 $0 $0 $17,000 Collection and Processing 4 River Cross Section Survey $0 $30,000 $0 $30,000 5 Water Level Stage Gage Install $0 $18,000 $0 $18,000 6 Gage Operations — 2 yrs $0 $28,000 $0 $28,000 7 Hydrologic Analysis $4,000 $0 $0 $4,000 8 Hydraulic Analysis $31,000 $0 $0 $31,000 9 Mapping $13,000 $0 $0 $13,000 10 USACE Summary Report $20,000 $0 $0 $20,000 11 USGS Review of USACF, $0 $15,000 $0 $0 Report 12 Implementation to FIM System $0 $20,000 $0 $0 Total FEDERAL Dollars SPONSOR Dollars $111,000 $111,000 $0 $111,000 $0 $0 $111,000 A-3 $0 $0 $222,000 $111,000 $111,000 APPENDIX C — DETAILED SCOPE OF STUDY DESCRIPTION OF WORK The City of South Bend, IN is requesting that USACE Detroit District prepare the necessary H&H analyses and models required to analyze approximately 8 miles of the Saint Joseph River from just north of the Waste Water Treatment Plant to Logan Street (Figure 1) for the purpose of creating a Flood Inundation Mapping Library to be reviewed and accepted by the USGS in their FIM website. t�"osekaned s M JV., �ww "�. a hlarns Ww rnpalw+:Y '4 - 1 dA t1 ttlw P apnWswOr. '� flJn 0.0 ae ,n, •*� r a.u, hss taco �. PJ k>r�fB "�" aw IA ""wwmwn9twwaV 6e60 W 105V`s �rP wV,ce 1,41,11011 r'vawaw,w Y j rY rpyA.. i�vsd�Su� Al 4d r01 6D, 9 �2 11" , Notre D ame w r. awnodwnw, In mm Fg , .a dA-rugz: I:w Rd.. .....a t` µ::dlmPitPn FBr. occ& G.ve 4 i. V) LwS—, -tea Po .s: 77 Ie.t Lovd terxt 4t aat .P,.. w..ra l�F'€vaW [':prhy P-YB aea INUwwi¢ '.dhN Bv➢ca on'M1 Pk fry C YII.h Soutlt Bend d" hard. .aaF -- aa --�1Y A,d P�ronBeaa B WJn e" Car lean JoIa= araiv,p P''atanrwr _ x"an rn�kdAa Flood Inundation Mapper ; 8, Limits of Study, ..�c- �, 0 1 ec9aayru Vli l- St USGS gage "�g. Be a—nw •..p r Cut"fy Limits N f' —► St Joseph River c<, '.Y,rdsP BTac ;, Qop *$l% Of, K440mnotltl, ord 4limasgry t emd'1Aa � 0 02505.,..... i t ua,w `r vda � .adRaYe e a am;h�dCmammyadomamtmt�- aeaaa„USGS Aga HIPS. ,U dw� V Mils r+rtawB.a cma w Bata kE�lnapamrdaY a«dmmaBrars rw, '�4�PA on sera r m sudmea wt n....�y Figure l: Location of USGS streanigage and preliminary designation of study area linrits WORK TO BE PERFORMED The following sections provide added detail for each task completed by the USACE. Some work in kind (WIK) is to be performed for this project. The USGS will be performing several tasks for the project for the City of South Bend and will be credited with WIK. The City of South Bend is also expected to perform several tasks and will credited with WIK accordingly under the rules of this agreement. A-4 TASK 1. PROJECT MANAGEMENT AND ADMINISTRATION USACE will provide the overall management of the project including: coordinating and attending monthly calls, upward reporting on project status, and preparing and monitoring project schedules and finances. The USACE Project Manager will be the primary point -of -contact and lead for the project. Monthly calls are proposed during the project period and will include small -group management meetings. The purpose of the small -group management meetings is to direct and coordinate the USACE work efforts toward successful and timely completion. The attendees should include appropriate project representatives from USACE, USGS, and the City. One in -person kickoff meeting will be held in South Bend, to be scheduled at the appropriate time. A 50% progress review meeting will take place via WebEx/conference call. One in -person meeting will take place in South Bend for a 90% report review with USACE, USGS, and the City. Two final meetings will be scheduled with USACE, USGS, and the City to explain the South Bend Flood Inundation system to the City officials and then the public. The final meetings will be scheduled for the same day at a South Bend City office. The estimated cost/value of the Task 1 work is $20,000.00. TASK 2. PROGRAM MANAGEMENT USACE will manage all funding and scheduling for the study. USACE will coordinate, obtain, and load all Federal funding from USACE Headquarters. USACE will work with the sponsor to obtain the required 50% cost match for the study and load the funds onto the project management system. USACE will transfer funds to the USGS for their associated tasks. The estimated cost/value of the Task 2 work is $6,000.00. TASK 3. H&H BACKGROUND DATA COLLECTION AND PROCESSING USACE will collect previous hydrologic and hydraulic information from any relevant past projects located in the project area, gather and process any/all existing Geographic Information Systems (GIS) data required for the analyses and mapping ((LiDAR, DEM, channel geometry, structures, etc), and process new survey data required and collected for the project under Task 4. The USACE will use existing data, when applicable, to expedite the modeling process and reduce project costs. The digital elevation model (DEM) developed under this task will be used as the base for the hydraulic model developed under Task 8. The estimated cost/value of the Task 3 work is $17,000.00, A-5 TASK 4. RIVER CROSS SECTION SURVEY The USGS will use an Acoustic Doppler Current Profiler (ADCP) to collect the bathymetry of the river cross sections. The City of South Bend will provide the as -built drawings with elevations for the bridges in the study area. If as -built drawings are not available then the bridge or bridges will be surveyed by the City of South Bend. There are 24 bridges within the study area. There is also the East Race Whitewater Rafting Canal that as -built drawings will need to be provided by the City of South Bend. It is estimated that the ADCP survey will be $20,000 and the bridge surveys will be $10,000. The estimated cost/value of the Task 4 work is $30,000.00. TASK 5. WATER LEVEL STAGE GAGE INSTALL The USGS will install a new water level stage gage at the WWTP. The USGS will develop the rating curve at the gage to relate stage and discharge. The rating curve is what will be used for the steady state hydraulic model. This will be used to set and calibrate the flood stages used in the FIM. The estimated cost/value of the Task 5 work is $18,000.00. TASK 6. GAGE OPERATIONS — 2 YEARS The USGS will operate the new gage for two years in order to develop a sufficient rating curve that can be used in modeling. The gage costs $14,000 per year to operate and maintain. The City of South Bend will have to pay the USGS to continue to operate and maintain the gage after the initial two year period, that is, if the City chooses to continue to operate the gage after the initially required first two years. The estimated cost/value of the Task 6 work is $28,000.00. TASK 7. HYDROLOGIC ANALYSIS The USACE will provide a hydrologic analysis for the study. This cost estimate assumes that the gage that is measured on the Saint Joseph River near South Bend, where there is a NOAA Advanced Hydrologic Prediction (AHP) gage, becomes a continuous automated USGS gage. A hydrologic analysis of the nearby gages with a long period of record will be used to get some flood frequency statistics, but the rating curve that will be developed by the USGS using data collected for the first year after the gage is installed is what will be used for the steady state hydraulic model. Multiple flow rates to simulate approximate bank full stage to the highest rated stage (most likely at 1 ft intervals) will be determined and coordinated with USGS and the City of South Bend. The estimated cost/value of the Task 7 work is $4,000.00, .n TASK 8. HYDRAULIC ANALYSIS The USACE will build a steady state georeferenced existing conditions (including existing structures) HEC-RAS hydraulic model of the Saint Joseph River through the project area using the combination of existing and collected survey data and the best topographic overland data available and developed into a DEM under Task 3. The results of the hydrologic analysis and flood events/levels agreed upon in TASK 7 will be used in the hydraulic model for the purpose of mapping the required library flood inundation maps. The hydraulic model will be calibrated to the USGS gage rating curve data and to existing high water marks (if available). The estimated cost/value of the Task 8 work is $31,000.00. TASK 9. MAPPING Flood delineation mapping will be performed by the USACE for the agreed upon modeled flood stages and events creating a series of flood maps from the approximate bankfull stage to highest rated stage. This geospatial processing will be done on the best available terrain data gathered in Task 3. The flood delineations for all of the flood events/stages will be minimally cleaned up to represent as accurate of a floodplain as the terrain data allows without the smoothing of the flood inundation polygons or final clean- up which the USGS will do. The estimated cost/value of the Task 9 work is $13,000.00. TASK 10. SUMMARY REPORT Findings of Task 3-9 will be summarized in a technical report (including the supporting documents) by the USACE for the Saint Joseph River in South Bend, IN. The technical summary report will be a simplified model report describing the hydrologic data and the modeling and mapping effort. The technical summary report and its related supporting documents, the hydraulic model, and the resulting GIS layers (flood extent polygons and depth grids) will be summited to USGS for review of completeness. Both USACE and USGS will coordinate to finalize the previously mentioned set of documents and data sets. This report will be based on the template provided by USGS. The estimated cost/value of the Task 10 work is $20,000.00. A-7 TASK 11. USGS REVIEW OF USACE REPORT USGS will perform a technical review of the model and support material. This will include all items from the above tasks. The review consists of a review by two peers for the adequacy of the Flood Inundation Mapper modeling, mapper, and documentation in order to submit a flood inundation map library to the USGS FIM Program. Peer reviews shall meet USGS Fundamental Science Practices. The director of the Water Science Center (WSC) responsible for the operation of the streamgage used in the furnished flood -inundation map library must approve that the furnished FIM library meets USGS FIM standards. The estimated cost/value of the Task 11 work is $15,000.00. TASK 12. IMPLEMENTATION TO FIM SYSTEM USGS will accept the submittal of the files once the Director of the WSC responsible for the operation of the streamgage has approved it. The FIM data (final inundation area shapefiles, flood -depth grids, standard metadata, and readme files) will be prepared and submitted. Once the library is submitted a review of the library on the USGS review mapper will be performed and approved. Once approved the library will go live on the public USGS FIM mapper system. The estimated cost/value of the Task 12 work is $20,000.00, A-8 Form 9-1366 (May 2018) U.S. Department of the Interior U.S. Geological Survey Joint Funding Agreement FOR Water Resource Investigations Customer #: 6000006645 Agreement #:19NFJFA00000037 Project #: NF00GWQ TIN #: 35-6001201 Fixed Cost Agreement YES[ X ] NO[ ] THIS AGREEMENT is entered into as of the January 7, 2019, by the U.S. GEOLOGICAL SURVEY, OKI Water Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the City of South Bend, Indiana party of the second part. 1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation the installation, operation, and maintenance of a real-time streamflow gage, and the development of a Flood Inundation Mapping Library, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) include In -Kind -Services in the amount of $0.00 (a) $30,000 by the party of the first part during the period January 7, 2019 to January 5, 2021 (b) $71,000 by the party of the second part during the period January 7, 2019 to January 5, 2021 (c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0 Description of the USGS regional/national program: N/A (d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program, and if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties. The Parties acknowledge that scientific information and data developed as a result of the Scope of Work (SOW) are subject to applicable USGS review, approval, and release requirements, which are available on the USGS Fundamental Science Practices website (iittps:/Iwww2.u.ss. ov/fs ). Form 9-1366 U.S. Department of the Interior Customer #: 6000006645 (May 2018) U.S. Geological Survey Agreement M 19NFJFA00000037 Joint Funding Agreement Project M NF00GWQ FOR TIN M 35-6001201 Water Resource Investigations 9. Billing for this agreement will be rendered quarterly. Invoices not paid within 60 days from the billing date will bear Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at 31 U.S.C. § 3717) established by the U.S. Treasury. USGS Technical Point of Contact Customer Technical Point of Contact Name: Tom Ruby Name: Kieran Fahey Supervisory Hydrologist Address: 9818 Bluegrass Parkway Address: 227 West Jefferson Blvd Suite 1316 Louisville, KY 40299-1906 North Telephone: (502) 493-1933 South Bend, IN 46601 Fax: (502) 493-1909 Telephone: (574) 235-5993 Email: aruby@usgs.gov Fax: Email: kfahey@southbendin.gov USGS Billing Point of Contact Customer Billing Point of Contact Name: Edassa McCurdy Name: Kieran Fahey Budget Analyst Address: 5957 Lakeside Blvd. Address: 227 West Jefferson Blvd Suite 1316 Indianapolis, IN 46278 North Telephone: (317) 600-2788 South Bend, IN 46601 Fax: (317) 290-3313 Telephone: (574) 235-5993 Email: emccurdy@usgs.gov Fax: Email: kfahey@southbendin.gov U.S. Geological Survey United States City of South Bend, Indiana Department of Interior Signature Slonatures MICHAEL MICHM�F','FFiN GRIFFIN Dir201B1-1` By ,25,°"-05'°°' Date:11/26/2018 Name: Michael Griffin Title: Director By Date: Name: Title: y Name: Title: I" / T Name: Title: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 12/03/2018 Kieran Fa Department Public Works BPW Date 12/11 /2018 Phone Extension 5993 "i wrmuomoiuiuiummmmmmmmmmmdmreeien mr wW�r � Re uir d Prior to Submittal t... .... _e �.....__ o Board Legal ® Attorney Name Clara McDaniels Controller © Controller review is required for all Contracts $5,000.00 or more anc greater than one year in length per the City Purchasing Policy Purchasing Check the A Agreement Professional Services F Bid Opening E Quote Opening ❑ Change Order No. 0 Ease/Encroach. ❑ Other: xro Ro_n�t tItem Type ract Resolution ❑ Bid Award El Quote Award F1 C/O & PCA No, Traffic Control for All Submissions F Proposal 0 Addendum E Req. to Advertise ❑ Title Sheet Required Information ❑ PCA .......... Company or Vendor Name: The US Department of the Army & US Department of the Interior. New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE F] WBE MBE/WBE Contractor Requested ❑ No n Yes Name of Company Project Name Flood Inundation Mapper Project Number 118-045 FundingSource �u Wastewater ...............................� 6 �_.�.................�.�.�.�.�.�.�. � . ............. ..�.�............._..-_. Account No. 641-0630-793-3 i"62. "E neerin " .._ Amount $.. ._ m 71,000 Terms of Contract Purpose/Description To create a flood inundation mapper for South Bend Required Contractor's Certification Form Attached (Non - Non -Debarment, E-Verify, etc. Required or Chan a Order ._..�.........w _� o qusion, Non -Discrimination, s O��.� rt�y__m. w El increase Amount of E1 Decrease $ � � Previous Amount $ Current Percent of Change: /o New Amount Total Percent of Change: /o Dispersal After Approval Copy Original ❑ ❑ 11 ❑ El 0