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Home My WebLink About06/20/12 Board of Public Works Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 — 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. AGREEMENT A. Enterprise Agreement— CDW 1. Description: Lock-in Quote Prices for Replacement Email System with Office 365 2. Amount: E3 Plan, $13/month; E2 Plan, $6.25/month; K2 Plan, $4.17/month 3. Funding: IT Capital(404.0672.415.42.08) 2. PERMITS A. Block Parties 1. Applicant: Stephen Hayes (Wooded Estates Neighborhood Association) a) Location: Black Oak Drive from Oak Park Drive to Scottswood Drive b) Event: 25th Annual Wooded Estates Ice Cream Social c) Date/Time: June 25, 2012; 5:30 p.m. to 8:30 p.m. d) Favorable Recommendations 2. Applicant: Michelle Busse a) Location: Bryan Street from Sherman Avenue to Inglewood Street b) Event: Kids' Week Kickoff Block Parry c) Date/Time: June 24, 2012; 12:00 p.m. to 4:00 p.m. d) Favorable Recommendations 3. CLAIMS REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: June 7, 2012; Regular Meeting: June 12, 2012 2. OPENING OF QUOTATIONS A. Design and Installation of Ethernet Service for Sixteen(16) Water Works Facilities—Project No. 112-045 1. Funding: Water Works (620.0640.603.32.04/622.0640.415.43.08) B. Goodson Court Sewer Extension—Project No. 112-035 1. Funding: Sewer Insurance Repair Fund (640.0620.811.36.09) 2. Award 3. BID AWARD AMENDMENT A. Twenty-Seven (27) Cubic Yard, Dual Arm, Side Loading Refuse Trucks 1. Description: Addition of Option No. 2 -Natural Gas Fueling 2. Company: Best Equipment Company 3. Original Award Date: February 14, 2012 4. Original Amount: $1,293,412 (4 Trucks at $323,353 Each) GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 - 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 5. Additional Amount: $126,200 (4 Trucks at $31,550 Each) 6. Revised Amount: $1,419,612 7. Funding: 2011 Solid Waste Capital Lease Payments (611.0610.415.37.02) 4. REJECT BIDS AND REQUEST TO RE-ADVERTISE FOR BIDS A. Ignition Park Lot 4 Fagade Improvements-Project No. 112-025 1. Description: Lowest Bidder was Non-Responsive and Next Lowest Bidder Exceeded Project Budget 2. Funding: AEDA TIF (424.1050.460.42.02) 5. CHANGE ORDERS A. Generator and Switch Gear for Ignition Park Lot 4 -Project No. 111-081 1. Company: MacAllister Power Systems 2. Change Order No.: 1 3. Increase Amount: $6,852 4. Percent of Increase: .87% 5. Revised Contract Amount: $798,818 6. Funding: AEDA TIF (324.1050.460.42.02) B. Generator and Switch Gear for Ignition Park Lot 4 -Project No. 111-081 1. Company: Brownstone Electric Supply Company, Inc. 2. Change Order No.: 2 3. Increase Amount: $10,050 4. Percent of Increase: 5.94% 5. Revised Contract Amount: $179,120 6. Funding: AEDA TIF (324.1050.460.42.02) 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Installation of Fiber Optic Conduit for New Animal Shelter-Project No. 112-022 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($391.20) 4. Percent of Decrease: (6.04%) 5. Revised Contract Amount: $6,098.80 6. Funding: TIF B. Ignition Park South Demolitions, Phase II-Project No. 112-008 1. Company: Smalley Construction, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($40,000) 4. Percent of Decrease: (18.69%) 5. Revised Contract Amount: $174,000 6. Funding: AEDA TIF (324.1050.460.31.06) GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 — 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 7. PROJECT COMPLETION AFFIDAVIT A. Sewer Service at 3680 West Sample Street—Project No. 112-011 1. Company: John Boettcher Sewer & Excavating 2. Final Contract Amount: $36,464.40 3. Funding: Industrial Revolving Fund 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND PROPOSALS A. Ignition Park South Demolitions, Phase III—Project No. 112-040 1. Funding: AEDA TIF (324.1050.460.39.82) B. Compressed Natural Gas Market Research—Project No. 112-029A 1. Funding: Energy Office (222.0616.419.33) C. Skyway Building Window Replacement—Project No. 112-043 1. Funding: Central Medical District TIF (426.1050.460.42.02) D. Abandoned Vehicles 9. RESOLUTIONS A. No. 35-2012 —Resolution of the Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Various Obsolete and/or Broken Computer Equipment B. No. 36-2012 —A Resolution of the South Bend Board of Public Works Regarding the Retirement of"Marvin", a K-9 Police Department Unit 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA B. Interlocal Agreement— St. Joseph County Board of Commissioners 1. Description: Sample Street and Olive street Intersection(AKA Jasinski Overpass) Over the Grand Trunk Western Railroad—Road Reconstruction Project 2. Amount: St. Joseph County Paying the 20% Local Share C. Agreement—Northeast Neighborhood Revitalization Organization 1. Description: Programs and Services 2. Amount: $75,000 3. Funding: EDIT (408.1001.460.39.30) D. Contract— Community Development Division 1. Description: South Bend Home Improvement Program 2. Amount: $398,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) E. Contract—Department of Code Enforcement 1. Description: Vacant and Abandoned Building Demolition Program 2. Amount: $125,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 — 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 F. Contract— South Bend Police Department 1. Description: Neighborhood Action Reclamation Patrols—Provide 2,400 Hours of Directed Police Foot and Bike Patrol within Neighborhoods Indicated as Low to Moderate Income Areas 2. Amount: $90,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) G. Contract—Division of Community Development 1. Description: Activity Deliver/Housing Counseling—Homeownership Education, Inspection and Processing Activities for CDBG Funded Housing Programs 2. Amount: $100,527 3. Funding: Community Development Block Grant(212.1001.460.39.30) H. Contract—Department of Community and Economic Development 1. Description: Administration of the Community Development Block Grant Program 2. Amount: $260,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) I. Agreement—ADT Security Services, Inc. 1. Description: New Animal Control Facility Security System Installation, Equipment, and Monitoring 2. Amount: $35/Month 3. Funding: Equipment and Installation Paid for by CARE of South Bend; Monitoring -Animal Control Operating Budget(101.1207.415.31.06) J. Agreement for Professional Services— The Troyer Group 1. Description: Parking Garage Lighting Upgrade (Main Street, Leighton and Wayne Street Parking Garages)—Project No. 112-044 2. Amount: $14,000 (To be Refunded by Federal Tax Credit in June 2013) 3. Funding: CED Capital (Main—601.0460.645.43.10; Leighton— 601.0462.645.43.10; Wayne—601.0464.645.43.10) K. Professional Services Agreement—EmNet, LLC 1. Description: Monitoring and Maintenance for 2012-2013 2. Amount: $182,288.40 3. Funding: Wastewater Contractual Services (641.0630.793.63.35) L. Professional Services Agreement—DLZ Indiana, LLC 1. Description: East Bank Sewer Separation Phase 4 —Project No. 112-041 2. Amount: $405,600.00 3. Funding: 2011 Sewer Bond M. Amendment to the Addendum to the Master Agency Agreement— Supplement No. 4—Redevelopment Commission 1. Description: Olive Road Right-of-Way Acquisition—Project No. 112-031 2. Funding: AEDA TIF (324.1050.460.31.02) GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 — 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 N. Amendment to the Addendum to the Master Agency Agreement— Supplement No. 3 —Redevelopment Commission 1. Description: Fellows Street Corridor Improvement—Project No. 112-006 2. Funding: SSDA TIF (430.1050.460.41.01) O. Professional Services Agreement—Malcolm Pirnie/Arcadis 1. Description: Local Limits Technical Justification Services—Assistance in Development and Submission of NPDES Required Local Limit Evaluation 2. Amount: $24,000 3. Funding: WWTP Other Contractual Services (641.0630.793.63.35) P. Agreement—Patrolman Jeffery Ransberger 1. Description: Purchase of Retired K-9 Unit, "Marvin" 2. Amount: $1 (Paid to City) Q. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Skyway Building Window Replacement—Project No. 112-043 2. Funding: Central Medical District TIF (426.1050.460.42.02) 11. LICENSES AND PERMITS B. Block Parties 1. Applicant: Wooded Estates Neighborhood Association a) Location: Howard Street from Black Oak Drive to Oak Ridge Drive b) Event: 4th of July Parade c) Date/Time: July 4, 2012; 9:00 a.m. to 12:00 p.m. d) Favorable Recommendations 2. Applicant: Jessie Brumfield a) Location: Carroll Street from Indiana Avenue to Haney Street b) Event: 4th of July Party c) Date/Time: July 4, 2012; 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Denise Singh a) Location: Prast Boulevard from Eclipse Street to Goodland Street b) Event: Block Club Party c) Date/Time: July 4, 2012; 9:00 a.m. to 8:00 p.m. d) Favorable Recommendations 4. Applicant: New Peter's Rock M.B. Church a) Location: Van Buren Street from Cottage Grove to Cushing Street b) Event: Vacation Bible School Cook Out c) Date/Time: August 4, 2012; 9:00 a.m. to 4:00 p.m. d) Favorable Recommendations 5. Applicant: Anthony Marshall a) Location: Marine Street from Indiana Avenue to Haney Street b) Event: July 4th Party GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 — 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Date/Time: July 4, 2012: 8:00 a.m. to 8:00 p.m. d) Favorable Recommendations C. Special Event— Street Closures 1. Applicant: Eddy Street Commons at Notre Dame a) Location: Eddy Street from Napoleon Boulevard to Angela Boulevard b) Event: Coffee & Cars c) Date/Time: July 21, 2012; 8:00 a.m. to 2:00 p.m. d) Favorable Recommendations 2. Applicant: College Football Hall of Fame a) Location: DeRue Court at Jefferson Boulevard; Washington Street from Michigan Street to St. Joseph Street; Michigan Street from Washington Street to Leighton Garage Opening—Add Remainder of Street on Friday; Left Turn Lane of St. Joseph Street (onto Washington Street) b) Event: Enshrinement Festival c) Date/Time: 6:00 a.m. on July 19 to 12:00 a.m. on July 22, 2012 d) Favorable Recommendations D. Processions 1. Applicant: Jonathon Geels (Marquette Park Neighborhood Assoc.) a) Event: Marquette Park Annual 4th of July Parade b) Date/Time: July 4, 2012; 9:00 a.m. to 10:30 a.m. c) No Help from Traffic and Lighting; Participants must stay on Sidewalks 2. Applicant: YMCA a) Event: YMCA Triathlon b) Date/Time: August 26, 2012; 7:00 a.m. to 11:30 a.m. c) Favorable Recommendations; Park Board Commissioners to be Named as Additional Insured E. Traffic Restriction 1. Applicant: B-100 a) Event: B100 Birthday Party b) Location: Close Ironwood at Jackson to all Northbound Traffic; Two-Lane Traffic from US 20 Bypass South to Jackson, then West to Jackson 4-H Fairgrounds Main Entrance; Close Jackson at York Road to Eastbound Traffic and Direct Traffic to York Road 4-H Fairgrounds Main Entrance c) Date/Time: September 16, 2012; 6:00 a.m. to 7:30 p.m. d) Favorable Recommendations F. Vacation 1. Applicant: Memorial Hospital(by DLZ, Indiana) a) Location: The East Half of the East/West Alley and the South Half of the North/South Alley of the Block surrounded by Madison, Main, Michigan and Marion—Other Alleys in Area Previously Vacated b) Purpose: Development of Parking Lot GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 — 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Favorable Recommendations G. Licenses 1. Type: Transient Merchant License Renewal a) Applicant: Franks for the Memories Hot Dog Stand b) Location: In Front of 222 South Michigan Street c) Dates: Thursday Nights d) Favorable Recommendations; Club Fever in Favor of Location 2. Type: New Open Air License a) Applicant: Beach House Bliss b) Location: Michigan Street Sidewalk in front of the Chicory Cafe c) Dates: First Fridays of Each Month(To Coincide with DTSB's Events) d) Engineering States Chicory Cafe must remove their Tables to allow for Open Air Business Tables 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1849 East Fox Street 2. All criteria has been met B. New Installation—No Parking Tow Zone 1. Location: Both Sides of Moreau Court from Nimtz Parkway to Dead End 2. Purpose: Safety 3. All criteria has been met 13. RATIFY BONDS A. Occupancy Bond 1. LFC, Inc. —Approved June 11, 2012 B. Contractor Bonds 1. Wasielewski & Son—Approved June 11, 2012 2. Culy Construction& Excavating, Inc. —Approved June 15, 2012 C. Excavation Bonds 1. Integrity Incorporated—For Release Effective June 26, 2012 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL Page 7 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 20, 2012 — 1:00 p.m. Location: 1308 County-City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DONALD E.INKS KATHRYN E.RODS MICHAEL C.MECHAM MARK W.NEAL Page 8