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Home My WebLink About06/07/12 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENT A. Professional Services Agreement— Creative Financial Staffing 1. Service: Provide Temporary Financial Management, Accounting, and Supervisory Services for Police Department 2. Amount: NTE $42,500 3. Funding: Misc. Charges and Services (101.0801.421.39.89) REGULAR MEETING 1. PUBLIC HEARING A. Transient Merchant License 1. Applicant: TNT Fireworks/Grace Point 2. Description: Sale of Fireworks June 22 to July 4, 2012; 9:00 a.m. to 9:00 p.m. 3. Location: Walmart Parking Lot, 700 West Ireland Road 4. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Review: May 24, 2012; Regular Meeting: May 29, 2012 B. Claims Review: June 5, 2012 3. OPENING OF BIDS A. Natural Gas Supply for City of South Bend Owned Facilities 1. Funding: Energy Office (222.0617.419.35.02) B. Olive Road Basin—Project No. 112-031 1. Funding: AEDA TIF (324.1050.460.42.03) 2. Award C. Purchase of C.R.A.H. Equipment for Lot 4 of Ignition Park(Re-bid)—Project No. 112-026 1. Funding: AEDA TIF (324.1050.460.42.02) D. Preventative Maintenance of Thirty-One (3 1) Generators for Water Works, Fire Department, and Wastewater 1. Funding: User Dept. (620.0640.602.31.35;101.9014.223.60.10;;641.0630.703.36.05) 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1), 2012 or Newer, Emergency Medical Vehicle 1. Company: Crossroads Ambulance Sales & Services, LLC 2. Amount: $206,299 3. Funding: 2012 Fire Department Capital Lease (288.0902.422.37.02) 4. Description: Bids from the Two Other Bidders Rejected—Non Responsive Page 1 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. One (1), 2012 or Newer, Combination Jet RodderNacuum Machine with Cab and Chassis 1. Company: Best Equipment Company, Inc. 2. Amount: $296,948 (Base Bid plus Options 2, 3, and 4) 3. Funding: 2012 Wastewater Capital(642.0630.415.43.02) C. One (1)New Fire Safety House 1. Company: Mobile Concepts by Scotty 2. Amount: $6,980 (State GSA Contract Price $69,799.77; Fire Department Pays 10%; Union Pays 10%; Balance Paid through Grant) 3. Funding: 2012 Fire Department Capital Budget(288.0902.422.43.09) D. Memorial Hospital Facade—Project No. 112-018 1. Company: Holladay Construction Group, LLC 2. Amount: $816,821 3. Funding: SB Central Medical District TIF (426.1050.460.42.02) 5. REJECT BIDS AND QUOTES A. Two (2), More or Less, Pre-Owned 2011 or Newer Compact Four-Door Sedan Automobiles for Building Department 1. Description: Purchased 2012 New Compact Vehicles Instead B. East Race Waterway Dock Extension—Project No. 111-074 1. Description: Quotations Received Exceed $75,000 Quotation Threshold 6. CHANGE ORDERS A. Clay-Cleveland Pump Station Replacement—Project No. 109-087A 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,680) 4. Percent of Decrease: (0.73%) 5. Revised Contract Amount: $516,493.50 6. Funding: 2010 Sewer Bond (658.0630.415.42.08) B. Coveleski Stadium Rehabilitation—2012 Improvements—Project No. 112-007 1. Company: Larson-Danielson Construction Co. 2. Change Order No.: 1 3. Increase Amount: $24,116 4. Percent of Increase: 1.71% 5. Revised Contract Amount: $1,432,961 6. Funding: SBCDA TIF (420.1050.460.42.01) C. Diamond Avenue Trunk Storm Sewer—Project No. 109-033B 1. Company: HRP Construction 2. Change Order No.: 2 3. Increase Amount: $33,565 Page 2 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Increase: .95% 5. Revised Contract Amount: $3,570,319 6. Funding: 2011 Sewer Bond (659.0621.415.42.05) D. Disinfection Gate and Mixer Replacement-Project No. 111-030 1. Company: Thieneman Construction 2. Change Order No.: 1 3. Increase Amount: $34,979.27 4. Percent of Increase: 8.08% 5. Revised Contract Amount: $467,979.27 6. Funding: Wastewater Capital and O&M (642.0630.415.43.66;641.0630.793.63.35) 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition, Environmental Remediation and Site Restoration of Former EMI Building-Project No. 111-041 1. Company: Jackson Services 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($18,000) 4. Percent of Decrease: (18.40%) 5. Total Percent of Change: (18.40%) 6. Revised Contract Amount: $79,800 7. Funding: AEDA TIF (324.1050.460.39.82) B. Mayflower Boulevard Construction-Project No. 110-036 1. Company: C&E Excavating, Inc. 2. Change Order No.: 6 (Final) 3. Decrease Amount: ($99,066.92) 4. Percent of Decrease: (3.96%) 5. Total Percent of Change: (0.17%) 6. Revised Contract Amount: $2,495,519.03 7. Funding: AEDA TIF (324.1050.460.42.03) 8. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS A. Pre-Qualify Suppliers for Body Shop Repair Service 1. Funding: Department Operating Budgets (222.0605.419.23.12) B. Rushton Rehab Project(Stormwater Retention, Curbs, Approaches, Asphalt, Striping)-Project No. 112-037 1. Funding: WWCDA TIF (422.1050.460.42.02) C. Rushton Rehab Project(Replace and/or Repair Windows)-Project No. 112-038 1. Funding: WWCDA TIF (422.1050.460.42.02) D. Rushton Rehab Project(Brick and Limestone Masonry Repair, Cleaning, and Sealing)- Project No.l 12-039 Page 3 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Funding: WWCDA TIF (422.1050.460.42.02) E. Sale of City-Owned Property 1. Description: 304 East Indiana Avenue F. Sale of City-Owned Property 1. Description: 802 South Kaley Street 9. TITLE SHEET A. Goodson Court Sewer Extension—Project No. 112-035 1. Funding: Sewer Insurance Repair(640-0620-811.36-09) 10. RESOLUTIONS A. No. 33-2012 —A Resolution of the City of South Bend, Indiana, Board of Public Works, for the Disposal of Surplus Property 1. Description: Retirement of Officer Gary Reynolds— Service Weapon B. No. 34-2012 —A Resolution of the City of South Bend, Indiana, Board of Public Works, for the Disposal of Surplus Property 1. Description: Retirement of Chief Steven Richmond— Service Weapon 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement—WorksRight HyPER/Sort Software 1. Description: License for Postal Software for Water Works Utility Bills Mailing Discount 2. Amount: $4,800 3. Funding: Water Works Operating Fund (620.0640.657.31.37) B. Contract— South Bend Community School Corporation 1. Description: South Bend Police Athletic League—Youth Outreach/Youth Basketball in Auxiliary Gym and Swimming Pool of Washington High School 2. Amount: Basketball: $1,365; Swimming Pool: $1,200 3. Funding: Grants and City Contributions C. Inter-Local Agreement— City of Elkhart Department of Public Works and Utilities 1. Description: Continue Aquatic Biology Monitoring of the St. Joseph River 2. Amount: $50,000/Year for Three Years 3. Funding: Wastewater O&M (641.0630.793.63.35) D. Exclusive Pharmaceutical Supply Agreement—Memorial Hospital 1. Description: Pharmaceutical Supplies for Fire Department EMS 2. Amount: $65,000; Usage Fee Equal to Memorial's Cost for Each Controlled Substance 3. Funding: Operations/Supplies; Medical and Safety(101.0901.422.22.22) E. Agreement—Near Northwest Neighborhood Page 4 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Community Space Project— Construct 4,600 Square Feet of Meeting Space and a Full Commercial Kitchen at 1013 Portage Avenue 2. Amount: $200,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) F. Agreement—Near Northwest Neighborhood 1. Description: Neighborhood Revitalization Program—Acquire and Rehabilitate Two (2) Substandard Residences to Sell to Low to Moderate Income Buyers 2. Amount: $275,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) G. Agreement—Near Northwest Neighborhood 1. Description: Administrative Costs to Provide Home Ownership Education to Low to Moderate Income Homebuyers 2. Amount: $46,265 3. Funding: Community Development Block Grant(212.1001.460.39.30) H. Agreement—Near Northwest Neighborhood 1. Description: Provide Administration and Support for Housing and Other Programs that Benefit Low to Moderate Income Persons 2. Amount: $82,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) I. Agreement— South Bend Heritage Foundation 1. Description: Administrative Support for Housing and Other Programs that Benefit Low to Moderate Income Persons 2. Amount: $104,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) J. Agreement— South Bend Heritage Foundation 1. Description: Acquire and Rehabilitate Two (2) or More Residential Properties for Resale to Low to Moderate Income Buyers 2. Amount: $225,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) K. Agreement— South Bend Heritage Foundation 1. Description: Rehabilitate Two (2) Commercial Units into (2) Residential Units for Low to Moderate Income Tenants 2. Amount: $225,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) L. Agreement— South Bend Heritage Foundation 1. Description: Rehabilitate First Floor Bathroom at Colfax Cultural Center at 914 Lincoln Way West 2. Amount: $75,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) M. Agreement—REAL Services Page 5 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Modify Thirty(30) Single Family Homes of Low to Moderate Income Elderly Residents in the 46619 Zip Code Area 2. Amount: $125,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) N. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Amendment to Supplement No. 1 to the Addendum Related to SR 23 and Douglas Road Added Right Turn Lane Project—Project No. 111- 053 2. Funding: DREDA TIF (435.1050.460.31.02) O. Professional Services Amendment No. 1 —Abonmarche Consultants, Inc. 1. Description: Property Acquisitions and ROW Services Related to SR 23 and Douglas Road Added Right Turn Lane—Project No. 111-053 2. Amount: $5,000 3. Funding: DREDA TIF (435.1050.460.31.02) P. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Design Services for Fellows Street Corridor Improvement Project II—Project No. 112-006 2. Funding: SSDA TIF (430.1050.460.31.06) Q. Professional Services Amendment—Christopher B. Burke Engineering, LLC 1. Description: Design Services for Fellows Street Corridor Improvement Project, Phase II—Project No. 112-006 2. Amount: $127,485 3. Funding: SSDA TIF (430.1050.460.31.06) R. Emergency Solutions Grant Program Contract—The Center for the Homeless, Inc. 1. Description: Rapid Re-Housing Activity—Assist Twenty-Four(24) Homeless Individuals or Families in Transition into Permanent Housing 2. Amount: $47,190 3. Funding: Emergency Solutions Block Grant(212.1001.460.39.30) S. Emergency Solutions Grant Program Contract—Youth Service Bureau, Inc. 1. Description: Rapid Re-Housing Activity—Provide Housing Relocation and Stabilization Services to Four(4) Runaway and/or Homeless Youth 2. Amount: $1 3,700 3. Funding: Emergency Solutions Block Grant(212.1001.460.39.30) T. Contract— South Bend Human Rights Commission 1. Description: Affirmative Fair Housing Activities—Investigating Complaints of Discrimination and Providing Educational Workshops on Fair Housing 2. Amount: $10,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) Page 6 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 U. Contract— Community Homebuyers Corporation 1. Description: Forgivable Second Mortgage Program—Assist Twelve (12) Low to Moderate Income First-Time Homebuyers with Down Payment Assistance 2. Amount: $225,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) V. Contract—Housing Development Corporation 1. Description: REWARD Program—Provide Direct Home Ownership to Twenty(20) Low to Moderate Income Households that have Completed Home Ownership Counseling 2. Amount: $20,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) W. Contract— Center for the Homeless 1. Description: Family Dormitory Bathroom Renovation—Renovate the Center's Family Dormitory Bathroom to Increase Safety and Improve Accessibility 2. Amount: $25,000 3. Funding: Community Development Block Grant(212.1001.460.39.30) X. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Description: Ignition Park South Demolitions, Phase 3 —Project No. 112-040 2. Funding: AEDA TIF (324.1050.460.39.82) Y. Proposal—Richard E. McCloskey, MAI 1. Description: Edison Road at Gordon Drive—Project No. 111-053 —Parcel Valuations 2. Amount: $350 per Parcel/Total $4,900 for Fourteen (14)Parcels 3. Funding: Z. Contract Amendment and Certification—Koontz-Wagner/ME Design/Lawson- Fisher&Associates 1. Description: Follow-up to Energy Efficiency Grant for Lighting Retrofits and Hydroelectric Energy Department Projects; Agreeing to Special Terms and Conditions and Confirming Buy American Compliance and Waste Mangement Plan AA. First Amendment to Agreement for Professional Services—Downtown South Bend, Inc. 1. Description: 2010 Agreement—Allow the Use of 2010 Facade Grant Money to Meet 2012 Needs 2. Amount: $28,778.50 3. Funding: 2010 Facade Grant 12. LICENSES AND PERMITS A. Street Closures 1. Applicant: Leeper Park Art Fair Page 7 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Location: Riverside Drive and Park Lane from Lafayette Street to Michigan Street b) Event: Special Event- Leeper Park Art Fair c) Date/Time: June 16, 2012 — 10:00 a.m. to 6:00 p.m. and June 17, 2012— 10:00 a.m. to 5:00 p.m. d) Favorable Recommendations B. Sidewalk Cafe Permit 1. Applicant: The Backstage Grill 2. Location: 222 South Michigan Street 3. Hours of Operation: 11:00 a.m. to 3:00 a.m. 4. Favorable Recommendations Subject to 5' Pedestrian Pathway C. License Renewals 1. Type: Transient Merchant a) Applicant: St. Joseph Valley Watercolor Society (1) Event: Leeper Park Art Fair (2) Date/Time: June 16, 2012— 10:00 a.m. to 6:00 p.m., and June 17, 2012— 10:00 a.m. to 5:00 p.m. (3) Favorable Recommendations 2. Type: Open Air Business a) Applicant: Urban Garden Market (1) Location: 1025 North Bendix Drive (2) Date/Time: Saturdays June 16-October 22, 2012, Saturdays Only; 9:00 a.m. to 1:00 p.m. (3) See Comment: Community& Economic Development Stated Approval Subject to Redevelopment Commission Approving Use of Land D. Encroachments/Revocable Permits 1. Applicant: Aids Ministries/Aids Assist of Northern Indiana a) Location: 201 South William Street b) Description: 20' Inflatable Gorilla on the Northwest Corner of Wayne Street and St. Joseph Street to Promote Rooftop Rendezvous on Friday June 15, 2012; Setup on June 13, 2012 c) Engineering States Sidewalks Cannot be Blocked and Must Provide a Minimum of Five Feet for ADA Access; No Traffic Signal or Other Traffic Signs Shall be Blocked; Provide Appropriate Guying and Ballasting to Properly Support the Gorilla—All Supports must be Independent of City Poles or Signal Supports; If Streets are to be Blocked, for Set Up or Take Down, Proper Traffic Control Must be Established E. Vacation 1. Applicant: Joseph and Deanna Kamboc Page 8 of 9 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Location: East Half of the East/West Alley between the First North/South Alley and Hill Street,North of LaSalle Street and South of Madison Street b) Purpose: Redevelopment c) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. Denied—Handicapped Accessible Parking Space Sign 1. Location: 1014 North Johnson Street 2. Street is Posted No Parking 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 9 of 9