HomeMy WebLinkAbout05/22/12 Board of Public Works Claims Review MinutesCLAIMS REVIEW MEETING
MAY 22, 2012 177
A Claims Review Meeting of the Board of Public Works was convened at 8:30 a.m. on Tuesday,
May 22, 2012, by Board President Gary A. Gilot, with Board Member Donald Inks present.
ADDITION TO THE AGENDA
Mr. Gilot noted the addition to the agenda of a Request to reject all bids and re- advertise for the
Purchase of CRAH Equipment for Lot 4 of Ignition Park, Project No. 112 -026.
APPROVE CLAIMS
Mr. Inks stated that a request to pay claims has been received by the Board; each claim is frilly
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Inks stated the following claims were submitted to the board for approval:
Name
Amount of Claim
Date
City of South Bend
$1,738,402.66
05/22/2012
Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Gilot seconded the motion, which carried.
REJECT ALL BIDS AND APPROVE RE- ADVERTISING — PURCHASE OF CRAH
EQUIPMENT FOR LOT 4 OF IGNITION PARK — PROJECT NO. 112 -026 AEDA TIF
In a Memo to the Board, Mr. Patrick Henthorn, Engineering, advised the Board that on May 15,
2012, bids were received and opened for the above referenced project. After reviewing those
bids, Mr. Henthorn recommended that the Board reject all of the bids. He advised that all bidders
submitted an Attachment A that was not a part of the original Attachment A. Mr. Henthorn noted
that Thermosysten s also did not include the Receipt of the Acknowledgement of Addendum No.
1 in their bid documents, and Validated Custom Solution's bid bond was signed by the
manufacturer of the equipment, not the bidder. Therefore, Mr. Inks made a motion that the
recommendation be accepted and all of the bids be rejected and the request to re- advertise be
approved. Mr. Gilot seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the meeting adjourned at 8:33 a.m.
BOARD OF PUBLIQ WORKS
f
Gary A. Gilot, President
Donald . Inks, Member
K thryn Roos, nber
ATTEST:
`Lfnd M. Martin, Clerk 4