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Community & Economic Development' d ,
1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021
To: Redevelopment Commission, Board of Public Works
From: Bill Schalliol UO;9—
Subject: Resolution 3038
Amendment to the Addendum To Master Agency Agreement
SR 23 and Douglas Added Right Turn Lane - Supplement #1
Date: May 24, 2012
Attached to this memorandum is Resolution 3038 and Amendment to the Addendum To Master
Agency Agreement for the SR 23 and Douglas Added Right Turn Lane Project. The addendum also
includes a professional service contract from Abonmarche to provide right of way acquisition
services for this project. The proposal is in the amount of $5,000.00.
The purpose of the project is to add a dedicated right turn lane for north bound traffic to turn east
onto Douglas Road from SR 23. At the time the City was constructing the Douglas Road project,
the City determined, based on project budgets, not to move ahead with this element of the project.
The City did obtain the right of way necessary to make this improvement at the time when the lane
was needed. Since the project was completed, Horizon Bank has built on the SE corner (adjacent
to the project site) and Abonmarche has made field observations and plan revisions based on that
site construction. This proposal will provide all of the right of way documents and acquisition
services necessary to acquire the property from Horizon Bank to allow for this project to move
forward. Staff also requests a budget provision of $25,000 to allow for the property acquisition from
the bank. The engineer's estimate for this project is roughly $150,000.
Staff requests approval of Resolution 3038 and the Amendment to the Addendum To Master
Agency Agreement for the SR 23 and Douglas Added Right Turn Lane - Supplement #1.
What We Do Today Makes A Difference!
RESOLUTION NO. 3038
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT
(SR 23 and Douglas Added Right Turn Lane - Engineering)
(2903 -11)
WHEREAS, effective January 1, 2012, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2012; and
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the SR 23 and Douglas Added Right Turn Lane - Engineering to the Master Agency
Agreement by way of an Addendum on June 28, 2011; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Amendment to the
Addendum to the Master Agency Agreement (SR 23 and Douglas Added Right Turn
Lane - Supplement #1) and hereby authorizes its execution in substantially the form
attached hereto with such changes as the Commission may deem necessary or appropriate
upon the advice of counsel, said execution thereof to be conclusive evidence of the
Commission's approval of such changes. The Clerk is hereby directed to file a copy of
this Amendment to the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
May 31, 2012, at 9:30 p.m., in Room 1308, County -City Building, South Bend, Indiana
46601.
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
AMENDMENT TO THE ADDENDUM TO THE
MASTER AGENCY AGREEMENT
SR 23 and Douglas Added Right Turn Lane - Engineering)
(2903-11,3038-11)
This Amendment to the Addendum to the Master Agency Agreement (this
"Amendment "), made and entered into as of the 12th day of June, 2012, by and between
the South Bend Department of Redevelopment, acting by and through its Redevelopment
Commission (the "Commission ") and the City of South Bend, Indiana, a municipal
corporation duly organized and existing pursuant to the laws of the State of Indiana,
acting by and through its Board of Public Works (the "BPW ") for purposes of the
Commission designating the BPW to act as the Commission's agent to undertake the SR
23 and Douglas Added Right Turn Lane - Supplement #1 (the "Project ").
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2012; and
WHEREAS, effective January 1, 2012, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the SR 23 and Douglas Added Right Turn Lane - Engineering Project to the Master
Agency Agreement by way of an Addendum on July 11, 2011
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being originally described in "Exhibit A ", and now amended as described in "Exhibit B ",
attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
(Signature Page Follows)
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Don Inks, Member
Kathryn Roos, Member
ATTEST:
Linda Martin, Clerk
Exhibit "A"
SR 23 AND DOUGLAS ADDED RIGHT TURN LANE — ENGINEERING
See attached proposal from Abonmarche dated May 18, 2011
and approved by the BPW on July 11,2011
1316 COUNTY -CITY BUILDING
227 W. JEFFEmN BOULEVARD
SOUTH BEND, INDIANA 46601 -1830
CITY OF SOUM BEND STEPHEN J. LuECKE, MAYOR
BOARD OF PUBLIC WORKS
July 11, 2011
Mr. John Linn
Abonmarche Consultants
750 Lincoln Way East
South Bend, Indiana 46601
RE: Professional Services Agreement
SR 23 and Douglas Added Right Turn Lane Project Design
Project No. 111 -053
Dear Mr. Linn:
PHONE 574/ 235 -9251
FAx 574/235 -9171
The Board of Public Works, at its meeting held on July 11, 2011, approved the above
referenced Professional Services Agreement in the amount of $28,900.00.
Enclosed is a copy of the Professional Services Agreement for your records.
If you have any questions, please contact me at (574) 235 -9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Roger Nawrot, Abonmarche
Bill Schalliol, CED
Rob Nichols, Engineering
Toy Villa, Engineering
Beth Leonard, CED
Judy Love, CED
GARY A. GILOT, P.E. DONALD E. INKS CARL P. LITTRELL
PRESIDENT MEMBER MEMBER
MR0 Abonmarche Professional Services Agreement
ABONMARCHE
AGREEMENT between: Abonmorche Project Number:
Client Name: CITY of SOUTH BEND, REDEVELOPEMENT COMMISSION Dote: MAY 18, 20)1
Client Address:
Cell:
COUNTY -CITY BUILDING, ROOM i
BEND, IN 4660
227 WEST JEFFERSON BLVD.
Fax: 574 - 235 -9021 Emoii:
Phone: 574 - 235 -5834
to as the Client, and Abonmarche Consultants, Inc., referred to as Abonmorche. of 750 Lincoln Way East, South Bend, IN 46601,
The Client contracts with Abonmarche to perform professional services with regard to the Client's project generally referred to as:
Project Nome: ADDED RIGHT TURN LANE
Location: STATE ROAD 23 & DOUGLAS ROAD INTERSECTION
SOUTH BEND, INDIANA
The professional services to be provided by Abonmarche, collectively referred to as the Work Plan, are as follows:
Scope of work: OUTLINED IN APPENDIX A
Project schedule: DETAILED IN APPENDIX B
Special Provisions: N/A
hereinafter referred
Abonmarche proposal/work plan, dated MAY 18, 2011 is incorporated into this Agreement by reference, and is limited to the services
described therein, The Client agrees to promptly pay for services provided by Abonmarche for the Scope of Work according to the following:
fee as detailed in APPENDIX B: $ 28,900.00
Prior to commencement of services, the Client will specify any and all documentation that the Client requires for submission with the invoice for services
provided by Abonmarche. Absent any special request from the Client. Abonmarche will send its standard form of invoice.
It, otter receipt of on invoice from Abonmarche, the Client has any questions, or if there are any discrepancies in the Invoice, the Client shall identify the issue in
writing within ten (10) days of its receipt. If no written objection is made wlthln the ten (10) day period, any such objection shall be deemed waived.
Abonmarche invoices are due upon receipt.
The Client has designated BILL SCHALLIOL as its Representative. The Representative shall have the authority to
execute any documents pertaining to this Agreement or amendments thereto, and for the approval of all change orders, addenda, and additional services to
be performed by Abonmarche. The representative shall be the contact person for submission of all documents, invoices or communications.
Authorization fo Proceed and Guarantee of Payment, By signing this Agreement the Clent authorizes Abonmarche to provide services described above, and
that the Ciient is the responsible party for making payment to Abonmarche. By s' vino below. I acknowledae that 1 hov@ received and agree to the Terms
and Conditions on Page 2 of this Aareement, and t understand that the Terms acrd Corxfftions take precedence over all odor oral and written
undersfondinas. These Terms and Conditions can only be amended, supplemented. modified, or canceled by a written instrument signed by both parties. Any
notice or other communications shall be in writing and shall be considered to have been duly given when personally delivered or upon the third day after
being deposited into first class certified mail, posta2e prepaid, return receipt re uested_
Authorized Client Representative
Authorized Abonmarche Re resentattve
CITY OF SOUTH BEND
Client: REDEVELOPMENT COMMISSION
Signature:
Signature:
Printed Name: l' HN W. LINN, PE
Printed Name:
Title: PRESIDENT / CEO
(Mginoting
Title:
office ABONMARCHE CONSULTANTS, INC.
j74
v�
Address: 750 Lincoln Way East
ATTEST: ��...����,,rr�����Q
BOARD of PUBLIC WOlex?v Of Pubhe Works
South Bend, IN 46601
T 574.232.8700
F 574.251 .4440
Signature:
I
Signature: A1411
Signature: `
Signature:
Date Signed:
Dote Signed:
F:\Proposals\P thru T \S \South Bend Ci \Dou los Rood \SR 23 Turn Lone \COSB
PSA 05 -18-1 ].docx
COSB reviewed 05 -04 -11 Page 1 of 2
TERMS AND CONDITIONS OF PROFESSIONAL SERVICES AGREEMENT
I. Agreement. These Terms and Conditions shag be incorporated by reference and
shag pievall as the basis of the Client's Agreement to Abonmorche. Any Client
document or communlcalion in oddilion to or In conflict with these Terms and
Condrlbns shag be subordnole and subject to these pto.islons.
2. Execution. Abonmarche has the option to render this Agreemenl null and vaid, i
is
it it is not executed within thirty (30) days of ddieror,•,
3. Client Responsibilities. The Client will provide di criteria and Information
concerning the requirements of the Project. The Client will cs6ume responsibility
for interpretation of contract documents and for construction observation and 1
1
will waive all claims against Abonmarche that may be in any •way connected,
unle s Abonmarche's services under this Agreemenl include fall -time
comtrvetion observation or reviev, of contractor's performance.
4. Performance. The standard of core lot services performed by or provided by
Abonmarche will be the core and skill ordinarily used by Abonmorche's 1
17
profession practicing under similar clicumsionces at the same lime and in the
some locality. Abonmorche makes no warronly, expressed or implied. with
respect to arm• services provided by Abonmarche. Abonmarche wit not be
liable for any claim, damages, cost, or expense (including attorney's fees) or
other ilabiity or loss not d'recily and solely caused by the negfv_ ry! acts, errors,
or ombslons of Abonmarche.
5. Hourly Billing Rates. It payment is on an hourly rote, Client will pa; Abonmarche
at the current hosrA' bilRnp rotes. The hourly rater are ousted annually or as
deemed appropriate. 1
18
6. Reimbursable Expenses. Reimbursable expenses. the octuot costs incurred
directly or indirectly for the Cfient's Project, will be charged at Abonmarche's 1
19,
current roles. Examples of reimbursable expenses Include, but ore not limited to:
mileage, tests and analyses, special equipment services, prsstage and delivery
charges, telephone and lelefax charges, cop;•ing, printing, and binding
charges, commercial transportation, meals, lodging, special lees, licenses, and
permits. Subconsuitont and outside technical or professional services will be
charged on the bat ?s of the actual costs times a foctot of 1.15. 2
20.
7. Additional Services. Additional services that ma{ be provided pursuant to the
Agreemenl or any subsequent mocifficallon of the Agreement will be
authorized, •.when po,.sible, b; written amendment signed on behalf of the Client
and Abonmarche. Additional services. performed by Abonmarche are subject 2
21.
to all Terra, and Conditions and the Client will be responsible for payment.
Should the Client. regulatory agency, or ony pudic tidy or Inspector direct
modification or coalition to service: -, covered by this Agreement, the cost will be 2
22.
added to the agreed price. Requests for extra services should be mode in
writing Ad a change order, but none the lec?, Abonmarche entitled to be paid
for extra services provided whether or not II is In writing.
8. Underground Structures or Buried Utilities. The Client Is responsible for
identification and location of all public and private buried structures on the
Cllent's properly and the Project sge, such as, but not limned lo, storage tanks 2
23.
and lines, or gas, water, sewer, electrical, phone, cable, or any other public or
Ovate Willies. It a agreed that Abonmorche is not responsible for accidental
damage In undies at underground structures, whether kr ow•n. unknown or
improperiy located. The client shall be re- ponside for design fees R changes are 2
24.
necessary. Utility locating or making services provided by Abonmarche are not
subslitule-, for complying with the Utility ov.ner notification requirements or the
locating services (8) 1 systems) required prior to an excavation. Utilities shown as
located by ground penetrating factor are opproxfmofe only. No excavation
took place 10 verify the positions shown or to verify the type d ulgiy (except as 2
25.
noted). Careful excoiotion a required for verification of the buried utility. The
owner or customer assumes the risk of error end the actual rotation of the
underground stilly. Abonmarche h not providing any certgicatlon or guarantee
regarding the exact location of any underground utility.
9. Underground Conditions. Atonmache shoe hove no respdnsibilily for the I
I
identification of existing or unforeseen /differing underground conditions. The
Contractor shall have safe responsibility for determining the nature of t
t
underground conditions and the means and methods of deding with those 2
26.
conditions. Abonmorche Is entitled to rely upon the Information provided Ly
geolechrrkal consultants and shag have no responsibility for the accuracy or
correctness of the data contained In the geotechnicol reports,
ID.Site Access and Securfty. With the exception of access rights that land surveyors
are afforded by low, the Client will provide Atonmache access to the Project
site and the Client wig be responsible for obtaining any necessary permission
hem any affected third party property owners for use of their lands. The Client a
solely responsible for site security.
which have been relled on by the parties which are not stated
In this Agreement.
End of Agreesment.
I I. Consultants. Abonmarche may engage Consultants of the request of the Client Reviewed by Oty of South Bend Legal Department 05 /04/2011,
to perform services 'which ore fypicolly the Client's responsibility, such as surveys,
geotechnical and environmental asseamerrl5. The Client agrees that
Abonmarche will not be responsible for, or in any manner guarantee, the
performance of services by the Consvdonts. The Client agrees that
Aron -orche will not be liable lot any claim, liability, ar defense cost for injun or
loss sustained by any party allegedly caused b;% the Consultants' negligence or
svglful misconduct.
12.0pinfons of Cost. Any opinions of probable construction co.,f andlor total
project cost provided by Abonmarche will be on the Casa of experience and
judgment, but these are only estimates. Abonmarche does not warrant that bid,
or ultimate construction or total project costs wily not vary from such estimates.
13,0wnersdp of Word Product. Abonmarche will remain the owner of ail original
drawings, reports, and other materials prop -ided to the Client, whether in hard
cop; or magnetic media tam. The Client is outhorted to use the copies
provided ty Abarvnarche only In connection with the Project. Any other use or
reuse by the Client for any purposes whatever will be at the Client's risk and full
legal responsibility, wghout lobii to Abonmarche and the Client wig defend,
indemnity, and hold Abonmarche harmless from oil tlaims, damages, losses,
and expenses. Including oitomey fees arising out of or resulting there from.
14.Elecfrordc Media. Copes of data, repxts, drawing:, specifications. and other
materials hxnbheci by Abonmarche that may be felted upon by the Client are
limited to the printed copies (also know: n as hard copies) that are delivered to
the Client pursuant to the services under this Agreement. Computer hoes of text,
data, graphics, or of other types of electronic medic are the sole possession of
COSB reviewed 05 -0411 Page 2 of 2
May, 2011
City of South Bend
S.R. 23 and Dougias Road
Added Right Turn Lone Page 1 of 3
APPENDIX A
Work Plan
PROJECT SCOPE
The proposed project consists of the design of an added right turn lane to the south
approach of S.R. 23 at Douglas Road. The improvements will include a new right turn
lane and new sidewalk along northbound S.R. 23 to eastbound Douglas Road,
reconstruction of a (ght -in- right -out approach for Bank of America, reconstructed street
approaches within the project limits, and traffic signal modifications. The turn lane will
be designed using 2007 traffic counts and modified to balance project costs with
current day traffic demands. Recommendations of right -of -way widths, legal
descriptions, and exhibits will also be provided for the city to acquire the necessary
right -of -way.
SCOPE OF SERVICES
The scope of services proposed herein includes the design and development of bid
documents for the project and are further described as follows:
Task #1: Field Survey:
a) Obtain recorded plats, deeds of all adjacent properties, and City construction
plans;
b) Obtain utility maps for all of the utilities in the existing right -of -way;
c) Establish the existing rights -of -way and set construction control lines. Witness
survey horizontal control points:
d) Run benchmark level circuits setting temporary benchmarks no further than 500
feet apart;
e) Obtain detailed measurements of existing manholes to get inverts and sewer
sizes;
f) Locate existing utilities that are in the rights -of -way;
g) Obtain topographic data;
h) Create digital surface model and contours;
Task #2: Design:
a) Check plotting of field survey;
b) Prepare City of South Bend Title Sheet;
c) Develop typical sections,
d) Develop proposed grades;
e) Layout improvements and roadway widening;
f) Design drainage improvements;
g) Prepare plan and profile sheets;
h) Design approach and intersection details;
Engineers Architects Planners Surveyors
May, 2011
City of South Bend
S.R. 23 and Douglas Road
Added Right Turn Lane Page 2 of 3
i) Prepare cross sections;
j) Design traffic signal layout:
k) Layout signage and pavement markings;
1) Develop structure data tables;
m) Prepare maintenance of traffic sheet;
n) Prepare detail sheets;
o) Coordinate improvements with INDOT and obtain INDOT right -of -way permit;
p) Coordinate improvements with utility companies;
q) Coordinate relocation / permitting for EPA force main / pump station;
r) Calculate project quantities;
s) Develop cost estimate;
t) Submit three (3) sets of plans to the City for review;
u) Meet with the City to review the plans;
v) Revise plans according to City and INDOT review.
Task #2 Bid Documents:
a) Prepare bid proposal sheet;
b) Prepare special provisions;
c) Submit three (3) sets of bid documents to the City for review;
d) Meet with the City to review the bid documents;
e) Revise bid documents according to City and review.
Task #3: Sid Period Services:
a) Answer bidding questions;
b) Prepare necessary addenda to the bid documents;
c) Tabulate the bids and make a recommendation of contract award.
Task #4: Construction Phase Services:
a) Attend the pre - construction conference;
b) Answer City and contractor questions from the field;
c) Make periodic site visits;
d) Attend field progress meetings as required by the City.
Items furnished by the City if necessary:
a) Geotechnical investigation;
b) Right -of -way engineering.
Engineers Architects Planners
Surveyors
May. 2011
City of South Bend
S.R. 23 and Douglas Road
Added Right Turn Lane Page 3 of 3
APPENDIX B
Fees for Services & Schedule
FEES FOR SERVICES
Abonmarche will be paid the lump -sum amount of $27,900.00 for performing Tasks 1
through 5 as described in Appendix A. Abonmarche will invoice the City on a monthly
basis for the percentage completed for each task. The following are the fees for the
various tasks:
Task# 1:
Field Survey ............................................................... ...............................
$ 4,100.00
Task #2:
Design / Permitting ............................................... ...............................
$ 15,600.00
Task #3
Bid Documents ......................................................... ...............................
$ 5,200.00
Task #4:
Bid Period Services ................................................ ...............................
$ 1.800.00
Task #5:
Construction Phase Services ................................ ...............................
$ 2,200.00
TOTALLump -Sum Amount ......................................................... ..............................$ 28,900.00
ANTICIPATED SCHEDULE
Task
Task # 1 Field Survey
Task #2 Design
Task #3 Bid Documents
Task #4 Bid Period Services
Task #5 Construction Phase Services
Estimated Completion Time
Within 21 days from Notice to Proceed
Within 60 days from Notice to Proceed
Within 75 days from Notice to Proceed
Within 7 days after bids are received
Contractor construction period
F: \ProposaL \P 1hru P 5 \5oulh Bend 01- tWouglas Rood \SR 23 Turn Lane \appencix 05-18-1 Ldoc
Engineers Architects Planners
Surveyors
When the prospective Contractor is unable to certify to any of the statements below, it shad attach as explanation to this Affidavit.
NON - COLLUSION, NON - DEBARMENT AFFIDAVIT, EMPLOYMENT ELIGIBILITY
VERIFICATION AND NON - DISCRIMINATION COMMITMENT
STATE OF INDIANA )
j ) SS;
COUNTY }
The undersigned Contractor, being duly sworn upon his/her /its oath, affirms under the
penalties of perjury that:
1. Contractor has not, nor has any other member, representative; or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to include anyone to refrain from
bidding, and that this bid is made without reference to any other bid, and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Neither Contractor nor any of its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency; and
3. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he /she /it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the EYVerify
Program as defined by I.C. 22- 5- 1.7 -3. Contractor's documentation of enrollment and
participation in the E- Verify Program is included and attached as part of this bid/quote;
and
4. Contractor shall require his/her /its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E- Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City; and
r- Non - Collusion Non - Debarment Affidavit Revised June 201 l.doc
5. Contractor shall not discriminate against any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
handicap, national origin or ancestry. Breach of this provision may be regarded as a
material breach of the contract. /
d/�
Dated this � day of,.�.._, 20 %/
4 b 9 M Al a to (, 'onSvma.0 !►�L
Contrac idde /r (lFirm
i tl/ure of Contractor /Bidder or Its Agent
J
Printed Name and Title
Subscribed and sworn to before me this 5 -r'�F day of JUL -`t' , 20 11
My Commission Expires
12 -04- 2-o14
County of Residence
r
• .�
ST: J o SE p}}
JANICE L MUELLER
NOTARY PUBLIC
SEAL
STATE OF INDIANA
My Commission xpires December 4. 2014
F- Non - Collusion Non - Debarment Affidavit Revised June 2011.doc
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date June 23, 2011 Department C &ED
BPW Date July 11, 2011 Phone 235 -5842
Name Bill Schalliol
RevMr X into ;M Ion
1.
Com I p a , ny or Vendor Name
Agreement
El Contract
Proposal
Addendum
Claim
No
El
Bid Opening
Project Name
Bid Award
SR 23 and Douglas Added Right Turn Lane Project
Reg. to Advertise
Title Sheet
Not y et assigned)
Quote Opening
Funding Source
Quote Award
DREDA TIF
Chg Order No.
Account No.
C/O & PCA No.
PCA
Amount
Ease. /Encroach.
$ 28,900.00
Traffic Control
Terms of Contract
Resolution
❑
Other:
Purpose /Description Design service proposal for SR 23 and Douglas Added Right
Turn Lane Proiect.
W, ar Y " 6 '• {,� . 1 t k y^ '. n' k^ ,' ::'i Y >. �x an YJn, 1
+
Amount of
RevMr X into ;M Ion
1.
Com I p a , ny or Vendor Name
Abonmarche
New Vendor
Yes
No
El
If Yes, Approved by Purchasing
Project Name
SR 23 and Douglas Added Right Turn Lane Project
Project Number
Not y et assigned)
Funding Source
DREDA TIF
Account No.
Amount
$ 28,900.00
Terms of Contract
Purpose /Description Design service proposal for SR 23 and Douglas Added Right
Turn Lane Proiect.
W, ar Y " 6 '• {,� . 1 t k y^ '. n' k^ ,' ::'i Y >. �x an YJn, 1
+
Amount of
❑
❑
Increase $
Decrease $
Previous Amount
$
Current Percent of Change:
%
New Amount
$
Total Percent of Change:
%
PO No.
rea Af #fit AA#ro�:.,
Copy Original
❑ Z Roger Nawrot, Abonmarche
z ❑ Bill Schalliol, CED; Carl Littrell, Rob Nichols, Engineering
M M ABONMARCH E
Confidence By Design
May 18, 201 1
City of South Bend
Redevelopment Commission
County -City Building, Room 1200
227 West Jefferson Blvd.
South Bend, IN 46601
ATTENTION: Mr. Bill Schalliol,
Project Manager
RE: S.R. 23 AND DOUGLAS ROAD INTERSECTION
ADDED RIGHT TURN LANE
Proposal for Design Services
Dear Bill:
Engineering
Architecture
Land Surveying
Marina /waterfront
Community Planning
Landscape Architecture
Development Services
Abonmarche Consultants is pleased to present this proposal to provide engineering services
for the project referenced above. We have developed this proposal based upon our past
meetings with you and the Engineering Department.
We greatly appreciate the opportunity to submit our proposal and look forward to working
with you on this project. Our scope of services and proposed work schedule are set forth in
Appendix A, along with the associated fees and schedule in Appendix B.
If our proposal is acceptable please sign and return one of the enclosed standard agreements
to authorize us to proceed. We thank you for this opportunity to serve the City of South Bend.
If you have any questions or concerns, please do not hesitate to contact our office.
Sincerely,
Abonmarche Consultants, Inc.
John W. Linn, PE,
Principal /Chairman of the Board
.'50 Lincoln Way East 341 Airport North Office Park 95 West Main Street 361 First Street 503 Quaker Street
South Bend, IN 46601 Fort Wayne. IN 46825 Benton Harbor, MI 49022 Manistee. MI 49660 South Haven, MI 49090
574.232.8700 260.497.6823 269.927.2295 231.723.1198 269.637.1293
www.abonmorche.com
Exhibit "B"
SR 23 AND DOUGLAS ADDED RIGHT TURN LANE — SUPPLEMENT #1
See attached proposal from Abonmarche dated March 15, 2012
m MABONMARCHE
Confidence By Deelyn
March 15, 2012
City of South Bend
Redevelopment Commission
County -City Building, Room 1200
227 West Jefferson Blvd.
South Bend, IN 46601
ATTENTION: Mr. Bill Schalliol,
Project Manager
RE: State Road 23 and Douglas Road Intersection
Added Right Turn Lane
City Project No. 111 -053
Professional Services Amendment #1
Dear Bill:
Engineering
Architecture
Land Surveying
Marina /waterfront
Community Pionning
Landscape Architecture
Development Services
Enclosed for your review is our proposed amendment for additional services outside of our
current agreement with the City. These additional services include preparing a legal
description and parcel plat for the permanent right -of -way, along with the acquisition of the
right -of -way from Horizon Bank, required to construct the project.
We are requesting that you recommend our enclosed Professional Services Agreement
Amendment for approval. The amount of the increased work is $5,000.00 which increases the
total amount of the contract to $33,900.00.
If you have any questions, please do not hesitate to contact our office.
Sincerely,
Abonmarche Consultants, Inc.
john W. Linn, PE,
Principal /Chairman of the Board
750 Lincoln Way East 341 Airport North Office Park 95 West Main Street
South Bend, IN 46601 Fort Wayne, IN 46825 Benton Harbor, MI 49022
574.232.8700 260.497.8823 269.927.2295
www.abonmarche.com
361 First Street
Manistee, MI 49660
231.723.1198
503 Quaker Street
South Haven, MI 49090
269.637.1293 ' " -'
PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1
ADDED RIGHT TURN LANE STATE ROAD 23 & DOUGLAS ROAD INTERSECTION
CITY PROJECT NO. 111 -053
This Amendment is to our Agreement entered into July 11, 2011, between the City of South
Bend, Indiana, Board of Public Works, referred to as "CLIENT" and Abonmarche Consultants
of Indiana, Inc, referred to as "ABONMARCHE ".
Amend Agreement
Change:
A NOT -TO- EXCEED FEE OF: $29- 990.08 $33,900.00 AS SHOWN IN APPENDIX B
Amend Appendix "A"
Add:
Task #5: Parcel Plat and Legal Descriptions
(a) Obtain title search for Horizon Bank parcel
(b) Prepare Exhibit "A ", legal description and closure sheets
(c) Prepare Exhibit "B ", parcel plat
Task #6: Right -of -Way Acquisition
We will oversee and assist our sub - consultant, Coldwell Banker, with the Right -of -Way
acquisition process, as follows:
(a) Meet with Horizon Bank to discuss project;
(b) Provide Title Research and Value Analysis;
(c) Negotiate acquisitions of needed right -of -way;
(c) Prepare closing documents and broker the acquisition.
Amend Appendix "B"
Change:
Abonmarche will invoice the City on a monthly basis for this percentage completed
fro the lump sum tasks to a not -to- exceed amount of $33,900.00.
Add:
Task #5 Land Plat and Legal Description ........................ ............................... $1,600.00
Task #6 Right -of -Way Acquisition ..................................... ............................... $3,400.00
Change:
Total Not -to- Exceed Amount: ................................................... $28,900.00 $33,900.00
All other terms and conditions of the Agreement remain in effect.
F: \Proposals \P thru T \S \South Bend City \Douglas Road \SR 23 Turn Lane \SR 23 and Douglas Ammend No 1 2012- 03- 15.docx
Sheet 1 of 2
PROFESSIONAL SERVICES AGREEMENT AMENDMENT NO. 1
ADDED RIGHT TURN LANE STATE ROAD 23 & DOUGLAS ROAD DESIGN
CITY PROJECT NO. 111 -053
Abonmarche Consultants, Inc City of South Bend,
Board of Public Works
John W. Linn, PE
President
Date Signed: March 15, 2012 Date Signed:
F: \Proposals \P thru T \S \South Bend City \Douglas Road \SR 23 Turn Lane \SR 23 and Douglas Ammend No 1 2012- 03- 15.docx
Sheet 2 of 2