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Home My WebLink About05/29/12 Board of Public Works Agenda BOARD OF PUBLIC WORKS AGENDA May 29, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. Proposed Lease of Office Space 1. Description: Lease of 319 Niles Avenue, Suite A, for the Human Rights Offices 2. REVIEW OF MINUTES A. Agenda Review Session: May 10, 2012; Regular Meeting: May 15, 2012 B. Claims Review: May 22, 2012 3. OPENING OF BIDS A. Fagade Improvements for Lot 4 of Ignition Park—Project No. 112-025 1. Funding: AEDA TIF (324.1050.460.42.02) 4. REJECT ALL SEALED BIDS AND RE-ADVERTISE FOR BIDS A. Main Street/Lafayette Boulevard Connector—Project No. 110-058 1. Funding: SSDA TIF (430.1050.460.31.02) 5. OPENING OF QUOTATIONS A. Curb and Sidewalk Program Tree Removal-Project No. 112-024A 1. Funding: Other Services and Charges/Street Maintenance (202-0619-431.36- 10) B. East Race Waterway Dock Extension—Project No. 111-074 1. Funding: EDIT (642-0658-415-42-05) 2. Quotes Due May 15; Held by the Board 6. AWARD QUOTATION AND PROJECT COMPLETION A. Emergency Sewer Repairs—Washington Street 1. Company: HRP Construction 2. Amount: $28,960 3. Funding: Sewer Operations/Maintenance (641.0621.792.39.89) 7. CHANGE ORDERS A. ACS/VA Project Site Improvements—Project No. 112-009 1. Company: C&E Excavating 2. Change Order No.: 1 3. Increase Amount: $35,567.35 4. Percent of Increase: 12.83% 5. Revised Contract Amount: $312,727.35 6. Funding: SBCDA TIF (420.1050.460.42.01) B. Ignition Park, Phase I—Project No. 111-073 1. Company: Selge Construction Company, Inc. Page 1 of 6 BOARD OF PUBLIC WORKS AGENDA May 29, 2012 - 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No.: 3 3. Decrease Amount: ($19,127.50) 4. Percent of Decrease: (0.81%) 5. Revised Contract Amount: $2,345,906.72 6. Funding: AEDA TIF (324.1050.460.42.03) C. Installation of 45-KW Hydroelectric Turbine-Project No. 111-010 1. Company: Koontz-Wagner Construction Services, LLC 2. Change Order No.: 1 3. Increase Amount: $65,497.36 4. Percent of Increase: 55.92% 5. Revised Contract Amount: $182,614.36 6. Funding: EECBG (101.0600.419.31.06) 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Diamond Avenue Trunk Storm Sewer-Project No. 109-033 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 4 (Final) 3. Increase Amount: $10,431.37 4. Percent of Increase: 0.30% 5. Total Percent of Change: 2.8% 6. Revised Contract Amount: $3,225,045.92 7. Funding: 2010 Sewer Bond (658.0621.415.42.05) 9. PROJECT COMPLETION AFFIDAVITS A. Pleasant Street Sewer Separation, Phase II-Project No. 109-029 1. Company: HRP Construction, Inc. 2. Final Contract Amount: $1,194,500 3. Funding: 2010 Sewer Bond (658.0621.415.31.02) B. EECBG Energy Retrofits -Project No. 111-019 1. Company: Martell Electric, LLC 2. Final Contract Amount: $131,620 3. Funding: Energy Office Grant (101.0600.419.42.02) C. Clay-Cleveland Pump Station Replacement-Project No. 109-087A 1. Company: Selge Construction 2. Final Contract Amount: $516,493.50 3. Funding: 2010 Sewer Bond (658.0630.415.42.08) 10. SUBSTANTIAL COMPLETION AFFIDAVIT A. Century Center Island Pavilion-Project No. 111-067 1. Company: Casteel Construction Corp. 2. Date of Substantial Completion: May 7, 2012 Page 2 of 6 BOARD OF PUBLIC WORKS AGENDA May 29, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: SBCDA TIF (305.1050.460.42.01/420.1050.460.42.01) 11. RESOLUTIONS A. No. 28-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Temporarily Amending Sections 8 a., b., c., and d., of Resolution No. 87-2011, A Resolution Amending Contracts for Emergency Towing from the Public Right of Way B. No. 29-2012 —A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Lieutenant Richard Powers - Gun C. No. 30-2012 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Confirming and Endorsing the Award of and Contract with Trinal, Inc., for the Diversity Compliance Officer 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. QPA Special Purchase—Motorola 1. Description: Fire Department Hand-Held and Portable Radios; Switch to Dual Band Technology for Full Functionality 2. Amount: $646,938.05 3. Funding: Excess Welfare Fund and EMS Capital (252-0901-422.43-09/288- 0902-422.42-02) B. Sole Source/Compatible Purchase—Allen Vanguard Corporation 1. Description: One EOD9 Bomb Protection Suit in Size Small; Compatible with Electrical System in Current Helmets and Visors 2. Amount: $26,566; $24,859 Paid by IDHS Grant Reimbursement; $1,707 Paid by Police Department 3. Funding: Police Federal Asset Forfeiture Fund (299.0801.421.22.24) C. Professional Services Agreement—Ralph Szczepanski 1. Description: Security for Water Works Customer Services Office, Well Sites, Plus Field Sites as Necessary 2. Amount: NTE $26,000 3. Funding: Water Works Operating (620.0640.657.31.35/620.0640.603.31.35) D. Addendum to Master Agency Agreement—Redevelopment Commission 1. Description: Rushton Rehab Project 2. Funding: WWCDA TIF (422.1050.460.42.02) E. Agreement—Kaser Auction Services 1. Description: Yearly South Bend Police Department Public Auction 2. Amount: 8% Commission of Proceeds F. Contract—Indiana Housing and Community Development Authority Page 3 of 6 BOARD OF PUBLIC WORKS AGENDA May 29, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Hardest Hit Fund Counseling Services—Provide Counseling Services to Unemployed Homeowners as Part of the Indiana Foreclosure Prevention Network 2. Amount: NTE $215,843.79 (To City) G. Agreement for Professional Services— Trinal, Inc. 1. Description: Diversity Compliance Officer 2. Amount: NTE $67,500 First Year;NTE $184,309 for Three (3) Years 3. Funding: EDIT (408.1001.460.31.06), First Year; Remaining TBD H. Contract Amendment—Logicalis 1. Description: 2011 City Wide Telecommunications Project for IP Voice Communications—Additional Equipment Necessary for Project Completion 2. Amount: Increase of$9,120.40; New Contract Amount $1,445,123.37 3. Funding: Office Equipment (404.0672.415.43.03) I. Professional Services Agreement Amendment—American Structurepoint 1. Description: Traffic Signal Optimization Agreement— Contract Amount Reduction 2. Amount: Decrease of$128,172.51;New Contract Amount $271,827.49 3. Funding: Energy Office Grant (101.0600.419.31.06) J. Professional Service Agreement—Don Pinckert 1. Description: Consultation and Training for Police Department Pension Fund Administration on a Part Time/As-Needed Basis 2. Amount: NTE $10,500 3. Funding: Misc. Charges and Services (101.0801.421.39.89) K. Professional Service Proposal—DLZ Indiana 1. Description: Traffic Signal Warrant Analysis—Eddy Street and Cedar Street 2. Amount: $7,840 3. Funding: Engineering Office/Other Professional Services (101.0602.431.31.06) 13. LICENSES AND PERMITS A. Street Closures 1. Applicant: Ella Brown a) Location: St. Joseph Street from Milton Street to Calvert Street b) Event: Bridging the Gap Fellowship Outreach Block Party c) Date/Time: June 16, 2012; 10:00 a.m. to 4:00 p.m. d) Favorable Recommendations 2. Applicant: Downtown South Bend, Inc. a) Location: Michigan Street from Wayne Street to Western Avenue (Light Pole North of Baer's Lot) b) Event: First Fridays Car Show c) Date/Time: June 1, July 6, and August 3, 2012; 5:00 p.m. to 9:00 p.m. Page 4 of 6 BOARD OF PUBLIC WORKS AGENDA May 29, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 d) Favorable Recommendations B. Temporary Parking Restriction 1. Applicant: Faith Apostolic Ministries a) Event: Back to School Rally b) Location: "No Parking" on Bonds Street Near Senior Housing Project; Road Barriers for East LaSalle Square Exit and First Entrance off of Bonds Street into LaSalle Square Plaza and Rear Entrance; Cones for Traffic Directions c) Date/Time: June 24, 2012; Set-up at 2:00 p.m., Event Starts at 7:00 p.m. d) Favorable Recommendations C. Release of Utility Easement 1. Applicant: Abonmarche 2. Location: The Vacated Portion of Kalorama Street from Hill Street to the First North/South Alley 3. Purpose: Release Utility Easement Rights in the Vacated Street for Development;No Utilities Currently Exist in this Right of Way 4. Favorable Recommendations D. Street Vacation 1. Letter of Clarification—Board of Works President a) Description: Vacation of Kalorama Street Passed by Common Council on January 11, 2010 stated a Width of 34 Feet; Correction to 50 Feet 2. Ratify E. Long-Term Occupancy Permit 1. Company: Gibson-Lewis a) Location: Parking Lane in Front of 1045 West Washington Street for Construction of Hansel Center b) Completion Date: November 28, 2012 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1014 North Johnson Street b) 2918 Prast Boulevard c) 1209 Miner Street 2. All criteria has been met 15. RATIFY BONDS A. Occupancy Bond 1. Gibson-Lewis, LLC —Approved May 18, 2012 B. Contractor Bonds 1. Beachy& Son Concrete & Construction, Inc. —Approved May 18, 2012 Page 5 of 6 BOARD OF PUBLIC WORKS AGENDA May 29, 2012 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6