HomeMy WebLinkAboutOpening of Bids - Airport Annexation Area Sanitary Sewer Extension Proj No 117-108 - Woodruff & Sons IncCITY OF SOUTH BEND, INDIANAEA`"
CONTRACTOR'S BID FOR PUBLIC WORK''
;i865
Project Name Airport Annexation Area Sanitary Sewer Extension
.... _.............. _........ ......
Project No. 117-108
For Bids Due November 27, 2018
PART I
(Must be completed for all bids. Please type or print)
Date: November 27, 2018 Bidder (Firm): Woodruff & Sons, Inc.
Address: 2151 E. US Hi hwa 12
City/State/Zip: Michigan Ci , IN 46360 Telephone Number: 219 872-8605
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
117-108 Air ort Annexation Area Sanita Sewer Extension
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
A & Z Engineering, LLC.
and dated November 27, 2018 for the sum of (enter the Total Bid as shown on the Proposal)
Five Hundred Forty Eight Thousand Eight Hundred Eighty Eight Dollars and Eighty Eight Cents $ 548,888.88
(Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical)
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in
the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance
with the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that
shown in the original contract if accepted by the ity of South Bend. If the bid is to be awarded on a unit
basis, the itemization of the units shall be sho n a sep tea ch nt.
By
__A;
_ (dV6 ire)
Bruce R. Woodruff„ Vice P'resi
(Printed Name of Person Signing)
ACCEPTANCE
The above bid is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President Suzanna M. Fritzberg, Member
Elizabeth A. Maradik, Member Therese J. Dorau, Member
James A. Mueller, Member Attest: Linda M. Martin, Clerk
Version 7/20/2018 Contractor's Bid for Public Works- 2
BID/PROPOSAL
CITY OF SOUTH BEND
Project Name: Airport Annexation Area Sanitary Sewer Extension
Project Number: 117-108 „
For Bids Due: November 27, 2018 +
Contractor Name: Woodruff & Sons. Inc.
BASE
BID
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
HMA Type B, Surface
37
Tons
$131.14
$4,852.18
2
HMA Type B, Intermediate
61
Tons
$125.91
$7,680.51
3
HMA Type B, Base
22
Tons
$123.29
$2,712.38
4
Asphalt for Tack Coat
70
Sys
$31.26
$2,188.20
5
Compacted Aggregate, No. 53
186
Tons
$80.95 _I
$15,056.70
6
Structure Backfill
400
Tons
$17.68
$8,840.00
7
Plain Cement Concrete Pavement,
97
Sys
$61.41
$5,956.77
Approach, 6 inches
8
Combination Curb and Gutter, Type A
30
Lft
$45.49
$1,364.70
9
Concrete Median
9
Sys
$102.35
$921.15
10
Mulched Seeding, Type R
6000
Sys
$8.15
$48,900.00
11
Pipe, Sanitary Sewer, PVC SDR 35, 12"
2797
Lft
$49.86
$139,458.42
12
Pipe, Sanitary Sewer, PVC SDR 21, 12"
1600
Lft
$66.42
$106,272.00
13
Pipe, Type 3, Circular, 12"
162
Lft
$173.24
$4,504.24
14
Abandon Existing Pipe
310
Lft
$145.06
$23,499.72
15
Manhole, Remove
2
Each
$14.28
$4,426.80
16
Modify Existing Manhole
1
Each
$1,176.81
$2,353.62
17
Existing 48" Sanitary Manhole, Convert
1
Each
$4,562.39
$4,562.39
to Drop Manhole
18
48" Sanitary Manhole w/Solid Casting
9
Each
$5,607.15
$5,607.15
19
48" Sanitary Drop Manhole w/Solid
3
Each
$5,031.73
$45,285.57
Casting
20
Temporary Silt Fence
4185
Lft
$5,560.50
$16,681.50
21
Temporary Inlet Protection
_ 2
Each
$4.51
$18,874.35
22
Filter Sock
900
Lft
$418.17
$836.34
23
Tree Removal, 48" and larger, ITITITITmmm
....._... 2
Each
$6.32
$5,688.00
24
Tree Removal, 36" and larger
2
Each
$170.59
$341.18
25
Tree Removal, 24" and larger
2
Each
$170.59
$682.36
26
Tree Removal, 6" and larger
4
Each
$4,336.44
$4,336.44
27
Clearing Right of Way
1
LSum
$37,530.14
$37,530.14
Version 7/20/2018 Contractor's Bid for Public Works- 7
BID/PROPOSAL4,�„�
CITY OF SOUTH BENDS
Project Name: Airport Annexation Area Sanitary Sewer Extension
Project Number: 117-108
For Bids Due: November 27, 2018
Contractor Name: Woodruff & Sons. Inc.
BASE BID
28 Pot Hole for Utilities _ 2 Each $2,085.44 $4,170.88
29 Mobilization and Demobilization 1 LSum $24,427.39 $24,427.39
BASE BID TOTAL $548,888.88
Bidder (Firm): Woodruff & Sons, Inc.
Address: 2125 E. US Highway 12
City/State/Zip: Michigan City, IN 46360 Telephone Number. 219 872-8605
J, _ .._.. .. ........
By
(Si'gnatu
Bruce R. Woodruff, Vice President
(Printed Name of Person Signing)
Version 7/20/2018 Contractor's Bid for Public Works- 8
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION
REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-
DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL
PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
SS:
Laporte COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm, company,
corporation or partnership represented by him, entered into any combination, collusion or agreement with
any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding
nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and
without any agreement, understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or
indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
Version 7/20/2018 Contractor's Bid for Public Works- 4
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's
newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's
documentation of enrollment and participation in the E-Verify Program is included and attached as part of
this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public contract to
certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien,
and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees
to maintain this certification throughout the term of the contract with the City of South Bend, and understands
that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision
no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions,
or privileges of employment, or any matter directly or indirectly related to employment because of race, sex,
religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or
disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any
combination of the foregoing including, but not limited to, public works contracts awarded under public
bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards,
or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors
certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a subcontract
to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a
discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from
being awarded a City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made
a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its
agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the
performance of this contract with privileges of employment, or any matter directly or indirectly related to
employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation,
handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of
contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby
certify that I and all subcontractors employed by me for this project will use steel products or foundry
products made in the United States on this project if awarded. I understand I have an affirmative duty to
notify the City in my bid that my proposal does not include the use of steel products or foundry products
made in the United States. I understand it is my sole obligation and responsibility to provide a justification
to the City, subject to review and approval, why the cost of United States made steel or foundry products is
unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry
products made in the United States, the City, through its director of public works, shall make a determination
if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder
Version 7/20/2018 Contractor's Bid for Public Works- 5
may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 27th day of November, 2018
Woodruff & Bons„ Inc.
Co dder in'
w
r . are of Contractorll3irirler t-�
" gnatus Agent
Bruce R. Woodruff„ Vice President
Printed Name and Title
Subscribed and sworn to before me this _ 27th day of November , 20 18
My Commission Expires Au ust 30, 2025 gi
Notary Public
County of Residence Porter
EINICOLE C. SPRINGER
Public -Seal
y - State of Indiana Number 704738
Expires Aug 30, 2025
Version 7/20/2018 Contractor's Bid for Public Works- 6
CONTRACTOR:
('dame, legal stalrry and aWm cs)
Woodruff & Sons, Inc.
2125 E US Highway 12
Michigan City, IN 46361
OWNER:
(,'Fame, legal stains nod address)
Document A,310TM - 20° 0
Conforms with The American Institute of Architects AIA Document 310
SURETY:
('Xinne, legal stains and pifucipal place of brcrines y)
Hartford Accident and Indemnity Company
One Hartford Plaza
Hartford, CT 06155 - 0001
Mailing Address for Notices
City of South Bend, Indiana, Board of Public Works
227 West Jefferson Blvd
South Bend, FL 46601
BOND AMOUNT: $ 5% Five Percent of Amount Bid
This document has important
legal consequences. Consultation
with an attorney is encouraged
with respect to its completion or
modification.
Any singular reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
PROJECT:
(,'Fame, location or addrun and Project number, if arty)
Project No. 117-108 - Airport Annexation Area Sanitary Sewer Extension, South Bend, IN
The Contractor and Surely arc bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind
themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this
Bond arc such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period
as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with
the tents of such bid, mid gives such bond or bonds as may be specified in the bidding or Contract Wcunients, with a surety admitted in
the jurisdiction of the Project and otherwise acceptable to ilia Owner, for the faithful performance of such Contract and for the prompt
payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the deference, not to exceed the amount of
this Bond, between the amount specified in said bid and such larger amount for which the 0%vaer may in good faith contract with another
party to perlimn [lie work covered by wid bid, then this obligation shall be null and void, otherwise to remain in full lbrce and eilect. The
:surety hereby waives any imlice al"an agreanwont between the Owner and Contractor to amend the time in which the Ownermay accept the
bid, Waiver ol'notice by the Surety shill not apply to any extenwion exceeding sixty (60) days in the aggregate beyond ilia time for
acceptance of"bidet sped lied in the bid ducuincnts, and the Owner and Contractor shall obtain the Surety's consent liir an extension beyond
sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the toxin Contractor in this Bond shall be deemed to be
Subcontractor and ilia term Owner shall be deemed to be Contractor.
When this ilond has been lurnished to comply with a statutory or other legal requirement in ilia location ol'the Project, any provision in
this Bond conflicting with said statutory or legal requirement shall be deemed deleted herellrom and provisions con1brniing to such
statutory or other legal requirement shall be deemed incoiTmraled herein. When so liimished, tiie intent is [flat this llond shall be construed
as a statutory bond and not as a common law bond.
Signed and led this 16th day of November,
(If i rres�, Kyle Weisman, Project Manager
(11'llnexs)
"054/AS 8/10
2018.
Woodruff & Sons, Inc.
(prirrcip "c alL 2 ,� �oe Z ) 1211,
)B,A
Mille) Bruce R. Woodruff, V .. sident
Hartford Accident and Indemnity Company
(Barely) (Seal)
(Title) William Griffin ttorney--in- act
Direct Inquiries/Claims to:
THE HARTFORD
BOND, T-12
W 1[-�' R 0" 1w 7 A P "Ir - 1 T " 0" R"INEY One Hartford Plaza
Hartford, Connecticut 06155
llor'wtN, t"I�a)���;�1uo6fi�F,,i"ri ct�rlro
call: 888-266-3488 orfax: 860-757-5835
KNOW ALL PERSONS BY THESE PRESENTS THAT: Agency Name: AMERICAN GLOBAL LLC
A enc Code:21-212039
X Hartford Fire Insurance Company, a corporation duly organized under the laws of the State of Connecticut
0 Hartford Casualty Insurance Company, a corporation duly organized under the laws of the State of Indiana
Hartford Accident and Indemnity Company, a corporation duly organized under the laws of the State of Connecticut
Hartford Underwriters Insurance Company, a corporation duly organized under the laws of the State of Connecticut
Twin City Fire Insurance Company, a corporation duly organized under the laws of the State of Indiana
Hartford Insurance Company of Illinois, a corporation duly organized under the laws of the State of Illinois
Hartford Insurance Company of the Midwest, a corporation duly organized under the laws of the State of Indiana
Hartford Insurance Company of the Southeast, a corporation duly organized under the laws of the State of Florida
having their home office in Hartford, Connecticut, (hereinafter collectively referred to as the "Companies") do hereby make, constitute and appoint,
up to the amount of Unlimited :
Theresa J. Foley of Jericho NY, Krystal L. Stravato, Kevin T. Walsh, Jr. of Whippany
NJ, Ricardo Davila, William Griffin, Michael Marino, Torre Taylor of MIAMI, Florida
their true and lawful Attorney(s)-in-Fact, each in their separate capacity if more than one is named above, to sign its name as surety(ies) only as
delineated above by ®, and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the
nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and
executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law.
In Witness Whereof, and as authorized by a Resolution of the Board of Directors of the Companies on May 6, 2015 the Companies have
caused these presents to be signed by its Senior Vice President and its corporate seals to be hereto affixed, duly attested by its Assistant
Secretary. Further, pursuant to Resolution of the Board of Directors of the Companies, the Companies hereby unambiguously affirm that they are
and will be bound by any mechanically applied signatures applied to this Power of Attorney.
rwtabrtws,�"any0(<11
tTa�
//W e
John Gray, Assistant Secretary
STATE OF CONNECTICUT
I SS, Hartford
COUNTY OF HARTFORD
M. Ross Fisher, Senior Vice President
On this 5th day of January, 2018, before me personally came M. Ross Fisher, to me known, who being by me duly sworn, did depose and
say: that he resides in the County of Hartford, State of Connecticut; that he is the Senior Vice President of the Companies, the corporations
described in and which executed the above instrument; that he knows the seals of the said corporations; that the seals affixed to the said
instrument are such corporate seals; that they were so affixed by authority of the Boards of Directors of said corporations and that he signed his
name thereto by like authority.
aKathleen
T, Maynard
Notary Public
CERTIFICATE
My Commission Expires July 31, 2021
I, the undersigned, Assistant Vice President of the Companies, DO HEREBY CERTIFY that the above and foregoing is a true and correct
copy of the Power of Attorney executed by said Companies, which is still in full force effective as of p
Signed and sealed at the City of Hartford. G
ot
;sac"+ I! rt4 $,glo � �MO.aar J 9
ta"f &N76iq��
.fit
Kevin Heckman„ Assistant Vice President
POA 2018
i G'i9hCA4 r+, �.0
1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD^
FAx 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 �8 �': " TDD 574/ 235-5567
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: November 19, 2018
To: All Planholders
.................................................
From Linda M. Martin, C.1__
erk, Board of Public Works
Subject Addendum Number: 1
Project Name: Airport Annexation Area Sanitary Sewer Extension
Project Number: 117-108
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: November 19. 2018
This addendum is being forwarded to you for the above referenced project. -
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUSS' also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:.
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
Authorized Signature:
Date: November 21 2018
Version 4/2/2015
C. Weisman, Project ject Man
r �
1316 COUNTY -CITY BUILDING t �d ` `x",� ' �PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD ��;r �w " �,, FAX 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 . , d'ia K+ ,:�" TDD 574/ 235-5567
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
Date: November 20, 2018
To: All Planholders _. _.....__.......
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum Number: 2
Project Name: Airport Annexation Area Sanitary Sewer Extension
Project Number: 117-108
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: November 21 , 2018
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: Woodruff &
Authorized Signature:
Date: November 21 2018
Version 4/2/2015
e C. Weisman„ protect Man
Communication Result Report ( Nov.21. 2018 8;10AM)
2)
Date/Time; Nov.21. 2018 8 09AM
File Page
No, Mode Destination Pg(s) Result Not Sent
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Reason 'for error
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CITY OF SOUTH BEND PM BUTTIOIFa, MAYOR
` BOARD OF PUBLIC WORKS
bak: Aa�rrrntiti9a�tr i�6a,.2V91M..........._........._................
To: All PhathAa'tcmau --..,- .._ ,.................
Prom .,_ lerk� Bmrtd oEPah7ic W
Subject Addrtxhai�1�._...._..... ..._..__... ,...,n.n.�.,..,,,.,.. �µ .. �,�......
P-jout Nam.: Alrpwt Annautlon Atom ea.onay A rtmna�Rmr
ProjectNumber: ,,.117-106._ .,_.._....... ............m�.............................................................................
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received:
This addendum is being forwended to you for the above refe¢need projwL .
i'lease sign below and acknowledge rec ipt of this Addcenduat
by taxing this sheet to the Board of Public Works of (5 74) 23�»9171
within 98 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
TBIS ADDENDUM MAY AFFECT YOUR BID.
NOresa,.
The attached docutnents ate hereby added to the Specifications and Contract
Domunents and beeme a part of erdn.
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CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITYr:T,
DEVELOPMENT PROGRAM�'
FORM MWBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE/WBE participation. It is the bidder's sole
responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority
or Women's owned business as defined by the Indiana Department of Administration ("IDOA").
Project Number: 117-108 Date: November 27, 2018
Project Name: —Airport Annexation Area Sanita Sewer Extension
Bidder: Woodruff & Sons, Inc.
Contact Person: Bruce R. Woodruff _ Telephone: 219-872-8605
Address: 2125 E. US Highway 12
City: Michigan City State: IN Zip: 46360
Email: brucew@woodruffandsons.com
To determine whether a bidder has demonstrated good faith efforts to reach the MBE/WBE utilization goals set
forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or
commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below':
EVIDENCE OF GOOD FAITH EFFORTS
MBE/WBE LIST(S): The bidder reviewed the City of South Bend's Minority and Women Business
Enterprise Diversity Development Program, which uses the IDOA approved list of Minority and Women
Owned Business as found on their website (http://www.in.gov/idoa).
ACTION (ADVERTISE/CONTACT): In order for your bid to be deemed responsive, the City of South
Bend requires that all perspective bidders complete no less than 2 of the following:
1. Attend all pre -bid meetings scheduled by the City to inform MBE/WBEs of contracting and
subcontracting opportunities.
2. Advertise in general circulation and/or trade association publications concerning subcontracting
opportunities, and allow MBE/WBEs reasonable time to respond.
3. Perform any and all necessary steps to provide written notice in a manner reasonably calculated
to inform MBE/WBEs of subcontracting opportunities and allowed sufficient time for them to
participate effectively.
4. Utilize pre-existing services of available community organizations, small and/or disadvantaged
business assistance offices and other organizations that provided assistance in the recruitment
and placement of MBE/WBE firms.
""Bidder must circle or otherwise notate which of the two (2) required actions were performed.
GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with interested MBE/WBEs,
including providing such MBE/WBE's with adequate information about the plans, specifications and other
requirements of the subcontract and did not reject MBE/WBEs as unqualified without sound business
reasons based on a thorough investigation of their capabilities.
SMALL CONTRACT(S): The bidder selected specific portions of the work to be performed by
MBE/WBEs in order to increase the likelihood of meeting the MBE/WBE goals (including breaking down
contracts into smaller units to facilitate MBE/WBE participation)
CONTRACT RECORDS: The bidder has maintained the following records for each MBE/WBE that has
bid on the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE/WBE was unqualified to perform the job.
*Proper dem monstration of Good Faith Effort requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 7/20/2018 Contractor's Bid for Public Works- 10
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY
DEVELOPMENT PROGRAMN `G
FORM MWBE-2.1.
MBE/WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring contacted MBEIWBE to obtain Good Faith Efforts. It is the bidder's sole responsibility to verify
whether any listed minority or woman business meets the qualifications of a Minority or Women's owned
business.
Project Number:
Project Name:
Bidder: ,
By:
re)
PAGE 1 OF 1
117-108 MBE/WBE Participation Goal
Airport Annexation Area Sanitary Sewer Extension
Woeidruff & Sons4Inc.
Bruce R. Woodruff, Vice President November 27, 2018
(Title) (Date)
MBE/WBE Firm State Barricading
Owner or Contact at MBE/WBE Firm James Michalski
Telephone: 574-287-2078 Fax: 574-287-1744 Email: statebarricade1 a aol.com
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Maintenance of Traffice
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
Quote received and is part of our bid
MBE/WBE Firm Slussers Green Thumb
Owner or Contact at MBE/WBE Firm John Williams
Telephone: 574-722-3102 Fax:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Seeding, Erosion Control, and Silt Fence
RESULTS OF CONTACT WITH THE MBE/WBE FIRM:
n
Email JDW �. slussers.com
..@e.
Contacted and rovided a uote but the were not com etitive
Version 7/20/2018 Contractor's Bid for Public Works- 11
00 City of South Bend Pubic Worla Phone. 574.235-9251
Emal- dhansonQsou1hbend)n.gov
AW W, JEffemon, covr4y City 130drs 1216
Zamih E-mnd. M 46601-ISW
EXCAVA77ON FEWWrWOUEST
Date Submitted. November 27,2018
Instructions- 1) Print Clecuiy 2) Complete Al Sections
Submit 11 It* Form In Person 2� Or Email To-
%3) Upon Permit approval. Sign issued permit and Retum
6W*M.mgwzwwmmmsus��� Ez� �-
Applicant Woodruff & Sons, Inc.
(Contratiot/Company Narne)
Contact Name Emal brucew@woodruffandsons.com
Phone Number 219-872-8605
Street Addrew I Location of j%fork 2125 E. US Highway 12, Michigan City, IN 46360
Type of Work Ca b;e Eilecl6c Feber Gas Manhoile repair
Sanitary Sewer Water Other
TypS pf Cy 0 cuts Bonng Trenching (open) # Feet
Cut tocation In Street Outside curb, but in treelawn/ddewdk, Right of W13y
Comments I Description of Work Date I Dtffation of ptojec-4 (eg::2/1 Ila. 2 M)
Excavation! in ROW without a peirn-di, virill result fn stop w<•mk ordej and/of delays in pefmithing.
Applicant S$qnatiAe
R •F
-4 1
EXCELLENCE —' ACCOUNTABILITY —1 INNOVATION + INCLUSION + EMPOWERMENT
Version 7/20/2018 Contractor's Bid for Public Works- 12
„o, City of South Rend Pubic Works Phone. 574.235,9251
-d son0southbendin-gov
Email ham
4227 W. Jeffn, County City &Adw�g 11316
e S*ulh behd, IN 46601 -TaN
TRAFFIC CONTROL AND� OCCUPANCYREQUEST
"SUBMIT 5 WOW DAYS MINNUM PRIOR TO IFROJECT START DATE
PLAN YOUR START DATE ACCORDINGLY TO AVOID DELAYS
Complefe I - 5 Mcomplefe Submiffals �Cannot Be Processed
Parking Lane Travel Lane Full Road Ckxsure Alley Sidewalk Closure
2 Excavation/Boring? > Requires Excavaflon Form Conshucffon? > Requires Curb Cut
alpplicafion or sidewalk permit
Submission Date: November 27, 2018 Applicant/Comparly- Woodruff & Sons, Inc.
Name, Bruce R, Woodruff Eploill Address: brucew@woodruffandsons.com
Phone #, 219-872-8605 C."Ca
co$ Conlraclor PerfcIming Work, Woodruff & Sons, Inc.
Ed Byers 219-898-6831
On -Site Contact Phone #1,
Project STREET ADDRFM [ego 1 10 W_ Smilh RDJ-
Project Location (Block limits/Streels From and To):
Requested Start & End 1)qtes: Requested Start & End Times;
Reason for Closure:
4
Affected Customers.
-
ujt 1,::, f(;)- J w0h
ATTACH 1HE F(MOWING TIEMS., 1. Traffic Control Non 2. Detour Plan 3. Barricades, Signs, or flasher. Placement
(Ref"Jo141UTC0 for Traffic ConktA Elevke Requkements) See reverse for Checkhil
FaSure to use traffic COntIM f0F *Gffit FestricSom or closuses will iresuff in stop work orders anal jor delay fn pern-iffing.
5 THIS OCCUPANCY PERMIT REQUEST IS NON-TRANSFERAKE AND A SIGNATURE SUILIECTS THE NAMED CONIRACTOWERMITTtE
TO All APPLICABLE RULE&. DUFIES AND ORUGATIONS WA?03ED BY THE CITY Of SOUTH BEND MUNtCAPALCODE AND TO ALL
REGULATIONS IMPOSED BY THE SGUTH BEND BOARD Of PUBLIC WOR113.
Appricanf Signature Dole
Aploroved Approved as Noted Revise Not Approve,10
ISTOM =1
City of South BendlEngineering Division Authorized Signature Dole-
vonhon U ls/2110141
Version 7120/2018
Contractor's Bid for Public Works- 13
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
CHECKLIST FOR BIDDERS
Project Name Airport Annexation Area Sanitary Sewer Extension
Project No. 117-108
..................
For Bids Due November 27, 2018
From time to time the South Bend Board of Public Works finds it necessary to reject a bid because
it does not comply with statutory requirements. In preparing your bid, please use the following
checklist in order to make sure that your bid is done in the proper manner.
Proper bid security included. The bidder has the option of providing either a Certified Check
x or Bid Bond.
Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely
x executed.
Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments
with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and
x Certification of use of United States Steel Products or Foundry Products.
Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not
met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted
x Form [MWBE-2.1].
x Acknowledge Receipt of 1,2 Addendum(s) included with the bid,
x All required additional information is included with the bid.
Proposal statements and other affidavits all signed by the proper party with name either
x printed or typed underneath signature.
x This checklist submitted with the Bid.
This checklist is provided for bidder's use in assuring compliance with required
documentation; however, it does not include all specifications requirements and does not
relieve the bidder of the need to read and comply with the specifications.
Bidder: Woodruff & Sons, Inc.
By Authorized Rep
Signature:
Print Name & Title: Bruce R. Woodruff, Vice Presiden
Date: November 27,2018
Version 7/20/2018 Contractor's Bid for Public Works- 1
PART II
(For projects of $100,000 or more — IC 36-1-12-4)
These statements to be submitted under oath by each bidder with and as part of his/her/its bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1. Attach information regarding projects your organization has completed for the period of one
(1) year prior to the date of the current bid.
2. Attach a listing of public works projects currently in process of construction by your
organization.
3. Attach information regarding any failure to complete any work awarded to you and the
location thereof.
4. Attach references from private firms for which you have performed work.
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1. Attach an explanation of your plan or layout for performing proposed work. (Examples could
include a narrative of when you could begin work, complete the project, number of workers,
etc. and any other information which you believe would enable the City of South Bend to
consider your bid.)
2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside
your own firm who have performed part of the work) that you have used on public works
projects during the past five (5) years along with a brief description of the work done by each
subcontractor.
3. If you intend to sublet any portion of the work, attach the name and address of each
subcontractor, equipment to be used by the subcontractor, and whether you will require a
bond. However, if you are unable to currently provide a listing, please understand a listing
must be provided prior to contract approval. Until the completion of the proposed project, you
are under a continuing obligation to immediately notify the City of South Bend in the event that
you subsequently determine that you will use a subcontractor on the proposed project.
4. Attach a listing of equipment you have available to use for the proposed project.
5. Have you entered into contracts or received offers for all materials which substantiate the
prices used in preparing your proposal? If not, attach an explanation for the rationale used
which would corroborate the prices listed.
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said
financial statement as required by statute shall thereby be rendered invalid. The financial
statement provided hereunder to the City of South Bend awarding the contract must be specific
enough in detail so that said City of South Bend can make a proper determination of the bidder's
capability for completing the project if awarded.
Version 7/20/2018 Contractor's Bid for Public Works- 3
4��oPeaa Er
448f'CAN R U S' " $
CE1946SIN
Woodruff, Inc.
"• Box 10127
Bradenton, �.:2.0
A ► S .0
WaVEWWRIM •
Equal Opportunity Employer
November 27, 2018
City of South Bend Board of Public Works
South Bend, Indiana
RE: Bid Airport Annexation Area Sanitary Sewer Extension
Section II: Plan and Equipment Questionnaire
1. Explain your plan or layout for performing proposed work.
** Woodruff & Sons, Inc. will construct the work of the project in accordance with
Contract Documents as issued by the Owner and as prepared by the Engineer.
2. List the names and addresses of all subcontractors that we have used on public
works projects during the last five years with a brief description of the work they
completed.
**Rieth-Riley Construction — Asphalt/Concrete —2454W CR450 N Laporte, IN
46350
**Walsh & Kelly Construction — Asphalt/Concrete — 2418 W CR 450 N Laporte, IN
46350
**Slussers — Silt Fence/Sod/Seed —125 Montgomery St Logansport, IN 46947
**UMC Union Mills Construction —Concrete — 7271S 700 W Union Mills, IN 46382
**John A. Doyle & Associates — Field Engineering & Surveying — 2322 E. Michigan
Blvd. Michigan City, IN 46360
3. If you intend to sublet any portion of the work, state the name and address of each
Subcontractor, equipment to be used by the Subcontractor, and whether you expect
to require a Bond.
**State Barricading -Maintenance of Traffic-34963 US 20 W., South Bend, IN
**UMC-Concrete-7271 S. 700 W., Union Mills, IN
"Acorn -Seeding, Topsoil, Silt Fence-3680 W. Sample Street, South Bend, IN
**Kachur-Tree Removal, Clearing, and Grubbing-316 Fulkerson Rd., Niles, MI
**Wild West Media-Jobsite Video Pre & Post Construction Video-P.O. Box 222,
Laramie, WY
**JPR-Construction Engineering-325 S. Lafayette Blvd., South Bend, IN
No bonds required of any subcontractor
4. What equipment do you intend to use for the proposed project?
**Woodruff & Sons, Inc. has available to use for the proposed project:
Loaders, Backhoes, Mobile Mixer, Dump Trucks and Trailers, Pavers, Dozers,
Compactors, Vertical Drill, Rollers, Boring Machines, Concrete Breakers, Pumps,
Trench Protection Equipment, Conveyors, Graders, Scrapers, Wellpoint Systems,
Cranes, and Compressors
S. Have you made Contracts or received offers for all materials within prices used in
preparing your proposal?
PO. Box 10127
Bradenton, FL 34282-0127
PO. Box 450
Equal Opportunity Employer
opEpare®
A C 1C'AN BUW" 0_
SINCE 1946
•! Box 10127
Bradenton,
'! .'r; 450
Equal Opportunity Employer
November 27, 2018
City of South Bend Board of Public Works
South Bend, Indiana
RE: Bid Airport Annexation Area Sanitary Sewer Extension
Section I: Experience Questionnaire
Information regarding projects your organization has completed for the period of
one year prior to the date of the current bid.
** Elm Street Water Main Improvements — Water Main — Valparaiso City Utilities;
contract amount $506,653.28; completed November 2017
**Franciscan St. Anthony Health — Sanitary Sewer, Storm Sewer, Water Main —Tonn
& Blank Construction; contract amount $1,761,886.00; completed August 2018
**Hobart Water Main — Water Main — Indiana American Water Company; contract
amount $1,633,888.88
A list of public works projects currently in process of construction by our
organization:
**Elston's Legacy Apartments — Sanitary Sewer, Storm Sewer, Water Main —
Michigan City Redevelopment Commission; contract amount $1,251,634.45;
expected completion May 2018
**NWI Gary Bid Package 1 Water Main Improvements — Water Main — Indiana
American Water Company; contract amount $897,448.88; expected completion
January 2018
**Hupp Road Box Culvert — Storm Sewer— INDOT; contract amount $416,801.55;
expected completion December 2018
**Lafayette St., Brown St., Campbell St. Water Main Improvements — Water Main —
Valparaiso City Utilities; contract amount $395,858.88; completion date December
2018
3. Information regarding any failure to complete any work awarded to you and the
location thereof.
**This is not applicable; Woodruff & Sons, Inc. has never failed to complete any
work awarded to us.
4. References from private firms for which we have performed work:
**Blue Chip Casino, Michigan City, IN — Butch Shreve
**Criterion Catalyst, Michigan City, IN —Steve Krentz
**John A. Doyle & Associates, Michigan City, IN — John A. Doyle
**Haas & Associates, Michigan City, IN — TimothyJ. Haas
**Larson -Danielson, Laporte, IN —Timothy C. Larson
CONTRACT DOCUMENTS AND SPECWICATION3
FOR
AIRPORT ANNEXATION AREA SANITARY SEWER ENSI N
Project No.117-108
Odobor31,2018
Prepared far
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBIC WORKS
By
Enalneedup, LLC
Min V. TIrble
Registered Professional Engineer
State of Indiana No,- J071 7587
FORBIDS DUE-- NoVember27, 2018
Version 7/20/2018 Contractor's Bid for Public Works- 1
City of South Bend, Indiana
Department of Public Works
AIRPORT ANNEXATION AREA SANITARY SEWER EXTENSION
Project No. 117-108
Notice to Bidders
General Conditions
Special Provisions
Geotechnical Investigations Report
City of South Bend Contractor's Bid for Public Work Form
1 Page
10 Pages
12 Pages
38 Pages,
13 Pages
Version 1/11/2017 Table of Contents
CITY OF SOUTH BEND
STATEMENT OF POLICY
The Board of Public Works of the City of South Bend has adopted the following policy regarding
the receipt of sealed bids:
All sealed bids submitted to the Board of Public Works must be
received in the Board of Public Works Office, 1316 County -City
Building, South Bend, Indiana, no later than the advertised time on
the advertised date of the bid opening.
It shall be the responsibility of the bidder to see that his/her bid is
received prior to the deadline stipulated in the bid advertisement.
Bids submitted by mail and received after the advertised time
deadline will not be considered by the Board.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. Local
Time. If you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening date and time.
Version 7/20/2018 General Conditions -1
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed bids
at the Office of the Board of Public Works, County -City Building Room 1316, 227 West Jefferson Blvd,
South Bend, Indiana, 46601 until the hour of 9:30 a.m., Local Time, on November 27, 2018 for the following:
AIRPORT ANNEXATION AREA SANITARY SEWER EXTENSION
Project No. 117-108
Work includes construction of a sanitary sewer at the Airport in South Bend, all more particularly described
in plans and specifications prepared by A&Z Engineering, LLC, phone 260-485-7077.
The Contract Documents are on file and available for public inspection commencing on the first advertise
date during regular working hours at the Department of Public Works (1316 County -City Building, South
Bend, Indiana), and at MACIAF 3215-A Sugar Maple Court, South Bend, IN 46628. Additionally, the
Contract Documents will be available that same day for inspection or purchase at American Reprographics
Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615), http://www.e-arc.com,
(574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set
by ARC for every set of documents for all bidders.
Bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by a Certified
Check or Bid Bond in the amount of not less than five percent (5%) of the base bid plus any alternates, in
a sealed envelope noting the project name, number and your company's information on the front.
Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO
Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it
intends to use on this construction contract and all other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of these
bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises
(W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder
to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible
Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the
right to request supplemental information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified status.
A Pre -Bid Conference will be held' on November 13 2018 at 3:30 m LocalTime at Board of Public
Works meeting room. Any questions about bidding conditions must be addressed to the Owner in writing
no later than November 20, 2018.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two (2) times:
November 2, 2018
November 9, 2018
Version 7/20/2018 Notice to Bidders
CITY OF SOUTH BEND
STATEMENT OF POLICY
The Board of Public Works of the City of South Bend has adopted the following policy regarding
the receipt of sealed bids:
All sealed bids submitted to the Board of Public Works must be
received in the Board of Public Works Office, 1316 County -City
Building, South Bend, Indiana, no later than the advertised time on
the advertised date of the bid opening.
It shall be the responsibility of the bidder to see that his/her bid is
received prior to the deadline stipulated in the bid advertisement.
Bids submitted by mail and received after the advertised time
deadline will not be considered by the Board.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. Local
Time. If you are sending your bid via Federal Express or another overnight source, please
confirm that your package will arrive before the bid opening date and time.
Version 7/20/2018 General Conditions - 1
CITY OF SOUTH BEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
It is the policy of the City of South Bend to provide equal employment and business opportunity
for all persons, partnerships, companies, and corporations in accordance with the rules, regulations
and guidelines of the applicable federal, state and local laws. This policy of equal employment and
business opportunity shall apply to every contractor or subcontractor bidding or holding a public
contract with the City of South Bend.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part
of every construction contract entered into by the City of South Bend and all subcontractors
entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide
by these provisions.
The contractor will not discriminate against any applicant or employee because of
race, color, religion, sex, national origin, or handicap. The contractor will take
affirmative action to ensure that all applicants or employees are treated fairly and
equitably. Such action shall include but not be limited to the following: hiring, up-
grading, demotion or transfer, recruitment, advertising, lay-offs or termination, rates
of pay or other forms of compensation and selection for training including
apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non -Discrimination
Clause.
The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, or national
origin.
The contractor will send to each labor union or representative of workers with
which it/ he/she has a bargaining agreement or other contract or understanding, a
notice to be provided, advising the labor union or worker's representatives of the
contractor's commitment under this section, and shall post copies of the notices
in conspicuous places available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended
by 11375) and of the rules, regulations and relevant orders of the Department of Labor.
Subpart B --Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government
contracting agencies shall include in every Government contract hereinafter entered into the following
provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The contractor
will take affirmative action to ensure that applicants are employed, and that
employees are treated equally during employment, without regard to their race,
color, religion, sex or national origin. Such action will include, but not be limited to
the following: employment, upgrading, demotion, or transfer; recruitment or
Version 7/20/2018 General Conditions - 2
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the
provisions of this nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex or national
origin."
"(3) The contractor will send to each labor union or representative of workers with
which it/ he/she has a collective bargaining agreement or other contract of
understanding, a notice, to be provided by the agency contracting officer, advising
the labor union or workers' representative of the contractor's commitments under
Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post
copies of the notice in conspicuous places available to employees and applicants for
employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of
September 24, 1965, and of the rules and regulations, and relevant orders of the
Secretary of Labor."
"(5) The contractor will furnish all information and reports required by Executive Order
No. 11246 of September 24, 1965, and by the rules, regulations, and orders of
the Secretary of Labor, or pursuant thereto, and will permit access to his books,
records, and accounts by the contracting agency and the Secretary of Labor for
purposes of investigation to ascertain compliance with such rules, regulations, and
orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination
clauses of this contract or with any of such rules, regulations, or orders, in this
contract may be cancelled, terminated or suspended in whole or in part and the
contractor may be declared ineligible for further Government contracts in accordance
with procedures authorized in Executive Order No. 11246 of September 24, 1965, and
such other sanctions may be imposed and remedies invoked* as provided in
Executive Order No 11246 of September 24, 1965, or by rule, regulations, or order of
the Secretary of Labor, or as otherwise provided by law."
"(7) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary
of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontractor or vendor.
The contractor will take such action with respect to any subcontract or purchase
order as the administering agency may direct as a means of enforcing such
provisions including sanctions for noncompliance: Provided, however, that in the
event a contractor becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction by the administering agency
the contractor may request the United States to enter into such litigation to protect
the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it participates in federally
assisted construction work: Provided, that if the applicant so participating is a State
or local government, the above equal opportunity clause is not applicable to any
agency, instrumentality or subdivision of such government which does not participate
Version 7/20/2018 General Conditions - 3
in work on or under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and
relevant orders of the Secretary of Labor, that it will furnish the administering
agency and the Secretary of Labor such information as they may require for the
supervision of such compliance, and that it will otherwise assist the administering
agency in the discharge of the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or
contract modification subject to Executive Order 11246 of September 24, 1965, with
a contractor debarred from, or who has not demonstrated eligibility for, Government
contracts and federally assisted construction contracts pursuant to the Executive
Order and will carry out such sanctions and penalties for violation of the equal
opportunity clause as may be imposed upon contractors and subcontractors by the
administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the
Executive Order. In addition, the applicant agrees that if it fails or refuses to comply
with these undertakings, the administering agency may take any or all of the following
actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan,
insurance, guarantee); refrain from extending any further assistance to the applicant
under the program with respect to which the failure or refund occurred until satisfactory
assurance of future compliance has been received from such applicant; and refer the
case to the Department of Justice for appropriate legal proceedings.
* Corrected to read "invoked". In the original text the word "involved" was printed in error.
Version 7/20/2018 General Conditions - 4
MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY DEVELOPMENT PROGRAM
The City of South Bend, Indiana has shown its commitment to addressing Minority Business ("MBE") and
Women's Business Enterprise ("WBE") participation in public contracting through the adoption of the City
of South Bend Ordinance No. 10081-11. Persons, partnerships, corporations, associations, or joint
ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall
not discriminate against any employee or applicant for employment in the performance of a City contract
with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age or
disability that does not affect that person's ability to perform work.
Minority and Women's Businesses are described on the Indiana Department of Administration website:
htt :/lwww. in, ovdidoa/. It is the bidder's sole responsibility to verify whether any listed minority or woman
business meets the qualifications of a Minority or Women's owned business. Documentation shall be
provided with the bid that states the MBE/WBE that will be contracted, the dollar amount of the work that
will be performed on the project and the percentage of the dollar amount as it relates to the total bid amount
by using Form MWBE-1.0, MBENVBE Participation Form.
The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain
participation by those Contractors classified as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE").
Failure to provide ALL the required evidence of good faith efforts with the bid will be grounds for
rejecting a bid as non -responsive.
The requirements that bidders shall supply as good faith efforts to have active participation from MBEs
and/or WBEs on this Project is written documentation evidencing the efforts by using Form MWBE-2.0,
Evidence of Good Faith Efforts and Form MWBE-2.1, MBE/WBE Contacted. Such documentation shall
include but is not limited to the following items:
a. A listing of all MBE/WBEs contacted including: (1) the name and address of the MBE/WBE; (2) the
date of contact; (3) the type of contact (i.e. phone call, written solicitation, etc.); (4) the nature or
type services or goods requested; and (5) the result of the contact.
b. Written evidence of outreach and copies of email exchanges inviting and receiving quotes or other
responses from MBE/WBE businesses or other documentations of efforts to encourage and
secure competitive quotes from MBE/WBE and local businesses to be included in the benefits of
building this Project.
c. Written documentation of letters of introduction, invitations to forging majority/minority strategic
alliances for capacity building including but not limited to mentoring, extensions of assistance on
payroll, insurance, bonding, line of credit, technical skills or business skills.
All bidders are actively encouraged to reach out to the MBE/WBE businesses in St. Joseph County, Indiana
and other local Indiana counties to utilize a good faith effort to forge constructive and lasting business
partnerships.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable
federal, state, and local laws.
Version 7/20/2018 General Conditions - 5
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S BID FOR PUBLIC WORK
RESPONSIBLE BIDDER CHECKLIST
Project Name Airport Annexation Area Sanitary Sewer Extension
Project No. 117-108
For Bids Due November 27, 2018
Contractor Name: Woodruff & Sons, Inc.
The City seeks to enhance its ability to identify responsive and responsible bidders on all City public works
projects by institution of comprehensive submission requirements in compliance with State law. Quality
workmanship, efficient operation, safety, and timely completion of projects requires that all bidders meet
certain minimum requirements to be responsive and responsible bidders.
THIS FORM MUST BE SUBMITTED WITH YOUR BID.
INSTRUCTIONS:
If you are a pre -qualified bidder, complete Section I only.
If you are not a pre -qualified bidder, complete Section II only.
Section II acts as an application for pre -qualification. Submission of Section II will allow the bidder to be
considered for pre -qualification for bids with the City of South Bend Department of Public Works. Pre -
qualified bidders will then be exempt from a portion of the submission requirements outlined in Section 6-
63 of The Responsible Bidding Ordinance No. 10594-18 (hereinafter, "Responsible Bidding Ordinance")
for a period of twelve (12) months.
Thereafter, contractors who are pre -qualified must submit a complete application for continuation of "pre -
qualified" standing, on a form provided by the City ("Responsible Bidder Checklist (1) Pre -Qualified
Bidders") by December 31 st for the upcoming calendar year, or within twelve (12) months of obtaining pre -
qualified standing. If the status of any item changes within the twelve (12) months, it is the responsibility of
the contractor to notify the City. Failure by any pre -qualified contractor to submit its complete application
for continuation of "pre -qualified" standing within the time prescribed above shall result in automatic removal
of the designation, effective January 1 of the following year, or immediately following the twelve (12) months
of pre -qualified standing.
However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works
projects, though the contractor must submit all required documents under 6-63 until "pre -qualified" status
is re-established.
Please Note: The City reserves the right to request supplemental information from the bidder,
additional verification of any information provided by the bidder, and may also conduct random
inquiries of the bidder's current and previous customers regardless of pre -qualified standing.
It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to
the bidder in Section 6-63 of the Responsible Bidding Ordinance no later than the date of the public bid
opening.
Version 7/20/2018 General Conditions - 6
POST BID SUBMISSIONS:
Post -bid submissions must be submitted in accordance with Section 6-64 of the Responsible Bidding
Ordinance. The post -bid submission requirements are as follows:
1. All bidders shall collect, maintain, and provide upon request, a current written list that discloses the
name, address, licensing status, and type of work for any subcontractor from whom the bidder has
accepted a bid and/or intends to hire on any part of the public work project, including individuals
performing work as independent contractors.
2. Each subcontractor, whose portion of the project is estimated to be at least one -hundred fifty
thousand dollars ($150,000.00), shall be required to adhere to the requirements of Section I of the
Responsible Bidder Ordinance as though it were bidding directly to the City, except that the
subcontractor shall submit the required information (including the name, address, and type of work)
to the successful bidder prior to the commencement of work.
3. Failure of a subcontractor to submit the required information shall not disqualify the successful
bidder from performing work on the project and shall not constitute a contractual default and/or
breach by the successful bidder. However, the City may withhold all payment otherwise due for
work performed by a subcontractor, until the subcontractor submits the required information and
the City approves such information.
4. The disclosure of a subcontractor list ("Disclosed Subcontractor(s)") to the City by a bidder shall
not create any rights in the Disclosed Subcontractor(s). Thus, a bidder may substitute another
subcontractor for a Disclosed Subcontractor by giving the City, upon request, written notice of the
name, address, licensing status, and type of work of the substitute subcontractor.
5. The successful bidder and all subcontractors on a public works project are required to submit
certified payroll utilizing the federal form known as WH-347 or a similar form on a bi-weekly basis,
submitted within 10 days after the end of each bi-weekly payroll period. Certified payrolls shall
identify the job title and craft for each employee. Certified payrolls shall be submitted
electronically.
Please Note: Submissions deemed inadequate, incomplete, or untimely by the City may result in
the automatic disqualification of the bid.
The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into
account all information in the submission requirements, determine whether a bidder is responsive and
responsible, and provide a Pre -Qualification Verification Letter. The City specifically reserves the right to
utilize all information provided in the contractor's submission and any information obtained by the City
through its own independent verification of the information provided by the contractor.
Version 7/20/2018 General Conditions - 7
PRE -QUALIFIED BIDDER CHECKLIST
(a) Acknowledgements:
(i) _ By checking this box, I hereby acknowledge that I am a pre -qualified bidder with
the City of South Bend and that I have met the pre -qualification requirements within
the last twelve (12) months. A copy of my Pre -Qualification verification letter
is attached.
By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided by me, and may also conduct random inquiries of my current and prior
customers.
(b) Attachments:
(i)
(iv)
Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
Statement on staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work. It
outlines how I intend to meet the staffing needs of the work.
Evidence that I am utilizing a surety company which is on the United States
Department of Treasury's Listing of Approved Sureties as required in the bid
specifications or contract.
List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within the last three (3) years.
Version 7/20/2018 General Conditions - 8
PRE -QUALIFICATION CHECKLIST (FOR BIDDERS THAT ARE NOT PRE -QUALIFIED)
(a) Acknowledgements:
(i) X By checking this box, I hereby acknowledge that I am not a pre -qualified bidder
with the City of South Bend.
(ii) X By checking this box, I hereby acknowledge that the City reserves the right to
request supplemental information, additional verification of any information
provided, and may also conduct random inquiries of my current and prior
customers. The City reserved the right to utilize all information provided in this
submission and all information obtained in inquiries or requests to determine if a
bidder is responsive and responsible. Additionally, I acknowledge that all
information provided to the City shall be regarded as public records.
(iii) X By checking this box, I hereby acknowledge that copies of all Applicable
apprenticeship certificates or standards for training programs applicable to the
work performed on the project may be requested at any time and shall be furnished
upon request.
(iv) X By checking this box, I hereby acknowledge and ensure that I and all sub-
contractors, from whom I have accepted a bid and/or intend to hire to perform work
on the public work project, are properly licensed. Furthermore, I acknowledge my
understanding that it is my responsibility to ensure that all sub -contractors have
the necessary licenses to undertake the work called for in this bid. If a sub-
contractor loses their license at any point, it is the responsibility of that sub-
contractor to notify the City.
(b) Attachments:
(i) X
Indiana Secretary of State's on-line records (ie. Business verification) dated within
sixty (60) days of the submission of said document showing that business is in
existence, current with the Indiana Secretary of State's Business Entity Report,
and eligible for a certificate of good standing. (Not applicable to individuals, sole
proprietors or partnerships).
(ii) X
List identifying all former business names.
(iii) X
Any determinations by a court or governmental agency any violations of federal
state, or local laws including, but not limited to, violations of contracting or antitrust
laws, tax or licensing laws, environmental laws, Occupational Safety and Health
Act (OSHA), or federal Davis -Bacon and related Acts, within the preceding five (5)
years.
(iv) x
Statement about staffing capabilities, including labor sources. This statement
indicates and ensures I have sufficient employees on staff to complete the work I
am bidding on OR outlines how I intend to meet the staffing needs of the work.
(v) X
Statement that individuals who will perform work on the public work project on my
behalf will be properly classified as an employee or as an independent contractor
under all applicable state and federal laws and local ordinances.
(vi) X _
Evidence of participation in apprenticeship and training programs, applicable to the
work to be performed on the project, which are approved by and registered with
the United States Department of Labor's Office of Apprenticeship, or its successor
organization.
(vii) X
Copy of a written plan for employee drug testing that covers all of my employees
who will perform work on the public work project and meets or exceeds the
requirements set forth in IC 4-13-18-5 or IC 4-13-18-6.
(viii) _X
Evidence that I am utilizing a surety company which is on the Bureau of Fiscal
Service "Department of Treasury's Listing of Approved Sureties" as required in the
bid specifications or contract.
Version 7/20/2018 General Conditions - 9
(ix) X _ Written statement of any federal, state or local tax liens or tax delinquencies owed
to any federal, state or local taxing body in the preceding three years.
(i) x List of projects of similar size and scope of work performed in all areas, including
the State of Indiana, within three (3) years prior to the date on which the bid is due.
Date; owernber 27, 2018
(sign Here)
Bruce R. Woodruff, Vice President
(Print Name Here)
Woodruff & Sons, Inc.
(Name of Company)
2125 E. US Highway 12
(Address of Company)
Michigan City
(City)
Indiana
(State)
219-872-8605
(Telephone Number)
Version 7/20/2018 General Conditions -10
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Bradenton,
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Equal Opportunity Employer
November 27, 2018
RE: Pre -Qualification Checklist (For Bidders that are not pre -qualified)
Please see attached
ii. Not Applicable
iii. January 2015 —The company was cited for matters associated with
excavation requirements and protective systems. All appropriate corrective
action and training has subsequently been performed and put in place to
satisfy OSHA requirements.
iv. Woodruff & Sons, Inc. is currently staffed by 210 employees between
our two locations, with over 70 years of experience. We are also affiliated
with Teamsters Local #135 and Local #142, Laborers Local #81 and Local
#645, and Operators Local #150.
v. Persons working on the project shall be lawfully employed by Woodruff
& Sons, Inc. or their Subcontractors. All Woodruff & Sons, Inc. employees
are verified through E-verify.
vi. See attached copies of apprenticeship statement and additional
training program log.
vii. See attached copy of the Company Substance Abuse Policy for
Woodruff & Sons, Inc. Woodruff & Sons, Inc. is also affiliated with the BCRC
Administrator Inc.
viii. See attached evidence of Approved Sureties
ix. Not applicable of any federal, state or local tax liens or tax
delinquencies.
x. Projects of similar size within the last three years:
**Fir Street Alleys Sanitary Sewer Replacement — Sanitary Sewer —
Michigan City Sanitary District; contract amount $353,650.27
**Madison Street Alley Sanitary Sewer Replacement — Sanitary Sewer —
Michigan City Sanitary District; contact amount $173,888.88
**East Dock Sanitary Sewer— Sanitary Sewer— Ports of Indiana;
contract amount $185,485.00
**Michigami Trail Woodlawn Ave Water Main Replacement — Water
Main — Indiana American Water Company; contract amount
$443,246.72
**South Bend One Way to Two Way — Sanitary Sewer, Storm Sewer,
Water Main — City of South Bend; contract amount $1,467.033.00
**E|ston'sLegacy Apartments —SanbarySevver,StonnSewer,VVatmr
Main— Michigan City Redevelopment Commission; contract amount
$1,251,634.45
PO. Box 450
Equal Opportunity Employer
l
BUSINESS INFORMATION
CONNIE LAWSON
INDIANA SECRETARY OF STATE
10/02/2018 09:12 AM
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Business Name: WOODRUFF & SONS, INC. Business ID: 194316-057
Entity Type: Domestic For -Profit Corporation
Creation Date: 03/28/1961
Principal Office Address: PO BOX 450, 2125 EAST US 12,
MICHIGAN CITY, IN, 46361, USA
Jurisdiction of Formation: Indiana
Title Name
Address
Business Status: Active
Inactive Date:
Expiration Date: Perpetual
Business Entity Report Due 03/31/2019
Date:
Years Due:
Secretary WAKEMAN.LINDA. P.O. BOX 10127, BRADENTON, FL, 34282 - 0127, USA
Vice President Bruce R Woodruff 2125 E US 12, Michigan City, IN, 46360, USA
President Donald P. Woodruff P.O. Box 10127, Bradenton, FL, 34282 - 0127, USA
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Name: Bruce Woodruff
Address: 2125 E US 12, Michigan City, IN, 46360, USA
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Equal Opportunity Employer
November 27, 2018
Woodruff & Sons, Inc. hires laborers and operators under an apprentice
program.
Labor Apprenticeship:
Union 81, 41, and 645 have apprentice programs for laborers.
Currently, we have 1 employee: Jacob Jones (81), Anthony Munoz (645),
and Angel Perez (81) are laborer apprentices with Woodruff & Sons, Inc.
We have hired many laborers in the past and have placed them in the
apprentice program.
Operator Apprenticeship:
Union 150, also has an operator apprentice program.
Currently, we do not have any operator apprentices in the program because
all of our operators are journeymen.
Woodruff & Sons has had apprentice operators in the past and they have
worked through the program.
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P.O. Box 10127
Bradenton, FL 34282-0127
Phone: 941-756-1871
Fax: 941-755-1379
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P.O. Box 450
Michigan City, IN 46361
ice
Equal Opportunity Employer
1/01/2018
Woodruff & Sons, Inc. strives to provide a safe work environment and encourages
individual health and safety. In regard to this, this company considers the abuse
of drugs or alcohol, on or off the job, to be unsafe and a counterproductive work
practice. With this in mind, Woodruff & Sons, Inc. has established the following
policy with regard to the use, possession, or sale of alcohol or illegal drugs at
work. This, in turn, keeps Woodruff & Sons, Inc. in compliance with the Federal
Government mandated Drug Free Workplace.
It is company policy that an employee found with the presence of alcohol or
illegal drugs in his/her system, in possession of, using, selling, trading, or
offering for sale, illegal drugs or alcohol during working hours, may be subject to
disciplinary action up to and including termination. (Company sponsored
activities, which may include the serving of alcoholic beverages, are not included
under this provision.)
Substance abuse includes possession, use, purchase or sale of drugs or alcohol
on company premises (including job sites) or in company vehicles. It also
includes reporting to work under the influence of drugs or alcohol.
Drugs prescribed by the employee's physician may be taken during working
hours. The employee must notify the supervisor if the use of properly prescribed
medication will affect the employee's work performance.
Woodruff & Sons, Inca will maintain screening practices to identify employees who
use illegal drugs or abuse alcohol. It shall be a condition of continued
employment for all employees to submit to drug and/or alcohol screening.
Individuals who may be tested for substance abuse;
All new employees are subject to pre -employment drug screening.
❖ When there is reasonable suspicion to believe that an employee is using
illegal drugs or has used alcohol during working hours.
❖ When there is any mishap or accident involving an employee or caused by
an employee in which injury to persons or damage to property has
occurred.
❖ When there is an accident or mishap involving a company vehicle.
4. Upon return from extended absences.
Random Testing: Tests which are unannounced and in which every
employee has an equal chance of selection.
This policy is intended to be a helpful tool in working toward and maintaining a
drug and alcohol free workplace, and to comply with Indiana Code 4-13-18,
which in turn, will make a safer and more productive place to work.
This policy will be reviewed each year for any necessary changes or additions.
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DEPARTMENT OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
SPECIAL PROVISIONS
AIRPORT ANNEXATION AREA SANITARY SEWER EXTENSION
Project No. 117-108
I. PROJECT DESCRIPTION
Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to provide and install sanitary sewer improvements according to the intent of the plans
and specifications at airport annexation area between US31 & US20 Interchange and City's
sanitary pump station just west of Poppy Road on US20.
II. PREVAILING SPECIFICATIONS AND DESIGN & CONSTRUCTION STANDARDS
The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and DESIGN &
CONSTRUCTION STANDARDS, most recent version, are to be used on this project.
Each Bid provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the DESIGN & CONSTRUCTION
STANDARDS prior to submitting a Bid.
Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications," it shall mean the
2018 INDOT Standard Specifications for the letting effective after September 1, 2017.
These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING
SPECIFICATIONS.
In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING
SPECIFICATIONS, the SPECIAL PROVISIONS will govern.
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 102
B. Additions:
1. Each Bid provider shall completely execute and submit the following documents with the
Bid:
a. City of South Bend Contractor's Bid for Public Work Form
b. Bid Bond stating 5% of the total Bid or Certified Check of 5% of the bid.
c. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding
Investment with Iran, Employment Eligibility Verification, Non -Discrimination
Commitment and Certification of use of United States Steel Products or Foundry
Version 7/20/2018 Special Provisions - 1
Products.
d. Responsible Bidder Checklist
IV. TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions:
1. Where the term "or equal" is used in these specifications, the Bid provider deviating from
specified item shall file with his/her Bid a letter fully explaining and justifying his/her
proposed article or equal. The City of South Bend shall be the sole judge in determining if
the "or equal" offered meets the specification.
V. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions:
1. Materials and properties purchased under contract with the Owner that becomes a
permanent part of the structure or facilities constructed are not subject to the Indiana Gross
Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon
award.
VI.. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions:
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its
agents, officers and employees, from all costs, losses, claims and suits, including court
costs, attorney fees, and other expenses, arising from or out of the negligent performance
of this Contract by Contractor, or because of arising out of any defect in the goods,
materials or equipment supplied by the Bid provider.
VII. INSURANCE
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103
B. Additions:
1. All Contractors and subcontractors doing business with the City of South Bend shall
present a Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises -Completed Operations or Products, Bodily Injury and
Property Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen's Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit -
Version 7/20/2018 Special Provisions - 2
$1,000,000
e. City of South Bend shall be named as additional insured on the Certificate of Insurance.
f. Contractor and subcontractors shall provide any and all insurance policies, documents,
endorsements, or certificates related to this Contract immediately upon the request of
the City of South Bend.
VIII. AWARD OF CONTRACT
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103
B. Additions:
1. All Bids will remain subject to acceptance for sixty (60) calendar days after the day of the
Bid opening, but the City of South Bend may, in its sole discretion, release any Bid and
return the Bid security prior to that date.
2. Successful bidder from award notice will have fourteen (14) calendar days to submit a fully
executed contract, Certificated of Insurance, and other require documents from either the
awarded contactor and/or the subcontractors. Failure to comply within the award period
may be cause for the Board of Public Works to rescind the award.
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 103
B. Additions:
1. The successful Bid provider shall supply the following bonds:
a. Payment Bond within seven (7) days of Notification of Award for an amount equal to
one hundred percent (100%) of the contract amount.
b. Performance Bond within seven (7) days of Notification of Award for an amount equal
to one hundred twenty-five percent (125%) of the contract amount.
c. Maintenance bond within ten (10) days of acceptance of the project by the City of South
Bend, for an amount equal to ten percent (10%) of the final contract price, guaranteeing
for a period of three (3) years after the date of acceptance of the project by the City of
South Bend.
X. CONTROL OF WORK
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City
of South Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified
personnel, equipment and supplies to perform all work required under this item. There will
be no direct payment for this item.
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3. The contractor is responsible to maintain the site which includes but is not limited to; dust
control, site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through
Friday. No work shall be permitted on weekends, Holidays, or after hours unless approved
by the City of South Bend Department of Public Works.
XI. LEGAL RELATIONS
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The
Engineer, where mentioned in these documents, is Owner's duly appointed representative.
2. The Contractor shall apply for and obtain any and all required permits for the work from
local, state, and federal agencies and shall comply with permit requirements, including the
Indiana Department of Transportation, St. Joseph County / City of South Bend Building
Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the
Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified
and registered with the Secretary of State of Indiana to engage in business within the State
of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The
Owner reserves the right to immediately terminate the public work project awarded should
the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and
such violation shall result in the forfeiture of Contractor's performance bond to the Owner.
XII. SUBMITTALS
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 106
B. Additions:
1. Submit four (4) copies or an electronic version of the submittals for all equipment or
materials used in this project to the South Bend Department of Public Works for approval.
All submittals must be delivered within 7 calendar days from the notice to proceed.
2. The Department of Public Works will review and return two (2) copies or an electronic
version of the submittals within five (5) working days.
3. The review of the submittal information by the Department of Public Works is to facilitate
the satisfactory acceptance of the equipment. This review shall neither relieve the
contractor from the responsibility for deviations from the Specifications, nor from errors and
omissions in the shop drawings or literature. Parts found not meeting the requirements of
these Specifications shall be removed, repaired or replaced at no cost to the OWNER.
4. Submittals shall include complete manufacturer's descriptive information and shop
drawings for all the parts furnished under this contract.
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5. Upon completion of project, the Contractor will supply one (1) conformed set of all
submittals to the City of South Bend.
XIII. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2018, INDOT Standard Specifications Sec. 108
B. Additions:
The project will have a completion date of July 31, 2019 for all work. The contract time will
start when the Notice to Proceed is delivered and signed.
2. The City, Engineer, and Contractor will hold a pre -construction meeting following award of
the contract. The date of the Notice to Proceed will be agreed at that meeting.
3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
XIV. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108
B. Additions:
The Contract Time may only be changed by Change Order. Any Claim for an extension in
the Contract Time shall be based on written notice delivered to the Department of Public
Works within seven (7) calendar days of the occurrence of the event giving rise to the claim.
Notice of the extent of the claim with supporting data shall be delivered within fourteen (14)
calendar days after such occurrence unless an official of the Public Works Department
allows an additional period of time to ascertain more accurate data. The Contract Time
will be extended in an amount equal to time lost to delays beyond the control of the
Contractor if a claim is made in accordance with this provision. Such delays shall include
acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics,
abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions.
An extension is granted for weather conditions significantly more severe than normal if the
Contractor demonstrates to the satisfaction of the City that the delay in the progress of the
work was due to such weather. The basis to define normal weather with be the data
compiled by the United States Department of Commerce, National Oceanic and
Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction,
including fault or negligence of Contractor's subcontractors, caused the delay, or for which
any remedies are provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the
City of any rights or remedies existing under this contract at law or in equity.
XV. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor's failure to perform any of its obligations under
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this contract including failure to commence work at the time specified, failure to perform
the work in accordance with these specifications, unauthorized discontinuation of the work,
failure to carry out the work in a manner acceptable to the City, failure to observe Federal,
State, or local laws or regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may
permit Contractor ten (10) calendar days after the date of the notice to cure the default. If
the default is not cured within the ten (10) day cure period, the City may at any time
thereafter terminate this contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those
remedies provided under separate provisions of this contract, the right of set-off against
any payments due or to become due to the Contractor against the retainage, the right to
take over and complete the Work. If the City notifies Contractor that City is invoking its right
to complete the Work, all rights that the Contractor has in order under Contractor's
subcontracts are assigned to the City, subject to the City's right to take assignment of all
or only selected subcontracts at the City's discretion. The sole obligation accepted by the
City under such subcontracts is to pay for Work satisfactorily performed after the date of
the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other
document that may be necessary in the sole opinion of legal counsel to the City's Board of
Public Works to evidence compliance with this provision. The Contractor shall promptly
deliver such documents upon the City's request. In the case of such assignment, unless
otherwise agreed in writing, The Contractor remains liability to subcontractors for any
payment already involved, and for any claim, suit or cause of action based upon or resulting
from any error, omission, negligence or other breach of contract by the Contractor, its
officers, employees, or agents arising prior to the date of assignment to the City.
XVI. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 108
B. Additions;
1. The contractor shall proceed with the work at such rate of progress to insure full completion
within the Contract Time. It is expressly understood and agreed, by and between the
Contractor and the Owner, that the Contract Time for completion of the work described
herein is a reasonable time, taking into consideration the average climatic and economic
conditions and other factors prevailing in the locality of the work, and excludes the time for
unavoidable delays which were beyond the control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of
time granted by the Owner, then the Contractor will pay to the Owner the amount for
liquidated damages a sum of one -thousand dollars ($1000.00) for each calendar day that
the Contractor shall remain in default after the time of completion stipulated in the Contract
Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the
delay in completion of the work is due to the following and the Contractor has promptly
given written notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the
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Owner, acts of another Contractor in the performance of a Contract with the Owner,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
abnormal and unforeseeable weather.
XVII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 109
B. Additions:
1, Payments will be made every thirty (30) calendar days. Contractor is required to submit
the completed "EJCDC Document C-620 Contractor's Application for Payment" form to the
City of South Bend Board of Public Works along with electronic certified payrolls for the
billed time period.
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a
percentage of payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As -Built drawings in accordance with the City of South Bend Prevailing
Specifications for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final
Waiver of Lien.
XVIII. WARRANTY
A. Prevailing Specifications: None
B. Additions:
1. All parts shall include the following:
(i) Performance specifications;
(ii) Bill of materials
(iii) Warranties on all parts; and
(iv) Installation and safety requirements.
XIX. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Holey Moley at 1-800-
382-5544 at least two (2) working days, not counting Saturdays, Sundays or federal and
state holidays before proceeding with construction. It shall also be the Contractors
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responsibility to contact any other utility that is not contacted by Holey Moley and verify the
utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric,
telephone, etc. in order to assure that all utilities that need to be replaced or relocated can
be done with a minimum disturbance to service. The Contractor shall also be responsible
for coordinating schedules with the various utilities such that they can proceed with their
relocation work as efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work,
the Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall
also immediately notify the residents of adjacent properties. The Contractor shall advise
the residents to evacuate their homes immediately if the odor is present within the dwelling.
4. Unless an allowance is specified in the bid tab, the restoration of sprinkler systems
damaged by the Contractor's operations shall be repaired at no cost to the City and Owner
of the system. If an allowance is provided in the bid tab, the City will reimburse the
Contractor up to the allowance amount for sprinkler repairs. Restoration of sprinkler
systems damaged by the Contractor's operations exceeding the allowance will be
considered incidental to the contract.
XX. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2018, INDOT Standard Specifications Sections 105 & 801, City of
South Bend Construction Standards and Specifications Sections 1-7, 1-8
B. Additions:
1. Maintenance of traffic during construction shall conform to the "Indiana Manual on Uniform
Traffic Control Devices" and the City of South Bend Design and Construction Standards.
2. The attached "Traffic Closure Request" form is to be used for any lane restrictions or
closures and required to be filled out and sent to the Department of Public Works.
3. The Contractor shall arrange and prosecute the work specified for this contract in such a
manner that traffic on existing streets is unrestricted throughout the Project. INDOT district
office and Engineer shall approve the method of traffic control. No construction equipment,
vehicles, materials, supplies or temporary facilities shall be left unattended in the right-of-
way of any street or left parked overnight without proper marking and lighting.
4. After the award of the contract and before beginning the work, the Contractor shall submit
his/her/its proposed schedule of operations for the review of the Engineer. The schedule
of operations as reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XXI. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions:
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to construct the sanitary sewer.
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2. The Base Bid covers construction of sanitary sewer and manholes according to the intent
of the Plans and Specifications.
3. The Contractor shall preserve and protect all surrounding property, structures, tenants,
visitors and their property from damage caused by the Contractor's operations.
XXII. MUNICIPAL OPERATIONS
A. Prevailing Specifications: None
1. The Contractor shall be responsible for trash, yard waste, and recycling collection within
the project limits. The Contractor shall coordinate with the City of South Bend Solid Waste,
Waste Management, and other pickup services as requested to ensure collection services
are maintained. The Contractor shall be required to collect bins, place them in a common
point for easy access by automated truck services, and redistribution after pickup as
requested.
2. The Contractor shall be responsible for snow removal within the project limits and shall
coordinate with City of South Bend Public Works. The Contractor is responsible for
protecting his/her/its project site from excessive wear and tear during snow removal.
XXIII. PLANS
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The plans consist of 15 Sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall
govern.
XXIV. Bid Items 1 2 and. 3� HMA Pavement Surface Intermediate and Base
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 402
B. Additions:
1. Match existing pavement, shoulder and driveway approach sections as directed by
Engineer
XXV. Bid Item 4: Asphalt for Tack Coat.
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 406, City of South
Bend Construction Standards and Specifications Section 2-4
A. Prevailing Specifications: 2018, INDOT Standard Specifications Sections 300 and 303
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B. Additions:
1. Match existing pavement, shoulder and driveway approach sections as directed by
Engineer.
XXVII. Bid Item 6: Structure Backfill
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 211
B. Additions:
1. Placed in pipe trench under driveways and street crossing.
XXVIII. Biid Item 7: Plain Cement Concrete Pavement ARproach, 6 inches
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 502
B. Additions:
1. Match existing driveway approach sections as directed by Engineer.
XXIX. Bid Item 8: Combination Curb and Gutter Type A
A. Prevailing Specifications: City of South Bend Design and Construction Standards,
2018, INDOT Standard Specifications Section 605
B. Additions:
1. Match existing adjacent curbs and construct at original locations.
XXX. Bid Item 9: Concrete Median
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 605
B. Additions:
1. Match existing adjacent median and construct at original location.
XXXI. Bid Iterns 10: Mulched Seeding, Type R
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 621
XXXII. Bid Items 11 and 12: Pie Sanitary Sewer PVC SDR 35 and SDR 21 12"
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The bid item unit price shall include all labor and material for pipe installation including
excavation, backfill, excess soil disposal, borrow, and surface restoration.
XXXIII. Bid Item 13. Pipe, Type,,% C'ircular, 12"
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 715
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B. Additions:
1. The bid item unit price shall include all labor and material for culvert, driveway pipe and
end sections installation including removal of existing pipe, end sections and disposal,
excavation, backfill, and surface restoration.
XXXIV. Bid Item 14: Abandon Existing Pipe
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The bid item unit price shall include all labor and material for filling the pipe with non -
removable flowable fill in place.
XXXV. Bid Item 15: Remove Manhole
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The bid item unit price shall include all labor and material for manhole removal,
disconnecting the pipes, excavation, backfill and surface restoration.
XXXVI. Bid Item 16. Modify Existing Manhole
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. The bid item unit price shall include all labor and material for connecting new pipes, rework
benches and flow channels.
XXXVII. Bid Item 17: Existing 4 " Sanitaly Manhole Convert to Drop Manhole
A. Prevailing Specifications: City of South Bend Design and Construction Standards.
XXXVIII. Bid Items 18 and 19: 48" Sanitary Manhole w/Solid Casting and 8"' SanitaEy Drop, Manhole
w/Solid Casting
A. Prevailing Specifications: City of South Bend Design and Construction Standards
XXXIX. Bid Items 20,21 and 22. Temporary Erosion and Sediment Control
A. Prevailing Specifications: City of South Bend Design and Construction Standards and 2018
INDOT Standard Specifications
B. Additions:
1. Include maintenance of temporary erosion and sediment control in bid item unit price.
0 fi - .. ,�
A. Prevailing Specifications: None
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B. Additions:
1. Trees felled inside or outside the right-of-way as a result of clearing and excavation for
sanitary sewer construction shall be logged and disposed to suitable offsite location as
directed by Engineer.
2. Undistributed quantity has been added in the bid item list.
3. Obtain right of entry from property owner for tree removal if necessary.
XLL Bid Item 27: Clearing Right of Way
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 201
B. Additions:
1. All trees, bushes and other vegetation smaller than 6" located inside the right-of-way shall
be removed, logged and disposed to suitable offsite location as directed by Engineer.
Trees felled outside the right-of-way as a result of clearing and excavation for sanitary
sewer shall be logged and disposed to suitable offsite location at no additional cost and
as directed by Engineer.
2. Limits of clearing right of way shall be as indicated in the plans.
3. Obtain right of entry from property owner for tree removal if necessary.
XLII. Bid Item 28: Pot Hole for Utilities
A. Prevailing Specifications: None
B. Additions:
1. Pot hole at locations indicated in the Plans and as directed by Engineer.
Includes material and labor, maintenance of traffic, permit and permit fees, re -patching the
hole with material in kind and other incidentals required to complete the work.
XLIII. Bid Items 29: Mobilization and Demobilization
A. Prevailing Specifications: 2018, INDOT Standard Specifications Section 110
XLIV. Miscellaneous Work
A. Prevailing Specifications: None
B. Additions:
1. There will be no direct payment for saw cutting pavement, repairing retaining wall,
coordinating with and bracing utilities and other items not in the bid item list.
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