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Home My WebLink AboutChange Order No 20-PCA- WWTP Secondary Treatment Improvements Project No 114-053 - Thieneman Construction Inc1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOIJTH BEND. INDIANA 46601-1830 CITY OF ! BEND PETE BUTTIGIEG, MAY BOARD PUBLIC 1 ;� November 27, 2018 Matt McCoy Thieneman Construction, Inc. 17219 Foundation Parkway Westfield, IN 46074 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 20 (Final)/Project Completion Affidavit - Wastewater Treatment Plant Secondary Treatment Improvements — Project No. 114-053 Dear Mr. McCoy: The Board of Public Works, at its meeting held on November 27, 2018, approved the Final Change Order for this project, for an increase of $323.07, plus an additional twelve (12) days. The new Contract sum is $13,886,920.98, and the new project completion date is May 22, 2018. In addition, the Project Completion Affidavit for this project was approved in the amount of $13,886,920.98. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, w Linda M. Martin, Clerk Enclosures GARY A. G1LOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DoRAu CITY OF SOUTH BEND ., DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: 11 /14/2018 PROJECT NO: 114-053 PROJECT NAME: WWTP Secondary Treatment Improvements CONTRACT DATE: 09/03/2015WContract Award, 10/05/2015 Notice to Proceed CHANGE ORDER NO. 20 SUBJECT OF CHANGE ORDER: Various modifications to the contract. See attached. All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns, The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR Contractor Signature-_ -........ ._ .... A77— G G� rinted Name and Title Thieneman Construction, Inc. Company name 17219 Foundation Parkway dre Adss .�.. .____._ -'- Westfield, Indiana 46074 City, State, Zip $ 11, 885, 000.00 2,001,597.91 $ 13 886,597 91 ® Increased ❑ Decreased $ 323.07 $ .............13, 886, 920.98 ............. 0.003 +16.84 % 08/25/2017 258 daysmm ITITwww 1S........... 05/22/2018 RECOMMENDED.... ...... _.......... FOR APPROVAL ACC� onstruction Manager CITY OF SOUTH BEND BOARD OF PUBL C W RCS Approved Date:"!;'` ary A. Gilot, Resident James A. Mueller, Member erg, e, er Elizabeth A. Maradik, Member Therese J.. Dora ._,. u, _..._ em'� er.. '._- .... . M , ,,1i 1,9141114" CITY OF SOUTH BEND, INDIANA Pei BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT Itl6S r Treatment Plant Seconda Treatment Improvements PROJECT NAME Wastewater �' reatmeI ... . , PROJECT NO. 114-053 FINAL 13,886,920.98 �.... COST _ CONTRACT 09/03/2015 MAINTENANCE AGREEMENT 5/22/2021 SIGNED ENDS PROJECT Construct improvements at Aeration Basins, Final Clarifiers, Effluent Piping, DESCRIPTION Flow Meters. Air MixinEr ui ment, and Gate Replacements at W WTP.. WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Sins ndards of the City of South Bend which were a part of the above Contract. Executed this r'da� 20 .......... !:�Li 44- ThienemanITConstruction, Inc. Signature Company an Name Printed _ ,..'t 17219 Foundation Parkway_ _1 WWWWW undati� d Name �._..._....._. Company Address Wes. �_..�........�...................... . WITNESS City/State/Zip e riders ned Notary Public in and for said country and state, personally appeared Bt,dorc� me, the � "g acknowledged his/her signature to the above Proj t l�lction Affidavit on the ... °� an 201� _. P' ao1�c �. P day o �',....._. .r Nota SI ] ti,are M Commission Expires t Y _ Y pn . � �w W Y atM Printed in N me Count of Reside ce� �� 03 If the Contractor 1s a corporation, the following certificate will be executed. Icar r i , , certify that I am Secretary of the Corporation executing this release; that who signed this release on behalf of the contractor was then ' .lti � fr.. Aof said Corporation; that said release was duly signed for and on behalf of s�pi1'1'p' ltthor aa<,atity of its governing body, and is within the scope of corporate powers: ecclar �Y's Signature re Corporate Seal m. rN Printed Name DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Constructnnanagery Date: BOARD OF PUBLIC W71 A PPROVA Date: ... 2, 7Lf- Gary A. t ltlr't, Presid nt Suzam�:a rt.. c ember James A. Mueller, Member `t,Ncrk. Elizabeth A. M- aradik, rau Member Therese J. o, Member I tttda M, Mailin„ INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF UTILITIES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Change Order No. 20 & Project Completion Affidavit Project No. 114-053: Wastewater Treatment Plant Secondary Treatment Improvements DATE: November 19, 2018 rouiNNWi010 The Division of Utilities is requesting the Board of Public Works approval of Change Order No. 20 for Project No. 114-053 Wastewater Treatment Plant Secondary Treatment Improvements. Refer to attached documents for supporting details for the subject work. Change Order No. 20 addresses the following changes: COP 123 — Revised Electrical Short Circuit Study Credit for scratched Panel Door at Dewatering Well #3 NET INCREASE FOR CHANGE ORDER NO. 20 ITEMS Original Contract Sum Net change by previously authorized change orders The contract sum prior to this change order By this change order, the project amount decreases by The new contract sum including this change order is This Change Order represents a total change of Total change for the entire project $ 1,323.07 ($ 1,000.00) $ 323.07 $11,885,000.00 $ 2,001,597.91 $13,886,597.91 $ 323.07 $13,886,920.98 +0.003% +16.84% Time Extensions resulting from Change Order No. 18: Substantial Completion: 12 days Final Completion: 0 days Comments: Final Adjustment to Substantial Completion covers all adjustments related to the revision of the Short Circuit Study and delays related to the 2018 Flood Events. The funding sources for Change Order No. 20 shall be directed from the Utilities, Wastewater Capital Account (642-0630-415-43-66) as appropriate. If there are questions regarding the subject change order, please contact Al Greek (Ext. 4210) at Division of Utilities or Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. Letter of Transmittal To: City of South Bend Date: November 14, 2018 3113 Riverside Drive South Bend, IN 46628 Re: South Bend Secondary Treatment Improvements Attention: Jacob Klosinski We are sending you: O Enclosed ❑ Under separate cover via ❑ Mail ❑ Messenger, the following items: ❑ shop drawings ❑ prints ❑ data sheets ® Change Order ❑ specifications ❑ sketches ❑ brochures Our action relative to items submitted for approval has been noted on the drawings. COPIES PREPARED BY REFERENCE NO. DESCRIPTION l City of South Bend Project Change Order 1 Arcadis Change Order No. 20 incl. COP 123 THESE ARE TRANSMITTED AS CHECKED BELOW: ❑ As requested ❑ Approved ❑ For your use ❑ Approved as Corrected ❑ For review & comment ❑ Revise and Resubmit ❑ For your information ❑ Not approved Remarks: ARCADIS U.S., Inc. 150 W. Market Street Suite 728 Indianapolis, IN 46204 TEL: 317-231-6500 FAX: 317-231-6514 Vn 1p'�+�rw. John C. Huston Project Engineer ❑ Resubmit copies for approval ❑ Submit copies for distribution ❑ Return corrected prints ❑ Approved as Corrected/Resubmit Copies: ARCADIS-IND File Copy Arcadis Job #03029034.0000 EJ C,I)C Change Order No. 20 Date of Issuance: November 14, 2018 Effective Date: Owner: City of South Bend Owner's Contract No.: 114-053 Contractor: Thieneman Construction Contractor's Project No.: Engineer: Arcadis US Engineer's Project No.: 03029034.0000 Project: Secondary Treatment Improvements Contract Name: The Contract is modified as follows upon execution of this Change Order: COP 123 Revised Short Circuit Study due to AEP Changing Transformer .......................... _........... $1,323.07 Scratched Pump Door Credit......................................................................................................_ ($1,000.00) Project Time .... ......... ......... .................... ......... ........$0.00 Attachments: Contractor's Change Order Proposals CHANGE IN CONTRACT PRICE Original Contract Price: $ 11 885 000.00 Increase from previously approved Change Orders: $ 2,001,597.91 Contract Price prior to this Change Order: $ 13,886,59791 Increase of this Change Order: $ 323.07 Contract Price incorporating this Change Order R R M��ED: By: ITEngineer (if required) Title: Date: CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion: July 26 2017 Ready for Final Payment: Au ust 25 2017 Increase from previously approved Change Orders: Substantial Completion: 258 days Ready for Final Payment: 258 days Contract Times prior to this Change Order: Substantial Completion: Aril 10 2018 Ready for Final Payment: May 10 2018 Increase of this Change Order: Substantial Completion: 12 days Ready for Final Payment: 0 days Contract Times with all approved Change Orders: Substantial Completion: Aril 22 2018 Ready for Final Payment: May 22 2018 ACCEPTED By: Y!ao. :. ... By: Owner (Authorized Signature)mmm Title �jrrj Fi✓6l�lQ Title Date //- /I?- ZO/8u Date 'rudyge r 729 A0.04.0 6V ACCEPTED,, Contractor (Authorized Si ... ature)mm Gem %ylANA..6-0..... ._ ... ............................ EJCDC® C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. Page 1 of 1 CITY OF SOUTH BEND, INDIANA WWTP SECONDARY TREATMENT IMPROVEMENTS CITY PROJECT NO. 114-053 CHANGE ORDER PROPOSAL Change Order Proposal No.: 114-053 13 3 Date 3/2//1,8 Submitted in Response to Proposal Request No.: Contract Name and No 1 14-053 South Bend 'i�t'"4 1 l' econc;lal [!,:pmtrt �nC tt Iarc) Ile )IS Contractor wl 1lip11pj11gn � �1!1s1 tM 1,�;on, �tq,. Subject: Additional costs from Sweney to perform a revised short circuit test as requested due to AEP using a different transformer than they had previously provided data for. Due to the tardiness of this submission, I have eliminated any unnecessary markups. This missing PCO was discovered recently during my audits of all PO's and Subcontracts. The following changes to the Contract are proposed: SCOPE OF WORK: (attach and list supporting information as required) 1. Item: TCI — See attached cost breakdown - $0.00 2. Item: Sweney — See attached cost breakdown - $1,323.00 JUSTIFICATION: 1. Item: Owner request CHANGES IN CONTRACT PRICE AND CONTRACT TIMES: We propose that the Contract Price and Contract Times be changed as follows: For Contract Price, when requested by Engineer, attach detailed cost breakdowns for Contractor and Subcontractors, Supplier quotations, and other information required. For the Contract Times, state increase, decrease, or no change to Contract Times for .Substantial Completion, readiness forfenal payment; and Milestones, ifany. /fincrease or decrease, state specific number ofdays for changes to the Contract Times. Contract Times (da S Descri tion Amount Substantial Final 1. Item —Direct Costs $1,323 0 0 2. Item — Marku s. 5% Subs / 15% TCI $0 0 0 Total Thts Change Order Proposal ... �_.... — $1.,323 __.....�..e.a ._....__wa �m................�................... Changes to Milestones if any: 0 days. The adjustment proposed is the entire adjustment to the Contract to which the proposer believes it is entitled as a result of the proposed change. Change Order Proposal By: Signature of Proposer: . _._.— a as N 00 O H n W o ry Q N I i ® O um a 90 -Ca 0 avro _j F �+ w W9 A a d `� w H a «1W N k P ti ® � " A' U 611�1 1.9 613In6q'W d 0 b®®®® o o ® w Z 0 C, z n v V �I rc� c� ` I w oI r b, U- , 1Isec, Phone; CONTRACTORS & ENGINEERS (219)769-6007 Fax; 9111 Louisiana Street (219) 769-0565 Merrillville, Indiana 46410 May 11, 2017 Thienemen Construction 17219 Foundation Parkway Westfield, IN ATTN: Mr. Craig Steele RE; REVISED STUDY SOUTH BEND WWTP Mr. Steele; We are submitting for your use our proposal to furnish a revised short circuit study. This is due to AEP using a different transformer than they provided data on. Square "D" $ 1,100.00 PM 135.00 Profit _62.00 Total $ 1,297.00 If you have any questions or comments please feel free to contact me. Sincerely yours, Sweney Fit- t.ie Company, Inc. I 'omas C. Niermeyer 1600 Northwlnd Parkway a Hobart, Indiana 46342 a 219.947.8800 ■ Ra% 219.9472300 9 May 11, 2017 Sweney 9111 Louisiana Street Merrillville, IN 46410 : South Bend WWTP Study Adder Sweney PO # TCNIS035 SQD Q2C # 37064586 Attention: Tom Niermeyer Tom: The total cost adder to revise the SQ D study to include the 750KVA transformer feed is $1,000.00 This revised amount includes new labels also. Regards, ta. I Brian Szczerbowski Leiner Electric Company •DI:7riGllBuruf• l:'l+•rhieir/.`�ep/dire;llunrn,atinn/hnr/+rrt.+•Lie,rKpr6lr+n(�rrrernf,tnl+riiwu•(,i'rrr•roars•;lular,brlrv/lJrrr+(.iilGv'rims•/ldhtleuntreenrirrrtioul'rorluru ILIpPp17 C�" Ilr'iPr.i . Aulrutri,tl S7rp/rlir, • l_��ur„ rrrridl �:" Grdurrrnal Litbtirr•K • Special Serldeesr 2-t llr,nr I:irlrrx"+rrp r1-lnroP Repair • (ri,rrrraw .:'rrrirr i:• You'd • ! lrn r .1}rnYu/r : isi;,urrr 190 9061c2000 tgiatw d Firm 'ks "p „A "VNO' Y- Wit, BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name November 19. 2018 Jacob M. Klosinski Department Utilities Wastewater BPW Date November 27, 2018 Phone Extension (574)" 235 9496 i6MMYIP.2Ul'a"J�I "WWY�d' WMY91it�kP�"!Y'dWWWWW'�NM'i�'F'YdYb4�'ri��Yl Vl�.ild,�:. ._. ✓Ptak'. ':',�WWVWWIIIW dV+�Y�,�Y�Du�y!NFIY. � w+mmnvnr�— �my�„.. IVfY1(W�NVi3 v �iui�Pr9�oPi�,� �. ��1F�IWIMrtrvil' mmrwam �a�..m.:ft'L�NINININIIIIIII II��N':M�YW."A'ek bEr^uJ,✓�iYiN „kuVX Required_ "'_ ... ....... , ._ .....� ._ ti ..e...._ Prior to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® *AI Greek Director of Utilities* ..m.......... ... _. _ _��_ ��_ .__ .... _ --- Check the Appropriate Item Type — Required for All ❑ Agreement ❑ _Submissions Contract Proposal Addendum�� El Professional Services Resolution Bid Opening El Bid Award ❑ Req. to Advertise ❑ Title Sheet Quote Opening ❑ Quote Award Change Order No. ® C/O & PCA No. 20 Final ❑ PCA �] Ease/Encroach. ❑ Traffic Control ❑ Other: � ............. m........ ___�_�....�__�. � �..._ _...._ _.._....�... �._ m....� Information �� Ruired_..� ��...._..._�. ..... �._ ..m ............. �� Company or Vendor Name Thieneman Construction Inc. New Vendor E] Yes ® No E If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Wastewater Treatment Pla nt ant Secondary Treatment Improvements Project Number 114-053 un ource m g _...._n.. �............ .. ...... 2018 Wastewate r Capital Account. _...___................�..._._..... ___m.,.. ............ Account No. 642-0630-415-43-66 Amount $ �.....� Terms of Contract Purpose/Description The Division of Utilities recommends the approval of Chang Orden No. 20 Final and the Project Completion Affidavit for the subject ro'ect as noted in the attached Inter -Office Memordandum and Change Order Documents. ❑ Required Contractor's Certification Form Attached (Non - Collusion,_.. N _. Non -Debarment, E Verif Ir Win, etc. Required For Change Orders Onll Amount of Increase mm. m W . 3 07 $ 32 ...._ . __ ,.. me.........._..._ _.... ❑ Decrease $ Previous Amount ..........................�� .�....................��...........��r ��.........�........................��....,,..................._ 3,886,597. ........... Current Percent of Chan g e: +91�_ „� �_� �...........�.... � 0.0 .003% New Amount , $ 13,886,920.98 Total Percent of Change: +16.84% Dispersal After Approval�� Copy Original ® ❑ Al Greek, Director of Utilities ® ❑ Jacob M. K I o s i n s k i, Assista t City ..�_ ,�� er ® ❑ Susan Zeeb, a Director of Fin EngineFinancial Services Wastewat er