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Home My WebLink AboutChange Order No 4 - SRTS Monroe Primary & Studebaker Elementary Project No 116-039 - DLZ Indiana LLC1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1930 Jeff Million DLZ Indiana LLC 2211 E. Jefferson Blvd. South Bend, IN 46615 a� 1865 CITY OF • BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC November 27, 2018 PHONE 574/235-9251 Fax 574/235-9171 RE: Change Order No. 4 - Safe Routes to School: Monroe Primary and Studebaker Elementary —Project No. 116-039 Dear Mr. Million: The Board of Public Works, at its meeting held on November 27, 2018, approved the above referenced Change Order for an increase of $16,222.27, bringing the current contract amount to $1,967,953.98. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRrrZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU Contract No:R -39513 Change Order No.: 004 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -39513 Letting Date:10/12/2017 District:LAPORTE DISTRICT AE:Forgey, Ryan PE/S:Million, Jeff Status:Draft Change Order Information Change Order No.: 004 EWA: N or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Constructability Related Description: Overruns and Underruns in excess of $20,000.00 Original Contract Amount $1,938,001.25 Current Change Order Amount $ 16,222.27 Percent: 0.837 % Total Previous Approved Changes $-1,559.46 Percent: -0.081 % Total Change To -Date $ 14,662.81 Percent: 0.756 % Modified Contract Amount $1,952,664.06 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:R -39513 Change Order No.: 004 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE:, DCE: SCE: * DDCM: ($ per Change Order) (- LE $ 250K-) (- LE $ 750K -) (-- LE $ 2 M --) (-- GT $ 2 M -- ) (Days per Contract) ( 50 SS days) (100 SS days ) ( 200 SS Days) ( GT 200 SS days) Verbal Approval Required? Y®If Y, by Date Issued Total Change To-Date>5%? Y 0 Y, Copy to Program Budget Manager Scope/Design Recommendation Y / ) Y, Referred to Project Manager(PM) Required? Date to PM-- Date Returned Approval Authority Concurs with PM? Y / N If Y, Concurrence by Date If N,Resolution: Approved Disapproved Resolved icy Date ,LPA Signatures Required? YQ N If Y, Date to LPA Date Returned FHWA Signatures Required? Y ,9If Y, Date to FHWA Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Contract No:R -39513 INDIANA Date:11/06/2018 Change Order No:004 Department of Transportation Page: 3 Contract: R -39513 Project: 1500075 - State: 160007500LC4 Change Order Nbr: 004 Change Order Description: Overruns and Underruns in excess of $20,000.00 Reason Code: CHANGED COND, Constructability Related ... r. ��. P „. le'l 6 w „Y11 s. "d -. "e e..... CLN PCN PLN Item Code Unit Unit Price CO t]ty Comment Amount Change 0023 1600075 0023 604-06070 SYS 45.900 907.010 C Amount:$ 41,631.75 Item Description: SIDEWALK, CONCRETE Supplemental Descriptlonl: Supplemental Description2: 0024 1600075 0024 604-08086 SYS 122.750-550.350 C Amount:$-67.555.46 Item Description: CURB RAMP, CONCRETE Supplemental Descriptlonl: Supplemental Description2: 0026 1600075 0026 605-06120 LIFT 37.850 1113,500 C Amount.$ 42,145.97 Item Description: CURB, CONCRETE Supplemental Descripflonl: Supplemental Descriptlon2: Total Value for Change Order 004 - $ 16,222.27 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation The sidewalk hem overran because additional walk was removed at several locations that was In poor condition and impossible to match or at curb romp locations in order to meet the required ADA slopes. Also the breakdown between curb ramps and sidewalk at the comers was not calculated per ADA standards In the designer talcs causing a substantial overrun of plan quantity In the sidewalk and underrun in the curb ramps. The curb ramp item underran because of the same reason mentioned above regarding an error In the designer calce with the breakdown between sidewalk and curb ramps at the comer not done per ADA standards. The curb quantity overran because more curb removal was done than shown because it had been paved over and not Included In the designer quantity tales. More removal means more new curb. Also the owner requested curb at the radius comers to be uniform at all 4 comers which was not always shown that way on fhe plans. There is no additional time required for this change order. Change Order Explanation for Specific Line Item It is the Intent of the parties that this change order Is full and complete compensation for the work describe above. Notification and consent to this change order Is hereby acknowledged. Contractor: _".9..r;�rl CO ,t _ Signed By �„µ° Date. 4 NOTE: Other required Stale and FHWA signatures will be obtained electronically through the SileManager system. Contract No:R -39513 INDIANA Change Order No:004 Department of Transportation ..........................w.....N.........N................... ......... .......... ......... ......... ................ (SNGNA7 LE) (SIGNATURE) APPROVED FOR LOCAL PUBLIC AGENCY (TITLE) (DATE) gg (TITLE) (DATE')' .... w..Y..... .................,. ................:.... ........... .......... ......... ....... I... I n.. 1.'...- ....... I.:......,. Date: 11/06/2018 Page: 4 SUBMITTED FOR CONSIDERATIOI J� PETS� � ""�r... ....�a"�� ^. ..», a...� i✓." ...�»� ��, ��..�a�,.. ..... ......... ................... ......... ........ ........,. ........................................... APPROVED FOR INDIANA DEPARTMENT OF TRANSPORTATION <. ,.� .k,,.�,,.,,. ��•�,,�. � .,,,lip„ .�,.,,a,_ ,.w r.�� ,,,,.c.,�..�„"��..,�„��n�...<� s,,,.,,.. „�..,��.„ ,�-..�..,� ��-��,A..�.r�..a. ,��,��.,�mr-...�� Npproval Level Name of Approver Date Status BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 19, 2018 Department Public Works Name Roger Nawrot Division/Bureau .....,........_.._............... _. BPW Date November 27, 2018 Phone Extension 5932 -�r�aaa✓�,�muuwuu�wiw�urw�ihr�rtr�uwv.,,�muwme��rurmmarrummmrmmmimmrwmmw��ae^�v�en��wuwww� � mnw immm�imm uriuiuuuiuuiuiui�uvrerc^rvwwwv� ��, ......., vaauvnmui�ew�umwti�mmmmir^�.... iomwam Board �� m _..._ .Required Prior to Submittal to �.. _m_.�_,.��........�.....—��.. .... Legal ❑ Attorney Name: Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing El' Check the Agreement El Professional Services j Bid Opening Quote Opening ® Change Order No. 4 El Ease/Encroach. Other: Company or Vendor Name )ropriate Item Type — M Contract El Resolution El Bid Award El Quote Award F] C/O & PCA No. Traffic Control: New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description d for All Submissions :J Proposal ❑ Req. to Advertise Reauired Information ❑ PCA Indiana Department of Tr ansportation Addendum ❑ Title Sheet Yeswp No If Yes, improved ley Purchasi ❑ MBE El WBE 0- .-" . es Name of Co No . Y mpao.y. SRTS Monroe Primaryand Studebaker Elementary R-3951„33 116-039 20% Federal 80° ° ............__�_ and City.....�....�r�r..._.....��....................................�.......... __�.� This change order is for overruns and underruns of major quantity amounts that exceed $20,000 in total amount of the line item. When the change order is approved it is to be sent to ry t DLZ Please e-mail it tqjMjl4qq@dlz.com m e e i ion a.. �— . LJ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) .__.., . ....Required For Char Amount of Increase $ 16,222.27 Decrease $ Previous Amount $ 1,951,731.71 Current Percent of 83 Change: 0. g 7% New Amount $ 1,967,953.98 Total Percent of Charge �1545%° Dispersal After Copy Original ® E] Roger Nawrot ❑ E] Orders On roval