HomeMy WebLinkAboutAward Quotation - Olive Production Well No 6 Rehabilitation Proj No 118-102 - Peerless Midwest Inc1316 COUNTY -Cry BUILDING
227 W. JEFFERsoN BOULEVARD
SOI ITH BEND. INDIANA 46601-1930
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARDU LIC WORKS
November 27, 2018
Frank Williams
Peerless Midwest, Inc.
55860 Russell Industrial Parkway
Mishawaka, IN 46545
PHONE 574/235-9251
FAx 574/235-9171
RE: Quotation Award — Olive Production Well No. 6 Rehabilitation — Project No. 118-102
Dear Mr. Williams:
The Board of Public Works at its meeting held on November 27, 2018, awarded the above
referenced quotation to you in the amount of $50,930.
Please forward the following documents in one subm]#J , :1 pto my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
� ��'�,-�� ram, �" �✓ , ,. � �.:� �;;:�.�r=�.
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK .TAMES A. MUELLER THERESE J. DORAU
isov'I'll P INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
1865
TO:
Linda M. Martin, Clerk
Board of Public Works
FROM:
Becca Plantz, Engineer I
SUBJECT:
118-102
Olive Production Well #6 Rehabilitation
DATE:
November 15, 2018
On November 13, 2018, the Board of Public Works opened and read quotes for the above
project. I have reviewed them and found mathematical errors in the total quote amount from the
Ortman Drilling Inc. proposal. These errors do not change the award for lowest responsible bidder.
The quoters ranked as follows:
I recommend award of a contract for Olive Production Well #6 Rehabilitation to the lowest
responsive / responsible quoter, Peerless Midwest in the amount of $50,930.00.
Sufficient funds have been appropriated from Water Works O&M, 620-0640-602-31-06.
Please call with your questions (5998).
Enc. Quote Tabulation
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7
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: Oliver Production Well #6 Rehabilitation
PROJECT NO. 118-102
QUOTES DUE November 13, 2018, 9:30 AM
(Must be completed for all quotes. Please type or print)
Date: November 13, 2018 Firm: Peerless Midwest, Inc.
Address: 55860 Russell Industrial Parkway
City/State/Zip: Mishawaka, IN 46545 Telephone Number: ( 574 ) 254-9050
Agent of Bidder
(if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public
works project of:
Olive Production Well #6 Rehabilitation
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend Department of Public Works
and dated October 25, 2018 ] for the sum of (enter the Total Quote as shown on the Proposal)
fifty thousand nine hundred thir and zero cents 505930.00
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
The above quote is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A ilk Presid t3
Eliza�bth A. Maradik, Member
James A. Mueller, Member
BY 6idl(,"'14—
(Signature)
Frank Williams
(Printed Name of Person Signing)
ACCEPTANCE
�2 7 day of 20
Suz nna M. R tzbe mber
Therese J. D�orau, Member
Attest: Linda M. Martin, Clerk
/V
Version 10/31/2017 Page - 11 Public Works Quote
QUOTE/PROPOSAL CITY OF SOUTH BEND
PROJECT NAME: Oliver Production Well #6 Rehabilitation
PROJECT NO.
QUOTES DUE November 13, 2018, 9:30 AM
BASE QUOTE
Item
................
.
_....
No.
Description
._..._.............--_�...
Quantity
......v
Unit
Unit Price
_
Total Amount
1
Step drawdown test
1
LS
$550.00
550.00
2
....................... __�
Well Cleaning and Redevelopment
1
LS
$21,400.00
$ 21,400.00
Pre.. Post Cleaning Video Inspection of
3
Casing and Screen
1
LS
$810.00
$ 810.00
Disassembling and reassembling related to
4
inspection of pump and driver
1
LS
$330.00
$ 330.00
New Driver/Motor Premium Efficient Inverter
5
Duty Unit. US Motor Brand
1
LS
$12,350.00
$ 12,350.00
150HP 5173Amps
Frame: L444TP16 Part Winding Start
3 stage 14FKH Floway Pump Replacement
6
or equal must conform to Hydraulic Institute
1
LS
$
HI 14.6 Grade 1U
$10,100.00
10,100.00
Replacement S40 Column Pipe: Pipe size
7
12" 10-foot sections: Coupled
1
LS
$732.00
$ 732.00
8
.................................................. ...
Replacement S40 Column Pipe: Pipe size
1
LS
$493 .00
$ 493.00
12" 5-foot sections: Coupled
Replacement Suction Pipe: Pipe size 10"
9
10-foot sections
1
LS
$619.00
$ 619.00
10
Replacement SS Column Line Shaft
1
LS
$304.00
$ 304.00
10-Foot: Shaft Size: 1-1/2"
Replacement SS Column Line Shaft
11
5-Foot: Shaft Size: 1-1 /2"
1
LS
$152.00
$ 152.00
Shop / Refurbishment
12
Hourly Labor Rate
i 1
LS
$90.00
$ 90.00
�.�
Miscellaneous Well Components:
13
reconditioning/replacement
1
LS
ALLOWANCE
$3,000.00
Total
Amount of
$ 50,930.00
Quote
Version 10/31/2017 Page - 16 Public Works Quote
Firm:
Address:
Peerless Midwest, Inc.
55860 Russell Industrial Parkway
City/State/Zip: Mishawaka, IN 46545 Telephone Number: 574 254-9050
Fax Number: (74) 254-9650
By�U
(Signature)
Frank Williams
(Printed Name of Person Signing)
Version 10/31/2017 Page - 17 Public Works Quote
BOARD OFm PUBLIC WORKS
CITY OF SOIL 1 H RENDD,,w 1ND1ANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 27th Day of November, 2018, by and between,
Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-102
DESCRIPTION: OLIVE PRODUCTION WELL #6 REHABILITATION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $50,930
FUNDING: WATER WORKS O&M
The unit prices for this improvement were those prices as received and accepted by the Board on
the 13th Day of November, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WOR S PEERLESS MIDWEST, INC.
GaryGilot Presid 'ent Elizabeth A. Maradik, Member Printed
ted Name
Srx a Ana M. Frit.�zz, Janes A. Mueller, Member Signature
Mena
Therese J. D rau, Member test, Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, ............... w__, certify that I am Secretary of the Corporation named as
Contractor herein; that _—.._..._ who signed this Agreement on behalf of the Contractor
was then_ _w ..... of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
...._ .................. Corporate
Secretary Seal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date _November 15, 2018
Name Becca Plantz..................�
Department Public Works
Division/Bureau Engineering
BPW Date November 27, 2018 Phone Extension 5998
IW Ifl MmVMtl NNI!NWINNNNNPAWINVMWq!A mmmmmmmmmmWmfl ImP mW@MN
..W ..
..._...._.._.e _Re Prior to Submittal to Board uired
Legal ❑ Attorney Name: Clara McDaniels
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ❑ Michael Schmidt
Check the
[] Agreement Amendment
❑ Professional Services
E] Bid Opening
Quote Opening
❑ Change Order No.
❑ Ease/Encroach.
F Other:
Company or Vendor Name
)ropriate Item Type -
El Contract
Resolution
Bid Award
Quote Award
FC/O &PCANo.
F Traffic Control:
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of LJ Increase
Decrease
Previous Amount $
Current Percent of Change:
New Amount $
Total Percent of Change:
Copy
Original
for All Submissions
] Proposal
❑ Req. to Advertise
ired Information
Peerless Midwest
❑ PCA
Addendum
❑ Title Sheet
El Yes No ❑ If Yes, Approved by
Purchasing
MBE [] WBE
No El Yes Name of Compaq
Olive Production Well #6 Rehabilitation ._...............m
118-102
wwwwwwwwww,,,......................
_..
Water Works O & M
_......__.......... ww_.... .................. ............... ...
620-0640-602-31-06
$50,930.00
Lump Sum
e cleaning and ins ec�ion of well #6 at the Oliver
Well Field.
Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
equired For Change Orders Only
Disraersal After
Becca Plantz
..............
Bradlev VanOosterum
1316 CouNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOT )TH BEND. INDIANA 46601-1930
Deanna Ortman
Ortman Drilling, Inc.
241 N. 300 W.
Kokomo, IN 46901
U Th
U
1865
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
November 27, 2018
PHONE 574/235-9251
FAx 574/ 235-9171
RE: Quotation Award —Olive Production Well No. 6 Rehabilitation —Project No. 118-102
Dear Ms. Ortman:
The Board of Public Works, at its meeting held on November 27, 2018, awarded the
above referenced quotation to Peerless Midwest, Inc. in the amount of $50,930.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRrrZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DoRAu