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Home My WebLink AboutAward Quotation - Four Winds Field Landscaping - Foegley Landscape Inc1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOI ITH BEND_ INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAY BOARD OF PUBLIC 1' November 27, 2018 Jonathan Guard Foegley Landscape, Inc, 52215 N. Lilac Road South Bend, IN 46628 RE: Quotation Award — Four Winds Field Landscaping Dear Mr. Guard: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works at its meeting held on November 27, 2018, awarded the above referenced quotation to you in the amount of $32,955. Please forward the following documents in one submill I to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely,, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: Four Winds Field Landscaping: VPA Project 1075-2018 DATE: November 27t", 2018 On November 131", 2018, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Venues Parks & Arts reviewed the three quotes and recommends award of a contract for 32 955.00 to the lowest responsive / responsible bidder, Faoe ley Landscape Inc. The Department of Public Works has appropriated sufficient funds from the ikon-Pevg1iili Cove Fund: Account number: 401-1101-452.36-09. Thank you and please let me know if you have any questions. Date: Address: CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: _Four Winds Field Exterior Land PROJECT NO. 1075-2018 _ _..._... QUOTES DUE November 13 -in 2018 (d 9:30am (Must be completed for all quotes. Please type or print) 1 h A / 0 (9) Firm: City/State/Zip: c� yt6d,bTelephone Number: � ) Agent of Bidder (if Applicable): ........Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specification�repared by: it y of South Bend,, Department of Public Works ..... he _ W�..... ._._.. _....... m and dated for the sum of the / - ( Total Quote as shown on the Proposal) ! (� `2- � � / ; i- m of Totltpe5 l�lm��^ �� . L wn�� ...m.:�.�t �.��...��• (F� I Quote plus Alternates shown on Pro sal) ( umerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachnent. 0 ACCEPTANCE The above quote is accepted this "77 Subject to the following conditions: B4 IRR OF PUBLIC O S w / ,w Oar A :.... __ -- --- y . t Press Lent.... ..... �w �� .- _.......�. Elizabeth A.�-amik, Member James A. Mueller, Member day "�� of �0 ..:..:._ . ........... 20: .�. -(�Sv anna t . y ri � herqn � rgse � , J. o au Me Attest: Linda M. lartin, 3lerk �.... Version 10/31/2017 Page - 9 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Four Winds Field Exterior Landscaping PROJECT NO. 1075-2018 _------___..� _...- QUOTES DUE November 1311. 2018 a- 9:30am Item No. Description 2 Renovation of Four Winds Landscaping per the specifications. Firm; Total Amount Total Amount of Quote I $3 g5-51 " Inc — Address: �� — � �G�L ...... City/State/Zip: ��-102v. � Telephone Number: Fax Number:-�^^^ ....-(.�..._................ By anie of Verson Signing) Version 10/31/2017 Page - 13 Public Works Quote BOARD OF PUBLIC WORKS CITY F SOIL I 1 BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th Day of November, 2018, by and between, Foegley Landscape, Inc., 52215 North Lilac Road, South Bend, IN 46628, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: FOUR WINDS FIELD LANDSCAPING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $32,955 -ITmm FUNDING: NON -REVERTING COVE FUND The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of November, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC Elizabeth A. Maradik, Member Mueller, Member FOEGLEY LANDSCAPE, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, _ , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then _....... ............ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Corporate Secretary Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date Name 11/21/2018 Patrick Sherman Department VPA BPW Date 11/27/2018 Phone Extension 5601 -------- . ..... .... . . . ..... . ..... qyired Prior to Submittal to Board . . . . ............... Legal Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt JI Agreement " Contract LJ Proposal El Addendum 0 Professional Services El Resolution E] Bid Opening El Bid Award E] Req. to Advertise E] Title Sheet F-1 Quote Opening Z Quote Award [] Change Order No. 0 C/O & PCA No, ❑ PCA E] Ease/Encroach. F-1 Traffic Control F-1 Other: Company or Vendor Name Foegle Landscaping Inc New Vendor El Yes Z No E] If Yes, Approved by Purchasing MBE/WBE Contractor F-1 MBE F-1 WBE MBE/WBE Contractor Requested E] No F-1 Yes Name of Company Project Name Four Winds Field Landscapi Project Number 1075-2018 Funding Source Non -reverting Cove fund Account No. 401-1101-452.36.09 Amount 955.00 Terms of Contract Lump §.ulm- Purpose/Description New landscaping on, 1st and 3rd base sides at Four" finds Field LXJ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, Required For Change e Orders Only Copy Original 11 n F] n El F] 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 f k1.NNb' w w 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR PUBLICBOARD OF November 27, 2018 Jeff Ritschard Acorn Landscaping, LLC 3680 W. Sample Street South Bend, IN 46619 RE: Quotation Award — Four Winds Field Landscaping Dear Ritschard: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced quotation to Foegley Landscape, Inc. in the amount of $32,955. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, x/ "" • � � � ��.�—,tom Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI ITH BEND. 1NDIANA 46601-1930 9AWACF . 186 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD PUBLIC WORKS November 27, 2018 Douglas Pittman Douglas Landscape, Inc. 23590 Ardmore Trail South Bend, IN 46628 RE: Quotation Award — Four Winds Field Landscaping Dear Mr. Pittman: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced quotation to Foegley Landscape, Inc. in the amount of $32,955. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT SUZANNA M. FRTTZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU