HomeMy WebLinkAboutAward Quotation - Edison Production Well No 2A Rehabilitation Proj No 118-103 - Peerless Midwest Inc1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOIJTH BEND_ INDIANA 46601-1 830
� as
1865
CITY OF BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC
November 27, 2018
Frank Williams
Peerless Midwest, Inc.
55860 Russell Industrial Parkway
Mishawaka, IN 46545
PHONE 574/235-9251
FAx 574/235-9171
RE: Quotation Award — Edison Production Well No. 2A Rehabilitation — Project No. 118-
103
Dear Mr. Williams:
The Board of Public Works at its meeting held on November 27, 2018, awarded the above
referenced quotation to you in the amount of $49,991.
Please forward the following documents ill Q11g_S.1 "ggcn1hgL 11,. 201a to my
attention for Board of Public Works approval:
1) One (1) original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
IITER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
Ins
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Engineer I
SUBJECT: 118-103
Edison Production Well #2A Rehabilitation
DATE: November 15, 2018
nxwlao olofr4o xu u�imi u:n —.,u raolw'll".mttw ,,,ml uwd .� ,1w rmnmur. nraur",.0 Ili nmm iamuwloauxomtim�m�mr+unao,�ll.w�numl �mre—Irm:mmmrcur.1-1im-w-0,iNuV�iM Vl*ll,ll.lnttnv r.'ll, waw,--w.u-1wnmmn101nialu,A�wl.—I.11, wm'll'.11..w".
On November 13, 2018, the Board of Public Works opened and read quotes for the above
project. I have reviewed them and found mathematical errors in the total quote amount from the
Ortman Drilling Inc. proposal. These errors do not change the award for lowest responsible bidder.
The quoters ranked as follows:
I recommend award of a contract for Edison Production Well #2A Rehabilitation to the lowest
responsive / responsible quoter, Peerless Midwest in the amount of $49,991.00.
Sufficient funds have been appropriated from Water Works O&M, 620-0640-602-31-06.
Please call with your questions (5998).
Enc. Quote Tabulation
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: Edison Production Well #2A Rehabilitation
PROJECT NO. 118-103
QUOTES DUE November 13, 2018, 9:30 AM
(Must be completed for all quotes. Please type or print)
Date: November 13, 2018 Firm: Peerless Midwest, Inc.
Address: 55860 Russell Industrial Parkwa
City/State/Zip: Mishawaka, 4 .,. Telephone Number: 574 254-9050
Agent of Bidder
(if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public
works project of:
Edison Production Well #2A Rehabilitation
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend Department of Public Works
and dated October 25 2018 ] for the sum of (enter the Total Quote as shown on the Proposal)
l srt nine �c� s a d it lwr r 1 ninay'-wig , I „ , r` cents 49,991.00
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By
(Signature)
Frank Williams
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this //
q p � � day of � "1,��" ����w,��^. ., 20
Subject to the following conditiQm:
BOAR OF PUBLIC WORKS
I hLIT
Gary A. G'lot„resident
i2a Y]Mbr di ibex
James A. Mueller, Member
Version 10/31/2017
Suzan
Therese J. Dorau, Member
Otte t; Linda M. Martin, Clerk
4% ^k «.
Page - 11 Public Works Quote
QUOTE/PROPOSAL CITY OF SOUTH BEND
PROJECT NAME: Edison Production Well #2A Rehabilitation
PROJECT NO. Zle, r`o 3
QUOTES DUE November 13, 2018, 9:30 AM
BASE QUOTE
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Step drawdown test
1
LS
$550.00
$ 550.00
2
.m_.....____..
Well Cleaning and Redevelopment
1
LS
$21,400.00
$ 21,400.00
3
Pre-& Post Cleaning Video Inspection
1
LS
$810.00
$ 810.00
of Casing and Screen
4
Disassembling and reassembling
1
LS
$330.00
$ 330.00
related to inspection of pump and driver
._. ........
New Driver/Motor Premium Efficient
5
Inverter Duty Unit. US Motor Brand
1
LS
$9,775.00
$ 9,775.00
125HP <_142Amps
Winding
Frame: 40OTP Part Winding Start
_..._w
2 stage 14FKH Flow Pump
...............
6
Replacement or equal must conform to
1
LS
$8,650.00
$ 8,650.00
Hydraulic Institute HI 14.6 Grade 1 U
Replacement S40 Column Pipe: Pipe
7
size 12" 10-foot sections: Flanged
1
LS
$1,780.00
$ 1,780.00
13
......... ....... .....
Replacement S40 Column Pipe: Pipe
1
LS
$732.00
$ 732.00
size 12" 10-foot sections: Coupled
Replacement S40 Column Pipe: Pipe
��m��..........
9
size 12" 5-foot sections: Flanged
1
LS
$1,352.00
$ 1,352.00
10
Replacement S40 Column Pipe: Pipe
1
LS
$493.00
$ 493.00
size 12" 5-foot sections: Coupled
Replacement Suction Pipe: Pipe size
11
12" 10-foot sections
1
LS
$619.00
$ 619.00
Replacement CS Column Line Shaft
12
10-Foot: Shaft Size: 1-15/16°
1
LS
$232.00
$ 232.00
13
......... ..............
Replacement CS Column Line Shaft
1
LS
$178.00
$ 178.00
5-Foot: Shaft Size: 1-15/16'
..
Shop / Refurbishment
.
......... _ ................
12
Hourly Labor Rate
1
LS
$90.00
$ 90.00
Miscellaneous Well Components:
13
reconditioning/replacement
1
LS
ALLOWANCE
$3,000.00
Version 10/31/2017 Page - 16 Public Works Quote
Firm: Peerless Midwest, Inc.
Address.-
City/State/Zip:
Total Amount of Quote V $ 49,991.00
55860 Russell Industrial Parkway
Mishawaka, IN 46545 Telephone Number: 574 254-9050
Fax Number: (574
254-9650
By
(Signature)
Frank Williams
(Printed Name of Person Signing)
Version 10/31/2017 Page - 17 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 27th Day of November, 2018, by and between,
Peerless Midwest, Inc., 55860 Russell Industrial Parkway, Mishawaka, IN 46545,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 118-103
DESCRIPTION: EDISON PRODUCTION WELL #2A REHABILITATION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $49,991
FUNDING: WATER WORKS O&M
The unit prices for this improvement were those prices as received and accepted by the Board on
the 13th Day of November, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BO RD OF PUBLIC �Ol KS PEERLESS MIDWEST, INC.
y Elizabeth A. Maradik Member
Gar A. Gilot President Eli�ab � Printed Name
juernbc-,
I i1n11a Ik'.Member Signature
herese J. DO au, ember � cst: Linda M. 1�+lartir�.,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I, ...... IT ITITITm , certify that I am Secretary of the Corporation named as
Contractor herein; that .. who signed this Agreement on behalf of the Contractor
was then .............. ....... of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
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1316 CouNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1930
Deanna Ortman
Ortman Drilling, Inc.
241 N. 300 W.
Kokomo, IN 46901
PFACR
101*
November 27, 2018
PHONE 574/235-9251
FAx 574/ 235-9171
RE: Quotation Award — Edison Production Well No. 2A Rehabilitation — Project No. 118-
103
Dear Ms. Ortman:
The Board of Public Works, at its meeting held on November 27, 2018, awarded the
above referenced quotation to Peerless Midwest, Inc. in the amount of $49,991.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DoRAu
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date November 15, 2018
Name Becca Plantz
Department Public Works
Division/Bureau n Engineerimmmmmm
g
BPW Date November 27, 2018 Phone Extension 5998
.are immmuwiw wunw.rcaaumrc anz mMIMMIM i
......... a _..... ... ._.�....
.._.. _.
Required Prior to Submittal to Board
Legal ❑ Attorney Name: Clara McDaniels
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing El
Check the
L J Agreement Amendment
Professional Services
❑ Bid Opening
0 Quote Opening
FJ Change Order No.
Ease/Encroach.
Other:
Michael Schmidt
oropriate Item Tyo -
n Contract
❑ Resolution
❑ Bid Award
® Quote Award
El C/O & PCA No,
Traffic Control:
for All Submissions
Proposal
❑ Req. to Advertise
❑ PCA
Addendum
❑ Title Sheet
Required Information
_...._ _...__..... __ _._.....
Company or Vendor Name Peerless Midwest
❑ Yes ❑ No ❑ If Yes, Approved by
New Vendor Purchasing
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
LJ No J Yes Name of Como y
Edison Production Well #2A Rehabilitation
118-103
Water ............... ��.............www
— ...Wo.rks 0 & M
620-0640-602-31-06
' 991.............00....0.... .........w
Lump Sum _..............m_
The cleaning and inspection of well #2A at the Edison Filtration
Plant.
U Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
lie red uur' _
..__ .. _ ..._..... ........ _ For C!Ipng� Orders Oral
Amount of ❑ Increase $ .
0 Decrease $
Previous Amount $
Current Percent of Change: %
New Amount
Total Percent of Change: %
Dispersal After Ap roval
Copy Original
® Becca Plantz _
® El
Bradley.�.VanOosterum_�_......................................�.�.�.�.�._