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Home My WebLink AboutAward Bid - Three Twenty at the Cascade Glazed Assemblies Proj No 118-074A - Precision Wall Systems Inc1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 930 o Ile 186 BOARDCITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR OF PUBLICWORKS November 27, 2018 Jason Christy Precision Wall Systems, Inc. 3801 S. Main St. South Bend, IN 46614 PHONE 574/235-9251 FAx 574/235-9171 RE: Award Bid — Three Twenty at the Cascade — Glazed Assemblies — Project No. I I8-074A Dear Mr. Christy: The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced project to you in the amount of $1,448,000. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by December 11 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. G1LOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Sue Ellen Doudrick, Assistant City Engineer SUBJECT: Award Project No. 118-074A Project Name: Three Twenty Cascades — Glazed Assemblies DATE: November 6, 2018 m oimmi�mwormumir� �mmmrcmi �amm�m... � �ti.. mr� i On October 28„ 2018, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The bidders ranked as follows: Bidder (1) Base Bid 1. Precision Wall Systems(2) $1,448,000 (3) 2. JW Werntz & Sons Inc(2) $1,652,000 Notes: 1. Each of the contractors are pre -qualified as of 10/15/18 2. Both Contractors filled out the Responsible Bidder Form incorrectly, They did not fill out the appropriate forms. However, they did provide the required documents as qualified bidders. They are both pre -qualified bidders as per 10/15/2018 — see attached pre -qualification letters. 3. Base Bid Line Item 2h (Glazed Aluminum Curtain Wall — Alum. Awning Windows: Levels 2-7) did not include a unit price. Following the 10/23/18 Board Meeting, I coordinated with the Contractor to obtain unit prices for this line item. The unit prices from Bid Lines 2a-2f were reduced and a unit price for line item 2h is now provided. The overall bid did not change. Please see attached original Bid Form and Revised Bid form. I recommend award of a contract for Three Twenty Cascades — Glazed Assemblies to the lowest responsive / responsible bidder, Precision Wall Systems. in the amount of 1,448b000. Sufficient funds have been has appropriated from River Fast TIF as required in Development Agreement signed on 2/22/2018 by the Department of Redevelopment. Please call with your questions. Pre -qualification letter is attached. 1316 COUNTY -CITY BUILDING 227 W. JEFFERsoN BOULEVARD SOUTH BEND. IrmiANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 15, 2018 Mr. Patrick Werntz J.W. Werntz & Son, Inc. 1002 Kerr -St. South Bend, IN 46601 RE: Pre -Qualification Verification Dear Mr. Werntz: PHONE 574/235-9251 FAX 574/ 235-9171 This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you are required to re -submit a complete application for continuation of pre -qualification status prior to December 31 for the upcoming calendar year. A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk GARY A. G1LOT DAVID P. RELOS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND FETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS October 15, 2018 Mr. Jason Christy Precision Wall Systems, Inc. 3801 S. Main St. South Bend, IN 46614 RE: Pre -Qualification Verification Dear Mr. Christy: PHONE 5741235-9251 Fax 574/235-9171 This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you are required to re -submit a complete application for continuation of pre -qualification status prior to December 31 for the upcoming calendar year. A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments. If you have any finther questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT DAVID P. RELos ELIZABETH A. MARADIK JAMEs A. MUELLER THEREsE J. DORAU Dd Addendum No.1 dated 10/2/18 .....� . BIDIPROPOSAL CITY OF SOUTH BEND , Project Name: Three Twenty at the Cascade —Glazed Assemblies Project Number: 118.074 Ar� For Bids Due: GrAebeF 9, 204 a October 23, 2018 Contractor Name: Precision Wall Systems, Inc. BASE BID Item 1 Description Aluminum -Framed Storefront: Quantity Unit Price Total Amount a. Garage Vestibule 220 SF $50/SF $11,000 b. Alum. Dr. & Hardware: Garage 1 Ea. $ 2,450/ea $2,450 c. Level 1 2,040 SF $50/SF $102,000 d. Alum. Drs. & Hardware: Level 1 6 _....,, Ea. $ 2,475/ea $14,850 2 Glazed Aluminum Curtain Wall Ribbon Window a. Level 2 2 950 SF $70/SF $206,500 b. Level 3 2 950 SF $70/SF $206,500 c. Level 4 2,950 SF $70/SF $206,500 d. Level 5 2.950 SF $70/SF $206,500 e. Level 6 2.950 SF $70/SF $206,500 W......................... f. Level 7 2,950 SF $70/SF $206,500 a. Alum. Drs. & Hardware: Levels 2-7 20 Ea, $3,935/ea $78,700 h, Alum. Awning Windows: Levels 2-7 _ 70 ....__.. Ea, Included Included BASE BID TOTAL $1,448,000 THE CONTRACTOR IS REQUIRED TO BID ALL ITEMS ON BASE BID, Bidder (Firm): Precision Wall Systems, Inc. Address: 3801 S Main Street City/State/Zip: South BendIN 46614 Telephone Number: 574 299-4500 By Jason Christy (Printed Name of Person Signing) i Version 7/20/2018 Contractor's Bid for Public Works - 7 Addendum No.1 dated 10/2/18 BID/PROPOSAL CITY OF SOUTH BEND .nnnnnwwnnnnnnnaaaaaa.� ..,��a. � �� m��ui��t�� (ui�� III ��t� �.��.��.� Project Name: Three Twenty at the Cascade —Glazed Assemblies "" " Project Number: 118-074 A For Bids Due: 04obef4r244 October 23, 2018' Contractor Name: Precision Wall Systems, Inc. BASE BID Item No.1 _ ��. Description Aluminum -Framed Storefront: ___ .W ..........._ Quantity Unit P ice Total Amount a. Garage Vestibule 220 SF $50/SF $11,000 b. Alum. Dr. & Hardware: Garage 1 Ea. $ 2,450/ea $2,450 c. Level 1 2,040 SF $50/SF $102,000 d. Alum. Drs. & Hardware: Level 1 6 Ea. $ 2,475/ea ........ $14,850 2 Glazed Aluminum Curtain Wall Ribbon Window _. a. Level 2 2,950 SF $67/SF $197,650 b. Level 3 2,950 SF $67/SF $197,650 c. Level 4 2950 SF $67/SF $197,650 d. Level 5 _nh 950 2,� SF ....._...W_ $67/SF $197,650 e. Level 6 2,950 SF $67/SF $197,650 f. Level 7 2,950 SF $67/SF $197,650 __.�. q. Alum. Drs.,& Hardware: Levels 2-7 20 Ea. .._.-� $3,935/ea $78,700 h. Alum. Awnin Windows: Levels 2-7 70 Ea. I $758.57 $53,100 BASE BID TOTAL $1,448,000 THE CONTRACTOR IS REQUIRED TO BID ALL ITEMS ON BASE BID. Bidder (Firm): Precision Wall Systems, Inc. Address: 3801 S Main Street p �_) 299-4500 City/State/Zip: South Bend, IN 46614_ Telephone Number: 574 _www____w By (Signature) Jason Christ (Printed Name of Person Signing) Version 7/20/2018 Contractor's Bid for Public Works - 7 Addendum No.1 dated 1012/18 �s CITY OF SOUTH BEND, INDIANAr� i. CONTRACTORS BID FOR PUBLIC WORK`` Project Name Three Twenty at the Cascade — Glazed Assemblies .....................m...._�. ..................... Project No. 118-074 A For Bids Due October 23, 2018 .. ... .... ........ AI (Must be completed for all bids. Please type or print) Date: October 23„ 2018 Bidder (Firm): Precision Wall Systems, Inc. Address: 3801 S Main Street City/State/Zip: South Bend, IN 46614 Telephone Number: 574 299�500 Agent of Bidder (if Applicable). . Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Panzica Building Corporation and dated 7/14/2018 for the sum of (enter the Total Bid as shown on the Proposal) One Million Four Hundred Fort-Ei ht Thousand Dollars ($ 11448 (.Enter sum of Total Base Bid shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signatuo son Christy (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this 7 day of ...1... _ ..t,w.,. 20y Subject to the following conditions:- B70'D OF PUBt- !01 y a A. ilot;'" r si nt ... _._............. E rzabeth A. Maradik, Member r James A. Mueller, Member J,4 1bt4JZ ,ann M, ritzberg„ Meniber JJ.... Ittst: Linda M. Martin, Clerk' Version 7/20/2018 Contractor's Bid for Public Works - 2 Addendum No.1 dated 10/2/18 BID/PROPOSAL��kanr�, CITY OF SOUTH BEND Project Name: Three Twenty at the Cascade —Glazed Assemblies I 4MhR"q Project Number: 118-074 A h � For Bids Due: GGt9heF 9, October 23, 2018' Contractor Name: Precision Wall Systems, Inc. BASE BID Item Description Quantity Unit Unit Price Total Amount 1 Aluminum -Framed Storefront: a. Garage Vestibule 220 SF $50/SF $11,000 b. Alum. Dr. & Hardware: Garage 1 Ea. $ 2,450/ea $2,450 c. Level 1 2,040 SF $50/SF $102,000 d. Alum. Drs. & Hardware: Level 1 6 Ea, $ 2,475/ea $14,850 2 Glazed Aluminum Curtain Wall Ribbon Window a. Level 2 2,950 SF $70/SF $206,500 b. Level 3 2,950 SF $70/SF $206,500 c. Level 4 2,950 SF $70/SF $206,500 d. Level 5 2,950 SF $70/SF $206,500 ....... e. Level..6........ .. ..................................... ....... _.. �.___................_... ................... f. Level 7 2,950 SF $70/SF $206,500 a. Alum. Drs. & Hardware: Levels 2-7 20 Ea. $3,935/ea $78,700 s 2-7 hw Alum. Awning Win dows....Leve�.._._ _.....�................. 70 ............. Ea ............... Included _ ...................... Included BASE BID TOTAL $1,448,000 THE CONTRACTOR IS REQUIRED TO BID ALL ITEMS ON BASE BID. Bidder (Firm): Precision Wall Systems, Inc. Address: 3801 S Main Street 574 ity State Zip° out Bend, �4._w1wTelephone Number: 299-4500 By Si Jason Christ (Printed Name of Person Signing) i Version 7/20/2018 Contractor's Bid for Public Works - 7 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids, Please type or print) STATE OF k&4Kk) COUNTY j SS: The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind, Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. Version 7/20/2018 Contractor's Bid for Public Works - 4 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination 'if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 7/20/2018 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affiim under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ' day of Subscribed and sworn to before me this 23rd - My Commission Expires County of Residence Precision Wall Systems, Inc. Contractor/Bidder (Firm) S , x e77)T, Conti°actor/!Riw"er gar Its Agent Jason Christy - Vice President Printed Name and Title day of October 20 18 &V& A" Notary Public SHANNON MILLER, Notary'Public A'Resident of St. Joseph County, IN Commission Number 650497 My Commission Expires 03/19/2022 Version 7/20/2018 Contractor's Bid for Public Works - 6 BOARD OF PUBLIC WORKS CITY OF SOUTF1 BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th day of November, 2018, by and between, Precision Wall Systems, Inc., 3801 S. Main St., South Bend, IN 46614, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-074A DESCRIPTION: THREE TWENTY AT THE CASCADE — GLAZED ASSEMBLIES COMPLETION DATE: SEE SPEC"IFICATIONS AMOUNT: $1,448,000 FUNDING: REDA TIF The total bid for this improvement were those prices as received and accepted by the Board on the October 23, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC W ")RKS Gar z1j, ot President Elizabety, Elizabeth A, Maradik, Member SuzannaVFritz�e Jet ,�.... r�, A. Mueller, Member Member Therese J. orau, Member test: Linda M. .Martin, Clerk PRECISION WALL SYSTEMS, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, . ... ..... , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary ............ ..... --......... - Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/19/18 Name Sue Ellen Doudrick Department Public Works Division/Bureau Engineering BPW Date 11/27/18 Phone Extension 5992 . ............... to Board _Bequired Prior to Submittal to Board Legal ❑ Attorney Name: Clara McDaniels Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt Check the El Agreement Amendment 7 Professional Services E] Bid Opening El Quote Opening F-1 Change Order No. F-1 Ease/Encroach. 71 Other: Company or Vendor Name pro p�ri.ate...Item .lype - Contract Resolution Bid Award Quote Award C/O & PCA No. El Traffic Control: New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested ,d for All Submissions LProposal ................ E:1 Req. to Advertise [:1 PCA Reauired Information Precision Wall Yes E No Purcha S1 in 9L ms Addendum El Title Sheet If Yes, Approved by L_J MBE 0 WBE ... M ......... No E] Yes Name of C qMpany Project Name "Three Twenty Cascades"- Glazed Assemblies . . ........ . . Project Number 11 8-074A Funding Source River East TIF Account No. 429 Amount 1 44 8,000 Terms of Contract — — - Unit Prices - - - Purpose/Description .................. Installation of the glazed assemblies of the building being constructed at 320 Colfax Avenue. F-1 Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) r Cha Orders Fo._- — — - ... . . ....... Amount of E increase $ . .............. . . . . . . . . ...... 0 Decrease $ Previous Amount $ ........... Current Percent of Changer % New Amount Total Percent of Chance: % I After Armroval Copy Original F-1 F-1 F-1 F] El El 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOT ITH BEND_ INDIANA 46601-1930 Patrick Werntz JW Werntz & Son, Inc. 1002 Kerr St. South Bend, IN 46601 s 1865 CITY OF # • PETE BUTTIGIEG, MAYCI BOARD 1 OF PUBLIC WORKS November 27, 2018 PHONE 574/235-9251 FAx 574/235-9171 RE: Bid Award — Three Twenty at the Cascade — Glazed Assemblies — Project No. 118-074A Dear Mr. Werntz: The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced project to Precision Wall Systems, Inc., in the amount of $1,448,000. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DoRAu