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Home My WebLink AboutAward Bid - 2018 Demolitions Proj No 118-307 - Ritschard Bros Inc1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOIJTH BEND_ INDIANA 46601-1930 Rachelle Dolniak Ritschard Bros., Inc. 1204 W. Sample Street South Bend, IN 46619 PEACE 181is CITY OF • BEND PETE BUTTIGIEG, MAY IBOARD 1 'WORKS November 27, 2018 RE: Award Bid - 2018 Demolitions - Project No. 118-307 Dear Ms. Dolniak: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced project to you in the total amount of $319,758 for Divisions A, B and C. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by December 11 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, A- ,. 1M Linda M. Martin, Clerk Enclosures GARY A. GILOT SUZANNA . FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU " w INTER -OFFICE MEMORANDUM O '41 1%, `%1. DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer Hana Parkhill, Engineer SUBJECT: Award Project No. 118-307 2018 Demolition DATE: November 19, 2018 o00i0'�9691�NWNNOIOWibOpMti�;gtiiEttAY0Y0tlVW�WiWnAOiufwtiuwNidNu�m�wrvu:.....oM�wmuuiiuumi INIONi0101iliNMIMNf�.NdYBJur,;�ry�t6MMireMoXPotnWW'�'N,"NVPtl�Y V.Vltuwfwu'uvHa... Y9XpYMUW4i tlPI�NMIOWPNYm�94i4Wki1�UWOWOWNWUl01m01Nm010101E'9 qW,W4MWWN'4uiNiWmm'��N14Wutik On November 13, 2018, The Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct. The bidders ranked as follows: ....... .......... .._ ..-.. ................ ............ Bidder Division A Division B Division C Total Amount Total Total Total of All Divisions 1. John Ward Concrete, Inc. $87,800.00 $122,715.00 $79,225.00 $289,740.00 2. Ritschard Bros., Inc. $98,635.00 $134,529.00 $86,594.00 $319,758.00 _. .............. ._.........._._ 3. Indiana Earth Excavating $129,180.00 $144,955.00 $128,500.00 $402,635.00 4. R & R Excavating, Inc. $205,380.00 $301,100.00 $232,900.00 $739,380.00 John Ward Concrete, Inc. was the lowest bidder, however did not complete the Non -Collusion Affidavit nor the pre -qualification application for bids with the City of South Bend Department of Public Works. The total amount in the Contractor's Bid for Division A was shown as $88,000.00; the correct amount is $87,800.00. Ritschard Bros., Inc. is the next lowest responsible bidder. Engineering recommends award of a contract for 2018 Demolitions to the lowest responsive/responsible bidder, Ritschard Bros. Inc. in the amount of $319,758.00. This award includes Asbestos Abatement Unit Pricing as specified in the bid/proposal sheet. Sufficient funds have been has appropriated from C.O.I.T #404-1201-415-39-8T Please call with your questions (5961). Enc. Bid Tabulation CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name 2018 Demolitions Project No. 118-307 For Bids Due November 13, 2018, 9:30 AM Local Time Date Address: City/State/Zip PART I (Must be completed for all bids. Please type or print) 11 1V18 Bidder (Firm): Ritschard Bros_., Inc. 1204 W. Sam le Street South Bend, IN 46619 Telephone Number: 574 28874777 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to ..�..... complete the public works project of: 2018 Demolitions the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend v anddated November 2018 for the sum of (enter the Total Bid as shown on the Proposal) Chree Hu rN�,. eteen "11r� a �nd 3P�ren I1tu,. ,. � °i.,.t� eight Dollars -,..,..... .... ( 319,758.00 (Enter sum of Division A-C) ..... .._...... ica (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted b -''he City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be sl n on a separate attac rrtent. Byw_J ___............� ( igrwature) Rachelle I Dolniak, President (Printed Name of Person Signing) _............... ACCEPTANCE The above bid is accepted this Subject to the following conditions: BOARD OF �m....... UBLI WO 16� ... ,I , ary A Gilo°t, Presuuuuu id nt \,, Elizabeth A.. Majl�radik, Member - James A. Mueller, Member day of lTL`v _. ... 20' Sdq zanna M. Fritzberg, M eo� . Therese J. . rau,embr r "fittest. Linda M. Mattin, C r; Version 7/20/2018 Contractor's Bid for Public Works - 2 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name 2018 Demolitions Project No. 118-307 For Bids Due November 13,mm2018, 9:30 AM Local Time From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. Proper bid security included. The bidder has the option of providing either a Certified Check X or Bid Bond. Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely X executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and X Certification of use of United States Steel Products or Foundry Products. Proof of MBE/WBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not met, also provide Evidence of Good Faith Efforts Form [MWBE-2.0] and MBE/WBE Contacted X Form [MWBE-2.1]. X Acknowledge Receipt of Addendum(s) included with the bid.. X All required additional information is included with the bid, Proposal statements and other affidavits all signed by the proper party with name either X printed or typed underneath signature. X This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: Ritschard Bros., Inc. Date: 11/13/18 By Authorized Repr entative; Signature: µ.... ......._ �.......... W........ Print Name & Title: Rachelle L. Dolniak, President Version 7/20/2018 Contractor's Bid for Public Works - 1 BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2018 Demolitions Project Number: 118-307 ........_..._. _......... For Bids Due: November 13, 2018, 9:30 AM Local Time DIVISION A Asbestos Item Description Abatement Demolition Total Amount No. _. _ [LSUM] A-01 Demolition of 721 S Lake St. House, Garage, and Fence $ 455.00 $10,557.00 $11,012.00 Demolition of 2614 Fisher St. A-02 House $1, 335.00 $ 7, 820.00 $ 9,155.00 **Duct Ta e Demolition of 805 S Phillipa St. A-03 House and Garage $1,600.00 $17,595.00 $19,195.00 **Duct Wrap Demolition of 228 E Donald St. A-04 House, Garage, Fences $1, 035.00 $15, 810.00 $16, 845.00 ** Furnace Tape Only Demolition of 225 Chestnut St. A-05 House, Garage, Fence $ .00 $ 9, 716.00 $ 9, 716.00 _. ._...... A-06 ........ __— ...._.___ Demolition of 314 Maple St. House .. $ .00 ....................-- $ 9,860.00 $ 9,860.00 A-07 Demolition of 933 S 33rd St. $ ..00 $12, 852.00 $12 852.00 House and Garage A-08 Environmental Allowance - $ 10,000 DIVISION A TOTAL $98, 635.00 **Denotes Homes with Asbestos Material. Verify with inspections & reports for proper disposal. Bidder (Firm) Name: Ritrsch rd Bros . Inc . DIVISION B: _............ w Asbestos _WWuuu Item Description Abatement Demolition Total Amount No. LSUM LSUM Demolition of 1418 W. Washington St. B-01 House $ 890.00 $14, 994.00 $15, 884.00 ** Duct Wrap Demolition of 126 N Walnut St. B-02 House, Garage, and Fences $1, 056.00 $10, 540.00! $11, 596.00 ** Duct ITWrap and Duct Tape ___ ................. B-03 Demolition of 319 N Johnson St, 780.00 $19,176.00 $lg..'g_._ 56.00 House, Garage, and Shed ......... B-04 . .....___�—...._,�,,.._....._......_�......�..� Demolition of 122 N Carlisle St. a-_ 00 ..._$ . ��..508 ....... �. $ 5,508.00 House and Fence ........ _ ...... .00 _................w B-05 Demolition of 2022 Linden Ave. $ 500.00 $18, 864.00 ...... $19 364.00 House, Garage, and Fence , Demolition of 517 Walnut St. B-06 House $1, 225.00 $10, 710.00 $11, 935.00 **Black Mastic Floors Version 7/20/2018 Contractor's Bid for Public Works - 7 BID/PROPOSALab CITY OF SOUTH BEND Project Name: 2018 Demolitions J C Project Number: 118-307 . . . . . . . . ............ ForBid Due:November 13, 2018, 9:30 AM Local Time .. . . ............. ... ... ` A�J B-07 ..�.HO......use Demolition of 12.... �._ 13 Cedar St. enc and Fe _..-.. _n ..... ......................... .._ $ 560.00 ..._._ 264.00 $15,..�.....�.,..._ $15 , 8 2 4 0 0+ Demolition of 706 O'Brien St. B 08 House, Garage, and Fence $ 890.00 $10, 251.00 $11,141.00 **Duct Wrap and Rear Floor Covering and Mastic ......... ....... �.._ ... ..... Demolition of 723 Harrison Ave. B 09 House and Fence $ 1,225.00 $12, 096.00 $ 13 32,1.00 **Duct Wrap, Duct Tape, and Black , Mastic with Floor Tile Sample B-10 Environmental Allowance - $ 10,000 DIVISION B TOTAL $134, 529.00 **Denotes Homes with Asbestos Material. Verify with inspections & reports for proper disposal. Bidder (Firm) Name: Ritschard Bros Inc. DIVISION C: Item Description No. ............ Demolition of 2521 Hollywood Place C-01 House and Garage Demolition of 1726 O'Brien St. C-02 House **Duct Wrap and Duct Tape Demolition of 1637 Elmer St. C-03 House Demolition of 2611 Humboldt St. C-04 House, Garage, and Fence **Mastic with Floor Tile Sam le Demolition of 1137 N. Olive St. C-05 House Demolition of 810 Cleveland Ave. C-06 House and Fence ** Pi a Wrap Demolition of 1121 N. Elmer St. Asbestos Abatement Demolition Total Amount [LSUM] LSUM $ 100 $11,136.00 $11,136.00 $ 834.00 J $ 7,650.001 $ 8,484.00 $ .00 II $ 8, 280.00II $ 8,280.00 $ 670.00 1 $ 8, 667.00 J $ 9, 337.00 $ .00 1 $12, 150.00 1 $12, 150. 00 $ 560.00 1 $12,528.001 $13,088.00 C-07 House $ 2, 950.00 $11,169.00 $14,119.00 ** Duct Wra ,Tape, and DrL Wall C-08 Environmental Allowance - - $ 10,000 ........ _- — ...... DIVISION C TOTAL $ 86, 594.00 **Denotes Homes with Asbestos Material. Verify with inspections & reports for proper disposal. Bidder (Firm) Name: Ritschard Bros. , Inc. Version 7/20/2018 Contractor's Bid for Public Works - 8 BID/PROPOSAL o`asa+a CITY OF SOUTH BEND Project Name: 2018 Demolitions i ` Protect Number .. ... .. ........ __ .. 118-307 � w 4 For Bids Due: ,..._ . November 13f 20181 9.30 AM Local Time`� Ya„l.M1dv,M .J3 ASBESTOS ABATEMENT UNIT PRICING (required for all bids): Item No. Unit Pricing if Required Unit Add Per Unit Price .......... ._..... ._ mmmmm I ...� m Removal, Managementand , Disposal of Linear Feet $ 25.00 Duct Tape Material Contain inAsbestos II. Removal, Management, and Disposal of Square Feet $ 21.00 Duct Wrap Material Containing Asbestos Removal, Management, and Disposal of Ili. Floor Tile and Mastic Material Containing Square Feet $ 5.00 Asbestos IV. Removal, Management, and Disposal of Square Feet $ 18.00 Plaster Material Containin Asbestos Removal, Management, and Disposal of V. Corrugated Sheet Material Containing Square Feet $ 7.50 ......_..._. Asbestos ........ Removal, Management, and Disposal of ..... _._ ......... ....... VI. Attic Insulation Material Containing Square Feet $ 18.00 Asbestos _-- .. ........ ........ .......... Removal, Management, and Disposal of ...... VII. Transite Siding Material Containing Square Feet $ 8.00 Asbestos Bidder (Firm): Richard Broom, , Inc._. . ......... �... ts Address: 1204 W. Sample Street City/State/Zip: South Bend Telephone NL . ber: ( 574 )288-4777 By (Signature) Rachelle L. Dolniak, President (Printed Name of Person Signing) Version 7/20/2018 Contractor's Bid for Public Works - 9 CITY OF SOUTH BEND a 4f'� ilp 0- MINORITY AND WOMEN BUSINESS ENTERPRISE DIVERSITY) eft DEVELOPMENT PROGRAMFORM �i MWBE-1.0 MBEIWB PARTIICIPATION This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE/MBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the qualifications of a Minority or Women's owned business. Project Number: 118-307 _ _ Project Name: 2018 Demolitions .. Bidder. R1t8CYlardmm-mBros., Inc. Total Bid Amount $318803. 00 MBE/WBE Goal: 7.1% ,mmm„m mm. �, _wwm m_mm_ Page 1 of 1 Name &Address of MBEhNBE ....Pri Primary Contact Person (Attach scope/schedule Scope of too bnee rf Amount Wm Perc o o9al�� ry p Performed Dollar Amount of Ma i y additional space) MBEtWBE Component of To ... �. ... ...... .... ... ._. �_....... ., aL Ritschard Bros., Inc. Rachelle L. 1Demolition $286, 773.0 89% 204 W. Sample St. Dolniak South Bend., IN 46619 574-288-4777 Submitted by: Rachelle L. Dolniakww ........—. Print Name Version 7/20/2018 Contractor's Bid for Public Works - 10 November 13,�2018 Date BOARD ITOF_PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27th day of November, 2018, by and between, Ritschard Bros., Inc. 1204 W. Sample Street, South Bend, IN 46619, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-307 DESCRIPTION: 2018 DEMOLITIONS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $319,758; TOTAL AMOUNT DIVISIONS A, B, AND C FUNDING: COIT The total bid for this improvement were those prices as received and accepted by the Board on November 13, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BO ,4RD OF PIBLI ORKS RITSCHARD BROS., INC. Gary Gilot, Presidep, Elizabeth A. Maradik, Member Printed Name m Suzann Fritzberg, James A. Mueller, Member Signature M� Therese J. Dorau Member Ac st: Linda M. at'tan, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, _ ............ , certify that I am Secretary of the Corporation named as Contractor herein; that __w who signed this Agreement on behalf of the Contractor was then_ of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 19, 2018 Name Scott Kreeger Department Public Works Division/Bureau Engineering BPW Date November 27, 2018 Phone Extension 9245 ...._. Required Prior to Submittal to Board LegalAttorney Name: Controller Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing z w _ Check the Agreement Amendment E] Professional Services Bid Opening Quote Opening Change Order No. ❑'' Ease/Encroach. F� Other: iropriate Item Tom- Contract Resolution ® Bid Award ❑ Quote Award C/O & PCA No, Traffic Control: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of H Increase E] Decrease Previous Amount $ Current Percent of Change:_ New Amount $ Total Percent of Change: Copy Original ® R z El d for All Submissions _' Proposal ❑ Req. to Advertise ired Information ■' Ritschard Bros., Inc. Yes E No MBE Z WBE No. ❑_ Yes Name .............................. of Corn 2018 Demolitions 118-307 COIT .. .....— 404-1201-415-39 87 $319, 758.00 Addendum ❑ Title Sheet If Yes, Approved Purchasi Vacant and Abandoned House Demolitions ® Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) luired For Chanqt_Orders Opw1 Disoersal After Aodroval Kara Boyles, City Engineer Roger Nawrot, Assistant City Engineer .__. _...._ ..................................__ ..._..... ..... _ ........ .......... Marlaina Johns, Assistant Director of Code Enforcement 1316 COUNTY -CITY BUILDING 227 w.JEFFERSON BOULEVARD SOI ITH BEND. INDIANA 46601-1930 Keith Stevens Indiana Earth, Inc. 10343 McKinley Hwy. Osceola, IN 46561 Q as a 1865 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC November 27, 2018 RE: Bid Award — 2018 Demolitions — Project No. 118-307 Dear Mr. Stevens: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced project to Ritschard Bros., Inc., in the total amount of $319,758 for Divisions A, B and C. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, .mom ... 1,iInda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 William Loudin R&R Excavating, Inc. 2010 Went Ave. Mishawaka, IN 46545 off' 1865 SOUTHCITY OF BEND r,ETE iUTTIGIEG, MAY I'PUBLICWORKS �BO November 27, 2018 RE: Bid Award — 2018 Demolitions — Project No. 118-307 Dear Mr. Loudin: PHONE 574/235-9251 FAx 574/ 235-9171 The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced project to Ritschard Bros., Inc., in the total amount of $319,758 for Divisions A, B and C. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, I i I a M. Martin Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOI IT" BEND_ INDIANA 46601-1830 CITY OF • BEND PETE BUTTIGIEG, MAYI BOARD ! ;WORKS November 27, 2018 John Ward JW Concrete/Excavation 1617 3rd Street Osceola, IN 46561 RE: Bid Award — 2018 Demolitions — Project No. 118-307 Dear Mr. Ward: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on November 27, 2018, awarded the above referenced project to Ritschard Bros., Inc., in the total amount of $319,758 for Divisions A, B and C. Please note, your bid was deemed non -responsive due to not completing the Non - Collusion Affidavit nor the pre -qualification application for bids with the City of South Bend Department of Public Works. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, �Y Unda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU