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Home My WebLink About10159-12 Amend Code Ch 2 Art 3 Sect. 2-12.3 Procedures for Addressing Citizen AppointmentsBill No. L y —(I— Ordinance No. 10 t �-1 — I ), AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AMENDING CHAPTER 2, ARTICLE 3, SECTION 2 -12.3 OF THE SOUTHBEND MUNICIPAL CODE ADDRESSING PROCEDURE FOR ADDRESSING CITIZEN APPOINTMENTS STATEMENT OF PURPOSE AND INTENT In 1990, the South Bend Common Council passed Ordinance No. 8102 -90 which established procedures for appointing residents of the City of South Bend to various boards and commissions. The overall process has worked very effectively, however, in light of technological advancements made since then and the growing need for enhanced technology, improvements are believed to be necessary. The proposed amendments would require quarterly updates to be sent by all appointees of the Council via email to the Office of the City Clerk, with in- person updates continuing to be required upon request of the Council. These amendments are believed to be in the best interests of the city by improving communication and transparency. Section I. Chapter 2, Article 3, Section 2 -12.3 of the South Bend Municipal Code is amended to read in its entirety as follows: Sec. 2 -12.3 Procedure for Addressing Citizen Appointments. (a) All Council appointments of citizen members by the Council to various boards and commissions of the City shall be consistent with the procedures set forth in this section. (b) It shall be the duty of the City Clerk's Office to notify the Council President in writing of all Council citizen appointments which are to expire at least sixty (60) days prior to the date of expiration. (c) After notice is received from the Clerk's Office of upcoming citizen appointment(s), it shall be the duty of the Council President to announce at the next regular meeting of the Common Council under Special Business, the name of the committee, commission, board or other agency of the City to which the Council will be making a citizen appointment, the deadline in which to file an application form, and that such forms are available through the City Clerk's Office. (d) Application forms shall be made available through the City Clerk's Office for all persons interested in consideration for a Council appointment as a citizen member. Such forms shall include but not be limited to verification of the following information: Ordinance on Procedure Addressing Citizen Appointments Page 2 (1) Complete legal name, address, aiid telephone number, cell number and email address of the applicant. (2) Years of residency within the City of South Bend. (3) Political party if applicable to the appointment. (4) Qualifications as to why the applicant believes he or she would be a qualified candidate for the citizen position. (5) Summary of educational background, listing degrees and area of interest from any institutions of higher learning. (6) Summary of employment history. (7) Involvement or participation in professional public service or other types of organizations. (8) Availability to attend meetings in the AM and PM. (e) All candidates who file a completed application form shall be scheduled for an interview with the Council President and/or Chairperson of the Council Committee or Council Member appointed to serve on the board or commission related to the appointment in question. All other interested Council Members may attend such interview. (f) Persons selected by the Council as citizen representatives must have been residents of the City of South Bend for not less than one (1) year prior to the appointment and shall continue such residency as a qualification for said appointment. All appointees must update the Office of the City Clerk and the entity on which he or she is appointed to of any changes to his or her address telephone cell phone or email addresses upon such change taking place (g) All such appointments shall serve without compensation for the term as indicated. (h) All citizen appointments shall agree as a qualification for appointment that he or she shall verbally report to the appropriate Council Committee and /or to the Common Council under Special Business at least once per calendar year with an overview of the items handled through the Ordinance on Procedure Addressing Citizen Appointments Page 3 committee, commission, or other agency on which he or she participates. In the event of multiple Council citizen appointments to a committee board, commission, or other agency, the Council citizen appointments shall rotate such reports among such persons. All citizen appointments shall further agree as a qualification for appointment that he or she shall provide written quarterly updates. Such reports shall summarize activities on the entity on which he or she serves and highlight ongoing and /or upcoming key activities under consideration. Such report shall be emailed to the Office of the City Clerk who shall forward the same to the Common Council (i) All citizens appointed by the Common Council serve at the pleasure of the Council, and may also be removed for failure to abide b the he regulations set forth in this Section. W All application forms of persons not selected for a specific Council appointment shall be kept on file in the City Clerk's Office for a period of one (1) year in the event of a vacancy. (Ord. No. 8102 -90, § I) 20 Section II. If any part, subsection, sentence, clause or phrase of this ordinance is for any reason declared to be unconstitutional or otherwise invalid by a Court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. Section III. This ordinance shall be in full force Common Council, approval by the Mayor and legal Council Member Henry Davis, Jr. nd Dis ' t Council Member C uncil Member Karen L. White Council Member at Large Member of the Common Council the 20 Editor's Note — Section 2 of Ord. No. 7108 -82 repealed former Art. 3 which consisted of §§ 2 -14 and 2 -15 pertaining to the City Clerk. Former § 2 -14 derived from § 2 -7 of the 1962 Code. Subsequently, § 1 of Ord. No. 8102 -90 added a new § 2 -12.2, thus duplicating the section number used in Art. 2. The City has instructed the inclusion of the ordinance as § 2 -12.3 in a new Art. 3. Ordinance on Procedure Addressing Citizen Appointments Page 4 i iorde, City Clerk 16%..- ✓-4&wWaby me to Pete Buttigieg, the Mayor of the City of South Bend, Indiana, on the .5k day of 2012, at q , 5-0 o'clock g. m. aikopp(( -, Janic alboom, Deputy Clerk CQ46wow aandackiwdby me on the 16K -day of , 2012, at LYro'clock .m. 3 -12- 1 � READING L PUBLIC HEARING S l`( -a 3rd READING NOT APPROVED REF ERRE^ PASSED Pete Buttigie Mayor of the City of South Bend, Indiana Office y R, 8, Z 0 f,A "1- > CLEFI , SOUTH BEND, IN TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 14 -12 A BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AMENDING CHAPTER 2, ARTICLE 3, SECTION 2 -12.3 OF THE SOUTH BEND MUNICIPAL CODE ADDRESSING PROCEDURE FOR ADDRESSING CITIZEN APPOINTMENTS Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with a favorable recommendation. This bill was heard by the Council Rules Committee. Karen L. White Chairperson, Committee of the Whole Derek D. Dieter President City of South Bend Common Council 441 County -City Building . 227 W. Jefferson Blvd (574) 235 -9321 South Bend, Indiana 46601 -1830 Fax (574) 235 -9173 http://www.southbendin.gov Fred Ferlic The ordinance would have as part of the application process that each Fourth District applicant include his or her cell number, as well as their email address. Additionally it calls for a quarterly update from each citizen appointee via David Varner sending such quarterly reports via email. Such reports would summarize past Fifth District activities as well as ongoing and/or upcoming key activities which are under Oliver J. Davis consideration. Sixth District The Common Council will be acting upon a Resolution at the April 23rd Derek D. Dieter Council meeting which thanks all past and former citizen appointees for their At Large dedicated time and service. We believe that the proposed amendments would assist the Council with regard to receiving regular and systematic informal Gavin Ferlic updates from each of our citizen appointments. We look forward to At Large discussing this proposed ordinance with you. Karen L. White At Large Henry Davis, Jr. 2nd District Council Member Attachment Caren White Council Member at Large Off! e C PP '61012 �..rM w.:.. A A April 18, 2012 Oliver J. Davis Vice- President Members of the Common Council 4th Floor County -City Building Karen L. White South Bend, Indiana 46601 Chairperson, Committee of the Whole Re: Procedure for Addressing Appointments Made by the Common Tim Scott Council First District Dear Council Members: Henry Davis, Jr. Second District We are attaching a proposed ordinance for your review. It would update the Valerie Council's current regulations for making citizen appointments to the various Third District stri boards, commissions, and other agencies. Fred Ferlic The ordinance would have as part of the application process that each Fourth District applicant include his or her cell number, as well as their email address. Additionally it calls for a quarterly update from each citizen appointee via David Varner sending such quarterly reports via email. Such reports would summarize past Fifth District activities as well as ongoing and/or upcoming key activities which are under Oliver J. Davis consideration. Sixth District The Common Council will be acting upon a Resolution at the April 23rd Derek D. Dieter Council meeting which thanks all past and former citizen appointees for their At Large dedicated time and service. We believe that the proposed amendments would assist the Council with regard to receiving regular and systematic informal Gavin Ferlic updates from each of our citizen appointments. We look forward to At Large discussing this proposed ordinance with you. Karen L. White At Large Henry Davis, Jr. 2nd District Council Member Attachment Caren White Council Member at Large Off! e C PP '61012 �..rM w.:.. A A