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HomeMy WebLinkAbout05/10/12 Board of Public Works Agenda Review Session BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. RESOLUTION A. No. 25-2012 —A Resolution of the Board of Works of the City of South Bend Authorizing the Execution and Delivery of a Master Lease Agreement and Other Documents Related to the Street, Sewer, and Wastewater Departments Equipment 2. AGREEMENTS/PROPOSALS A. Hold Harmless Letter—INDOT, and Michael C. Fox 1. Description: Hold Harmless Letter for Firefighters to Hold Live Fire Practice at Vacant Properties B. Use and Occupancy License Agreement—Redevelopment Commission 1. Description: Police Department to Lease Property at 119 South Michigan Street for a Downtown Sub-Station 2. Amount: $895.49/month; Total $10,745.88/year,plus Utilities 3. Funding: 2012/2013 Police Dept. General Fund C. Amendment to Professional Services Proposal—Danch Harper&Associates, Inc. 1. Description: Triangle Development(Formerly Eddy Knolls Development)— Project No. 109-009 —Additional Work Required for Project Closeout 2. Amount: $9,500 3. Funding: EDIT (408.0401.415.31.06) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: April 19, 2012; Regular Meeting: April 24, 2012 B. Claims Review: May 8, 2012 2. OPENING OF BIDS A. Memorial Hospital Facade Improvements—Project No. 112-018 1. Funding: Medical TIF (426.1050.460.42.02) B. Purchase of CRAH Equipment for Lot 4 of Ignition Park—Project No. 112-026 1. Funding: AEDA TIF (324.1050.460.42.02) C. One (1) or More, 2012 or Newer, Emergency Medical Vehicle 1. Funding: 2012 Fire Department Capital Lease (288.0902.422.37.02) D. One (1) or More, 2012 or Newer, Jet Rodder/Vacuum Machine with Cab and Chassis 1. Funding: 2012 Wastewater Capital Budget(642.0630.415.43.02) E. Two (2), More or Less, 2012 or Newer, Compact Four Door Sedan Automobiles 1. Funding: 2012 Building Department Capital Budget (600.1306.415.43.02) 3. OPENING OF QUOTATIONS A. Cold Milling for 2012 Paving Season-Project No. 112-028 Page 1 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Funding: MVH (202.0607.431.23.02) 2. Award Quote B. Fire Station No. 5 Roof Replacement—Project No. 112-032 1. Funding: Fire Dept. Capital 4. AWARD BIDS AND APPROVE CONTRACTS A. Two (2), Pre-Owned 2011 or Newer, Mid-Size Four-Door Sedan Automobiles with Standard and Hybrid Drive Trains 1. Company: Gates Automotive 2. Amount: $15,950 each($31,900 for Two) 3. Funding: 2012 Fire Dept. Capital Lease (288.0902.422.37.02) B. 2012 Road Repair for Water Works Main Extensions—Project No. 112-015 1. Company: Walsh and Kelly, Inc. 2. Amount: $747,250 3. Funding: 2012 Revenue Bond(623.0640.661.46.04) C. Olive Street Pumping Station Downspout Renovations —Project No. 112-019 1. Company: Robert Henry Corporation 2. Amount: $44,000; Base Bid, Plus Alternate No. 1, Minus Alternate No. 3 3. Funding: 2009 Revenue Bond(623.0640.415.42.02) 5. REJECT ALL BIDS A. 2012 or Newer Two-Wheel Drive SUV Police Patrol Vehicle 1. Description: Purchased All-Wheel Drive SUV Police Vehicles Instead B. 2011 or Newer All-Wheel Drive Police Patrol Vehicles 1. Description: Purchased All-Wheel Drive SUV Police Patrol Vehicles Instead 6. AWARD QUOTATION AND APPROVE CONTRACT A. Traffic Paint 2012 1. Company: Sealmaster, Inc. 2. Amount: Unit Prices: $18.45 for Items 1 and 2; $18.85 for Item 3 3. Funding: Traffic Operating (101.0607.431.22.30) 4. Comment: Two Bids Non-Responsive to Specifications 7. CHANGE ORDERS A. Diamond Avenue Trunk Sewer Phase 2 —Project No. 109-033B 1. Company: HRP Construction 2. Change Order No.: 1 3. Increase Amount: $14,729 4. Percent of Increase: 0.42% 5. Revised Contract Amount: $3,536,754 6. Funding: 2011 Sewer Bond (659.0621.415.42.05) Page 2 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Northside Trail Extension—Project No. 110-001 1. Company: Walsh& Kelly, Inc. Change Increase Percent New Contract Order No Amount Amount 1 $21,520.00 1.397% $1,562,470.72 2 $24,600.00 1.574% $1,587,070.72 3 $4,400.00 0.277% $1,591,470.72 4 $2,497.20 0.157% $1,593,967.92 Total $53,017.20 3.41% 2. Funding: CMAQ/FHWA C. Century Center Pavilion—Project No. 111-067 1. Company: Casteel Construction Corp. 2. Change Order No.: 2 3. Increase Amount: $29,288 4. Percent of Increase: 4.68% 5. Revised Contract Amount: $655,737 6. Funding: SBCDA TIF (420.1050.460.42.01) 8. REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS A. Nimtz Parkway Multi-Use Path—Project No. 111-052 1. Funding: AEDA TIF (324.1050.460.42.03) 2. Title Sheet B. Two (2), More or Less, 2001 or Newer Reconditioned Four Wheel Purpose Built Mechanical Street Sweepers 1. Funding: 2012 Sewer Department Capital Lease (642.0621.415.37.02) C. Preventative Maintenance on Thirty-One (3 1) Generators for Water Works, Fire and Wastewater Departments 1. Funding: Approved 2012 User Depts. (620.0640.602.31.35/101.9014.223.60.10/641.0630.793.36.05) D. Compressed Natural Gas Fueling Facility—Project No. 112-029 1. Funding: Solid Waste Capital/TBD per Finance E. Natural Gas Supply for City of South Bend Owned Facilities—Project No. 112- 030 1. Funding: (222.0617.419.35.02) F. Olive Road Basin Project—Project No. 112-031 1. Funding: AEDA TIF (324.1050.460.42.03) 2. Title Sheet G. Ireland Road Water Tank Painting 1. Funding: 2012 Revenue Bond H. Notice of Public Hearing as to Proposed Lease of Office Space Page 3 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Human Rights Commission to Lease 319 Niles Avenue, Ste. A from 319 Niles, LLC 9. RESOLUTION A. No. 26-2012 -A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Fire Department Miscellaneous Equipment 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement for Professional Services—Logicalis, Inc. 1. Description: ASA 5520 Firewall Project 2. Amount: NTE $5,920 3. Funding: Information Technologies Capital(404.0672.415.43.08) B. Professional Services Agreement Amendment—Logicalis, Inc. 1. Description: Internet Service—Increase Bandwidth from 20 Mb to 40 Mb 2. Amount: Increase of$620 3. Funding: Information Technologies Capital C. Agreement—Downtown South Bend, Inc. 1. Description: Signage for Walk the Bend Demonstration Project and Allowing for Temporary Installation in the Right of Way D. Service Support Agreement—Physio-Control, Inc. 1. Description: Technical Service Support of Ten(10)Automatic External Defibrillators 2. Amount: $2,965 Annually(Through March 21, 2013) 3. Funding: Fire Department General Fund(101.0901.422.36.05) E. Professional Services Contract—The Hilgeman Group, Inc. 1. Description: Wastewater Treatment Plant and Lift Station Arc Flash Hazard Assessment Study 2. Amount: NTE $6,350 3. Funding: DES —Contractual Services (641.0630.793.63.35) F. Indemnification Agreement—University of Notre Dame Du Lac 1. Description: Transfer of 3,000 Cubic Yards of Fill Dirt from the University to the City; City to Load and Haul G. Professional Services Proposal—The Troyer Group 1. Description: South Bend Energy Initiatives Consulting— Century Center Pilot Implementation Phase—Design Specs for Century Center Lighting 2. Amount: NTE $35,000 3. Funding: Century Center Capital Improvements (671.0406.645.31.06) H. Amendment to the Master Agency Agreement Supplement No. 5 — Redevelopment Commission Page 4 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Main-Lafayette Corridor—Project No. 110-058 -Approval of Construction Budget for Project 2. Amount: $4,500,000 3. Funding: SSDA TIF (430.1050.460.42.03) I. Amendment to the Master Agency Agreement Supplement No. 1 — Redevelopment Commission 1. Description: Olive Road Right of Way Acquisition—Project No. 112-031 — Professional Services for Pond Design and Bidding 2. Funding: AEDA TIF (324.1050.460.31.02) J. Professional Services Agreement—DLZ Indiana, LLC 1. Description: Olive Road Right of Way Acquisition—Project No. 112-031 — Includes Professional Services for Pond Design and Bidding 2. Amount: $14,000 3. Funding: AEDA TIF (324.1050.460.31.02) K. Amendment to the Master Agency Agreement Supplement No. 2 — Redevelopment Commission 1. Description: Olive Road Right of Way Acquisition—Project No. 112-031 — Establishes Funding for Right of Way Acquisition 2. Funding: AEDA TIF (324.1050.460.31.02) L. Amendment to the Master Agency Agreement Supplement No. 3 — Redevelopment Commission 1. Description: Olive Road Right of Way Acquisition—Professional Services for 30% Design and Right of Way Parcel Plats for Olive-Pine Connector 2. Funding: AEDA TIF (324.1050.460.31.02) M. Professional Services Supplement Agreement No. 1 —DLZ Indiana, LLC 1. Description: Olive Road Right of Way Acquisition—Professional Services for 30% Design and Right of Way Plats for Olive-Pine Connector 2. Amount: $35,000 3. Funding: AEDA TIF (324.1050.460.31.02) N. Amendment to Professional Services Agreement—BSA LifeStructures, Inc. 1. Description: Geotechnical Study for Ignition Park Infrastructure, Phase IA 2. Amount: $9,750 3. Funding: AEDA TIF (324.1050.460.31.02) O. Professional Services Agreement—Arcadis U.S., Inc. 1. Description: Backup for Technical Services on Water Quality Matters until Water Quality Specialist Position is filled 2. Amount: $8,500; Seven (7) Months 3. Funding: Water Operating (620.0640.658.31.02) P. GSA-Federal Supply Schedule Purchase Order—Verizon Wireless 1. Description: Five (5) Wireless Devices for Field SCADA and GIS Web Access Page 5 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $1,800/year 3. Funding: Water Works Operating (620.0640.658.32.04) Q. Professional Services Agreement— Short Elliott Hendrickson 1. Description: Pinhook Water Treatment Plant Efficiency Improvements Design 2. Amount: $44,500 3. Funding: Water Operating (620.0640.658.31.02) R. Special Purchase—Traffic Control Corporation 1. Description: Sole Source Compatible Equipment for City's Econolite-Based Signal Network 2. Amount: $61,571 3. Funding: Traffic and Lighting Operating (101.0607.431.22.40) S. Professional Services Agreement—American Structurepoint, Inc. 1. Description: Inspection Services for LaSalle School Area Sewer Separation— Project No. 107-042 2. Amount: $110,440.20 3. Funding: EDIT (642.0658.415.42.05) T. Professional Services Agreement—DLZ Indiana 1. Description: Assessment and Preliminary Design, Phase I,North Station Roof —Project No. 112-034 2. Amount: $9,500 3. Funding: Water Operating (620.0640.658.31.02) U. Professional Services Agreement— Cardno JF New 1. Description: Yearly Service Contract 2. Amount: $53,665 3. Funding: WWTP (641.0630.793.63.35) V. Professional Services Agreement—Lawson-Fisher Associates P.C. 1. Description: Hydroelectric Unit Intake Remediation 2. Amount: $12,700 3. Funding: Energy Office Professional Services (222.0616.413.31.06) 11. LICENSES AND PERMITS A. Street Closures 1. Applicant: Bike Michiana Coalition a) Event: BMC Organic Blueberry Pancake Breakfast b) Location: Colfax Avenue from Michigan Street to Main Street c) Date/Time: May 22, 2012 from 5:30 a.m. to 10:00 a.m. d) Favorable Recommendations 2. Applicant: Mark Hoipkemier a) Event: Cottage Grove Block Party b) Location: Cottage Grove Avenue from Lincoln Way West to Lindsey Avenue Page 6 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Date/Time: May 12, 2012; 1:00 p.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: River Park Grace Church, Inc. a) Event: Block Party b) Location: 33rd Street from Hastings Street to Wall Street c) Date/Time: May 19, 2012; 10:30 a.m. to 1:30 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Fraternal Order of Police a) Event: Fallen Officer Scholarship Ride b) Date/Time: August 4, 2012; 11:00 a.m. to 5:00 p.m. c) Favorable Recommendations 2. Applicant: Robert Pedzinski a) Event: Operation Service Ride b) Date/Time: June 9, 2012; 8:00 a.m. to 1:00 p.m. c) Favorable Recommendations 3. Applicant: West Side Memorial Day Parade a) Event: West Side Memorial Day Parade b) Date/Time: May 28, 2012; 8:15 a.m. to 11:00 a.m. c) Comment: Traffic & Lighting States Parade Participants must Clean Up after Animals C. Sidewalk Cafe Permit 1. Applicant: DHW & Company, LLC dba Five Guys Burgers and Fries a) Location: 1233 N. Eddy Street, Ste. 110 b) Date/Time: 11:00 a.m. to 10:00 p.m. c) Comments: Fire Department and Engineering state pedestrian path must remain clear. Engineering recommends tables be placed adjacent to the Cafe. D. Encroachment/Revocable Permit 1. Applicant: Made in Michiana a) Location: 122 South Michigan Street, Suite 110 b) Description: Three (3)A-Frame Signs Promoting Shop —One on East Side and One on West Side of Michigan Street; One for Sidewalk Traffic on East Side of Street c) Comments: Building Department States Signs are Off-Premise Advertising and would be Precedent Setting. Engineering Requests Signs be Displayed only during Business Hours; Be Weighted Down on Windy Days; and be Allowed for One Year from Approval, thereafter an Alternative Solution be Developed to Advertise their Business Page 7 of 8 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 10, 2012 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 12. TRAFFIC CONTROL DEVICES A. New Installation—Temporary Closure of Ashwood Court 1. Location: Ashwood Court Off of Lindenwood Drive 2. Purpose: Trash Dumping and Crime Prevention B. New Installation—No Parking Tow Zone 1. Location: Both Sides of Moreau Court From Nimtz Parkway to Dead End 2. All criteria has been met C. New Installation - Handicapped Accessible Parking Space Sign 1. Location:923 South Ironwood Drive 2. All criteria has been met D. New Installation—Residential Parking 1. Location: 415 South Williams Street 2. All criteria has been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19314 Pasadena Street— Sewer 14. RATIFY BONDS A. Contractor Bonds 1. Baileys Asphalt Seal & Maintenance LLC —Approved April 26, 2012 2. Paul R. Royer DBA Al Concrete Leveling—Approved April 18, 2012 3. Concreations, LLC —Approved May 3, 2012 B. Excavation Bonds 1. Structural Group, Inc. —For Release Effective April 30, 2012 2. The Robert Henry Corporation—Approved May 3, 2012 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8