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Home My WebLink About112718 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING November 27, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of November 8, November 13, and November 20, 2018 2. 2019 CITY EMPLOYEE HOLIDAY SCHEDULE 3. OPENING OF BIDS A. Wastewater Treatment Plant Electrical Improvements – Project No. 117-132 1. Funding: Utilities, Wastewater, Capital (642.0630.415.43.66) B. Century Center Lower Level Restroom Remodel – Project No. 118-082A 1. Funding: Liability Insurance (226.0419.672.43.02) C. Fat Daddy’s Building Demolition – Project No. 118-066 1. Funding: RWDA TIF (324.1050.460.39.82) D. Airport Annexation Area Sanitary Sewer Extension – Project No. 117-108 1. Funding: Utilities, Sewage/Wastewater, Sewer Rehabilitation (642.0621.415.42.05) E. South Bend Fire Department Training Center Classroom Building – Project No. 117-127R 1. Funding: 2018 Fire Station No. 9 Capital (451.0901.422.42.02) F. Wastewater Treatment Plant Raw Sewage Pump No. 2 Rehabilitation – Project No. 118-020 1. Funding: Utilities, Sewage Works Capital, Treatment and Disposal Equipment (642.0630.415.43.66) 4. OPENING OF QUOTATIONS A. South Bend Civic Theater Alleyway Repaving – Project No. 118-110 1. Funding: Complete Streets Transportation (404.1001.460.42.30) B. Mishawaka Avenue Tree Replacement – Project No. 118-111 1. Funding: Complete Streets Transportation (404.1001.460.42.30) 5. AWARD BIDS AND APPROVE CONTRACTS A. 2018 Demolitions – Project No. 118-307 1. Company: Ritschard Bros., Inc. 2. Amount: $319,758; Total Amount Divisions A, B, and C 3. Description: Lowest Bidder was deemed Non-Responsive; Ritschard Bros., Inc. is Second Lowest Bidder 4. Funding: COIT (404.1201.415.39.87) B. Three Twenty at the Cascade – Glazed Assemblies – Project No. 118-074A 1. Company: Precision Wall Systems, Inc. 2. Amount: $1,448,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING November 27, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 3. Funding: REDA TIF (429.1050.460.42.03) 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Olive Production Well No. 6 Rehabilitation – Project No. 118-102 1. Company: Peerless Midwest, Inc. 2. Amount: $50,930 3. Funding: Water Works O&M (620.0640.602.31.06) B. Edison Production Well No. 2A Rehabilitation – Project No. 118-103 1. Company: Peerless Midwest, Inc. 2. Amount: $49,991 3. Funding: Water Works O&M (620.0640.602.31.06) C. Four Winds Field Landscaping 1. Company: Foegley Landscape, Inc. 2. Amount: $32,955 3. Funding: Non-Reverting Cove Fund (401.1101.452.36.09) D. Engineering Office Improvements – Project No. 118-107 1. Company: Ziolkowski Construction, Inc. 2. Amount: $7,800 3. Funding: Building Maintenance and Repairs (101.0602.431.36.01) 7. CHANGE ORDERS A. Fire Station No. 9 – Project No. 116-012 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $16,306 4. Percent of Increase: 0.45% 5. Total Percent of Change: 0.20% 6. Revised Contract Amount: $3,659,640 7. Funding: 2018 Fire Station No. 9 Capital (451.0901.422.42.02) B. Lincolnway West and Charles Martin Sr. Dr. Intersection Improvements – Project No. 117-072A 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $25,800.09 4. Percent of Increase: 2.22% 5. Total Percent of Change: 4.85% 6. Revised Contract Amount: $1,185,909.53 7. Funding: RWDA TIF (324.1050.460.42.03) C. Safe Routes to School: Monroe Primary and Studebaker Elementary – Project No. 116-039 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING November 27, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 1. Company: Indiana Department of Transportation 2. Change Order No.: 4 3. Increase Amount: $16,222.27 4. Percent of Increase: 0.84% 5. Total Percent of Change: .76% 6. Revised Contract Amount: $1,967,953.98 7. Funding: Federal/City 80/20 Split D. Bowman Creek Improvements – Project No. 118-017 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $765; Additional One-Hundred Fourteen (114) Days 4. Percent of Increase: 0.78% 5. Revised Contract Amount: $98,240 6. Revised Contract Completion Date: November 18, 2018 7. Funding: Sewer Contractual (641.0621.792.63.35) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Jefferson and Twyckenham Signal Improvements – Project No. 116-027 1. Company: Martell Electric, LLC 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($1,466.54) 4. Percent of Decrease: (0.67%) 5. Total Percent of Change: 10.03% 6. Final Contract Amount: $216,936.93 7. Funding: LRSA-Major (251.0608.431.42.96) B. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 20 (Final) 3. Increase Amount: $323.07; Additional Twelve (12) Days 4. Percent of Increase: 0.003% 5. Total Percent of Change: 16.84% 6. Final Contract Amount: $13,886,920.98 7. Final Contract Completion Date: May 22, 2018 8. Funding: 2018 Wastewater Capital (642.0630.415.43.66) C. Ironwood Dr. Pavement Rehabilitation and Intersection – Project No. 117-071A 1. Company: C&E Excavating, Inc. 2. Change Order No.: 4 (Final) 3. Decrease Amount: ($30,982.72) 4. Percent of Decrease: (2.26%) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING November 27, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 5. Total Percent of Change: (0.55%) 6. Final Contract Amount: $1,340,181.08 7. Funding: Local Road and Bridge Grant (265.0608.431.36.10) 9. PROJECT COMPLETION AFFIDAVITS A. 2018 Curb and Sidewalk Construction– Project No. 118-007 1. Company: Premium Concrete Services, Inc. 2. Final Contract Amount: $36,160 3. Funding: MVH (202.0619.431.31.06) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Venues, Parks and Arts 2019 Chemical Supply 1. Funding: Various VPA Maintenance Funds 11. RESOLUTIONS A. No. 59-2018 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2) Pickup Trucks B. No. 60-2018 – A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Laptop Computers C. No. 61-2018 – A Resolution of the South Bend Board of Public Works on the Exchange of Unfit and/or Obsolete Property for Scrap Metal Reimbursement 1. Description: Eight-Hundred Twenty (820) Water Meters at an Approximate Rate of $0.90/Pound; Approximate Total $5,663 D. No. 62-2018 - A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Various Water Works Assets E. No. 63-2018 - A Resolution of the South Bend Indiana Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Various Vehicles and Equipment 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Century Center Upgrades and Renovations 2. Amount: NTE $60,000 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Memorandum of Understanding – Rescue Incorporated d/b/a Hope Ministries 1. Description: 2018/2019 Weather Amnesty Support 2. Amount: $127,391 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING November 27, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 3. Funding: EDIT/Gift (408.1001.460.39.30/227.120.415.39.89) C. Dedicated Improvements Agreement – Menards, Inc. 1. Description: Improvements in Public Right-of-Way at Intersection of Callander St. and St. Joseph St. for Menards Development D. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Design Services for Improvements to Washington St./LaPorte St. Intersection 2. Amount: $43,000 3. Funding: COIT (404.1001.460.42.03) E. Agreement for Goods and Services – Consolidated Electrical Distributors, Inc. d/b/a All Phase Electrical Supply 1. Description: Lighting Fixtures to Expand LED Lighting at Century Center 2. Amount: $57,675 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) F. Hosting Service Agreement and Information System Agreement – Systems & Software, Inc. 1. Description: RFP Award Contract for Implementation of enQuesta Utility Billing Software 2. Amount: $2,132,273 for Five (5) Years 3. Funding: Support Services for Software Implementation (620.0640.657.31.06/641.0630.793.39.10) G. Professional Services Agreement – Seven Generations Architecture and Engineering, LLC 1. Description: Design Services for Muessel Grove Public Restroom 2. Amount: NTE $19,800 3. Funding: VPA Capital (416.0404.453.36.01) H. Professional Services Agreement – Cardno, Inc. 1. Description: Feasibility Study of West Bank of St. Joseph River along Riverside Dr. Yukon St. Intersection 2. Amount: NTE $40,000 3. Funding: LRSA (251.0608.431.42.96) I. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Guardrail Replacement Design for Existing and New Locations throughout the City 2. Amount: NTE $39,515 3. Funding: LRSA Major Projects (251.0608.431.42.96) J. Professional Services Agreement – Antonius Northern 1. Description: Resident Engagement, Communication, and Programming related to Engagement and Empowerment Team’s Goals 2. Amount: NTE $5,000 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING November 27, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 3. Funding: DCI Operating Fund Professional Services (211.1001.460.31.06) K. First Amendment to Agreement for Services – Northern Indiana Workforce Board, Inc. 1. Description: Training Programs to Train Necessary Skills to Under Skilled Workers to Meet Labor Needs in the Community 2. Amount: $51,269; New Total $401,269 3. Funding: EDIT (404.1001.460.39.30) L. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Consulting Engineering Services for Morris Theater Emergency Plaster Work 2. Amount: NTE $7,750 3. Funding: VPA Morris (226.0419.672.36.01) M. Dedicated Internet Access Agreement – Cogent Communications, Inc. 1. Description: Consolidation of Internet Service between Downtown South Bend Wi-Fi, City of South Bend Guest Portion, Several Venues Parks and Arts Locations and Century Center 2. Amount: $950/Month for One (1) Year and $1,000 Installation Fee; Total $12,400 3. Funding: IT Operating and Professional Services (279.0672.415.36.01/31.06) N. Controller Consolidation Agreement – Network Solutions, Inc. 1. Description: Consolidate City of South Bend, Century Center, and Downtown South Bend Free Wi-Fi into One (1) System 2. Amount: $98,806.27 3. Funding: IT Capital, Operating, Professional Services (279.0672.415.43.08/36.04) O. Enterprise Agreement – Network Solutions, Inc. 1. Description: Email Security Enhancement 2. Amount: $21,199.20/Year for Three (3) Years and $2,800 One-Time Fee; Total $66,397.60 3. Funding: IT Operating, IT Professional Services (279.0672.415.36.04/279.0672.415.31.06) P. Special Purchase – Sentinel Emergency Solutions 1. Description: Purchase of a Used Fire Truck at Substantial Savings to Prevent Impairment of Functions of Fire Department due to Shortage of Equipment 2. Amount: $68,000 3. Funding: Equipment Purchases, Motor Equipment (287.0902.422.43.02) Q. Temporary Storm Sewer Access Agreement – Madison LLC 1. Description: Allow Commerce Center’s Temporary Parking Lot to Connect to Storm Sewer in Madison St. R. Special Purchase – Axon Enterprise, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING November 27, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 1. Description: Sole Source Provider for Two-Hundred Forty (240) X2 Tasers for South Bend Police Department 2. Amount: $525,788; Total for Sixty (60) Months 3. Funding: Continuing Education Fund (220.8126.421.22.24) S. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Provide Project Management for Utility Billing System Implementation 2. Amount: $410,210; Total for Fourteen (14) Months 3. Funding: Contractual Services, Other (641.0630.793.63.35/620.0640.657.31.35) 13. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Parking 1. Applicant: Barbara Savely 2. Location: Permit No. 4 Outside of County-City Building; North Side of Jefferson, East of Lafayette 3. All criteria has been met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18276 Bulla Rd. – Water 15. RATIFY BONDS A. Excavation Bonds 1. Square 1 Builders, Inc., Approved Effective November 5, 2018 2. Hul-Con Corp., Released Effective November 30, 2018 B. Occupancy Bonds 1. BFI Waste Services of Indiana, LP, Released Effective November 9, 2018 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.