HomeMy WebLinkAbout2018-10 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
22 Special Revenue Funds
60 City Debt Service Funds
66 City Capital Funds
82 Enterprise Funds
105 Internal Service Funds
113 Trust Funds
117 Tax Increment Financing Funds
127 Redevelopmemt Commission Funds
133 Redevelopmemt Debt Service Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
October 31, 2018
Controller
October 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of October 31, 2018, total revenue for the year was $281,489,352, 77% of estimated revenue. As of
October 31, 2017, total revenue received was $272,391,901. Revenue is higher than this time last year due
to the issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are received
in June and December each year and are budgeted at $78 million in 2018. Local income tax (LOIT, COIT
and EDIT) receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments of $2.44
million.
As of October 31, 2018, total expenditures were $276,017,155 and outstanding encumbrances were
$40,966,897, a total of $316,984,052 which represents 64% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 56% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $259,774,518 as of October 31, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
Page # General Fund Page # Enterprise Funds
8 101 General Fund 82 287 Emergency Medical Services Capital
83 288 Emergency Medical Services Operating
General Fund Departments 84 600 Consolidated Building Fund
9 101-0101 Mayor 85 601 Parking Garages
10 101-0201 City Clerk 86 610 Solid Waste Operations
11 101-0301 Common Council 87 611 Solid Waste Capital
12 101-0302 WNIT Contract 88 620 Water Works Operations
13 101-0401 Administration & Finance 89 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 90 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 91 625 Water Works Sinking
16 101-0501 Legal Department 92 626 Water Works Bond Reserve
17 101-0602 Engineering 93 629 Water Works Reserve Operations & Maintenance
18 101-0628 AmeriCorps Grant Program 94 640 Sewer Repair Insurance
19 101-0801 Police Department 95 641 Sewage Works Operations
20 101-0901 Fire Department 96 642 Sewage Works Capital
21 101-1008 Human Rights 97 643 Sewage Works Reserve Operations & Maint.
98 649 Sewage Sinking
Special Revenue Funds 99 653 Sewage Debt Service Reserve
22 102 Rainy Day 100 659 Sewer Bond 2011
23 201 Parks & Recreation 101 661 Sewer Bond 2012
24 202 Motor Vehicle Highway 102 670 Century Center
25 203 Recreation Nonreverting 103 671 Century Center Capital
26 209 Studebaker-Oliver Revitalizing Grants 104 672 Century Center Energy Conservation Debt Svc
27 210 Economic Development State Grants
28 211 Department of Community Investment (DCI)Internal Service Funds
29 212 Dept of Community Investment Grants 105 222 Central Services
30 216 Police State Seizures 106 224 Central Services Capital
31 217 Gift, Donation, Bequest 107 226 Liability Insurance
32 218 Police Curfew Violations 108 278 Take Home Vehicle Police
33 219 Unsafe Building 109 279 IT / Innovation / 311 Call Center
34 220 Law Enforcement Continuing Education 110 711 Self-Funded Employee Benefits
35 221 Landlord Registration 111 713 Unemployment Compensation
36 227 Loss Recovery 112 714 Parental Leave
37 244 Emergency Phone System
38 249 Public Safety LOIT Trust Funds
39 251 Local Roads & Streets 113 701 Firefighters Pension
40 252 Excess Welfare Distribution 114 702 Police Pension
41 257 LOIT Special Distribution 115 730 City Cemetery
42 258 Human Rights Federal Grant 116 731 Bowman Cemetery
43 265 Local Road & Bridge Grant
44 271 Eastrace Waterway Tax Increment Financing Funds
45 273 Morris PAC / Palais Royale Marketing 117 324 TIF - River West Development Area (Airport)
46 274 Morris PAC / Self-Promotion 118 422 TIF - West Washington
47 280 Police Block Grants 119 425 TIF - Leighton Plaza (Redevelop Retail)
48 281 Economic Develop Commission-Revenue Bonds 120 429 TIF - River East Development Area (NE Dev)
49 289 HAZMAT 121 430 TIF - Southside Development #1
50 291 Indiana River Rescue 122 432 TIF - Southside Development #3
51 292 Police Grants 123 435 TIF - Douglas Road
52 294 Regional Police Academy 124 436 TIF - River East Residential (NE Res)
53 295 COPS MORE Grant
54 299 Police Federal Drug Enforcement Redevelopmemt Commission Funds
55 404 County Option Income Tax 125 433 Redevelopment General
56 408 Economic Development Income Tax 126 439 Certified Technology Park
57 410 Urban Development Action Grant 127 454 Airport Urban Enterprise Zone
58 655 Project Releaf 128 754 Industrial Revolving Fund
59 705 Police K-9 Unit
Redevelopmemt Debt Service Funds
City Debt Service Funds 129 315 Redevelopment Bond - Airport Taxable
60 312 2017 Parks Bond Debt Service 130 317 Coveleski Debt Service Reserve
61 313 Football Hall of Fame Debt Service 131 328 Redevelopment Bond - Palais Royale
62 755 South Bend Building Corp 132 351 2018 TIF Park Bond Debt Service Reserve
63 757 2015 Parks Bond Debt Service 133 752 South Bend Redevelopment Authority
64 377 Professional Sports Development 134 756 Smart Streets Debt Service
65 760 Eddy Street Commons Debt Service 135 758 Erskine Village Debt Service
City Capital Funds
66 401 Coveleski Stadium Capital
67 403 Zoo Endowment
68 405 Park Nonreverting Capital
69 406 Cumulative Capital Development
70 407 Cumulative Capital Improvement
71 412 Major Moves Construction
72 416 Morris Performing Arts Center Capital
73 450 Palais Royale Historic Preservation
74 451 2018 Fire Station #9 Capital
75 452 2018 TIF Park Bond Capital
76 471 2017 Parks Bond Capital
77 677 Football Hall of Fame Capital
78 750 Equipment/Vehicle Leasing
79 751 2015 Parks Bond Capital
80 753 Smart Streets Bond Capital
81 759 Eddy Street Commons Capital
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
October 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 61,535,227 1,789,937 39,161,249 36,708,588 22,373,978 64%
Special Revenue
102 Rainy Day 160,000 10,927 143,213 85,583 16,787 90%
201 Parks & Recreation 16,321,848 190,502 9,158,133 9,188,713 7,163,715 56%
202 Motor Vehicle Highway 11,424,697 578,295 8,997,504 8,322,122 2,427,193 79%
203 Recreation Nonreverting 1,651,205 35,508 883,244 859,574 767,961 53%
209 Studebaker-Oliver Revitalizing Grants 213,014 1,000 152,590 335,465 60,424 72%
210 Economic Development State Grants 752,744 385 61,734 59,640 691,010 8%
211 Department of Community Investment (DCI) 2,665,181 27,504 1,859,281 1,335,680 805,900 70%
212 Dept of Community Investment Grants 6,905,528 841,400 2,891,487 1,738,955 4,014,041 42%
216 Police State Seizures 32,100 328 39,844 41,776 (7,744) 124%
217 Gift, Donation, Bequest 57,250 50,811 106,651 183,185 (49,401) 186%
218 Police Curfew Violations 360 27 1,068 254 (708) 297%
219 Unsafe Building 918,523 15,818 644,623 600,105 273,900 70%
220 Law Enforcement Continuing Education 285,280 22,369 202,060 227,998 83,220 71%
221 Landlord Registration 6,070 11 408 6,560 5,662 7%
227 Loss Recovery 8,000 733 10,187 7,941 (2,187) 127%
249 Public Safety LOIT 7,641,439 637,585 7,231,353 6,231,232 410,086 95%
251 Local Roads & Streets 2,300,960 160,926 2,272,093 1,165,671 28,867 99%
257 LOIT Special Distribution 1,164,687 1,799 759,117 389,709 405,570 65%
258 Human Rights Federal Grant 169,400 491 79,188 146,912 90,212 47%
265 Local Road & Bridge Grant 1,345,000 - 1,344,077 2,000,000 923 100%
271 Eastrace Waterway - - - 9 - 0%
273 Morris PAC / Palais Royale Marketing 20,750 570 10,275 9,615 10,475 50%
274 Morris PAC / Self-Promotion 131,000 7,683 76,322 - 54,678 58%
280 Police Block Grants 35 4 55 33 (20) 156%
281 Economic Develop Commission-Revenue Bonds 425 - 259 232 166 61%
289 HAZMAT 10,280 25 370 3,264 9,910 4%
291 Indiana River Rescue 78,500 4,082 96,115 73,248 (17,615) 122%
294 Regional Police Academy 28,000 104 22,492 19,131 5,508 80%
295 COPS MORE Grant 118,923 1,088 51,774 54,848 67,149 44%
299 Police Federal Drug Enforcement 51,700 255 14,981 3,584 36,719 29%
404 County Option Income Tax 11,826,998 1,313,052 11,639,646 9,301,606 187,352 98%
408 Economic Development Income Tax 11,958,596 910,767 11,249,998 10,041,973 708,598 94%
410 Urban Development Action Grant 43,618 426 34,190 4,487 9,428 78%
655 Project Releaf 453,259 38,225 384,033 377,605 69,226 85%
705 Police K-9 Unit 2,035 3 40 24 1,995 2%
Special Revenue Total 78,747,405 4,852,702 60,418,406 52,816,734 18,329,000 77%
City Debt Service
312 2017 Parks Bond Debt Service 705,751 - 405,306 - 300,445 57%
313 Football Hall of Fame Debt Service 726,667 - 497,409 474,996 229,258 68%
755 South Bend Building Corp 2,641,925 880 2,653,433 2,652,618 (11,508) 100%
757 2015 Parks Bond Debt Service 381,107 32,184 316,914 290,722 64,193 83%
760 Eddy Street Commons Debt Service 1,283,972 702 1,283,025 2,500,233 947 100%
City Debt Service Total 5,739,422 33,767 5,156,087 5,918,568 583,335 90%
Capital Project
377 Professional Sports Development 620,000 - 7,468 258,581 612,532 1%
401 Coveleski Stadium Capital 44,250 29,140 29,842 42,508 14,408 67%
403 Zoo Endowment - - - 151 - 0%
405 Park Nonreverting Capital 145,600 116 33,142 270,829 112,458 23%
406 Cumulative Capital Development 479,130 450 265,559 262,844 213,571 55%
407 Cumulative Capital Improvement 278,500 337 141,058 294,825 137,442 51%
412 Major Moves Construction 518,178 2,981 533,037 1,052,163 (14,859) 103%
416 Morris Performing Arts Center Capital 131,000 8,020 81,872 61,654 49,128 62%
450 Palais Royale Historic Preservation 18,000 2,980 17,280 14,308 720 96%
451 2018 Fire Station #9 Capital 5,025,758 4,701 5,045,395 - (19,637) 100%
452 2018 TIF Park Bond Capital 11,007,782 - 11,007,782 - - 100%
471 2017 Parks Bond Capital 110,000 14,211 133,779 - (23,779) 122%
677 Football Hall of Fame Capital 5,000 447 6,027 3,994 (1,027) 121%
750 Equipment/Vehicle Leasing 10,821,960 4,398 6,239,238 4,553,201 4,582,722 58%
751 2015 Parks Bond Capital 4,500 431 3,863 5,042 637 86%
753 Smart Streets Bond Capital 1,500 18 1,007 48,115 493 67%
759 Eddy Street Commons Capital 2,000 18 102 22,500,000 1,898 5%
Capital Project Total 29,213,158 68,249 23,546,450 29,368,215 5,666,707 81%
Enterprise
287 Emergency Medical Services Capital 1,761,008 7,842 1,711,032 3,244,707 49,976 97%
288 Emergency Medical Services Operating 5,196,584 585,975 5,249,452 4,594,455 (52,868) 101%
600 Consolidated Building Fund 2,972,674 190,734 2,472,366 3,189,257 500,308 83%
601 Parking Garages 1,271,842 74,801 1,047,169 1,070,080 224,673 82%
610 Solid Waste Operations 5,548,409 465,053 4,599,898 4,540,077 948,511 83%
611 Solid Waste Capital 1,077,506 40,777 1,004,805 779,537 72,701 93%
620 Water Works Operations 17,155,047 1,601,610 14,124,342 12,986,535 3,030,705 82%
622 Water Works Capital 380,000 11,049 255,190 19,559 124,810 67%
624 Water Works Customer Deposit 29,000 1,584 21,016 12,726 7,984 72%
625 Water Works Sinking 2,016,217 166,868 1,665,677 1,659,360 350,540 83%
626 Water Works Bond Reserve 27,000 1,530 19,751 11,938 7,249 73%
629 Water Works Reserve Operations & Maintenance 100,250 2,807 89,037 172,957 11,213 89%
640 Sewer Repair Insurance 636,535 56,527 560,385 547,389 76,150 88%
641 Sewage Works Operations 39,177,192 3,301,147 32,741,680 32,202,875 6,435,512 84%
642 Sewage Works Capital 10,733,000 34,112 4,007,091 3,895,889 6,725,909 37%
643 Sewage Works Reserve Operations & Maint. 333,226 5,675 311,877 558,554 21,349 94%
649 Sewage Sinking 9,238,529 770,793 8,465,014 7,658,389 773,516 92%
653 Sewage Debt Service Reserve 58,200 6,363 45,374 17,276 12,826 78%
659 Sewer Bond 2011 5 - 1 154 4 27%
661 Sewer Bond 2012 10,000 - 3,229 18,597 6,771 32%
670 Century Center 4,557,114 443,928 3,767,029 3,541,064 790,085 83%
671 Century Center Capital 900 182 825 722 75 92%
672 Century Center Energy Conservation Debt Svc 420,124 11 362,462 137,726 57,662 86%
Enterprise Total 102,700,362 7,769,366 82,524,702 80,859,824 20,175,661 80%
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
October 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,786,603 638,199 6,947,831 6,378,618 1,838,772 79%
224 Central Services Capital 79,000 152 79,026 287,388 (26) 100%
226 Liability Insurance 2,753,356 218,848 2,475,185 2,513,764 278,171 90%
278 Take Home Vehicle Police 12,500 1,104 13,197 7,679 (697) 106%
279 IT / Innovation / 311 Call Center 6,988,576 574,978 5,824,651 4,306,210 1,163,925 83%
711 Self-Funded Employee Benefits 18,611,602 1,555,646 15,503,197 14,989,019 3,108,405 83%
713 Unemployment Compensation 2,000 218 3,005 2,208 (1,005) 150%
714 Parental Leave 155,854 12,262 133,685 - 22,169 86%
Internal Service Total 37,389,491 3,001,406 30,979,777 28,484,886 6,409,714 83%
Trust & Agency
701 Firefighters Pension 5,222,552 - 4,485,553 4,921,423 736,999 86%
702 Police Pension 6,005,500 2,523 6,233,721 6,221,569 (228,221) 104%
730 City Cemetery 250 30 397 242 (147) 159%
731 Bowman Cemetery - 455,518 455,518 - (455,518) 0%
Trust & Agency Total 11,228,302 458,072 11,175,189 11,143,234 53,113 100%
City Funds Total 326,553,367 17,973,498 252,961,859 245,300,050 73,591,508 77%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 23,261,108 396,306 16,126,597 10,920,549 7,134,511 69%
422 TIF - West Washington 357,264 2,154 204,386 215,160 152,878 57%
425 TIF - Leighton Plaza (Redevelop Retail) 197,814 146 75,236 91,810 122,578 38%
429 TIF - River East Development Area (NE Dev) 3,111,574 10,002 1,636,144 1,651,258 1,475,430 53%
430 TIF - Southside Development #1 2,425,549 9,342 1,371,700 2,732,180 1,053,849 57%
432 TIF - Southside Development #3 - - - 8,519 - 0%
435 TIF - Douglas Road 3,150 213 2,683 219,030 467 85%
436 TIF - River East Residential (NE Res) 4,423,294 - 2,621,588 2,320,763 1,801,706 59%
Tax Increment Financing Total 33,779,753 418,163 22,038,334 18,159,270 11,741,419 65%
Redevelopment
433 Redevelopment General 28,261 101 635,721 66 (607,460) 2249%
439 Certified Technology Park 10,000 652 8,542 262,148 1,458 85%
454 Airport Urban Enterprise Zone 6,000 411 5,387 3,219 613 90%
754 Industrial Revolving Fund 230,000 22,076 162,508 125,552 67,492 71%
Redevelopment Total 274,261 23,239 812,158 390,985 (537,897) 296%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,094 14,413 8,694 (413) 103%
317 Coveleski Debt Service Reserve 9,000 550 7,206 4,306 1,794 80%
328 Redevelopment Bond - Palais Royale 20,000 1,828 24,097 14,541 (4,097) 120%
351 2018 TIF Park Bond Debt Svc Reserve 993,495 - 993,495 - - 100%
752 South Bend Redevelopment Authority 3,370,000 1,035 2,920,491 3,693,357 449,509 87%
756 Smart Streets Debt Service 1,716,500 440 1,717,298 858,917 (798) 100%
758 Erskine Village Debt Service - - - 3,961,781 - 0%
Debt Service Total 6,122,995 4,947 5,677,000 8,541,597 445,995 93%
Redevelopment Commission Controlled Funds Total 40,177,009 446,350 28,527,492 27,091,852 11,649,517 71%
Grand Total 366,730,376 18,419,847 281,489,352 272,391,901 85,241,025 77%
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
October 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 65,231 709,932 668,293 360 197,850 78%
101-0201 City Clerk 573,553 41,238 425,363 381,935 13,277 134,913 76%
101-0301 Common Council 670,013 42,309 456,738 369,936 25,926 187,349 72%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,639,826 191,063 1,951,115 1,984,047 35,302 653,409 75%
101-0404 Morris Performing Arts Center 1,320,791 79,484 785,250 811,979 27,076 508,465 62%
101-0405 Palais Royale 541,428 48,943 334,273 266,471 12,452 194,702 64%
101-0501 Legal Department 1,200,973 87,529 862,869 885,626 569 337,535 72%
101-0602 Engineering 1,750,084 124,718 1,223,496 975,029 117,627 408,961 77%
101-0628 AmeriCorps Grant Program 366,188 527 527 - - 365,661 0%
101-0801 Police Department 29,626,242 2,144,514 23,640,278 22,151,503 99,934 5,886,030 80%
101-0901 Fire Department 21,743,343 1,523,986 17,204,312 16,288,642 250,558 4,288,472 80%
101-1008 Human Rights 447,133 27,493 318,268 337,871 2,316 126,550 72%
General Fund Total 61,830,716 4,377,035 47,955,421 45,164,332 585,398 13,289,897 79%
Special Revenue
201 Parks & Recreation 16,282,061 1,057,192 11,172,845 10,849,717 1,889,346 3,219,870 80%
202 Motor Vehicle Highway 12,393,981 1,576,720 8,260,124 7,539,965 1,016,539 3,117,318 75%
203 Recreation Nonreverting 1,740,403 70,358 831,274 863,990 102,523 806,607 54%
209 Studebaker-Oliver Revitalizing Grants 1,078,598 6,974 83,945 280,759 51,184 943,469 13%
210 Economic Development State Grants 929,990 - 109,670 54,008 81,000 739,320 21%
211 Department of Community Investment (DCI) 3,077,096 232,868 2,388,251 1,836,642 131,774 557,070 82%
212 Dept of Community Investment Grants 6,874,598 517,985 2,905,224 1,824,957 2,972,650 996,724 86%
216 Police State Seizures 32,000 5,000 7,053 - 804 24,144 25%
217 Gift, Donation, Bequest 48,428 4,206 25,484 194,856 8,941 14,002 71%
218 Police Curfew Violations 1,000 604 854 - - 146 85%
219 Unsafe Building 972,413 109,390 559,996 695,037 236,112 176,304 82%
220 Law Enforcement Continuing Education 594,624 62,912 257,142 466,516 20,490 316,992 47%
221 Landlord Registration 1,000 - 5 10 - 995 1%
227 Loss Recovery 515,323 10,324 175,032 121,212 100,291 240,000 53%
244 Emergency Phone System - - - 33,671 - - 0%
249 Public Safety LOIT 7,622,970 556,545 6,279,697 6,084,573 - 1,343,273 82%
251 Local Roads & Streets 3,418,508 55,413 1,581,702 1,048,379 582,346 1,254,460 63%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 3,253,349 190,905 2,257,184 1,701,061 816,459 179,706 94%
258 Human Rights Federal Grant 163,234 10,244 123,405 114,052 8,272 31,557 81%
265 Local Road & Bridge Grant 2,100,000 94,928 1,801,217 1,464 329,125 (30,342) 101%
271 Eastrace Waterway - - - 1,353 - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 - 5,083 5,673 1,606 11,311 37%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
281 Economic Develop Commission-Revenue Bonds 28,100 - 28,126 - - (26) 100%
289 HAZMAT 10,000 5,198 8,834 5,768 472 693 93%
291 Indiana River Rescue 101,800 7,701 45,214 94,714 12,210 44,376 56%
292 Police Grants - - 21,735 28,178 - (21,735) 0%
294 Regional Police Academy 22,500 114 10,560 7,542 355 11,586 49%
295 COPS MORE Grant 112,785 1,440 72,245 155,879 2,510 38,030 66%
299 Police Federal Drug Enforcement 51,000 22,100 22,100 149,201 - 28,900 43%
404 County Option Income Tax 12,001,673 221,103 8,012,979 9,769,240 883,682 3,105,012 74%
408 Economic Development Income Tax 12,214,594 966,810 7,930,979 8,125,558 465,384 3,818,231 69%
410 Urban Development Action Grant 486,081 387,065 486,081 126,142 - (0) 100%
655 Project Releaf 702,042 28,611 502,843 378,831 1,250 197,949 72%
705 Police K-9 Unit 2,020 - - - 592 1,428 29%
Special Revenue Total 86,900,171 6,202,709 55,966,884 52,558,947 9,715,917 21,217,369 76%
City Debt Service
312 2017 Parks Bond Debt Service 595,304 - 593,304 - - 2,000 100%
313 Football Hall of Fame Debt Service 632,315 - 631,315 1,144,220 - 1,000 100%
755 South Bend Building Corp 2,636,025 - 2,634,525 2,642,214 - 1,500 100%
757 2015 Parks Bond Debt Service 380,107 - 379,106 390,481 - 1,001 100%
760 Eddy Street Commons Debt Service 3,779,472 - 1,278,472 - - 2,501,000 34%
City Debt Service Total 8,023,223 - 5,516,722 4,176,915 - 2,506,501 69%
Capital Project
377 Professional Sports Development 814,870 - 814,870 827,955 - - 100%
401 Coveleski Stadium Capital 90,000 - - 78,597 23,516 66,484 26%
403 Zoo Endowment - - - 50,049 - - 0%
405 Park Nonreverting Capital 277,872 4,414 82,370 396,061 19,264 176,238 37%
406 Cumulative Capital Development 459,200 10,711 467,676 440,885 - (8,476) 102%
407 Cumulative Capital Improvement 278,500 - 249,500 372,050 - 29,000 90%
412 Major Moves Construction 2,573,799 40,662 636,756 511,527 741,666 1,195,378 54%
416 Morris Performing Arts Center Capital 184,100 32,302 138,411 17,878 - 45,689 75%
450 Palais Royale Historic Preservation 45,000 - - 627 31,537 13,463 70%
451 2018 Fire Station #9 Capital 5,045,000 746,621 1,332,505 - 2,734,124 978,371 81%
452 2018 TIF Park Bond Capital 10,932,782 55,671 319,080 - 485,759 10,127,943 7%
471 2017 Parks Bond Capital 10,309,100 209,988 686,731 - 2,708,356 6,914,012 33%
677 Football Hall of Fame Capital 129,227 - 28,099 40,649 5,122 96,006 26%
750 Equipment/Vehicle Leasing 9,457,649 1,201,522 6,968,351 3,239,464 1,098,220 1,391,077 85%
751 2015 Parks Bond Capital 3,136,530 733,258 2,325,040 1,035,395 742,127 69,362 98%
753 Smart Streets Bond Capital 2,101,500 - 970,862 4,907,828 - 1,130,638 46%
759 Eddy Street Commons Capital 39,103,750 1,863,332 6,870,662 396,250 - 32,233,088 18%
Capital Project Total 84,938,879 4,898,482 21,890,914 12,315,216 8,589,691 54,458,273 36%
Enterprise
287 Emergency Medical Services Capital 3,389,730 (270,357) 1,618,001 2,495,785 215,619 1,556,110 54%
288 Emergency Medical Services Operating 6,431,746 624,993 4,744,268 4,357,657 73,272 1,614,206 75%
600 Consolidated Building Fund 4,643,250 320,066 3,338,501 2,894,081 93,821 1,210,929 74%
601 Parking Garages 1,252,344 72,876 966,327 822,548 52,611 233,406 81%
610 Solid Waste Operations 5,496,049 398,479 4,825,555 4,377,455 107,262 563,232 90%
611 Solid Waste Capital 1,076,706 83,974 851,902 1,055,794 - 224,804 79%
620 Water Works Operations 18,070,280 1,235,822 13,211,209 12,755,732 571,856 4,287,215 76%
622 Water Works Capital 1,578,570 3,629 419,462 404,551 324,120 834,988 47%
624 Water Works Customer Deposit 15,000 1,584 18,674 12,441 - (3,674) 124%
625 Water Works Sinking 2,009,217 1,273 294,650 312,020 - 1,714,567 15%
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
October 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
626 Water Works Bond Reserve 16,000 - - 10,000 - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 2,807 32,751 21,231 - (9,751) 142%
640 Sewer Repair Insurance 632,224 52,971 457,863 446,510 102,609 71,752 89%
641 Sewage Works Operations 50,120,338 2,930,917 32,591,822 32,011,181 2,857,054 14,671,461 71%
642 Sewage Works Capital 12,314,553 338,515 1,849,079 3,949,930 1,593,886 8,871,587 28%
643 Sewage Works Reserve Operations & Maint. 35,000 5,675 65,693 40,944 - (30,693) 188%
649 Sewage Sinking 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
659 Sewer Bond 2011 150 - 146 51,687 - 4 98%
661 Sewer Bond 2012 649,686 - 645,350 2,263,409 - 4,336 99%
670 Century Center 4,557,114 347,865 3,487,152 3,404,094 26,361 1,043,601 77%
671 Century Center Capital 20,000 - 10,016 - - 9,984 50%
672 Century Center Energy Conservation Debt Svc 306,737 209,988 305,736 191,297 - 1,001 100%
Enterprise Total 121,794,073 6,361,077 70,737,310 72,959,972 6,018,472 45,038,291 63%
Internal Service
222 Central Services 8,807,688 675,446 6,946,963 6,532,369 287,957 1,572,769 82%
224 Central Services Capital 155,036 12,178 94,700 199,182 11,158 49,179 68%
226 Liability Insurance 4,392,241 281,701 3,448,155 2,660,951 283,097 660,988 85%
278 Take Home Vehicle Police 10,000 17,802 18,198 972 - (8,198) 182%
279 IT / Innovation / 311 Call Center 7,155,112 810,768 4,741,302 2,944,271 1,182,695 1,231,115 83%
711 Self-Funded Employee Benefits 18,145,518 2,135,850 13,962,923 12,522,851 413,783 3,768,813 79%
713 Unemployment Compensation 80,000 - 20,480 54,270 - 59,520 26%
714 Parental Leave 155,694 5,007 88,762 - - 66,932 57%
Internal Service Total 38,901,289 3,938,752 29,321,483 24,914,865 2,178,689 7,401,117 81%
Trust & Agency
701 Firefighters Pension 5,112,457 368,808 3,908,813 3,864,781 - 1,203,644 76%
702 Police Pension 6,583,452 503,419 5,159,809 5,121,881 - 1,423,643 78%
730 City Cemetery 25,000 - - 599 - 25,000 0%
Trust & Agency Total 11,720,909 872,227 9,068,621 8,987,261 - 2,652,288 77%
City Funds Total 414,109,260 26,650,282 240,457,356 221,077,508 27,088,167 146,563,737 65%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 48,356,182 2,420,562 24,275,211 15,899,632 8,065,554 16,015,416 67%
422 TIF - West Washington 2,285,916 10,144 589,284 72,591 1,051,535 645,097 72%
425 TIF - Leighton Plaza (Redevelop Retail) 244,166 - 110,404 102,638 - 133,762 45%
429 TIF - River East Development Area (NE Dev) 9,587,691 26,933 803,952 1,604,844 940,724 7,843,015 18%
430 TIF - Southside Development #1 8,556,026 19,126 324,931 405,203 3,816,717 4,414,378 48%
432 TIF - Southside Development #3 - - - 4,866,784 - - 0%
435 TIF - Douglas Road 204,650 - - 335,724 4,200 200,450 2%
436 TIF - River East Residential (NE Res) 4,320,000 2,026 4,244,326 3,166,584 - 75,674 98%
Tax Increment Financing Total 73,554,631 2,478,790 30,348,108 26,454,000 13,878,730 29,327,793 60%
Redevelopment
433 Redevelopment General 32,600 - 1,894 1,133 - 30,706 6%
439 Certified Technology Park - - - 1,800,000 - - 0%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 8,554 71,697 85,186 - 85,303 46%
Redevelopment Total 239,600 8,554 73,591 1,886,319 - 166,009 31%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,094 12,809 8,502 - 1,191 91%
328 Redevelopment Bond - Palais Royale 20,000 1,828 21,414 14,220 - (1,414) 107%
351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0%
752 South Bend Redevelopment Authority 3,365,829 1,200 3,393,433 4,561,503 - (27,604) 101%
756 Smart Streets Debt Service 1,710,444 - 1,710,444 1,249,569 - 0 100%
758 Erskine Village Debt Service - - - 4,522,898 - - 0%
Debt Service Total 5,110,273 4,122 5,138,100 10,356,692 - (27,827) 101%
Redevelopment Commission Controlled Funds Total 78,904,504 2,491,466 35,559,799 38,697,011 13,878,730 29,465,975 63%
Grand Total 493,013,764 29,141,748 276,017,155 259,774,518 40,966,897 176,029,712 64%
* Includes year to date expenditures and encumbrances
Fund Name Fund Number 101
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 40,735,612 - 22,407,607 21,820,143 - 18,328,005 55%
Other Taxes 4,237,259 52,462 2,676,693 2,588,987 - 1,560,566 63%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 235,586 11,006 228,108 207,048 - 7,478 97%
Charges for Services 941,358 76,340 634,179 596,407 - 307,179 67%
Fines, Forfeitures, and Fees 8,920 1,403 13,259 7,184 - (4,339) 149%
Interest Earnings 240,000 32,549 377,595 233,284 - (137,595) 157%
Donations 337,500 - 937,302 330,000 - (599,802) 278%
Other Income 2,453,452 207,640 1,656,934 1,604,446 - 796,518 68%
Payment in Lieu of Taxes (PILOT) 6,332,487 527,707 5,277,070 5,173,610 - 1,055,417 83%
Interfund Allocation Reimb 5,454,725 452,408 4,524,080 4,147,480 - 930,645 83%
Transfers In 413,714 428,423 428,423 - - (14,709) 104%
Total Revenue 61,535,227 1,789,937 39,161,249 36,708,588 - 22,373,977 64%
Expenditures by Dept
101-0101 Mayor's Office 908,142 65,231 709,932 668,293 360 197,850 78%
101-0201 City Clerk 573,553 41,238 425,363 381,935 13,277 134,913 76%
101-0301 Common Council 670,013 42,309 456,738 369,936 25,926 187,349 72%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Admin & Finance 2,639,826 191,063 1,951,115 1,984,047 35,302 653,409 75%
101-0404 Morris PAC 1,320,791 79,484 785,250 811,979 27,076 508,465 62%
101-0405 Palais Royale 541,428 48,943 334,273 266,471 12,452 194,703 64%
101-0501 Legal Dept 1,200,973 87,529 862,869 885,626 569 337,535 72%
101-0602 Engineering Dept 1,750,084 124,718 1,223,496 975,029 117,627 408,961 77%
101-0628 AmeriCorps Program 366,188 527 527 - - 365,661 0%
101-0801 Police Dept 29,626,242 2,144,514 23,640,278 22,151,503 99,934 5,886,030 80%
101-0901 Fire Dept 21,743,343 1,523,986 17,204,312 16,288,642 250,558 4,288,473 80%
101-1008 Human Rights 447,133 27,493 318,268 337,871 2,316 126,549 72%
Total Expenditures by Dept 61,830,716 4,377,035 47,955,421 45,164,332 585,398 13,289,898 79%
Expenditures
Personnel
Salaries & Wages 35,553,681 2,606,409 27,928,596 25,637,407 - 7,625,085 79%
Fringe Benefits 13,604,986 1,008,925 10,822,549 10,421,789 582 2,781,855 80%
Total Personnel 49,158,667 3,615,334 38,751,145 36,059,196 582 10,406,940 79%
Supplies 1,604,238 1,302 1,015,880 484,654 128,704 459,654 71%
Services & Charges
Professional Services 1,637,792 126,944 878,902 916,194 302,754 456,136 72%
Printing & Advertising 322,041 9,439 95,475 100,381 12,149 214,417 33%
Utilities 634,750 56,612 571,557 483,361 16,955 46,238 93%
Education & Training 154,070 (5,057) 124,588 110,412 7,424 22,058 86%
Travel 105,793 5,904 56,881 46,574 3,993 44,919 58%
Repairs & Maintenance 1,540,401 33,958 1,114,727 3,575,446 75,432 350,242 77%
Other Interfund Allocations 5,083,218 421,769 4,232,690 1,471,020 - 850,528 83%
Debt Service - Principal 398,461 2,698 161,212 167,298 1,810 235,439 41%
Debt Service - Interest & Fees 12,978 100 9,182 12,809 134 3,662 72%
Grants & Subsidies 21,000 34 15,132 3,760 497 5,371 74%
Insurance 670,112 55,842 558,420 1,389,650 - 111,692 83%
Other Services & Charges 454,667 37,156 354,130 343,576 17,935 82,602 82%
Transfers Out 500 - 500 - - - 100%
Total Services & Charges 11,035,783 745,399 8,173,396 8,620,481 439,084 2,423,304 78%
Capital 32,028 15,000 15,000 - 17,028 - 100%
Total Expenditures 61,830,716 4,377,035 47,955,421 45,164,332 585,398 13,289,898 79%
Net (295,489) (2,587,098) (8,794,172) (8,455,744) 9,084,079
Cash Balance 27,444,571 25,993,513
Staffing Budget Actual Staffing Actual
Full Time Part-Time /Seasonal/Temporary
101-0101 Mayor's Office 7 7 101-0101 Mayor's Office 3
101-0201 City Clerk 5 5 101-0201 City Clerk 3
101-0301 Common Council 9 9 101-0301 Common Council -
101-0401 Admin & Finance 24 23 101-0401 Admin & Finance 1
101-0404 Morris PAC 7 8 101-0404 Morris PAC 4
101-0405 Palais Royale 2 3 101-0405 Palais Royale -
101-0501 Legal Dept 10 10 101-0501 Legal Dept 1
101-0602 Engineering Dept 21 21 101-0602 Engineering Dept 3
101-0801 Police Dept 248 244 101-0801 Police Dept 23
101-0901 Fire Dept 178 174 101-0901 Fire Dept -
101-1008 Human Rights 3 3 101-1008 Human Rights -
Total 514 507 Total 38
Fund Purpose:
- The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
- The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
General Fund
General Fund
City Funds
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 62,178 706,878 668,223 - 201,164 78%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 3,053 3,053 70 - (2,953) 3053%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 65,231 709,932 668,293 - 198,211 78%
Expenditures
Personnel
Salaries & Wages 516,518 38,235 394,014 366,462 - 122,504 76%
Fringe Benefits 219,758 16,354 166,130 160,671 - 53,628 76%
Total Personnel 736,276 54,589 560,144 527,133 - 176,132 76%
Supplies 1,002 262 810 975 319 (127) 113%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 20,925 (1,621) 21,220 21,565 42 (337) 102%
Utilities - - - - - - 0%
Education & Training 1,800 - 3,525 2,816 - (1,725) 196%
Travel 2,190 - 3,691 2,100 - (1,501) 169%
Repairs & Maintenance 1,000 45 406 100,479 - 594 41%
Other Interfund Allocations 140,562 11,714 117,140 7,850 - 23,422 83%
Debt Service - Principal 1,084 92 898 902 - 186 83%
Debt Service - Interest & Fees 225 17 193 201 - 32 86%
Grants & Subsidies - - - - - - 0%
Insurance 1,478 123 1,230 1,380 - 248 83%
Other Services & Charges 1,600 11 675 2,892 - 925 42%
Transfers Out - - - - - - 0%
Total Services & Charges 170,864 10,381 148,977 140,184 42 21,844 87%
Capital - - - - - - 0%
Total Expenditures 908,142 65,231 709,932 668,293 360 197,849 78%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 3
Total 7 10
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Mayor's Office
City Funds
General Fund
This department is funded by property tax revenue collected in the
General Fund.
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 41,238 425,363 381,935 - 148,190 74%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 41,238 425,363 381,935 - 148,190 74%
Expenditures
Personnel
Salaries & Wages 256,044 19,570 204,034 184,937 - 52,010 80%
Fringe Benefits 117,970 8,080 82,549 79,346 - 35,421 70%
Total Personnel 374,014 27,649 286,583 264,283 - 87,431 77%
Supplies 9,407 504 3,196 4,536 1,489 4,722 50%
Services & Charges
Professional Services 40,466 1,092 25,188 25,437 7,315 7,963 80%
Printing & Advertising 28,210 4,013 22,972 15,881 4,473 765 97%
Utilities - - - - - - 0%
Education & Training 4,500 - 3,233 2,970 - 1,267 72%
Travel 6,950 - 586 1,050 - 6,364 8%
Repairs & Maintenance 14,000 - 5,344 63,874 - 8,656 38%
Other Interfund Allocations 89,863 7,489 74,890 800 - 14,973 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 1,043 87 870 860 - 173 83%
Other Services & Charges 5,100 404 2,502 2,244 - 2,598 49%
Transfers Out - - - - - - 0%
Total Services & Charges 190,132 13,085 135,584 113,116 11,788 42,759 78%
Capital - - - - - - 0%
Total Expenditures 573,553 41,238 425,363 381,935 13,277 134,912 76%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 5 5
Part-Time /Seasonal/Temporary N/A 3
Total 5 8
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and
common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017: $9000 for new lighting
Encumbrances for 2018: law books, legal counsel, Cintas rug cleaning, Municode, Ricoh copier maintenance, agenda translations, AT&T iPad data plans, legal notices
published in the South Bend Tribune and Mishawaka Enterprise.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
City Clerk
General Fund
City Funds
This department is funded by property tax revenue collected in the
General Fund.
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 42,309 456,738 369,936 - 213,275 68%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 42,309 456,738 369,936 - 213,275 68%
Expenditures
Personnel
Salaries & Wages 211,539 16,350 155,538 138,702 - 56,001 74%
Fringe Benefits 154,752 9,596 98,835 97,248 - 55,917 64%
Total Personnel 366,291 25,946 254,372 235,950 - 111,918 69%
Supplies 11,707 119 6,754 2,123 1,124 3,829 67%
Services & Charges
Professional Services 187,366 7,709 113,091 40,999 24,140 50,135 73%
Printing & Advertising 10,119 1,455 7,557 4,630 500 2,062 80%
Utilities - - - - - - 0%
Education & Training 1,000 325 790 1,664 - 210 79%
Travel 5,000 - 242 1,141 - 4,758 5%
Repairs & Maintenance 20,051 10 18,001 78,587 162 1,888 91%
Other Interfund Allocations 60,257 5,021 50,210 400 - 10,047 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 1,877 156 1,560 1,530 - 317 83%
Other Services & Charges 6,345 1,567 4,161 2,913 - 2,184 66%
Transfers Out - - - - - - 0%
Total Services & Charges 292,015 16,243 195,612 131,864 24,802 71,601 75%
Capital - - - - - - 0%
Total Expenditures 670,013 42,309 456,738 369,936 25,926 187,348 72%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and
$1,120 for electrical work in the informal meeting room
Value Purchase Orders for 2018: office supplies, water cooler, legal counsel, additional legal services, and copier maintenance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Common Council
General Fund
City Funds
This department is funded by property tax revenue collected in the
General Fund.
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 43,000 - 43,000 43,000 - - 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 43,000 - 43,000 43,000 - - 100%
Capital - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - -
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
This department is funded by property tax revenue collected in the General Fund.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
WNIT Contract
General Fund
City Funds
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 185,217 1,932,469 1,971,774 - 695,307 74%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 5,846 18,646 12,273 - (6,596) 155%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 191,063 1,951,115 1,984,047 - 688,711 74%
Expenditures
Personnel
Salaries & Wages 1,583,515 114,489 1,220,683 1,157,853 - 362,832 77%
Fringe Benefits 696,935 44,803 469,647 471,262 - 227,288 67%
Total Personnel 2,280,450 159,292 1,690,330 1,629,116 - 590,120 74%
Supplies 23,530 616 9,198 20,744 6,786 7,546 68%
Services & Charges
Professional Services 74,200 7,860 45,287 76,749 25,942 2,971 96%
Printing & Advertising 1,100 - 936 780 - 164 85%
Utilities - - - - - - 0%
Education & Training 8,810 - 7,716 11,775 - 1,094 88%
Travel 10,100 - 3,266 11,071 - 6,834 32%
Repairs & Maintenance 5,700 336 2,970 187,711 120 2,610 54%
Other Interfund Allocations 190,598 15,883 158,830 9,620 - 31,768 83%
Debt Service - Principal 3,501 184 3,073 4,222 - 428 88%
Debt Service - Interest & Fees 348 25 300 437 - 48 86%
Grants & Subsidies - - - - - - 0%
Insurance 6,150 513 5,130 3,920 - 1,020 83%
Other Services & Charges 34,839 6,354 23,580 27,902 2,454 8,805 75%
Transfers Out 500 - 500 - - - 100%
Total Services & Charges 335,846 31,155 251,587 334,188 28,516 55,742 83%
Capital - - - - - - 0%
Total Expenditures 2,639,826 191,063 1,951,115 1,984,047 35,302 653,408 75%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 24 23
Part-Time /Seasonal/Temporary N/A 1
Total 24 24
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
Other income is procurement-card commissions.
Encumbrances: office supplies, outstanding contract for diversity consulting
The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of 2017 and the transfer of the Code Enforcement
Director of Finance to Admin & Finance in 2018. The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the
City.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Administration & Finance
General Fund
City Funds
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 195,791 26,359 - 151,072 - 195,791 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 547,500 35,812 410,284 325,773 - 137,216 75%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 577,500 17,313 421,357 335,135 - 156,143 73%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 79,484 831,641 811,979 - 489,150 63%
Expenditures
Personnel
Salaries & Wages 460,147 27,513 292,832 237,560 - 167,315 64%
Fringe Benefits 232,858 15,298 155,695 119,948 206 76,957 67%
Total Personnel 693,005 42,810 448,527 357,508 206 244,272 65%
Supplies 29,796 1,429 18,405 3,646 8,707 2,684 91%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 172,990 1,127 23,099 33,472 2,293 147,598 15%
Utilities 124,000 11,299 101,250 85,058 - 22,750 82%
Education & Training 6,000 - 1,308 1,394 1,932 2,760 54%
Travel 16,450 - 2,260 5,985 3,993 10,197 38%
Repairs & Maintenance 85,163 6,896 33,261 260,654 8,724 43,178 49%
Other Interfund Allocations 160,522 13,378 133,780 41,040 - 26,742 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 19,065 1,589 15,890 17,300 - 3,175 83%
Other Services & Charges 13,800 954 7,470 5,923 1,221 5,109 63%
Transfers Out - - - - - - 0%
Total Services & Charges 597,990 35,244 318,318 450,825 18,162 261,509 56%
Capital - - - - - - 0%
Total Expenditures 1,320,791 79,484 785,250 811,979 27,076 508,465 62%
Net - - 46,391 -
Staffing Budget Actual
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 4
Total 8 12
Explanation of Revenue Sources:
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
- Started extensive work in front of the Morris PAC to enable residents and visitors to safely enjoy the Morris Performing Arts Center and Jon Hunt Plaza
- Extended Navarre contract for catering and concession services for another three years (through 2020)
- Continue to provide various ticketed (shows) and non-ticketed events (ex: Fridays by the Fountain)
This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling
fees, and more.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and
$1.00 deposited into Morris PAC Capital Fund (416).
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Morris Performing Arts Center
General Fund
City Funds
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 7,621 107,430 - - 35,026 75%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 37,878 208,215 257,793 - 166,357 56%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 3,445 18,628 20,219 - 5,772 76%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 541,428 48,943 334,273 278,011 - 207,155 62%
Expenditures
Personnel
Salaries & Wages 143,386 9,349 98,320 56,930 - 45,066 69%
Fringe Benefits 92,432 6,723 68,297 36,238 - 24,135 74%
Total Personnel 235,818 16,072 166,617 93,168 - 69,201 71%
Supplies 23,014 278 10,110 1,024 4,667 8,237 64%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 81,197 3,581 18,021 21,661 3,597 59,579 27%
Utilities 86,500 5,240 70,236 60,159 - 16,264 81%
Education & Training 1,400 - - - - 1,400 0%
Travel - - - - - - 0%
Repairs & Maintenance 66,019 6,293 28,896 65,735 4,188 32,935 50%
Other Interfund Allocations 19,646 1,638 16,380 15,900 - 3,266 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 10,034 836 8,360 8,490 - 1,674 83%
Other Services & Charges 2,800 5 653 334 - 2,147 23%
Transfers Out - - - - - - 0%
Total Services & Charges 267,596 17,594 142,546 172,279 7,785 117,265 56%
Capital 15,000 15,000 15,000 - - - 100%
Total Expenditures 541,428 48,943 334,273 266,471 12,452 194,703 64%
Net - - - 11,541
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
- Installed new awning on the façade of the Palais Royale
- Continuing the rebranding of the Palais Royale
- Extended Navarre contract for catering and concession services for another three years (through 2020)
- Continue to provide a clean, attractive space for a variety of events for residents and visitors
This department is funded by property tax revenue collected in the
General Fund and from charges for services including concessions.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Palais Royale
General Fund
City Funds
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 68,277 805,479 828,517 - 318,609 72%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 19,253 57,390 57,109 - 19,495 75%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 87,529 862,869 885,626 - 338,104 72%
Expenditures
Personnel
Salaries & Wages 760,139 55,149 551,028 524,669 - 209,111 72%
Fringe Benefits 321,864 22,285 220,883 202,622 - 100,981 69%
Total Personnel 1,082,003 77,434 771,911 727,290 - 310,092 71%
Supplies 3,626 120 2,205 4,314 569 852 76%
Services & Charges
Professional Services 2,550 15 420 45,537 - 2,130 16%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 9,520 - 6,917 5,251 - 2,603 73%
Travel 3,450 - 1,315 226 - 2,135 38%
Repairs & Maintenance 3,320 - - 84,400 - 3,320 0%
Other Interfund Allocations 75,858 6,321 63,210 2,180 - 12,648 83%
Debt Service - Principal 1,232 - - 940 - 1,232 0%
Debt Service - Interest & Fees 40 - - 14 - 40 0%
Grants & Subsidies - - - - - - 0%
Insurance 2,294 191 1,910 1,870 - 384 83%
Other Services & Charges 17,080 3,448 14,982 13,604 - 2,098 88%
Transfers Out - - - - - - 0%
Total Services & Charges 115,344 9,975 88,754 154,022 - 26,590 77%
Capital - - - - - - 0%
Total Expenditures 1,200,973 87,529 862,869 885,626 569 337,534 72%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 1
Total 10 11
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. Services are higher in 2017 as compared to 2018 because the Department renovated its
reception area and conference room at the beginning of 2017.
This department is funded by property tax revenue collected in the
General Fund. This department also collects a reimbursement for legal
services to other city departments.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Legal Department
General Fund
City Funds
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 15,498 984,476 879,506 - 413,441 70%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 9,168 107,604 86,530 - 12,396 90%
Charges for Services 12,000 2,100 11,300 8,002 - 700 94%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 97,952 120,116 991 - 100,051 55%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 124,718 1,223,496 975,029 - 526,588 70%
Expenditures
Personnel
Salaries & Wages 725,101 45,244 534,666 444,588 - 190,435 74%
Fringe Benefits 246,683 18,869 202,898 158,935 130 43,655 82%
Total Personnel 971,784 64,112 737,565 603,523 130 234,090 76%
Supplies 23,630 1,296 12,883 20,503 1,772 8,975 62%
Services & Charges
Professional Services 292,559 26,128 95,184 79,023 109,186 88,189 70%
Printing & Advertising 7,000 883 1,609 400 1,244 4,147 41%
Utilities - - - - - - 0%
Education & Training 24,500 300 23,973 8,009 - 527 98%
Travel 14,900 - 10,838 10,397 - 4,062 73%
Repairs & Maintenance 21,245 1,045 19,322 171,440 1,182 741 97%
Other Interfund Allocations 331,860 27,488 274,880 35,080 - 56,980 83%
Debt Service - Principal 26,644 1,997 18,060 25,032 1,810 6,774 75%
Debt Service - Interest & Fees 1,365 47 585 903 134 646 53%
Grants & Subsidies - - - - - - 0%
Insurance 14,772 1,231 12,310 12,280 - 2,462 83%
Other Services & Charges 19,825 189 16,285 8,439 2,169 1,371 93%
Transfers Out - - - - - - 0%
Total Services & Charges 754,670 59,309 473,048 351,003 115,725 165,899 78%
Capital - - - - - - 0%
Total Expenditures 1,750,084 124,718 1,223,496 975,029 117,627 408,964 77%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 22 21
Part-Time /Seasonal/Temporary N/A 3
Total 22 24
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances: various contractors for a variety of projects, such as; Northshore Trails, East Race repairs, water system evaluation, West Race
Gate repair, among others.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Engineering
General Fund
City Funds
Department Name Fund/Dept No.101-0628
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 366,188 527 527 - - 365,661 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 366,188 527 527 - - 365,661 0%
Expenditures
Personnel
Salaries & Wages 47,500 - - - - 47,500 0%
Fringe Benefits 37,675 - - - - 37,675 0%
Total Personnel 85,175 - - - - 85,175 0%
Supplies 72,420 - - - - 72,420 0%
Services & Charges
Professional Services 196,500 - - - - 196,500 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 4,900 - - - - 4,900 0%
Travel 4,853 - - - - 4,853 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 2,340 527 527 - - 1,813 23%
Transfers Out - - - - - - 0%
Total Services & Charges 208,593 527 527 - - 208,066 0%
Capital - - - - - - 0%
Total Expenditures 366,188 527 527 - - 365,661 0%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time - -
Part-Time /Seasonal/Temporary N/A -
Total - -
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives and fostering civic
engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing
for disasters. AmeriCorps help communities recover from damage caused by natural and other disasters, as well as, assist to build affordable housing units for families
to increase economic opportunity for those living in poverty.
In 2018, an additional appropriation was approved to establish a budget for the City's AmeriCorps program. The City will hire two new employees: Program Director and
Manager-Operations. Expenses include: employee wages & benefits, office and computer supplies, living allowances for members.
This department is funded by property tax revenue collected in the
General Fund and the AmeriCorps grant.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
AmeriCorps Grant Program
General Fund
City Funds
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,064,442 2,088,416 23,379,513 21,564,560 - 5,684,929 80%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 554,300 56,099 260,765 586,943 - 293,535 47%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,144,514 23,640,278 22,151,503 - 5,985,964 80%
Expenditures
Personnel
Salaries & Wages 17,540,476 1,314,696 14,123,184 12,895,523 - 3,417,292 81%
Fringe Benefits 6,331,673 487,342 5,174,587 5,055,776 - 1,157,086 82%
Total Personnel 23,872,149 1,802,038 19,297,771 17,951,299 - 4,574,378 81%
Supplies 821,557 16,967 626,016 189,274 56,869 138,672 83%
Services & Charges
Professional Services 551,700 20,242 384,712 351,073 762 166,226 70%
Printing & Advertising - - - - - - 0%
Utilities 195,250 15,644 157,647 147,046 132 37,471 81%
Education & Training 6,500 - 4,785 - - 1,715 74%
Travel 1,700 - 1,433 - - 267 84%
Repairs & Maintenance 414,147 17,469 218,880 1,299,796 12,556 182,711 56%
Other Interfund Allocations 2,448,100 202,341 2,038,410 784,520 - 409,690 83%
Debt Service - Principal 366,000 425 139,181 136,203 - 226,819 38%
Debt Service - Interest & Fees 11,000 12 8,105 11,254 - 2,895 74%
Grants & Subsidies 21,000 34 15,132 3,760 497 5,371 74%
Insurance 612,148 51,012 510,120 1,056,060 - 102,028 83%
Other Services & Charges 287,963 18,330 238,087 221,218 12,091 37,785 87%
Transfers Out - - - - - - 0%
Total Services & Charges 4,915,508 325,509 3,716,491 4,010,930 26,037 1,172,978 76%
Capital 17,028 - - - 17,028 - 100%
Total Expenditures 29,626,242 2,144,514 23,640,278 22,151,503 99,934 5,886,028 80%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 248 244
Part-Time /Seasonal/Temporary N/A 23
Total 248 267
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 202 of the 245 budgeted Police officers and 46 civilian staff. Fund 249 contains the funding for 43 of the 245 Police officers that
are funded by the Public Safety LOIT Fund 249. April had large expenditures for the lab remodel and rent for the FOP shooting range. May had a payment for 215K for
body cameras running through supplies.
This department is funded by property tax revenue collected in the
General Fund. The department also receives reimbursement for officers
working at various events.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police Department
General Fund
City Funds
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,596,379 1,519,486 17,197,799 16,246,235 - 4,398,580 80%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - 25 - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,850 4,500 6,513 42,382 - (4,663) 352%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 21,743,343 1,523,986 17,204,312 16,288,642 - 4,539,031 79%
Expenditures
Personnel
Salaries & Wages 13,103,291 953,883 10,201,609 9,464,458 - 2,901,682 78%
Fringe Benefits 5,047,371 375,838 4,126,359 3,973,708 246 920,766 82%
Total Personnel 18,150,662 1,329,721 14,327,968 13,438,166 246 3,822,448 79%
Supplies 583,512 (20,324) 325,404 237,127 46,403 211,705 64%
Services & Charges
Professional Services 249,451 63,897 172,020 254,376 135,409 (57,978) 123%
Printing & Advertising 500 - 62 1,992 - 438 12%
Utilities 229,000 24,428 242,423 191,098 16,823 (30,246) 113%
Education & Training 82,640 (5,682) 70,880 76,534 5,492 6,268 92%
Travel 39,600 5,695 32,415 13,970 - 7,185 82%
Repairs & Maintenance 898,981 1,151 779,026 1,213,877 46,185 73,770 92%
Other Interfund Allocations 1,498,972 124,914 1,249,140 561,980 - 249,832 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - 284,940 - - 0%
Other Services & Charges 10,025 185 4,975 14,582 - 5,050 50%
Transfers Out - - - - - - 0%
Total Services & Charges 3,009,169 214,588 2,550,941 2,613,349 203,910 254,319 92%
Capital - - - - - - 0%
Total Expenditures 21,743,343 1,523,986 17,204,312 16,288,642 250,558 4,288,472 80%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 178 174
Part-Time /Seasonal/Temporary N/A -
Total 178 174
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 257 sworn firefighters. 175 firefighters are paid out of the General Fund (101-0901), 35 firefighters are paid out of
the Public Safety LOIT Fund (249-0905) and 47 are paid out of the EMS Operating Fund (288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Fire Department
General Fund
City Funds
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 27,493 296,533 337,871 - 150,600 66%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 21,734 - - (21,734) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 27,493 318,268 337,871 - 128,866 71%
Expenditures
Personnel
Salaries & Wages 206,025 11,933 152,689 165,725 - 53,336 74%
Fringe Benefits 105,015 3,736 56,668 66,036 - 48,347 54%
Total Personnel 311,040 15,669 209,357 231,761 - 101,683 67%
Supplies 1,037 35 898 388 - 139 87%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 2,500 - 1,461 - - 1,039 58%
Travel 600 209 837 634 - (237) 140%
Repairs & Maintenance 10,775 713 8,622 48,894 2,316 (163) 102%
Other Interfund Allocations 66,980 5,582 55,820 11,650 - 11,160 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 1,251 104 1,040 1,020 - 211 83%
Other Services & Charges 52,950 5,181 40,232 43,524 - 12,718 76%
Transfers Out - - - - - - 0%
Total Services & Charges 135,056 11,789 108,012 105,722 2,316 24,728 82%
Capital - - - - - - 0%
Total Expenditures 447,133 27,493 318,268 337,871 2,316 126,550 72%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 4 3
Part-Time /Seasonal/Temporary N/A -
Total 4 3
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Human Rights
General Fund
City Funds
Fund Name Fund Number 102
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160,000 10,927 143,213 85,583 - 16,787 90%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 160,000 10,927 143,213 85,583 - 16,787 90%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 160,000 10,927 143,213 85,583 16,787
Cash Balance 10,421,477 10,269,956
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages
and the advances must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Rainy Day
Special Revenue Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings
revenue.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General
Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
Fund Name Fund Number 201
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 9,584,472 - 5,271,460 4,976,456 - 4,313,012 55%
Other Taxes 670,000 - 410,872 379,124 - 259,128 61%
Grants/Intergovernmental 2,050,000 - 458,708 - - 1,591,292 22%
Charges for Services 2,346,475 91,446 1,624,839 1,959,230 - 721,636 69%
Interest Earnings 60,000 5,436 67,247 25,964 - (7,247) 112%
Donations 20,000 - 1,500 1,500 - 18,500 8%
Other Income 303,301 93,620 357,807 1,321,092 - (54,506) 118%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,287,600 - 965,700 525,347 - 321,900 75%
Total Revenue 16,321,848 190,502 9,158,133 9,188,713 - 7,163,715 56%
Expenditures by Dept
201-1100 Administration 1,227,968 94,952 1,058,134 1,157,155 3,392 166,442 86%
201-1101 Maintenance 7,184,730 605,420 5,116,689 5,219,474 218,700 1,849,341 74%
201-1102 Golf Courses 1,588,326 122,631 1,246,197 1,229,562 79,794 262,335 83%
201-1103 Recreation 2,181,005 136,791 1,593,189 1,702,534 36,653 551,163 75%
201-1104 Potawatomi Zoo 700,000 - 712,660 689,876 - (12,660) 102%
201-1106 Potawatomi Greenhouse 46,602 928 36,176 33,505 - 10,426 78%
201-1108 Graffiti Removal 106,459 7,823 78,992 83,740 1,564 25,903 76%
201-1110 Marketing & Events 1,133,376 53,651 672,049 583,961 30,625 430,702 62%
201-1111 Regional Cities Grant 2,113,595 34,996 658,758 149,910 1,518,618 (63,781) 103%
Total Expenditures by Dept 16,282,061 1,057,192 11,172,845 10,849,717 1,889,346 3,219,871 80%
Expenditures
Personnel
Salaries & Wages 5,811,402 405,372 4,487,199 4,517,111 - 1,324,203 77%
Fringe Benefits 2,555,024 175,135 1,887,978 1,882,330 - 667,046 74%
Total Personnel 8,366,426 580,507 6,375,178 6,399,441 - 1,991,249 76%
Supplies 1,330,972 80,243 860,515 776,686 227,567 242,890 82%
Services & Charges
Professional Services 1,258,773 5,000 1,082,067 785,194 16,775 159,931 87%
Printing & Advertising 38,775 1,389 36,619 46,568 13,624 (11,468) 130%
Utilities 747,267 78,664 568,656 558,490 5,690 172,921 77%
Education & Training 9,710 584 4,378 10,570 2,666 2,666 73%
Travel 15,600 1,299 8,201 12,162 462 6,937 56%
Repairs & Maintenance 806,552 37,476 360,238 1,274,056 37,097 409,217 49%
Other Interfund Allocations 930,402 77,335 773,350 317,001 - 157,052 83%
Debt Service - Principal 318,542 102,604 263,836 261,098 - 54,706 83%
Debt Service - Interest & Fees 29,607 5,521 15,391 19,506 - 14,216 52%
Grants & Subsidies 29,560 - 15,000 15,100 - 14,560 51%
Insurance 136,460 11,372 113,720 103,921 - 22,740 83%
Other Services & Charges 558,565 45,200 373,868 269,924 83,623 101,074 82%
Transfers Out 104,850 - - - - 104,850 0%
Total Services & Charges 4,984,663 366,445 3,615,323 3,673,590 159,937 1,209,402 76%
Capital 1,600,000 29,996 321,830 - 1,501,843 (223,673) 114%
Total Expenditures 16,282,061 1,057,192 11,172,845 10,849,717 1,889,346 3,219,868 80%
Net 39,787 (866,689) (2,014,712) (1,661,004) 3,943,847
Cash Balance 4,183,307 2,840,574
Staffing Budget Actual
Full Time 94 90
Part-Time /Seasonal/Temporary N/A 104
Total 94 194
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Parks & Recreation
Special Revenue Funds
City Funds
This fund's main sources of revenue is property taxes. Property tax and other tax revenues are received in June and December of the year. It also receives a portion
of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps,
leagues, fitness center, special events, and other activities. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks
operations. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 202
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 569,518 5,809,798 5,079,190 - 1,410,202 80%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 - 156,933 151,520 - 66,432 70%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 116,213 8,777 105,746 55,872 - 10,467 91%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 77,369 (27,213) 57,001 61,810 - 20,368 74%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 3,787,750 27,213 2,868,026 2,973,731 - 919,724 76%
Total Revenue 11,424,697 578,295 8,997,504 8,322,122 - 2,427,193 79%
Expenditures by Dept
202-0607 Street Department 10,789,090 1,408,673 7,412,317 6,449,252 602,352 2,774,421 74%
202-0619 Curb & Sidewalk Program 1,604,891 168,048 847,807 1,090,713 414,187 342,897 79%
Total Expenditures by Dept 12,393,981 1,576,720 8,260,124 7,539,965 1,016,539 3,117,318 75%
Expenditures
Personnel
Salaries & Wages 3,146,332 211,183 2,268,583 2,051,120 - 877,749 72%
Fringe Benefits 1,600,885 104,255 1,102,399 1,012,852 - 498,486 69%
Total Personnel 4,747,217 315,437 3,370,982 3,063,972 - 1,376,235 71%
Supplies 2,648,084 384,780 1,494,897 1,472,379 423,105 730,082 72%
Services & Charges
Professional Services 848,474 106,940 339,244 566,868 427,841 81,389 90%
Printing & Advertising 850 107 263 271 369 218 74%
Utilities 51,900 3,691 38,840 35,436 1,985 11,075 79%
Education & Training 8,000 - 4,425 5,710 - 3,575 55%
Travel 5,110 - 1,716 2,575 - 3,394 34%
Repairs & Maintenance 1,961,030 567,414 1,447,554 1,064,836 149,024 364,452 81%
Other Interfund Allocations 630,165 51,681 516,810 303,920 - 113,355 82%
Debt Service - Principal 831,871 98,102 614,750 658,191 - 217,121 74%
Debt Service - Interest & Fees 42,958 1,707 23,271 34,284 - 19,687 54%
Grants & Subsidies - - - - - - 0%
Insurance 398,568 33,214 332,140 250,510 - 66,428 83%
Other Services & Charges 191,886 13,648 59,235 65,017 2,346 130,305 32%
Transfers Out - - - - - - 0%
Total Services & Charges 4,970,812 876,503 3,378,247 2,987,619 581,564 1,010,999 80%
Capital 27,868 - 15,998 15,995 11,870 - 100%
Total Expenditures 12,393,981 1,576,720 8,260,124 7,539,965 1,016,539 3,117,316 75%
Net (969,284) (998,426) 737,380 782,157 (690,123)
Cash Balance 7,862,483 6,943,113
Staffing Budget Actual
Full Time 56 54
Part-Time /Seasonal/Temporary N/A 8
Total 56 62
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Expenditures: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
New printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Motor Vehicle Highway
Special Revenue Funds
City Funds
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from
COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the
City. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 203
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,516,205 34,581 863,355 806,552 - 652,850 57%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 926 12,026 7,784 - (2,026) 120%
Debt Proceeds - - - - - - 0%
Donations 120,000 - 2,023 44,700 - 117,977 2%
Other Income 5,000 - 5,840 538 - (840) 117%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,651,205 35,508 883,244 859,574 - 767,961 53%
Expenditures by Dept
203-1103 Recreation 1,435,893 64,516 703,382 807,916 69,836 662,675 54%
203-1110 Marketing & Events 304,510 5,842 127,892 56,073 32,687 143,931 53%
Total Expenditures by Dept 1,740,403 70,358 831,274 863,990 102,523 806,606 54%
Expenditures
Personnel
Salaries & Wages 457,526 18,065 260,033 276,890 - 197,493 57%
Fringe Benefits 58,891 1,680 21,939 25,667 - 36,952 37%
Total Personnel 516,417 19,745 281,972 302,557 - 234,445 55%
Supplies 294,708 4,606 99,085 139,672 41,999 153,624 48%
Services & Charges
Professional Services 157,176 13,263 99,308 110,893 15,000 42,868 73%
Printing & Advertising 104,268 4,681 61,425 6,552 11,149 31,694 70%
Utilities - - - - - - 0%
Education & Training 17,047 - 6,528 2,705 110 10,409 39%
Travel 21,809 1,855 7,250 7,604 221 14,338 34%
Repairs & Maintenance 13,672 - 168 8,100 - 13,504 1%
Other Interfund Allocations 110,146 9,179 91,790 72,230 - 18,356 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 66,675 - - - - 66,675 0%
Insurance - - - - - - 0%
Other Services & Charges 313,485 17,030 176,650 157,627 32,932 103,903 67%
Transfers Out - - - - - - 0%
Total Services & Charges 804,278 46,007 443,120 365,711 59,411 301,747 62%
Capital 125,000 - 7,098 56,050 1,113 116,789 7%
Total Expenditures 1,740,403 70,358 831,274 863,990 102,523 806,605 54%
Net (89,198) (34,851) 51,970 (4,416) (38,644)
Cash Balance 836,803 805,830
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A 26
Total 1 27
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
The capital budget is typically used to repair or maintain parks and athletics equipment and facilities.
$20k has been dedicated to completing the Martin Luther King Jr Center computer lab...specifically, the renovations of the physical space in the Senior room.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Recreation Nonreverting
Special Revenue Funds
City Funds
This fund collects revenue from fees for camps, leagues, fitness center, special events, and other activities. This fund also receives revenue from interest earned on
the fund's cash balance.
Fund Name Fund Number 209
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 - 40,054 228,541 - 60,960 40%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,000 1,000 12,536 6,925 - (536) 104%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - 100,000 100,000 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 213,014 1,000 152,590 335,465 - 60,424 72%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,078,598 6,974 83,945 280,759 51,184 943,469 13%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,078,598 6,974 83,945 280,759 51,184 943,469 13%
Capital - - - - - - 0%
Total Expenditures 1,078,598 6,974 83,945 280,759 51,184 943,469 13%
Net (865,584) (5,974) 68,645 54,706 (883,045)
Cash Balance 943,708 909,792
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from
year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Fund Name Fund Number 210
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 675,232 - 2,375 2,696 - 672,857 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,919 385 10,350 9,378 - 1,569 87%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 - 49,009 47,566 - 16,584 75%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 752,744 385 61,734 59,640 - 691,010 8%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 50,000 - - - - 50,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 65,593 - 49,009 47,566 - 16,584 75%
Debt Service - Interest & Fees 6,420 - 4,998 6,442 - 1,422 78%
Grants & Subsidies 622,857 - - - - 622,857 0%
Insurance - - - - - - 0%
Other Services & Charges 185,120 - 55,662 - 81,000 48,458 74%
Transfers Out - - - - - - 0%
Total Services & Charges 929,990 - 109,670 54,008 81,000 739,321 21%
Capital - - - - - - 0%
Total Expenditures 929,990 - 109,670 54,008 81,000 739,321 21%
Net (177,246) 385 (47,935) 5,633 (48,311)
Cash Balance 362,183 356,627
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Economic Development State Grants
Special Revenue Funds
City Funds
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 211
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 3,945 164,143 - - 276,493 37%
Licenses & Permits - - - - - - 0%
Charges for Services 336,000 22,920 280,278 183,152 - 55,722 83%
Fines, Forfeitures, and Fees 2,000 - - 470 - 2,000 0%
Interest Earnings 16,000 639 11,792 9,935 - 4,208 74%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,525 - 3,553 118 - 972 79%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,866,020 - 1,399,515 1,142,005 - 466,505 75%
Total Revenue 2,665,181 27,504 1,859,281 1,335,680 - 805,900 70%
Expenditures
Personnel
Salaries & Wages 1,500,262 109,567 1,188,542 957,202 - 311,720 79%
Fringe Benefits 675,443 58,495 557,723 417,094 - 117,720 83%
Total Personnel 2,175,705 168,062 1,746,265 1,374,295 - 429,440 80%
Supplies 24,968 1,593 18,151 9,633 1,055 5,762 77%
Services & Charges
Professional Services 408,046 21,791 252,845 69,070 124,418 30,783 92%
Printing & Advertising 19,982 940 9,666 2,782 1,726 8,590 57%
Utilities - - - - - - 0%
Education & Training 12,000 840 7,294 5,581 620 4,086 66%
Travel 16,700 4,589 13,959 8,562 30 2,711 84%
Repairs & Maintenance 16,788 465 4,266 158,472 1,373 11,149 34%
Other Interfund Allocations 317,469 26,500 265,000 82,910 - 52,469 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 73,069 6,089 60,890 118,750 - 12,179 83%
Other Services & Charges 12,369 1,999 9,916 6,587 2,553 (100) 101%
Transfers Out - - - - - - 0%
Total Services & Charges 876,423 63,213 623,835 452,714 130,720 121,867 86%
Capital - - - - - - 0%
Total Expenditures 3,077,096 232,868 2,388,251 1,836,642 131,774 557,069 82%
Net (411,915) (205,364) (528,970) (500,962) 248,831
Cash Balance 584,612 861,588
Staffing Budget Actual
Full Time 25 24
Part-Time /Seasonal/Temporary N/A -
Total 25 24
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the activities of the Department of Community Investment (DCI).
Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives
revenue from federal grants and staff contracts.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
Fund Name Fund Number 212
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 6,687,141 838,152 2,793,003 1,353,337 - 3,894,138 42%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 20 20 40 - 980 2%
Interest Earnings 2,000 156 1,001 551 - 999 50%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 3,072 97,463 385,027 - 117,924 45%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,905,528 841,400 2,891,487 1,738,955 - 4,014,041 42%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 6,874,598 517,985 2,905,224 1,824,957 2,972,650 996,724 86%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 6,874,598 517,985 2,905,224 1,824,957 2,972,650 996,724 86%
Capital - - - - - - 0%
Total Expenditures 6,874,598 517,985 2,905,224 1,824,957 2,972,650 996,724 86%
Net 30,930 323,416 (13,737) (86,002) 3,017,317
Cash Balance 435,033 154,832
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a
suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also
be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs
of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that
are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at
least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house
individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-
income persons whose income does not exceed 120 percent of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through
other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness,
chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
Revenues and expenditures in this fund are grant and project specific and will vary from year to year.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Dept of Community Investment Grants
Special Revenue Funds
City Funds
Fund Name Fund Number 216
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - 36,737 15,003 - (6,737) 122%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 228 2,807 1,933 - (807) 140%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 100 300 24,840 - (200) 300%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 32,100 328 39,844 41,776 - (7,744) 124%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 20,000 - - - - 20,000 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 12,000 5,000 7,053 - 804 4,143 65%
Transfers Out - - - - - - 0%
Total Services & Charges 32,000 5,000 7,053 - 804 24,143 25%
Capital - - - - - - 0%
Total Expenditures 32,000 5,000 7,053 - 804 24,143 25%
Net 100 (4,672) 32,792 41,776 (31,887)
Cash Balance 226,958 259,382
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property.
Expenditures are to be used to support the Police Department's effort to combat drug activity.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police State Seizures
Special Revenue Funds
City Funds
This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent
upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash
balance.
Fund Name Fund Number 217
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 20,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,600 146 1,838 1,165 - (238) 115%
Debt Proceeds - - - - - - 0%
Donations 55,650 50,665 104,813 162,020 - (49,163) 188%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 57,250 50,811 106,651 183,185 - (49,401) 186%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 5,000 - 322 - - 4,678 6%
Services & Charges
Professional Services 34,000 4,206 21,353 3,000 8,741 3,906 89%
Printing & Advertising 2,500 - - - - 2,500 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,000 - 1,014 - - (14) 101%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 5,928 - 2,795 191,856 200 2,933 51%
Transfers Out - - - - - - 0%
Total Services & Charges 43,428 4,206 25,162 194,856 8,941 9,325 79%
Capital - - - - - - 0%
Total Expenditures 48,428 4,206 25,484 194,856 8,941 14,003 71%
Net 8,822 46,604 81,166 (11,671) (63,404)
Cash Balance 182,084 105,103
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care &
Control are held in this fund.
Revenues and expenditures vary depending on donations received and when projects are sufficiently funded.
2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza.
2018-2020 expenditures include additional renovations for animal shelter as well as bike signage.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Gift, Donation, Bequest
Special Revenue Funds
City Funds
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also
receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from
the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023.
Fund Name Fund Number 218
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 13 138 148 - 62 69%
Interest Earnings 160 14 181 106 - (21) 113%
Debt Proceeds - - - - - - 0%
Donations - - 750 - - (750) 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 360 27 1,068 254 - (709) 297%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,000 604 854 - - 146 85%
Transfers Out - - - - - - 0%
Total Services & Charges 1,000 604 854 - - 146 85%
Capital - - - - - - 0%
Total Expenditures 1,000 604 854 - - 146 85%
Net (640) (577) 214 254 (855)
Cash Balance 13,054 12,817
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police Curfew Violations
Special Revenue Funds
City Funds
This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 219
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 199,500 10,518 99,572 111,203 - 99,928 50%
Fines, Forfeitures, and Fees 68,250 4,803 54,787 54,084 - 13,463 80%
Interest Earnings 2,500 497 4,058 - - (1,558) 162%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 648,273 - 486,205 434,818 - 162,068 75%
Total Revenue 918,523 15,818 644,623 600,105 - 273,901 70%
Expenditures
Personnel
Salaries & Wages 190,001 12,884 132,643 142,257 - 57,358 70%
Fringe Benefits 104,906 6,256 69,540 79,866 - 35,366 66%
Total Personnel 294,907 19,140 202,183 222,123 - 92,724 69%
Supplies 26,650 (1,925) 18,615 13,716 495 7,540 72%
Services & Charges
Professional Services 59,000 8,000 32,725 33,078 31,500 (5,225) 109%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 350,503 71,439 205,555 265,629 127,523 17,425 95%
Other Interfund Allocations 31,481 2,624 26,240 27,180 - 5,241 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 26,435 2,203 22,030 32,620 - 4,405 83%
Other Services & Charges 183,437 7,909 52,648 100,691 76,595 54,194 70%
Transfers Out - - - - - - 0%
Total Services & Charges 650,856 92,175 339,198 459,198 235,617 76,040 88%
Capital - - - - - - 0%
Total Expenditures 972,413 109,390 559,996 695,037 236,112 176,304 82%
Net (53,890) (93,572) 84,626 (94,932) 97,597
Cash Balance 466,379 278,063
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses
include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts
(VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Unsafe Building
Special Revenue Funds
City Funds
Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean
ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for
failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were
deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines
levied against property owners for certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund
408 (EDIT) in the amount of $648,273. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 220
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 10,437 106,698 104,281 - 33,302 76%
Fines, Forfeitures, and Fees 106,886 8,336 69,997 99,402 - 36,889 65%
Interest Earnings 6,000 583 7,871 5,635 - (1,871) 131%
Debt Proceeds - - - - - - 0%
Donations 2,000 525 525 1,125 - 1,475 26%
Other Income 30,394 2,487 16,969 17,554 - 13,425 56%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 285,280 22,369 202,060 227,998 - 83,220 71%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 322,091 34,456 124,161 121,624 12,268 185,662 42%
Services & Charges
Professional Services - - - 180,000 - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 90,000 16,327 73,255 65,154 100 16,645 82%
Travel 83,000 2,754 34,045 33,771 - 48,955 41%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 99,533 9,375 25,681 65,968 8,122 65,730 34%
Transfers Out - - - - - - 0%
Total Services & Charges 272,533 28,456 132,981 344,893 8,222 131,330 52%
Capital - - - - - - 0%
Total Expenditures 594,624 62,912 257,142 466,516 20,490 316,992 47%
Net (309,344) (40,543) (55,082) (238,519) (233,772)
Cash Balance 518,695 553,794
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established for the continuing education and supplies for the police department.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash
balance.
Fund Name Fund Number 221
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 - 310 6,560 - 3,690 8%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings 70 11 98 - - (28) 140%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,070 11 408 6,560 - 5,662 7%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,000 - 5 10 - 995 1%
Transfers Out - - - - - - 0%
Total Services & Charges 1,000 - 5 10 - 995 1%
Capital - - - - - - 0%
Total Expenditures 1,000 - 5 10 - 995 1%
Net 5,070 11 403 6,550 4,667
Cash Balance 10,088 7,775
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016.
Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program; however, the Landlord Registration Program is currently under State legal
review.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Landlord Registration
Special Revenue Funds
City Funds
The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for
failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 227
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,000 733 10,187 7,941 - (2,187) 127%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,000 733 10,187 7,941 - (2,187) 127%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 113,308 324 15,759 9,952 57,549 40,000 65%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 375,333 10,000 135,000 98,400 40,333 200,000 47%
Transfers Out - - - - - - 0%
Total Services & Charges 488,641 10,324 150,759 108,352 97,882 240,000 51%
Capital 26,682 - 24,273 12,860 2,409 - 100%
Total Expenditures 515,323 10,324 175,032 121,212 100,291 240,000 53%
Net (507,323) (9,591) (164,844) (113,270) (242,187)
Cash Balance 681,774 857,295
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Loss Recovery
Special Revenue Funds
City Funds
At this time, the only revenue comes from interest earned on the fund's cash balance.
Fund Name Fund Number 244
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - 33,671 - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 33,671 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 33,671 - - 0%
Net - - - (33,671) -
Cash Balance - -
Fund Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP (public-safety answering point) system. The remaining funds were used towards the 2017
payment for the county-wide PSAP system.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Emergency Phone System
Special Revenue Funds
City Funds
Fund Name Fund Number 249
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 635,795 7,215,746 6,223,015 - 413,793 95%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,900 1,790 15,607 8,217 - (3,707) 131%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,641,439 637,585 7,231,353 6,231,232 - 410,086 95%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 314,792 3,639,975 3,536,728 - 628,716 85%
249-0905 Fire PS LOIT 3,354,279 241,753 2,639,722 2,547,845 - 714,557 79%
Total Expenditures by Dept 7,622,970 556,545 6,279,697 6,084,573 - 1,343,273 82%
Expenditures
Personnel
Salaries & Wages 5,432,960 384,189 4,574,771 4,410,907 - 858,189 84%
Fringe Benefits 2,190,010 172,356 1,704,926 1,673,666 - 485,084 78%
Total Personnel 7,622,970 556,545 6,279,697 6,084,573 - 1,343,273 82%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 7,622,970 556,545 6,279,697 6,084,573 - 1,343,273 82%
Net 18,469 81,040 951,656 146,659 (933,187)
Cash Balance 1,939,036 1,087,108
Staffing - Full Time Budget Actual Fund Purpose:
Sworn Police Officers 43 42
Sworn Firefighters 35 31
Total 78 73
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund covered the costs of wages and fringe benefits for 43 police officers and 35 firefighters.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Public Safety LOIT
Special Revenue Funds
City Funds
The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by
property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year.
The Public Safety Local Option Income Tax (LOIT) Fund was
established in 2010 due to Indiana's property tax "circuit breaker"
system that effectively limited property tax receipts.
Fund Name Fund Number 251
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 156,854 1,529,401 1,002,124 - 40,599 97%
Grants/Intergovernmental 280,000 - 276,978 129,966 - 3,022 99%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 48,000 4,072 54,370 24,585 - (6,370) 113%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 402,960 - 411,344 8,996 - (8,384) 102%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,300,960 160,926 2,272,093 1,165,671 - 28,867 99%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 670,364 40,015 555,400 455,306 0 114,964 83%
Services & Charges
Professional Services 374,000 - - - 184,000 190,000 49%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,315,606 2,869 624,232 122,701 234,492 456,882 65%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,689,606 2,869 624,232 122,701 418,492 646,882 62%
Capital 1,058,538 12,529 402,070 470,372 163,854 492,614 53%
Total Expenditures 3,418,508 55,413 1,581,702 1,048,379 582,346 1,254,460 63%
Net (1,117,548) 105,513 690,391 117,292 (1,225,593)
Cash Balance 4,025,936 2,947,326
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects.
The fund is used predominantly for street capital projects. Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive
Sample Overpass, and the Boland bicycle trail.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Local Roads & Streets
Special Revenue Funds
City Funds
This fund receives gas taxes as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202).
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved
projects. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 252
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Excess Welfare Distribution
Special Revenue Funds
City Funds
Fund Name Fund Number 257
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 1,070,000 - 670,000 - - 400,000 63%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 1,799 34,431 28,521 - 5,569 86%
Debt Proceeds - - - - - - 0%
Donations - - - 100,000 - - 0%
Other Income 54,687 - 54,687 261,189 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,164,687 1,799 759,117 389,709 - 405,569 65%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 648,058 15,364 367,841 187,367 280,217 - 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 1,340,000 - 1,340,000 1,000,000 - - 100%
Total Services & Charges 1,988,058 15,364 1,707,841 1,187,367 280,217 - 100%
Capital 1,265,291 175,542 549,343 513,694 536,242 179,706 86%
Total Expenditures 3,253,349 190,905 2,257,184 1,701,061 816,459 179,706 94%
Net (2,088,662) (189,107) (1,498,066) (1,311,351) 225,863
Cash Balance 783,271 2,713,715
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total
distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was
deposited into the Rainy Day Fund (102).
The capital budget for 2018 is comprised of 3 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
LOIT Special Distribution
Special Revenue Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance.
In 2018, the Community Crossings Matching Grant of $670,000 was incorrectly recorded in Fund 257. It was then transferred to the correct fund, Local Road & Bridge
Grant Fund 265. The City's matching $670,000 was also transferred from Fund 257 to Fund 265.
Fund Name Fund Number 258
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 49,150 130,390 - 95,850 34%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 491 6,735 3,780 - (2,735) 168%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 - 23,303 12,742 - (2,903) 114%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 169,400 491 79,188 146,912 - 90,212 47%
Expenditures
Personnel
Salaries & Wages 53,397 4,068 42,716 42,913 - 10,681 80%
Fringe Benefits 26,616 2,085 21,197 21,110 - 5,419 80%
Total Personnel 80,013 6,153 63,913 64,023 - 16,100 80%
Supplies 2,000 144 1,296 6,760 504 200 90%
Services & Charges
Professional Services 36,621 3,844 28,225 21,765 7,559 837 98%
Printing & Advertising 19,500 - 15,369 12,677 - 4,131 79%
Utilities - - - - - - 0%
Education & Training 3,500 - 15 949 - 3,485 0%
Travel 10,800 - 5,605 4,555 - 5,195 52%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 10,800 104 8,983 3,324 209 1,608 85%
Transfers Out - - - - - - 0%
Total Services & Charges 81,221 3,948 58,197 43,269 7,768 15,256 81%
Capital - - - - - - 0%
Total Expenditures 163,234 10,244 123,405 114,052 8,272 31,556 81%
Net 6,166 (9,754) (44,217) 32,860 58,656
Cash Balance 527,761 512,925
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A -
Total 1 1
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and
promote fair housing as well as ensure that all citizens receive equal employment opportunity.
In 2018, the Human Rights Commission promoted the Investigator VI to Housing Manager (new position).
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Human Rights Federal Grant
Special Revenue Funds
City Funds
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity
Commission (EEOC).
Fund Name Fund Number 265
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 - 4,077 - - 923 82%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,340,000 - 1,340,000 1,000,000 - - 100%
Total Revenue 1,345,000 - 1,344,077 2,000,000 - 923 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,800,000 94,928 1,801,217 1,464 329,125 (330,342) 118%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 300,000 - - - - 300,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,100,000 94,928 1,801,217 1,464 329,125 (30,342) 101%
Capital - - - - - - 0%
Total Expenditures 2,100,000 94,928 1,801,217 1,464 329,125 (30,342) 101%
Net (755,000) (94,928) (457,140) 1,998,536 31,265
Cash Balance 535,803 1,998,536
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts. Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to
invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks.
Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and traffic signal modernization.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Local Road & Bridge Grant
Special Revenue Funds
City Funds
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund
257 to match the grant revenue.
Community Crossings Matching Grant is based on available pooled resources by the State and the number of municipalities requesting the grant money. In 2018, the
Community Crossings Matching Grant of $670,000 was incorrectly recorded in LOIT 2016 Special Distribution Fund 257. It was then transferred to the correct fund,
Local Road & Bridge Grant Fund 265. The City's matching $670,000 was also transferred from Fund 257 to Fund 265.
This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 271
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 9 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 9 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - 1,353 - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 1,353 - - 0%
Net - - - (1,344) -
Cash Balance - 3
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Eastrace Waterway
Special Revenue Funds
City Funds
Fund Name Fund Number 273
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 506 9,483 9,229 - 10,517 47%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 64 792 386 - (42) 106%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,750 570 10,275 9,615 - 10,475 50%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 18,000 - 5,083 5,673 1,606 11,311 37%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 18,000 - 5,083 5,673 1,606 11,311 37%
Capital - - - - - - 0%
Total Expenditures 18,000 - 5,083 5,673 1,606 11,311 37%
Net 2,750 570 5,191 3,942 (836)
Cash Balance 60,345 51,030
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to
help fund the advertising displayed on them.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also
receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 274
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 130,000 7,611 75,817 - - 54,183 58%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 72 505 - - 495 50%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 131,000 7,683 76,322 - - 54,678 58%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 50,000 - - - - 50,000 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - - - - 50,000 0%
Capital - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 81,000 7,683 76,322 - 4,678
Cash Balance 76,322 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
Fund Name Fund Number 280
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 4 55 33 - (20) 156%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 4 55 33 - (20) 156%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 4 55 33 (20)
Cash Balance 3,976 3,918
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund has been used to account for certain Police grants.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police Block Grants
Special Revenue Funds
City Funds
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 281
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 425 - 259 232 - 166 61%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 425 - 259 232 - 166 61%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 28,100 - 28,126 - - (26) 100%
Total Services & Charges 28,100 - 28,126 - - (26) 100%
Capital - - - - - - 0%
Total Expenditures 28,100 - 28,126 - - (26) 100%
Net (27,675) - (27,867) 232 192
Cash Balance - 27,844
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
The remaining cash balance was transferred to the Redevelopment General Fund 433.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
Fund Name Fund Number 289
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - 3,060 - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 280 25 370 204 - (90) 132%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,280 25 370 3,264 - 9,910 4%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 10,000 5,198 8,834 5,768 472 694 93%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 10,000 5,198 8,834 5,768 472 694 93%
Net 280 (5,173) (8,465) (2,505) 9,216
Cash Balance 18,999 24,270
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
HAZMAT
Special Revenue Funds
City Funds
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned
on the fund's cash balance.
Fund Name Fund Number 291
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 77,000 3,900 88,920 72,000 - (11,920) 115%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 182 2,043 1,248 - (543) 136%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 5,152 - - (5,152) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 78,500 4,082 96,115 73,248 - (17,615) 122%
Expenditures
Personnel
Salaries & Wages 13,000 231 2,423 2,423 - 10,577 19%
Fringe Benefits 2,500 - - 777 - 2,500 0%
Total Personnel 15,500 231 2,423 3,200 - 13,077 16%
Supplies 17,800 5,258 10,279 16,299 2,724 4,797 73%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 1,000 - - - - 1,000 0%
Utilities - - - - - - 0%
Education & Training 9,000 - 2,054 4,289 216 6,730 25%
Travel 14,500 2,213 9,845 5,629 - 4,655 68%
Repairs & Maintenance 43,400 - 20,013 65,298 9,271 14,116 67%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 600 - 600 - - - 100%
Transfers Out - - - - - - 0%
Total Services & Charges 68,500 2,213 32,512 75,215 9,486 26,501 61%
Capital - - - - - - 0%
Total Expenditures 101,800 7,701 45,214 94,714 12,210 44,375 56%
Net (23,300) (3,619) 50,901 (21,466) (61,990)
Cash Balance 174,569 120,554
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration.
Expenditures are for the maintenance and repair of rescue equipment.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Indiana River Rescue
Special Revenue Funds
City Funds
This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses
offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those
years, revenue can increase dramatically. In 2017, the Fire Department held 4 river rescue schools and anticipates at least 6 schools in 2018. This fund also receives
revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 292
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - 21,735 28,178 - (21,735) 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - 21,735 28,178 - (21,735) 0%
Capital - - - - - - 0%
Total Expenditures - - 21,735 28,178 - (21,735) 0%
Net - - (21,735) (28,178) 21,735
Cash Balance 26,716 48,451
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police Grants
Special Revenue Funds
City Funds
Fund Name Fund Number 294
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 25,000 - 21,167 18,375 - 3,833 85%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 104 1,325 706 - (325) 133%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 28,000 104 22,492 19,131 - 5,508 80%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 1,500 - 190 696 - 1,310 13%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 10,000 - 6,150 3,150 - 3,850 62%
Travel 1,500 - - - - 1,500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 9,500 114 4,220 3,697 355 4,925 48%
Transfers Out - - - - - - 0%
Total Services & Charges 21,000 114 10,370 6,847 355 10,275 51%
Capital - - - - - - 0%
Total Expenditures 22,500 114 10,560 7,542 355 11,585 49%
Net 5,500 (10) 11,932 11,589 (6,077)
Cash Balance 99,271 87,664
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Regional Police Academy
Special Revenue Funds
City Funds
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the
fund's cash balance.
Fund Name Fund Number 295
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 79,173 - 25,422 - - 53,751 32%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 122 1,769 1,469 - 231 88%
Debt Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 966 24,582 53,379 - 9,918 71%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 118,923 1,088 51,774 54,848 - 67,150 44%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 67,785 - 19,215 23,860 1,570 47,000 31%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 45,000 1,440 53,030 132,019 940 (8,970) 120%
Transfers Out - - - - - - 0%
Total Services & Charges 45,000 1,440 53,030 132,019 940 (8,970) 120%
Capital - - - - - - 0%
Total Expenditures 112,785 1,440 72,245 155,879 2,510 38,030 66%
Net 6,138 (352) (20,471) (101,030) 29,120
Cash Balance 114,685 136,394
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees.
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
March had the start of the body camera project, expenses went through supplies. May also had a body camera payment go through supplies.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
COPS MORE Grant
Special Revenue Funds
City Funds
The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE)
program. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 299
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - 6,201 1,823 - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,700 255 2,103 1,761 - (403) 124%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 6,677 - - (6,677) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,700 255 14,981 3,584 - 36,719 29%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - 16,372 - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 16,372 - - 0%
Capital 45,000 22,100 22,100 98,491 - 22,900 49%
Total Expenditures 51,000 22,100 22,100 149,201 - 28,900 43%
Net 700 (21,845) (7,119) (145,617) 7,819
Cash Balance 123,610 80,442
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's
cash balance.
Fund Name Fund Number 404
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Local Income Taxes 10,906,293 908,858 10,522,018 8,716,054 - 384,275 96%
Interest Earnings 95,000 12,049 136,291 75,630 - (41,291) 143%
Other Income 501,534 392,145 657,166 509,922 - (155,632) 131%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 324,171 - 324,171 - - - 100%
Total Revenue 11,826,998 1,313,052 11,639,646 9,301,606 - 187,352 98%
Expenditures by Dept
Goodwill Strategic Outreach 150,000 - 130,000 - - 20,000 87%
Debt Service & Other 1,644,112 127,893 1,154,589 996,611 313,975 175,548 89%
South Bend Art Museum 65,000 - 65,000 65,000 - - 100%
Studebaker Museum 277,864 23,156 231,556 227,512 - 46,308 83%
Light Up South Bend 234,202 24,372 71,172 102,941 138,331 24,699 89%
Local Roads & Streets 13,353 - 12,755 291,639 598 - 100%
Utilities & Services 2,525,800 88,184 2,045,151 3,057,235 34,886 445,763 82%
Curb & Sidewalk 1,500,000 - 1,125,000 1,257,918 - 375,000 75%
Information Technology 614,958 - 2,874 601,013 12,117 599,967 2%
Police Department 1,229,400 106,367 1,113,814 1,078,326 - 115,586 91%
Fire Department & EMS 277,855 15,116 157,927 201,144 - 119,928 57%
Neighborhood Engage. 1,512,429 36,017 751,907 319,198 354,675 405,847 73%
Community Investment 1,650 - - 350,347 1,650 - 100%
Parks Administration 1,287,600 - 965,700 1,061,255 - 321,900 75%
Corridor Ambassadors 140,000 (200,000) 185,534 143,902 - (45,534) 133%
Vacant & Abandoned 527,450 - - 15,200 27,450 500,000 5%
Total Expenditures by Dept 12,001,673 221,103 8,012,979 9,769,240 883,682 3,105,012 74%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 827,697 78,976 674,881 721,554 139,266 13,550 98%
Services & Charges
Professional Services 1,447,353 22,414 174,467 653,722 341,823 931,063 36%
Printing & Advertising - - - 1,490 - - 0%
Utilities 1,652,000 74,574 1,336,398 1,298,291 - 315,602 81%
Education & Training - - - 12,430 - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,324,218 61,507 1,098,710 1,549,326 31,116 194,392 85%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 993,679 114,004 978,590 1,219,077 - 15,089 98%
Debt Service - Interest & Fees 60,933 2,889 60,348 57,974 - 585 99%
Grants & Subsidies 1,344,575 52,659 1,002,137 436,562 197,707 144,731 89%
Insurance 6,873 573 5,730 5,950 - 1,143 83%
Other Services & Charges 1,122,900 (187,183) 565,756 958,664 37,468 519,676 54%
Transfers Out 2,787,600 - 2,090,700 2,669,520 - 696,900 75%
Total Services & Charges 10,740,131 141,436 7,312,836 8,863,005 608,114 2,819,181 74%
Capital 433,845 690 25,262 184,681 136,302 272,281 37%
Total Expenditures 12,001,673 221,103 8,012,979 9,769,240 883,682 3,105,012 74%
Net (174,675) 1,091,949 3,626,667 (467,634) (2,917,660)
Cash Balance 12,227,959 8,444,791
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights
and traffic signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
County Option Income Tax
Special Revenue Funds
City Funds
This fund receives County Option Income Tax (COIT) revenue. The COIT tax rate is 0.6% of gross wages in St Joseph County and the City of South Bend receives an
allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local Government Finance (DLGF). The growth rate of COIT
revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban Development Action Grant
(UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project. Transfers In: After the 2011B Century Center Bonds were paid off, the remaining
cash balance in Fund 752 was transferred to COIT. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 408
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 893,413 10,098,663 8,700,026 - 622,302 94%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 150,000 17,354 198,492 100,909 - (48,492) 132%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 582,971 - 598,182 1,137 - (15,211) 103%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 735,240 - - 0%
Total Revenue 11,958,596 910,767 11,249,998 10,041,973 - 708,599 94%
Expenditures by Dept
Debt Service & Other 2,567,127 232,032 1,929,742 1,987,941 - 637,385 75%
Street Department 1,937,750 - 1,453,313 1,453,313 - 484,437 75%
PSAP 2,545,506 598,821 1,996,070 1,678,099 - 549,436 78%
Neighborhood Engage. 2,623,669 95,264 667,854 479,673 345,394 1,610,421 39%
Community Investment 297,371 40,693 164,543 178,706 48,896 83,932 72%
Parks Administration 21,094 - - 1,468 21,094 - 100%
Parks Maintenance - - - 57,617 - - 0%
Potawatomi Zoo 100,000 - 100,000 100,000 - - 100%
Code Enforcement 1,301,415 - 1,003,961 1,642,092 50,000 247,454 81%
Animal Care & Control 820,662 - 615,497 546,649 - 205,165 75%
Total Expenditures by Dept 12,214,594 966,810 7,930,979 8,125,558 465,384 3,818,230 69%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 83 - - - 83 - 100%
Services & Charges
Professional Services 3,274,815 649,468 2,215,725 2,060,114 161,535 897,555 73%
Printing & Advertising - - - - - - 0%
Utilities 10,899 88 935 9,835 1,343 8,621 21%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 36,351 50 2,692 7,582 400 33,259 9%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 193,333 - - 0%
Debt Service - Interest & Fees 2,000 - - 161,528 - 2,000 0%
Grants & Subsidies 2,349,513 210,509 847,998 415,981 245,634 1,255,881 47%
Insurance - - - - - - 0%
Other Services & Charges 525,230 24,833 417,375 201,245 56,390 51,465 90%
Transfers Out 5,825,703 32,032 4,396,424 5,015,622 - 1,429,279 75%
Total Services & Charges 12,024,511 916,980 7,881,149 8,065,241 465,302 3,678,060 69%
Capital 190,000 49,830 49,830 60,317 - 140,170 26%
Total Expenditures 12,214,594 966,810 7,930,979 8,125,558 465,384 3,818,230 69%
Net (255,998) (56,042) 3,319,019 1,916,415 (3,109,631)
Cash Balance 16,069,568 13,077,200
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue.
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic development initiatives,
and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the consolidated county-wide 911
call center.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within
St. Joseph County. Also, the final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the
company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million.
TJX, the parent company of A.J. Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts. This
fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 410
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 426 6,059 4,487 - 51 99%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 37,508 - 28,131 - - 9,377 75%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,618 426 34,190 4,487 - 9,428 78%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 486,081 387,065 486,081 126,142 - - 100%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 486,081 387,065 486,081 126,142 - - 100%
Capital - - - - - - 0%
Total Expenditures 486,081 387,065 486,081 126,142 - - 100%
Net (442,463) (386,639) (451,891) (121,655) 9,428
Cash Balance 19,320 470,821
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final
payment is due in 2022 (debt schedule #82). Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Urban Development Action Grant
Special Revenue Funds
City Funds
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also
receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 655
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,405 372,662 370,302 - 67,018 85%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,579 820 11,371 7,303 - 2,208 84%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 453,259 38,225 384,033 377,605 - 69,226 85%
Expenditures
Personnel
Salaries & Wages 47,124 16 16 - - 47,108 0%
Fringe Benefits 3,605 1 1 - - 3,604 0%
Total Personnel 50,729 17 17 - - 50,712 0%
Supplies 4,344 404 404 1,386 1,250 2,690 38%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 10,606 - 9,606 10,591 - 1,000 91%
Other Interfund Allocations 31,381 2,616 26,160 26,660 - 5,221 83%
Debt Service - Principal 48,405 24,298 48,404 70,659 - 1 100%
Debt Service - Interest & Fees 577 193 576 1,560 - 1 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - 340 - - 0%
Other Services & Charges 6,000 1,083 5,175 5,136 - 825 86%
Transfers Out 550,000 - 412,500 262,500 - 137,500 75%
Total Services & Charges 646,969 28,189 502,421 377,445 - 144,548 78%
Capital - - - - - - 0%
Total Expenditures 702,042 28,611 502,843 378,831 1,250 197,950 72%
Net (248,783) 9,614 (118,810) (1,227) (128,724)
Cash Balance 710,841 874,804
Staffing Budget Actual
Full Time - -
Part-Time /Seasonal/Temporary N/A -
Total - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the fall and spring leaf collection program.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs. During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of
leaves. 2018 Spring ReLeaf began on March 26th and ran through April 12th. During that time, crews picked up a total of 79 truckloads of leaves totaling 2,950 cubic
yards.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Project ReLeaf
Special Revenue Funds
City Funds
The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This
fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 705
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 3 40 24 - (5) 115%
Debt Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,035 3 40 24 - 1,995 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 2,020 - - - 592 1,428 29%
Transfers Out - - - - - - 0%
Total Services & Charges 2,020 - - - 592 1,428 29%
Capital - - - - - - 0%
Total Expenditures 2,020 - - - 592 1,428 29%
Net 15 3 40 24 567
Cash Balance 2,925 2,882
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police K-9 Unit
Special Revenue Funds
City Funds
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 312
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 669,551 - 386,442 - - 283,109 58%
Local Income Taxes - - - - - - 0%
Other Taxes 36,200 - 18,100 - - 18,100 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - 763 - - (763) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 705,751 - 405,306 - - 300,446 57%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 350,000 - 350,000 - - - 100%
Debt Service - Interest & Fees 245,304 - 243,304 - - 2,000 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 595,304 - 593,304 - - 2,000 100%
Capital - - - - - - 0%
Total Expenditures 595,304 - 593,304 - - 2,000 100%
Net 110,447 - (187,998) - 298,446
Cash Balance (187,998) -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property
taxes are assumed to come in to cover the debt service payments through the life of the bond.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
2017 Parks Bond Debt Service
City Debt Service
City Funds
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football
Hall of Fame debt service (final payment February 1, 2018).
Fund Name Fund Number 313
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 406,758 - 234,467 451,820 - 172,291 58%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - 14,078 22,945 - 30,922 31%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 141 - 141 231 - - 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 274,768 - 248,724 - - 26,044 91%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 726,667 - 497,409 474,996 - 229,257 68%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 620,000 - 620,000 1,090,000 - - 100%
Debt Service - Interest & Fees 12,315 - 11,315 54,220 - 1,000 92%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 632,315 - 631,315 1,144,220 - 1,000 100%
Capital - - - - - - 0%
Total Expenditures 632,315 - 631,315 1,144,220 - 1,000 100%
Net 94,352 - (133,906) (669,224) 228,257
Cash Balance (109,688) (376,431)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a negative cash balance because the final debt service payment had to be made prior to receiving the total property tax disbursement for 2018.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Football Hall of Fame Debt Service
City Debt Service
City Funds
This fund received property tax revenue (distributions received in June and December) from a special levy. Now that the debt is paid off, the property tax levy from this
fund will be repurposed and collected in Fund 312.
Fund Name Fund Number 755
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,900 880 7,433 2,118 - (533) 108%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,635,025 - 2,646,000 2,650,500 - (10,975) 100%
Total Revenue 2,641,925 880 2,653,433 2,652,618 - (11,508) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 2,100,000 - 2,100,000 2,040,000 - - 100%
Debt Service - Interest & Fees 536,025 - 534,525 602,214 - 1,500 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,636,025 - 2,634,525 2,642,214 - 1,500 100%
Capital - - - - - - 0%
Total Expenditures 2,636,025 - 2,634,525 2,642,214 - 1,500 100%
Net 5,900 880 18,908 10,404 (13,008)
Cash Balance 790,494 772,492
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's
Comprehensive Annual Financial Report (CAFR).
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August. The 2010 Public Works Building refunding bonds are scheduled to be paid
off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013 EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements
after the books are closed. Thus, changes are entered in the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
South Bend Building Corp
City Debt Service
City Funds
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
Fund Name Fund Number 757
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 152 1,995 1,057 - 5 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 379,107 32,032 314,918 289,665 - 64,189 83%
Total Revenue 381,107 32,184 316,914 290,722 - 64,194 83%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 210,000 - 210,000 215,000 - - 100%
Debt Service - Interest & Fees 170,107 - 169,106 175,481 - 1,001 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 380,107 - 379,106 390,481 - 1,001 100%
Capital - - - - - - 0%
Total Expenditures 380,107 - 379,106 390,481 - 1,001 100%
Net 1,000 32,184 (62,193) (99,760) 63,193
Cash Balance 495,576 462,183
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service principal and interest semi-annually
to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment is due August 1, 2035.
The principal and interest payments are set forth in the 20 year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final
payment on August 1, 2035. Capital expenditures of this bond are tracked in Fund 751.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
2015 Parks Bond Debt Service
City Debt Service
City Funds
The bond requires semi-annual payments and the City EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
Fund Name Fund Number 760
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 702 4,553 233 - (53) 101%
Debt Proceeds - - - 2,500,000 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,279,472 - 1,278,472 - - 1,000 100%
Total Revenue 1,283,972 702 1,283,025 2,500,233 - 947 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 2,475,000 - 625,000 - - 1,850,000 25%
Debt Service - Interest & Fees 1,304,472 - 653,472 - - 651,000 50%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 3,779,472 - 1,278,472 - - 2,501,000 34%
Capital - - - - - - 0%
Total Expenditures 3,779,472 - 1,278,472 - - 2,501,000 34%
Net (2,495,500) 702 4,553 2,500,233 (2,500,053)
Cash Balance 2,506,033 2,500,233
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds
were closed on August 14, 2017 and the par amount was $25 million.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital
expenditures related to the project are tracked in Fund 759.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Eddy Street Commons Debt Service
City Debt Service
City Funds
A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt
service fund at the time of the closing. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
Fund Name Fund Number 377
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 224,912 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 1,345 - 1,963 2%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - 7,431 32,324 - 10,569 41%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 620,000 - 7,468 258,581 - 612,532 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 770,000 - 770,000 750,000 - - 100%
Debt Service - Interest & Fees 44,870 - 44,870 77,955 - - 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 814,870 - 814,870 827,955 - - 100%
Capital - - - - - - 0%
Total Expenditures 814,870 - 814,870 827,955 - - 100%
Net (194,870) - (807,402) (569,374) 612,532
Cash Balance (783,696) (172,096)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South
Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes
generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Professional Sports Development
Capital Project
City Funds
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue ended in August 2018.
With the sale of the former College Football Hall of Fame in 2018, the remaining cash balance in the Hall of Fame Capital Fund 677 will be transferred to this fund.
Fund Name Fund Number 401
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 29,082 29,082 41,814 - 14,418 67%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 58 760 693 - (10) 101%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 29,140 29,842 42,508 - 14,408 67%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 35,000 - - 78,597 23,516 11,484 67%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 35,000 - - 78,597 23,516 11,484 67%
Capital 55,000 - - - - 55,000 0%
Total Expenditures 90,000 - - 78,597 23,516 66,484 26%
Net (45,750) 29,140 29,842 (36,089) (52,076)
Cash Balance 84,370 54,445
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Coveleski Stadium Capital
Capital Project
City Funds
Revenues are in the form of compensation received by the City based on stadium attendance.
Fund Name Fund Number 403
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 151 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 151 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - 1,049 - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 1,049 - - 0%
Capital - - - 49,000 - - 0%
Total Expenditures - - - 50,049 - - 0%
Net - - - (49,898) -
Cash Balance - -
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017.
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Zoo Endowment
Capital Project
City Funds
Fund Name Fund Number 405
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 60 4,622 5,634 - 12,478 27%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 56 920 1,195 - 580 61%
Debt Proceeds - - - - - - 0%
Donations 25,000 - 27,600 75,000 - (2,600) 110%
Other Income 22,000 - - 4,000 - 22,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 80,000 - - 185,000 - 80,000 0%
Total Revenue 145,600 116 33,142 270,829 - 112,458 23%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 86,372 4,368 36,361 52,324 5,910 44,101 49%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 30,000 46 14,510 119,549 1,699 13,791 54%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 54,000 - - 4,954 - 54,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 84,000 46 14,510 124,503 1,699 67,791 19%
Capital 107,500 - 31,500 219,235 11,655 64,345 40%
Total Expenditures 277,872 4,414 82,370 396,061 19,264 176,237 37%
Net (132,272) (4,298) (49,228) (125,233) (63,779)
Cash Balance 127,477 185,476
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures. The cash balance includes
$60,300 that is restricted to expenditures in Voorde Park.
Encumbrances: various repair parts
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Park Non-Reverting Capital
Capital Project
City Funds
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Fund Name Fund Number 406
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 436,330 - 239,982 240,635 - 196,348 55%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - 18,718 18,332 - 18,382 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,700 450 6,859 3,876 - (1,159) 120%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 479,130 450 265,559 262,844 - 213,571 55%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 447,941 10,627 456,416 430,611 - (8,475) 102%
Debt Service - Interest & Fees 11,259 84 11,259 10,274 - - 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 459,200 10,711 467,676 440,885 - (8,475) 102%
Capital - - - - - - 0%
Total Expenditures 459,200 10,711 467,676 440,885 - (8,475) 102%
Net 19,930 (10,261) (202,117) (178,041) 222,046
Cash Balance 418,941 402,273
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time. Current leases include the 2013 PNC Vehicle & Equipment Lease (debt schedule #110 - final payment in 2018), 2013 SunTrust Vehicle Lease (#113 - final
payment in 2018), 2015 Vehicle/Equip Lease 1 (#140 - final payment in 2020), 2016 Vehicle/Equip Lease 1 (#149 - final payment in 2021), and 2018 Vehicle/Equip
Lease 1 (#171 - final payment in 2023).
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Cumulative Capital Development
Capital Project
City Funds
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development
(CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-
established.
Fund Name Fund Number 407
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 - 111,715 266,697 - 138,785 45%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 337 4,343 3,129 - (1,343) 145%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - 25,000 25,000 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 278,500 337 141,058 294,825 - 137,442 51%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 356,250 - - 0%
Debt Service - Interest & Fees 1,000 - - 15,800 - 1,000 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 249,500 - 249,500 - - - 100%
Total Services & Charges 250,500 - 249,500 372,050 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Total Expenditures 278,500 - 249,500 372,050 - 29,000 90%
Net - 337 (108,442) (77,225) 108,442
Cash Balance 321,841 301,021
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to pay debt service on a Century Center bond. The final payment on the 2011 Century Center Bond Refunding is due February 1, 2018.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department.
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Cumulative Capital Improvement
Capital Project
City Funds
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December. The
final payment ($150,000) of hotel/motel tax revenue was in 2017.
Fund Name Fund Number 412
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 2,981 39,709 23,302 - (14,709) 159%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 - 493,328 1,028,861 - (150) 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 518,178 2,981 533,037 1,052,163 - (14,859) 103%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,593,881 40,662 636,756 489,827 386,795 570,330 64%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,593,881 40,662 636,756 489,827 386,795 570,330 64%
Capital 979,918 - - 21,700 354,871 625,047 36%
Total Expenditures 2,573,799 40,662 636,756 511,527 741,666 1,195,377 54%
Net (2,055,621) (37,681) (103,719) 540,636 (1,210,236)
Cash Balance 2,802,673 2,904,726
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program.
Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private
company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle
Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal
amortization schedules.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and
traffic study.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Major Moves Construction
Capital Project
City Funds
This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by TIF Fund 436. This fund also receives revenue from
interest earned on the fund's cash balance.
Fund Name Fund Number 416
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 7,611 76,136 56,504 - 48,864 61%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 409 5,736 5,150 - 264 96%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 131,000 8,020 81,872 61,654 - 49,128 62%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 25,000 - 6,690 3,603 - 18,310 27%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 81,400 10,204 63,882 14,143 - 17,518 78%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 81,400 10,204 63,882 14,143 - 17,518 78%
Capital 77,700 22,098 67,840 133 - 9,860 87%
Total Expenditures 184,100 32,302 138,411 17,878 - 45,688 75%
Net (53,100) (24,282) (56,539) 43,776 3,440
Cash Balance 359,034 633,609
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise
improving the facilities and / or service to the patrons of the Morris Performing Arts Center.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement.
The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
Dimmer Rack Upgrades (Lighting 1/3) and Marquee Upgrade
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Morris Performing Arts Center Capital
Capital Project
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
Fund Name Fund Number 450
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 130 1,617 814 - (117) 108%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 2,850 15,663 13,493 - 837 95%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 18,000 2,980 17,280 14,308 - 720 96%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 45,000 - - 627 31,537 13,463 70%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 45,000 - - 627 31,537 13,463 70%
Capital - - - - - - 0%
Total Expenditures 45,000 - - 627 31,537 13,463 70%
Net (27,000) 2,980 17,280 13,681 (12,743)
Cash Balance 126,882 106,591
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
Repairs/Improvements needed:
- Masonry repairs
- Small repairs of the plaster/decorative paint
- Replacement or repair of windows
- Curtain replacement (part one of three) in the amount of $25,000.00 - existing curtains are 15 years old and showing signs of excessive wear and dry rot
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Palais Royale Historic Preservation
Capital Project
City Funds
This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue
from interest earned on the fund's cash balance.
Fund Name Fund Number 451
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 4,701 39,637 - - (19,637) 198%
Debt Proceeds 5,005,758 - 5,005,758 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,025,758 4,701 5,045,395 - - (19,637) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 138,575 - 138,575 - - - 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 138,575 - 138,575 - - - 100%
Capital 4,906,425 746,621 1,193,930 - 2,734,124 978,371 80%
Total Expenditures 5,045,000 746,621 1,332,505 - 2,734,124 978,371 81%
Net (19,242) (741,920) 3,712,889 - (998,008)
Cash Balance 3,712,889 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square
feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the
grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the
capacity for 100 personnel and additional training props and storage areas.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
2018 Fire Station #9 Capital
Capital Project
City Funds
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest
rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital
projects. This fund also receives revenue from interest earned on the fund's cash balance.
Fund Name Fund Number 452
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds 11,007,782 - 11,007,782 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 11,007,782 - 11,007,782 - - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,347,628 55,671 149,133 - 485,759 712,736 47%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 182,782 - 169,947 - - 12,835 93%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,530,410 55,671 319,080 - 485,759 725,571 53%
Capital 9,402,372 - - - - 9,402,372 0%
Total Expenditures 10,932,782 55,671 319,080 - 485,759 10,127,943 7%
Net 75,000 (55,671) 10,688,702 - (10,127,943)
Cash Balance 10,688,702 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski
Park.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
2018 TIF Park Bond Capital
Capital Project
City Funds
Fund Name Fund Number 471
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 14,211 133,779 - - (23,779) 122%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 110,000 14,211 133,779 - - (23,779) 122%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - 129,892 - - (129,892) 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - 17,750 - - (17,750) 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - 147,642 - - (147,642) 0%
Capital 10,309,100 209,988 539,089 - 2,708,356 7,061,655 32%
Total Expenditures 10,309,100 209,988 686,731 - 2,708,356 6,914,013 33%
Net (10,199,100) (195,777) (552,952) - (6,937,792)
Cash Balance 13,336,006 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park) Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The
bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first
debt service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
2017 Parks Bond Capital
Capital Project
City Funds
Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the
fund's cash balance.
Fund Name Fund Number 677
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 447 6,027 3,994 - (1,027) 121%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 447 6,027 3,994 - (1,027) 121%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 2,100 - - - 1,868 232 89%
Printing & Advertising - - - - - - 0%
Utilities 42,460 - 27,644 33,123 1,249 13,567 68%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 84,667 - 455 7,526 2,006 82,206 3%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 129,227 - 28,099 40,649 5,122 96,005 26%
Capital - - - - - - 0%
Total Expenditures 129,227 - 28,099 40,649 5,122 96,005 26%
Net (124,227) 447 (22,072) (36,656) (97,032)
Cash Balance 425,542 458,784
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since.
After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018,
selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the
building.
2018 expenditures were for the utilities and maintenance of the building until the time it was sold.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Football Hall of Fame Capital
Capital Project
City Funds
The fund received distributions from the PSDA Tax Fund (377) through 2010.
Fund Name Fund Number 750
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 3,000 4,398 22,029 4,701 - (19,029) 734%
Debt Proceeds 10,717,184 - 6,115,434 4,548,500 - 4,601,750 57%
Other Income - - - - - - 0%
Transfers In 101,776 - 101,776 - - - 100%
Total Revenue 10,821,960 4,398 6,239,238 4,553,201 - 4,582,721 58%
Capital Expenditures by Dept
Unassigned/Bank Fees 161,154 275,832 437,486 3,239,464 - (276,332) 271%
(0607) Streets/Traffic & Lighting 910,990 - 638,548 - 44,526 227,916 75%
(0610) Solid Waste 1,563,546 - 1,432,467 - 44,132 86,947 94%
(0630) Wastewater 25,138 - - - - 25,138 0%
(0631) Organic Resources 353,910 - - - - 353,910 0%
(0640) Water Works 604,087 - 448,156 - 155,931 - 100%
(0672) Information Technology 217,124 (58,865) 25,054 - - 192,070 12%
(0801) Police Department 2,596,350 984,555 2,083,269 - 487,935 25,146 99%
(0901) Fire Department 1,550,534 - 1,064,653 - - 485,881 69%
(1101) Parks & Recreation 1,223,351 - 700,422 - 365,696 157,233 87%
(1201) Code Enforcement 104,495 - - - - 104,495 0%
(1207) Animal Care & Control 72,627 - 72,627 - - - 100%
(1306) Building Department 74,343 - 65,670 - - 8,673 88%
Total Capital Expenditures by Dept 9,457,649 1,201,522 6,968,351 3,239,464 1,098,220 1,391,077 85%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Debt Service - Principal - - - 186 - - 0%
Debt Service - Interest & Fees - - 500 - - (500) 0%
Other Services & Charges - 217,125 217,125 - - (217,125) 0%
Transfers Out 161,154 58,707 219,861 - - (58,707) 136%
Total Services & Charges 161,154 275,832 437,486 186 - (276,332) 271%
Capital 9,296,495 925,690 6,530,866 3,239,278 1,098,220 1,667,409 82%
Total Expenditures 9,457,649 1,201,522 6,968,351 3,239,464 1,098,220 1,391,077 85%
Net 1,364,311 (1,197,124) (729,113) 1,313,737 3,191,644
Cash Balance 2,869,511 4,729,071
Fund Purpose:
Explanation of Revenue Sources:
Accounting Methodology:
Explanation of Significant Spending on Capital Projects:
Solid Waste - 4 trash trucks | tote washer 1,432,467$
Water Works - water meters 448,156
IT - laptops 25,054
Police Dept - police cars & equipment 2,083,269
Fire Dept - fire truck down payment 581,547
Fire Dept - turnout gear 483,106
Parks Dept - experiential vehicle | trucks 700,422
Animal Control - pickup truck with animal box 72,627
Street Dept - pickup trucks | asphalt milling machine | 5 foot milling drum 638,548
Bldg Dept - 3 passenger vehicles 65,670
2018 capital expenditures YTD 6,530,866$
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Equipment/Vehicle Leasing
Capital Project
City Funds
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month.
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. Debt service payments are budgeted in individual departments.
This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Fund Name Fund Number 751
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 431 3,863 5,042 - 637 86%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 431 3,863 5,042 - 637 86%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - 2,113 2,113 51,259 55,052 (57,165) 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - 18,515 - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 72,663 119,589 207,416 197,270 81,390 (216,143) 397%
Transfers Out - - - - - - 0%
Total Services & Charges 72,663 119,589 207,416 215,785 81,390 (216,143) 397%
Capital 3,063,867 611,556 2,115,511 768,351 605,684 342,672 89%
Total Expenditures 3,136,530 733,258 2,325,040 1,035,395 742,127 69,364 98%
Net (3,132,030) (732,827) (2,321,178) (1,030,353) (68,727)
Cash Balance 1,638,694 3,319,157
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City
submits pay requests for costs incurred under the bond to US Bank.
This bond is expected to be fully spent by the end of 2018 Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther
King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad,
Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
2015 Parks Bond Capital
Capital Project
City Funds
Fund Name Fund Number 753
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 18 1,007 4,536 - 493 67%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 43,579 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 18 1,007 48,115 - 493 67%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 1,500 - - 1,500 - 1,500 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,500 - - 1,500 - 1,500 0%
Capital 2,100,000 - 970,862 4,906,328 - 1,129,138 46%
Total Expenditures 2,101,500 - 970,862 4,907,828 - 1,130,638 46%
Net (2,100,000) 18 (969,855) (4,859,713) (1,130,145)
Cash Balance 70,301 1,069,741
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash
balance at the trustee bank. Other Income is reimbursements from developers.
This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay
off January 2037). The bond proceeds are held by a trustee bank.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Smart Streets Bond Capital
Capital Project
City Funds
Fund Name Fund Number 759
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 18 102 - - 1,898 5%
Debt Proceeds - - - 22,500,000 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 18 102 22,500,000 - 1,898 5%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - 1,500 1,500 396,250 - (1,500) 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - 1,500 1,500 396,250 - (1,500) 0%
Capital 39,103,750 1,861,832 6,869,162 - - 32,234,588 18%
Total Expenditures 39,103,750 1,863,332 6,870,662 396,250 - 32,233,088 18%
Net (39,101,750) (1,863,315) (6,870,561) 22,103,750 (32,231,190)
Cash Balance 9,258,753 22,103,750
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank
statements after the books are closed. Thus, changes are entered in the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund
760. The cost of issuance was $396,250, paid out of Fund 759.
Expenditures for Eddy Street Commons Project, Phase II
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Eddy Street Commons Capital
Capital Project
City Funds
Fund Name Fund Number 287
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,616,583 - 1,616,582 3,210,349 - 1 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 44,000 4,327 63,194 34,358 - (19,194) 144%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 1,200 3,515 - - (3,515) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 25,425 2,315 27,741 - - (2,316) 109%
Total Revenue 1,761,008 7,842 1,711,032 3,244,707 - 49,976 97%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 58,750 - 39,950 - 18,800 - 100%
Services & Charges
Professional Services 207,203 (174,664) 17,232 252,704 85,416 104,555 50%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 104,450 (96,500) - - - 104,450 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 321,795 106 154,917 343,990 - 166,878 48%
Debt Service - Interest & Fees 106,533 19 49,843 186,410 - 56,690 47%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - 471,088 - - 0%
Transfers Out 497,006 - 505,276 - - (8,270) 102%
Total Services & Charges 1,236,987 (271,038) 727,268 1,254,191 85,416 424,303 66%
Capital 2,093,993 681 850,783 1,241,594 111,403 1,131,807 46%
Total Expenditures 3,389,730 (270,357) 1,618,001 2,495,785 215,619 1,556,110 54%
Net (1,628,722) 278,199 93,031 748,921 (1,506,134)
Cash Balance 4,400,501 4,378,455
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire
apparatuses, ambulances, and major construction projects.
The Fire Department purchases much of its equipment through 5 year capital leases. This fund pays the principal and interest for some of the leases. Some of the
architectural and engineering professional services for the new fire stations have been charged to this fund.
$497k - final payment for 2 pumper trucks, $110k - cars for the Fire Department, $206k - cardiac monitors
The fund receives revenues from Medicaid settlements and interfund transfers from the EMS Operating Fund (288). This fund also receives revenue from interest
earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Emergency Medical Services Capital
Enterprise Funds
City Funds
Fund Name Fund Number 288
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 583,537 5,192,110 4,557,073 - (28,226) 101%
Fines, Forfeitures, and Fees 2,500 - 225 1,400 - 2,275 9%
Interest Earnings 25,000 2,439 35,758 21,945 - (10,758) 143%
Debt Proceeds - - - - - - 0%
Donations 200 - 200 1,070 - - 100%
Other Income 5,000 - 21,159 12,967 - (16,159) 423%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,196,584 585,975 5,249,452 4,594,455 - (52,868) 101%
Expenditures
Personnel
Salaries & Wages 3,855,500 270,792 2,831,476 2,697,575 - 1,024,024 73%
Fringe Benefits 1,428,833 107,831 1,080,229 1,061,287 - 348,604 76%
Total Personnel 5,284,333 378,623 3,911,705 3,758,862 - 1,372,628 74%
Supplies 395,167 86,058 294,355 254,007 26,281 74,531 81%
Services & Charges
Professional Services 84,125 47,055 74,213 7,707 680 9,232 89%
Printing & Advertising - - - - - - 0%
Utilities 30,500 736 7,293 6,967 - 23,207 24%
Education & Training 17,000 10,000 16,540 799 28,020 (27,560) 262%
Travel - - - - - - 0%
Repairs & Maintenance 253,256 75,623 115,535 178,611 11,812 125,909 50%
Other Interfund Allocations 200,294 16,691 166,910 - - 33,384 83%
Debt Service - Principal 1,044 - - 304 1,044 - 100%
Debt Service - Interest & Fees 49 - - 14 49 - 101%
Grants & Subsidies - - - - - - 0%
Insurance 20,162 1,680 16,800 16,690 - 3,362 83%
Other Services & Charges 126,005 8,527 121,105 133,697 5,386 (486) 100%
Transfers Out - - - - - - 0%
Total Services & Charges 732,435 160,313 518,397 344,788 46,991 167,048 77%
Capital 19,811 - 19,811 - - - 100%
Total Expenditures 6,431,746 624,993 4,744,268 4,357,657 73,272 1,614,207 75%
Net (1,235,162) (39,018) 505,184 236,798 (1,667,075)
Cash Balance 2,353,660 1,952,142
Staffing Budget Actual
Full Time 51 57
Part-Time /Seasonal/Temporary N/A 1
Total 51 58
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program.
This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating
ambulances.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Emergency Medical Services Operating
Enterprise Funds
City Funds
Fund Name Fund Number 600
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Licenses & Permits 91,850 6,533 77,706 74,813 - 14,144 85%
Charges for Services 1,551,365 170,247 1,490,328 1,369,219 - 61,037 96%
Fines, Forfeitures, and Fees 286,900 7,895 102,728 88,416 - 184,172 36%
Interest Earnings 35,000 2,449 37,824 23,394 - (2,824) 108%
Donations 3,500 - - - - 3,500 0%
Other Income 14,506 (3,818) 14,187 7,928 - 319 98%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 989,553 7,428 749,593 1,625,487 - 239,960 76%
Total Revenue 2,972,674 190,734 2,472,366 3,189,257 - 500,308 83%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 135,661 1,391,411 1,183,391 70,435 373,981 80%
600-1207 Animal Care & Control 968,596 62,577 685,708 656,613 15,632 267,256 72%
600-1208 Rental Unit Inspection 180,000 7,113 32,879 - 5,269 141,852 21%
600-1306 Building Department 1,658,827 114,715 1,228,502 1,054,076 2,486 427,839 74%
Total Expenditures by Dept 4,643,250 320,066 3,338,501 2,894,081 93,821 1,210,929 74%
Expenditures
Personnel
Salaries & Wages 2,005,087 137,958 1,461,775 1,395,813 - 543,312 73%
Fringe Benefits 991,361 65,147 682,638 686,932 - 308,723 69%
Total Personnel 2,996,448 203,105 2,144,413 2,082,745 - 852,035 72%
Supplies 156,031 7,608 107,195 83,818 14,866 33,970 78%
Services & Charges
Professional Services 71,049 17,740 90,421 33,191 53,435 (72,807) 202%
Printing & Advertising 18,242 1,646 8,333 9,645 2,432 7,477 59%
Utilities 32,900 4,908 32,148 30,276 35 717 98%
Education & Training 23,890 50 7,186 12,200 2,940 13,764 42%
Travel 7,253 - 4,308 1,223 3,150 (205) 103%
Repairs & Maintenance 104,883 7,744 73,185 354,066 1,382 30,316 71%
Other Interfund Allocations 743,480 62,033 619,637 117,510 - 123,843 83%
Debt Service - Principal 132,618 2,510 89,952 50,271 442 42,224 68%
Debt Service - Interest & Fees 13,368 66 8,342 3,412 29 4,997 63%
Grants & Subsidies - - - - - - 0%
Insurance 54,100 4,467 44,670 18,010 - 9,430 83%
Other Services & Charges 208,988 8,189 108,711 97,712 15,110 85,167 59%
Transfers Out - - - - - - 0%
Total Services & Charges 1,410,771 109,353 1,086,893 727,516 78,954 244,923 83%
Capital 80,000 - - 2 - 80,000 0%
Total Expenditures 4,643,250 320,066 3,338,501 2,894,081 93,821 1,210,928 74%
Net (1,670,576) (129,332) (866,135) 295,176 (710,620)
Cash Balance 2,271,638 2,914,313
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 26 25 15 14
Part-Time /Seasonal/Temporary N/A 7 N/A -
Total 26 32 15 14
Explanation of Revenue Sources: Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances: Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects: Explanation of Significant Spending on Capital Projects:
Encumbrances: Code Enforcement- Primarily set up for vendors providing
recurring monthy operational services. Animal Care & Control- various
institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Will lease-purchase 3 new vehicles in 2018. The vehicles will be paid off
over a period of 5 years.
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a transfer
from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
The Building Department receives revenue from contractor registrations
and licenses, reviewing and enforcing design review standards, and all
permits issued for construction, demolition, occupancy and signage
within the City of South Bend and St. Joseph County.
Total
Code Enforcement (600-1201)/Animal Control (600-1207)
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South
Bend and all properties with a 5 digit address within St. Joseph County.
Staffing
Building Department (600-1306)
Full Time
Part-Time /Seasonal/Temporary
Fund Name Fund Number 601
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,165,035 70,058 969,258 1,005,510 - 195,777 83%
Fines, Forfeitures, and Fees 89,717 3,386 58,238 50,337 - 31,479 65%
Interest Earnings 15,890 1,357 18,066 9,515 - (2,176) 114%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 - 1,606 4,719 - (406) 134%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,271,842 74,801 1,047,169 1,070,080 - 224,674 82%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - 969 969 - - (969) 0%
Services & Charges
Professional Services 670,000 57,021 797,598 539,495 188 (127,786) 119%
Printing & Advertising - - - - - - 0%
Utilities 77,000 7,463 81,420 12,927 - (4,420) 106%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 300,000 2,778 44,548 232,464 52,424 203,028 32%
Other Interfund Allocations 32,880 2,740 27,400 26,370 - 5,480 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 8,064 672 6,720 7,260 - 1,344 83%
Other Services & Charges 4,400 1,234 7,671 4,032 - (3,271) 174%
Transfers Out - - - - - - 0%
Total Services & Charges 1,092,344 71,907 965,358 822,548 52,611 74,375 93%
Capital 160,000 - - - - 160,000 0%
Total Expenditures 1,252,344 72,876 966,327 822,548 52,611 233,406 81%
Net 19,498 1,924 80,842 247,532 (8,732)
Cash Balance 1,304,536 1,218,103
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
Occupancy levels continue to increase with downtown density. The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block
contract, for maintaining the garages and assisting patrons. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to
reimburse for the City's expenditures to a third party for the Downtown Ambassador program.
There are many capital improvement needs.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council
approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Parking Garages
Enterprise Funds
City Funds
Fund Name Fund Number 610
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,463,350 464,740 4,516,199 4,461,861 - 947,151 83%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,360 313 8,186 3,689 - 1,174 87%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 75,699 - 75,513 74,528 - 186 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,548,409 465,053 4,599,898 4,540,077 - 948,511 83%
Expenditures
Personnel
Salaries & Wages 1,112,889 78,658 862,576 857,999 - 250,313 78%
Fringe Benefits 608,180 37,719 412,921 461,638 - 195,259 68%
Total Personnel 1,721,069 116,377 1,275,497 1,319,636 - 445,572 74%
Supplies 374,159 16,730 243,979 202,129 20,012 110,168 71%
Services & Charges
Professional Services - - - 115,208 - - 0%
Printing & Advertising 250 - - 43 - 250 0%
Utilities - - - - - - 0%
Education & Training 12,712 - 11,509 2,894 - 1,203 91%
Travel 5,168 - 2,556 1,520 - 2,612 49%
Repairs & Maintenance 653,368 53,619 849,171 825,682 1,808 (197,611) 130%
Other Interfund Allocations 745,152 62,095 620,950 297,190 - 124,202 83%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 105,960 8,830 88,300 63,670 - 17,660 83%
Other Services & Charges 801,505 101,581 730,887 770,883 85,442 (14,824) 102%
Transfers Out 1,076,706 39,246 1,002,706 778,600 - 74,000 93%
Total Services & Charges 3,400,821 265,371 3,306,079 2,855,690 87,250 7,492 100%
Capital - - - - - - 0%
Total Expenditures 5,496,049 398,479 4,825,555 4,377,455 107,262 563,232 90%
Net 52,360 66,574 (225,657) 162,622 385,279
Cash Balance 394,873 393,525
Staffing Budget Actual
Full Time 24 22
Part-Time /Seasonal/Temporary N/A -
Total 24 22
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers.
Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed.
Services: landfill fees, Supplies: CNG and yard waste totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611).
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered
due to the dwindling cash balance. "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Solid Waste Operations
Enterprise Funds
City Funds
Fund Name Fund Number 611
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 199 767 937 - 33 96%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 1,332 1,332 - - (1,332) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,076,706 39,246 1,002,706 778,600 - 74,000 93%
Total Revenue 1,077,506 40,777 1,004,805 779,537 - 72,701 93%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,009,386 83,303 804,981 1,015,259 - 204,405 80%
Debt Service - Interest & Fees 67,320 671 46,921 40,535 - 20,399 70%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,076,706 83,974 851,902 1,055,794 - 224,804 79%
Capital - - - - - - 0%
Total Expenditures 1,076,706 83,974 851,902 1,055,794 - 224,804 79%
Net 800 (43,197) 152,903 (276,256) (152,103)
Cash Balance 192,836 60,191
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for debt service and capital expenditures related to the Solid Waste Department.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
This fund receives transfers from the Solid Waste Operations Fund #610. Transfers in from the Solid Waste Operating Fund (610) are done as needed to have funds
available for debt service payments, per City debt payment schedules.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Solid Waste Capital
Enterprise Funds
City Funds
Fund Name Fund Number 620
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,978,666 1,591,777 13,996,019 12,856,577 - 2,982,647 82%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 3,184 38,234 23,522 - (3,234) 109%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 78,381 985 28,980 56,164 - 49,401 37%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 63,000 5,664 61,109 50,272 - 1,891 97%
Total Revenue 17,155,047 1,601,610 14,124,342 12,986,535 - 3,030,705 82%
Expenditures
Personnel
Salaries & Wages 3,783,323 269,624 2,812,775 2,791,786 - 970,548 74%
Fringe Benefits 1,931,253 128,879 1,393,780 1,393,487 - 537,473 72%
Total Personnel 5,714,576 398,503 4,206,555 4,185,273 - 1,508,021 74%
Supplies 1,683,424 103,747 1,106,400 986,921 210,664 366,360 78%
Services & Charges
Professional Services 2,334,925 103,039 1,197,005 1,053,355 277,134 860,786 63%
Printing & Advertising 2,480 - 469 193 135 1,876 24%
Utilities 745,550 79,287 663,566 609,445 - 81,984 89%
Education & Training 33,001 390 10,331 10,232 1,322 21,348 35%
Travel 18,750 - 2,652 3,666 - 16,098 14%
Repairs & Maintenance 464,114 23,461 300,626 768,165 58,132 105,356 77%
Other Interfund Allocations 1,181,266 98,439 984,390 487,620 - 196,876 83%
Debt Service - Principal 398,010 2,172 392,703 208,444 (0) 5,307 99%
Debt Service - Interest & Fees 35,916 77 35,523 15,088 (1) 394 99%
Grants & Subsidies - - - - - - 0%
Insurance 158,252 13,188 131,880 134,610 - 26,372 83%
Other Services & Charges 1,518,763 103,687 1,020,496 1,013,180 24,470 473,797 69%
Payment In Lieu of Taxes 1,730,831 144,236 1,442,360 1,488,270 - 288,471 83%
Transfers Out 2,050,422 165,595 1,716,252 1,791,272 - 334,170 84%
Total Services & Charges 10,672,280 733,572 7,898,254 7,583,539 361,192 2,412,835 77%
Capital - - - - - - 0%
Total Expenditures 18,070,280 1,235,822 13,211,209 12,755,732 571,856 4,287,216 76%
Net (915,233) 365,788 913,133 230,803 (1,256,511)
Cash Balance 4,369,161 3,788,643
Staffing Budget Actual
Full Time 67 62
Part-Time /Seasonal/Temporary N/A 4
Total 67 66
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund (622).
Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in
increases twelve months apart. A slight increase in the water leak program charge was also approved.
Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Water Works Operations
Enterprise Funds
City Funds
Fund Name Fund Number 622
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 195,000 8,978 219,023 - - (24,023) 112%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 2,071 28,115 19,559 - (3,115) 112%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 160,000 - 8,053 - - 151,947 5%
Total Revenue 380,000 11,049 255,190 19,559 - 124,809 67%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 11,899 3,629 11,896 46,199 4 (1) 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 11,899 3,629 11,896 46,199 4 (1) 100%
Capital 1,566,671 - 407,566 358,352 324,116 834,989 47%
Total Expenditures 1,578,570 3,629 419,462 404,551 324,120 834,988 47%
Net (1,198,570) 7,420 (164,271) (384,992) (710,179)
Cash Balance 1,984,537 2,202,524
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Charges For Services is a System Development Fee. This is a one-time capital contribution charged to customers making a new connection to the water system.
Truck 3/4 Ton Ext Cab 4WD (1)
Hydro-Excavator Vactor (1)
North Station Well #1 Replacement Project
This fund receives interfund transfers from the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Water Works Capital
Enterprise Funds
City Funds
Fund Name Fund Number 624
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 29,000 1,584 21,016 12,726 - 7,984 72%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 29,000 1,584 21,016 12,726 - 7,984 72%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 15,000 1,584 18,674 12,441 - (3,674) 124%
Total Services & Charges 15,000 1,584 18,674 12,441 - (3,674) 124%
Capital - - - - - - 0%
Total Expenditures 15,000 1,584 18,674 12,441 - (3,674) 124%
Net 14,000 - 2,342 285 11,658
Cash Balance 1,504,254 1,506,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are dependent on the frequency of new customers and terminations of service.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
This fund receives revenue in the form of security deposits collected from utility customers.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Water Works Customer Deposit
Enterprise Funds
City Funds
Fund Name Fund Number 625
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,273 9,727 6,610 - 6,273 61%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 12,750 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,000,217 165,595 1,655,950 1,640,000 - 344,267 83%
Total Revenue 2,016,217 166,868 1,665,677 1,659,360 - 350,540 83%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,431,617 - - - - 1,431,617 0%
Debt Service - Interest & Fees 568,600 - 284,967 305,419 - 283,633 50%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 9,000 1,273 9,684 6,601 - (684) 108%
Total Services & Charges 2,009,217 1,273 294,650 312,020 - 1,714,566 15%
Capital - - - - - - 0%
Total Expenditures 2,009,217 1,273 294,650 312,020 - 1,714,566 15%
Net 7,000 165,595 1,371,027 1,347,340 (1,364,026)
Cash Balance 1,399,089 1,397,498
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of
June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal.
The 2012B Refunding Bonds are scheduled to retire on 01/01/2023 with final payment being made in December 2022.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
This fund receives interfund transfers from the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
Fund Name Fund Number 626
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 27,000 1,530 19,751 11,938 - 7,249 73%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 27,000 1,530 19,751 11,938 - 7,249 73%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 16,000 - - 10,000 - 16,000 0%
Total Services & Charges 16,000 - - 10,000 - 16,000 0%
Capital - - - - - - 0%
Total Expenditures 16,000 - - 10,000 - 16,000 0%
Net 11,000 1,530 19,751 1,938 (8,751)
Cash Balance 1,444,259 1,429,302
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The
account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620).
This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Water Works Bond Reserve
Enterprise Funds
City Funds
Fund Name Fund Number 629
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 48,000 2,807 36,788 21,685 - 11,212 77%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 100,250 2,807 89,037 172,957 - 11,213 89%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 23,000 2,807 32,751 21,231 - (9,751) 142%
Total Services & Charges 23,000 2,807 32,751 21,231 - (9,751) 142%
Capital - - - - - - 0%
Total Expenditures 23,000 2,807 32,751 21,231 - (9,751) 142%
Net 77,250 - 56,286 151,727 20,964
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the
risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund
(620) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
Fund Name Fund Number 640
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 54,474 533,959 532,305 - 81,726 87%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,850 2,053 26,425 15,084 - (5,575) 127%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 636,535 56,527 560,385 547,389 - 76,151 88%
Expenditures
Personnel
Salaries & Wages 151,274 11,148 121,609 116,793 - 29,665 80%
Fringe Benefits 74,824 5,599 58,138 55,791 - 16,686 78%
Total Personnel 226,098 16,747 179,747 172,584 - 46,351 79%
Supplies 46,948 1,613 29,303 15,390 8,180 9,465 80%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 335,239 31,982 228,254 223,317 94,429 12,556 96%
Other Interfund Allocations 17,763 1,480 14,800 15,700 - 2,963 83%
Debt Service - Principal - - - 14,112 - - 0%
Debt Service - Interest & Fees - - - 106 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 105 9 90 90 - 15 86%
Other Services & Charges 6,071 1,140 5,670 5,211 - 401 93%
Transfers Out - - - - - - 0%
Total Services & Charges 359,178 34,611 248,814 258,536 94,429 15,935 96%
Capital - - - - - - 0%
Total Expenditures 632,224 52,971 457,863 446,510 102,609 71,751 89%
Net 4,311 3,556 102,521 100,879 4,400
Cash Balance 1,977,011 1,860,148
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00
deductible toward the cost of the repair and the City pays the rest.
As of June 2017, 31 "digs" has been completed. The total cost was $209,412.81, averaging $6,755.25 per "dig". As of June 2018, 27 "digs" had been completed. The
total cost was year is $204,888.09, averaging $7,588.45 per "dig". With an increased customer base, costs are estimated to rise.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewer Repair Insurance
Enterprise Funds
City Funds
Fund Name Fund Number 641
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 38,433,660 3,265,582 32,088,606 31,915,081 - 6,345,054 83%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 224,000 13,005 180,553 120,088 - 43,447 81%
Donations - - - - - - 0%
Other Income 80,378 9,843 88,633 126,762 - (8,255) 110%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 439,154 12,717 383,888 40,944 - 55,266 87%
Total Revenue 39,177,192 3,301,147 32,741,680 32,202,875 - 6,435,512 84%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 464,802 5,288,457 5,390,911 982,555 3,603,679 64%
641-0625 Concrete Crew 484,265 28,276 313,063 261,962 21,931 149,271 69%
641-0630 Wastewater Department 38,090,598 2,288,257 25,626,218 25,246,620 1,834,602 10,629,777 72%
641-0631 Organic Resources 1,670,534 144,866 1,358,598 1,110,914 17,966 293,970 82%
641-0650 Clay Sewage 250 4,717 5,486 775 - (5,236) 2194%
Total Expenditures by Dept 50,120,338 2,930,917 32,591,822 32,011,181 2,857,054 14,671,461 71%
Expenditures
Personnel
Salaries & Wages 5,460,894 368,926 4,077,811 3,960,043 - 1,383,083 75%
Fringe Benefits 2,599,792 174,359 1,868,129 1,788,531 - 731,663 72%
Total Personnel 8,060,686 543,285 5,945,940 5,748,575 - 2,114,746 74%
Supplies 2,556,060 154,250 1,431,201 1,098,183 393,951 730,908 71%
Services & Charges
Professional Services 2,552,798 307,166 1,083,612 1,091,344 861,898 607,288 76%
Printing & Advertising 3,506 - 535 938 292 2,679 24%
Utilities 1,120,263 85,515 881,150 879,408 10,420 228,693 80%
Education & Training 31,635 1,790 12,758 11,551 190 18,687 41%
Travel 33,499 75 14,094 6,902 390 19,015 43%
Repairs & Maintenance 1,997,936 160,245 1,100,995 2,037,598 456,214 440,727 78%
Other Interfund Allocations 3,729,454 290,883 2,909,190 2,295,710 - 820,264 78%
Debt Service - Principal 597,834 25,864 575,347 632,075 - 22,487 96%
Debt Service - Interest & Fees 40,963 667 39,950 37,057 - 1,013 98%
Grants & Subsidies - - - - - - 0%
Insurance 329,283 27,440 274,400 254,840 - 54,883 83%
Other Services & Charges 6,652,931 187,234 2,553,414 2,644,931 1,133,700 2,965,817 55%
Payment In Lieu of Taxes 4,601,656 383,471 3,834,710 3,685,340 - 766,946 83%
Transfers Out 17,811,834 763,032 11,934,528 11,586,730 - 5,877,306 67%
Total Services & Charges 39,503,592 2,233,382 25,214,681 25,164,423 2,463,104 11,825,805 70%
Capital - - - - - - 0%
Total Expenditures 50,120,338 2,930,917 32,591,822 32,011,181 2,857,054 14,671,459 71%
Net - - - - 2
Cash Balance 13,824,175 13,884,406
Staffing Budget Actual
Full Time 90 87
Part-Time /Seasonal/Temporary N/A 3
Total 90 90
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
City Funds
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642).
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Misc Supply orders and chemicals. Open services orders for the some of the following: engineering (multiple projects including LTCP renegotiation,
electrical evaluation, stress testing evaluation, mechanical piping evaluation), other contractual services (including EMNET, downspout program, CSO metering
service), repairs for wall leaks at pipe penetration, and waste hauling.
Organic Resources – trucking of biosolids
Sewers – Supply orders: street materials, sewer construction materials. Open services orders: sewer manhole lining, old clay utility sewer lining, LTCP green storm
water infrastructure master plan development, and hazardous waste disposal.
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay
Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewage Works Operations
Enterprise Funds
Nominal change in charges for services is projected. Sewer user rate will not change but the outside surcharge will increase slightly.
Fund Name Fund Number 642
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 733,000 23,702 673,665 - - 59,335 92%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 145,000 10,411 113,496 53,889 - 31,504 78%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 9,855,000 - 3,219,930 3,442,000 - 6,635,070 33%
Total Revenue 10,733,000 34,112 4,007,091 3,895,889 - 6,725,909 37%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 12,314,553 338,515 1,849,079 3,949,930 1,593,886 8,871,588 28%
Total Expenditures 12,314,553 338,515 1,849,079 3,949,930 1,593,886 8,871,588 28%
Net (1,581,553) (304,403) 2,158,012 (54,042) (2,145,679)
Cash Balance 9,510,509 7,162,971
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater
Division, Sewer Division, Organic Resources Division, and Concrete Crew.
Sewer rehabilitation projects are funded in the Sewage Works Operations Fund (641) in 2018.
This fund receives interfund transfers from the Sewage Works Operations Fund (641).
Charges For Services is a System Development Fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewage Works Capital
Enterprise Funds
City Funds
Fund Name Fund Number 643
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 5,675 73,651 41,799 - 21,349 78%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 238,226 - 238,226 516,755 - - 100%
Total Revenue 333,226 5,675 311,877 558,554 - 21,349 94%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 35,000 5,675 65,693 40,944 - (30,693) 188%
Total Services & Charges 35,000 5,675 65,693 40,944 - (30,693) 188%
Capital - - - - - - 0%
Total Expenditures 35,000 5,675 65,693 40,944 - (30,693) 188%
Net 298,226 - 246,184 517,611 52,042
Cash Balance 5,399,084 5,153,129
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve. This serves as
fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments.
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund (641).
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund
(641) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
Fund Name Fund Number 649
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 64,500 7,762 54,384 30,414 - 10,116 84%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 9,174,029 763,032 8,410,629 7,627,975 - 763,400 92%
Total Revenue 9,238,529 770,793 8,465,014 7,658,389 - 773,516 92%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 7,147,038 - - - - 7,147,038 0%
Debt Service - Interest & Fees 2,009,341 - 1,003,151 1,081,626 - 1,006,190 50%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Capital - - - - - - 0%
Total Expenditures 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Net 82,150 770,793 7,461,862 6,576,763 (7,379,712)
Cash Balance 8,318,424 7,392,425
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay all debt service obligations for Wastewater and Sewers.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
This fund is currently repaying for the following bonds:
- 2009 Sewage Works Revenue Bonds, final payment in 2028
- 2010 Sewage Works Revenue Bonds, final payment in 2030
- 2011 Sewage Works Revenue Bonds, final payment in 2031
- 2012 Sewage Works Revenue Bonds, final payment in 2032
- 2013A Sewage Works Revenue Bonds, final payment in 2024
- 2015 Sewage Works Refunding Bonds, final payment in 2025
This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest
on outstanding debt.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
Fund Name Fund Number 653
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 58,200 6,363 45,374 17,276 - 12,826 78%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 58,200 6,363 45,374 17,276 - 12,826 78%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 58,200 6,363 45,374 17,276 12,826
Cash Balance 4,183,723 4,128,908
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon
Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis.
This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewage Debt Service Reserve
Enterprise Funds
City Funds
Fund Name Fund Number 659
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5 - 1 154 - 4 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5 - 1 154 - 4 27%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 150 - 146 - - 4 98%
Total Services & Charges 150 - 146 - - 4 98%
Capital - - - 51,687 - - 0%
Total Expenditures 150 - 146 51,687 - 4 98%
Net (145) - (145) (51,533) -
Cash Balance - 145
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018.
This Sewage Works Revenue Bond closed in October of 2011.
The significant projects this bond has funded are listed below:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewer Bond 2011
Enterprise Funds
City Funds
Fund Name Fund Number 661
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 - 3,229 18,597 - 6,771 32%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 - 3,229 18,597 - 6,771 32%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 17,500 - 17,136 - - 364 98%
Total Services & Charges 17,500 - 17,136 - - 364 98%
Capital 632,186 - 628,214 2,263,409 - 3,972 99%
Total Expenditures 649,686 - 645,350 2,263,409 - 4,336 99%
Net (639,686) - (642,121) (2,244,812) 2,435
Cash Balance - 641,544
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the
Sewage Sinking Fund 649.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Sewer Bond 2012
Enterprise Funds
City Funds
Fund Name Fund Number 670
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 106,250 1,062,500 1,062,500 - 212,500 83%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,275,485 337,005 2,700,267 2,477,564 - 575,218 82%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 6,629 673 4,263 1,000 - 2,366 64%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 443,928 3,767,029 3,541,064 - 790,084 83%
Expenditures
Personnel
Salaries & Wages 1,408,700 120,613 1,127,749 1,544,212 - 280,951 80%
Fringe Benefits 510,972 18,534 342,284 313,151 - 168,688 67%
Total Personnel 1,919,672 139,148 1,470,033 1,857,364 - 449,639 77%
Supplies 1,185,301 116,710 984,245 486,821 8,840 192,216 84%
Services & Charges
Professional Services 100,000 10,263 82,533 435,636 - 17,467 83%
Printing & Advertising 100 - 99 35,192 - 1 99%
Utilities 343,713 34,020 281,604 264,199 4,784 57,325 83%
Education & Training 700 - 299 1,643 - 401 43%
Travel - - - 20,021 - - 0%
Repairs & Maintenance 95,295 390 53,003 43,578 11,853 30,439 68%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 89,720 7,365 75,382 90,560 - 14,338 84%
Other Services & Charges 540,605 39,970 454,047 86,914 884 85,674 84%
Transfers Out 89,174 - 85,909 82,167 - 3,265 96%
Total Services & Charges 1,259,307 92,008 1,032,875 1,059,909 17,521 208,910 83%
Capital 192,834 - - - - 192,834 0%
Total Expenditures 4,557,114 347,865 3,487,152 3,404,094 26,361 1,043,599 77%
Net - 96,063 279,877 136,971 (253,515)
Cash Balance 1,717,701 1,718,483
Staffing Budget Actual
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 6
Total 8 14
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Century Center
Enterprise Funds
City Funds
Fund Name Fund Number 671
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 182 825 722 - 75 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 182 825 722 - 75 92%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 4,800 - 4,800 - - - 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 4,800 - 4,800 - - - 100%
Capital 15,200 - 5,216 - - 9,984 34%
Total Expenditures 20,000 - 10,016 - - 9,984 50%
Net (19,100) 182 (9,191) 722 (9,909)
Cash Balance 856,161 866,708
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
$20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives
revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Century Center Capital
Enterprise Funds
City Funds
Fund Name Fund Number 672
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 11 55,116 55,559 - 54,396 50%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 89,175 - 85,909 82,167 - 3,266 96%
Total Revenue 420,124 11 362,462 137,726 - 57,662 86%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 162,702 138,681 162,702 46,606 - - 100%
Debt Service - Interest & Fees 144,035 71,307 143,034 144,691 - 1,001 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 306,737 209,988 305,736 191,297 - 1,001 100%
Capital - - - - - - 0%
Total Expenditures 306,737 209,988 305,736 191,297 - 1,001 100%
Net 113,387 (209,977) 56,726 (53,571) 56,661
Cash Balance 115,608 3,482
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to
make improvements at the Century Center including a new roof and other energy efficiency projects.
The bonds will be paid off over a 15 year period and the final payment is due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
Fund Name Fund Number 222
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 3,130 1,034 2,862 5,461 - 268 91%
Charges for Services 3,539,580 231,801 2,425,873 2,406,093 - 1,113,707 69%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 732 8,429 8,485 - 571 94%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,842,516 374,395 4,183,688 3,726,217 - 658,828 86%
Interfund Allocation Reimb 392,377 30,236 326,980 232,362 - 65,397 83%
Transfers In - - - - - - 0%
Total Revenue 8,786,603 638,199 6,947,831 6,378,618 - 1,838,771 79%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 240,341 2,198,650 2,353,342 11,955 862,007 72%
222-0606 Building Maintenance 213,832 15,630 170,586 160,531 26 43,220 80%
222-0612 Central Stores 236,428 18,870 199,082 76,287 22 37,324 84%
222-0613 Print Shop 192,329 9,496 116,497 104,704 1,760 74,072 61%
222-0614 Radio Shop 336,927 21,066 224,979 218,355 1,798 110,150 67%
222-0616 Energy/Sustainability 380,560 20,890 249,751 204,360 5,805 125,003 67%
222-0617 Electric & Gas Utilities 4,375,000 349,153 3,787,417 3,414,789 266,591 320,992 93%
Total Expenditures by Dept 8,807,688 675,446 6,946,963 6,532,369 287,957 1,572,769 82%
Expenditures
Personnel
Salaries & Wages 2,295,225 153,602 1,679,076 1,571,074 - 616,149 73%
Fringe Benefits 1,164,388 71,401 773,373 759,005 - 391,015 66%
Total Personnel 3,459,613 225,003 2,452,448 2,330,079 - 1,007,164 71%
Supplies 166,144 55,027 123,135 100,005 8,908 34,101 79%
Services & Charges
Professional Services 65,365 - 27,536 3,092 4,176 33,653 49%
Printing & Advertising 8,173 910 4,767 3,783 142 3,264 60%
Utilities 4,450,045 352,228 3,835,611 3,454,375 266,591 347,843 92%
Education & Training 23,551 210 5,253 13,995 1,698 16,600 30%
Travel 6,355 - 711 1,761 - 5,644 11%
Repairs & Maintenance 94,579 6,658 57,890 188,236 3,592 33,097 65%
Other Interfund Allocations 380,380 31,438 314,380 118,260 - 66,000 83%
Debt Service - Principal 14,317 732 10,860 10,788 1,473 1,984 86%
Debt Service - Interest & Fees 1,642 103 1,320 1,742 196 126 92%
Grants & Subsidies 19,460 - 5,320 - - 14,140 27%
Insurance 33,965 2,831 28,310 15,550 - 5,655 83%
Other Services & Charges 7,099 306 2,421 4,002 1,180 3,498 51%
Transfers Out 77,000 - 77,000 286,700 - - 100%
Total Services & Charges 5,181,931 395,416 4,371,379 4,102,285 279,049 531,504 90%
Capital - - - - - - 0%
Total Expenditures 8,807,688 675,446 6,946,963 6,532,369 287,957 1,572,769 82%
Net (21,085) (37,247) 869 (153,750) 266,002
Cash Balance 1,027,368 1,150,488
Staffing Budget Actual
Full Time 43 39
Part-Time /Seasonal/Temporary N/A 3
Total 43 42
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments,
Print Shop machine leases.
Capital spending is accounted for in Central Services Capital Fund (224).
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
Purchasing/Stores and Print Shop are funded by allocation, Facility Management is funded by the Utility usage charge and all other cost centers are funded through
internal labor rates.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Central Services
Internal Service Funds
City Funds
Fund Name Fund Number 224
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 152 2,026 688 - (26) 101%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 77,000 - 77,000 286,700 - - 100%
Total Revenue 79,000 152 79,026 287,388 - (26) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 12,000 8,905 8,905 23,273 - 3,095 74%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 55,000 3,273 7,923 61,729 11,157 35,920 35%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 55,000 3,273 7,923 61,729 11,157 35,920 35%
Capital 88,036 - 77,871 114,180 1 10,164 88%
Total Expenditures 155,036 12,178 94,700 199,182 11,158 49,179 68%
Net (76,036) (12,027) (15,674) 88,206 (49,205)
Cash Balance 178,626 200,367
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for capital expenditures for the Central Services department.
This fund receives transfers from the Central Services Operating Fund (222).
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Central Services Capital
Internal Service Funds
City Funds
Fund Name Fund Number 226
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 40,000 3,466 56,173 38,159 - (16,173) 140%
Other Income 652,097 46,551 703,577 36,762 - (51,480) 108%
Interfund Allocation Reimb 2,061,259 168,832 1,715,435 2,438,843 - 345,824 83%
Transfers In - - - - - - 0%
Total Revenue 2,753,356 218,848 2,475,185 2,513,764 - 278,171 90%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 15,419 179,915 176,164 6,484 76,325 71%
226-0412 Liability Insurance 2,058,406 129,396 1,252,365 1,195,546 - 806,041 61%
226-0417 Business Insurance 690,694 16,230 709,966 520,862 5,461 (24,733) 104%
226-0418 Workers' Compensation 1,180,717 69,641 1,212,034 768,379 25,534 (56,851) 105%
226-0419 Catastrophic Events 199,700 51,015 93,875 - 245,618 (139,793) 170%
Total Expenditures by Dept 4,392,241 281,701 3,448,155 2,660,951 283,097 660,988 85%
Expenditures
Personnel
Salaries & Wages 183,988 14,492 151,692 145,967 - 32,296 82%
Fringe Benefits 93,457 6,860 69,900 75,314 - 23,557 75%
Total Personnel 277,445 21,352 221,592 221,281 - 55,853 80%
Supplies 26,982 95 4,020 11,268 2,967 19,995 26%
Services & Charges
Professional Services 188,929 8,250 172,982 197,278 - 15,947 92%
Printing & Advertising - - - - - - 0%
Education & Training 23,595 - 11,706 11,655 1,388 10,501 55%
Travel 6,050 - 2,114 1,802 868 3,068 49%
Repairs & Maintenance 13,200 31,240 42,316 21,102 79,008 (108,124) 919%
Other Interfund Allocations 111,929 9,327 93,270 47,510 - 18,659 83%
Grants & Subsidies - - - - - - 0%
Insurance 1,512,835 65,093 1,594,322 1,104,634 5,461 (86,948) 106%
Other Services & Charges 2,015,851 126,505 1,227,376 1,044,421 26,794 761,681 62%
Transfers Out 25,425 - 25,425 - - - 100%
Total Services & Charges 3,897,814 240,414 3,169,512 2,428,402 113,519 614,784 84%
Capital 190,000 19,840 53,032 - 166,610 (29,642) 116%
Total Expenditures 4,392,241 281,701 3,448,155 2,660,951 283,097 660,990 85%
Net (1,638,885) (62,852) (972,970) (147,187) (382,819)
Cash Balance 3,694,562 4,460,107
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,152,820 in 2018 for expected liability claims. At the end of October, $542,123 had been spent.
The City budgeted $1,071,386 for expected workers compensation activities. At the end of October, workers compensation activities totaled $1,134,400. Year-to-date
activity exceeds prior year to date activity due to several large claims. An additional appropriation is requested to cover.
City Funds
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Liability Insurance
Internal Service Funds
Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
Fund Name Fund Number 278
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 801 10,490 6,319 - (490) 105%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,500 303 2,707 1,360 - (207) 108%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 12,500 1,104 13,197 7,679 - (697) 106%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 10,000 17,802 18,198 972 - (8,198) 182%
Transfers Out - - - - - - 0%
Total Services & Charges 10,000 17,802 18,198 972 - (8,198) 182%
Capital - - - - - - 0%
Total Expenditures 10,000 17,802 18,198 972 - (8,198) 182%
Net 2,500 (16,698) (5,001) 6,707 7,501
Cash Balance 746,763 759,559
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. This fund pays for police vehicle off duty accident claims.
Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
Claims have been minimal in this fund since it was created.
The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease in revenue is the result of suspending the payroll deduction for
sworn officers as outlined in the agreement between the Police Department and the FOP. The agreement calls for the suspension of the deduction based on the price of
gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police vehicle off duty accident claims. Current receipts are from
Officers that take vehicles home out of county.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Take Home Vehicle Police
Internal Service Funds
City Funds
Fund Name Fund Number 279
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 53,424 2,724 21,084 - - 32,340 39%
Donations 100,000 - 100,000 - - - 100%
Other Income 46,200 6,508 46,107 - - 93 100%
Interfund Allocation Reimb 6,788,952 565,746 5,657,460 4,306,210 - 1,131,492 83%
Transfers In - - - - - - 0%
Total Revenue 6,988,576 574,978 5,824,651 4,306,210 - 1,163,925 83%
Expenditures by Dept
279-0104 311 Call Center 595,066 41,502 430,492 408,403 2,101 162,473 73%
279-0672 Information Technology 6,430,317 769,266 4,206,077 2,275,275 1,155,598 1,068,642 83%
279-0673 Innovation 129,729 - 104,733 260,593 24,996 - 100%
Total Expenditures by Dept 7,155,112 810,768 4,741,302 2,944,271 1,182,695 1,231,115 83%
Expenditures
Personnel
Salaries & Wages 1,641,291 118,722 1,235,182 1,073,432 - 406,109 75%
Fringe Benefits 732,528 49,422 504,094 442,298 - 228,434 69%
Total Personnel 2,373,819 168,144 1,739,275 1,515,730 - 634,543 73%
Supplies 107,877 9,899 87,506 52,187 82,568 (62,197) 158%
Services & Charges
Professional Services 1,462,278 33,747 654,698 178,952 619,343 188,237 87%
Printing & Advertising 298 - 298 - - - 100%
Utilities - - - - - - 0%
Education & Training 75,939 - 13,883 11,016 1,060 60,996 20%
Travel 58,692 2,429 18,219 27,465 1,995 38,478 34%
Repairs & Maintenance 2,455,571 510,745 1,868,284 1,019,049 477,629 109,658 96%
Other Interfund Allocations 144 12 120 20 - 24 83%
Debt Service - Principal 213,992 42,322 126,214 120,113 - 87,778 59%
Debt Service - Interest & Fees 40,403 2,885 11,549 13,339 - 28,854 29%
Grants & Subsidies 25,000 - 25,000 - - - 100%
Insurance 5,067 422 4,220 3,800 - 847 83%
Other Services & Charges 336,032 40,162 192,037 2,599 100 143,895 57%
Transfers Out - - - - - - 0%
Total Services & Charges 4,673,416 632,725 2,914,521 1,376,354 1,100,127 658,767 86%
Capital - - - - - - 0%
Total Expenditures 7,155,112 810,768 4,741,302 2,944,271 1,182,695 1,231,113 83%
Net - - - - (67,188)
Cash Balance 2,672,566 1,361,939
Staffing Budget Actual
Full Time 27 25
Part-Time /Seasonal/Temporary N/A 1
Total 27 26
Fund Purpose:
Explanation of Revenue Sources:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explanation of Significant Spending on Capital Projects:
IT's capital projects are paid out of COIT Fund 404.
This internal service fund was established to track the cost of the Department of Innovation & Technology. The 311 Call Center is a division of the Department of
Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact
city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and
maintains the City's IT infrastructure.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered and
not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set at
the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting, VoIP
Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
City Funds
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
311 Call Center - 7 full-time employees and 1 part-time employee
Innovation & Technology - 19 full-time employees
Staffing by Division
Fund Name Fund Number 711
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,491,596 1,487,583 15,087,927 14,807,299 - 3,403,669 82%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 13,036 160,318 71,909 - (50,318) 146%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,006 55,028 254,952 109,811 - (244,946) 2548%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 18,611,602 1,555,646 15,503,197 14,989,019 - 3,108,405 83%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 163,000 3,575 65,676 92,372 18,650 78,674 52%
Services & Charges
Professional Services 1,359,000 41,632 1,022,328 874,294 342,159 (5,487) 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 16,201,194 1,673,508 12,450,874 11,553,770 52,974 3,697,346 77%
Other Services & Charges 8,610 3,420 10,331 2,414 - (1,721) 120%
Transfers Out 413,714 413,714 413,714 - - - 100%
Total Services & Charges 17,982,518 2,132,275 13,897,247 12,430,478 395,133 3,690,138 79%
Capital - - - - - - 0%
Total Expenditures 18,145,518 2,135,850 13,962,923 12,522,851 413,783 3,768,812 79%
Net 466,084 (580,204) 1,540,275 2,466,169 (660,407)
Cash Balance 11,461,126 9,196,985
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016,
and was set in place with the understanding that the City should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Self-Funded Employee Benefits
Internal Service Funds
City Funds
Fund Name Fund Number 713
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 218 3,005 2,208 - (1,005) 150%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 218 3,005 2,208 - (1,005) 150%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits 60,000 - 20,480 48,980 - 39,520 34%
Total Personnel 60,000 - 20,480 48,980 - 39,520 34%
Supplies - - - - - - 0%
Services & Charges
Professional Services 20,000 - - 2,200 - 20,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - 3,090 - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 20,000 - - 5,290 - 20,000 0%
Capital - - - - - - 0%
Total Expenditures 80,000 - 20,480 54,270 - 59,520 26%
Net (78,000) 218 (17,475) (52,062) (60,525)
Cash Balance 208,154 234,490
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential
outplacement services. In 2018, nothing has been paid so far for outplacement services.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and
will resume in 2020.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Unemployment Compensation
Internal Service Funds
City Funds
Fund Name Fund Number 714
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 12,225 133,390 - - 22,304 86%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160 36 295 - - (135) 184%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,854 12,262 133,685 - - 22,169 86%
Expenditures
Personnel
Salaries & Wages 131,000 5,007 88,762 - - 42,238 68%
Fringe Benefits 24,694 - - - - 24,694 0%
Total Personnel 155,694 5,007 88,762 - - 66,932 57%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 155,694 5,007 88,762 - - 66,932 57%
Net 160 7,255 44,923 - (44,763)
Cash Balance 44,923 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child.
The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018.
Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Parental Leave Fund
Internal Service Funds
City Funds
Fund Name Fund Number 701
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - 4,475,669 4,920,712 - 736,969 86%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 2,539 711 - 1,961 56%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,414 - 7,345 - - (1,931) 136%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,222,552 - 4,485,553 4,921,423 - 736,999 86%
Expenditures
Personnel
Salaries & Wages 5,105,307 368,742 3,904,690 3,861,052 - 1,200,617 76%
Fringe Benefits - - - - - - 0%
Total Personnel 5,105,307 368,742 3,904,690 3,861,052 - 1,200,617 76%
Supplies 200 - 67 10 - 133 34%
Services & Charges
Professional Services 5,000 - 3,202 3,000 - 1,798 64%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 350 - - - - 350 0%
Repairs & Maintenance 100 - - - - 100 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,500 66 854 719 - 646 57%
Transfers Out - - - - - - 0%
Total Services & Charges 6,950 66 4,056 3,719 - 2,894 58%
Capital - - - - - - 0%
Total Expenditures 5,112,457 368,808 3,908,813 3,864,781 - 1,203,644 76%
Net 110,095 (368,808) 576,740 1,056,642 (466,645)
Cash Balance 1,040,769 1,224,214
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. In 2018, the first payment was received in June in the amount of $2,239,434. For 2017, the total amount received was $4,920,712.
Personnel expenses increased due to one DROP payment of $124,915 and adding two new retired firefighters to the 1937 Convertee Fund.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Fire Pension
Trust Funds
City Funds
Fund Name Fund Number 702
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - 6,223,858 6,204,179 - (230,858) 104%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 5,960 2,810 - (1,460) 132%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 2,523 3,903 14,580 - 4,097 49%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 2,523 6,233,721 6,221,569 - (228,221) 104%
Expenditures
Personnel
Salaries & Wages 6,571,535 503,331 5,155,455 5,117,491 - 1,416,080 78%
Fringe Benefits 3,717 - 261 569 - 3,456 7%
Total Personnel 6,575,252 503,331 5,155,717 5,118,060 - 1,419,536 78%
Supplies 800 - - - - 800 0%
Services & Charges
Professional Services 5,500 - 3,200 3,000 - 2,300 58%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 500 - - - - 500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,400 87 892 822 - 508 64%
Transfers Out - - - - - - 0%
Total Services & Charges 7,400 87 4,092 3,822 - 3,308 55%
Capital - - - - - - 0%
Total Expenditures 6,583,452 503,419 5,159,809 5,121,881 - 1,423,644 78%
Net (577,952) (500,896) 1,073,912 1,099,688 (1,651,865)
Cash Balance 1,958,912 1,892,242
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. In 2018, the first payment was received in June in the amount of $3,113,529. For 2017, the total amount received was $6,204,179.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Police Pension
Trust Funds
City Funds
Fund Name Fund Number 730
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 30 397 242 - (147) 159%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 30 397 242 - (147) 159%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 25,000 - - 599 - 25,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 25,000 - - 599 - 25,000 0%
Capital - - - - - - 0%
Total Expenditures 25,000 - - 599 - 25,000 0%
Net (24,750) 30 397 (357) (25,147)
Cash Balance 28,866 28,446
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This trust fund is designated for expenses specifically for the City Cemetery.
$25,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little
burial activity. This fund is managed by the Parks Department. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
City Cemetery Trust
Trust Funds
City Funds
Fund Name Fund Number 731
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 455,518 455,518 - - (455,518) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 455,518 455,518 - - (455,518) 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 455,518 455,518 - (455,518)
Cash Balance 455,518 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for
the City’s ongoing responsibility to care for the cemetery in perpetuity according to Indiana law. Fund 731 was established by Ordinance No. ________, dated
December 10, 2018 to account for the transferred funds and to budget for the expenses the City will incur in maintaining the cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Bowman Cemetery
Trust Funds
City Funds
Fund Name Fund Number 324
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 17,289,104 - 10,603,198 8,932,881 - 6,685,906 61%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 198,500 395,000 394,000 - - 100%
Grants/Intergovernmental 365,000 - 22,988 244,301 - 342,012 6%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 1,080 3,220 - - 1,100 75%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 450,000 27,781 397,990 235,685 - 52,010 88%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,723,684 165,963 4,669,917 1,090,959 - 53,767 99%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 34,000 2,982 34,283 22,723 - (283) 101%
Total Revenue 23,261,108 396,306 16,126,597 10,920,549 - 7,134,512 69%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 3,972,888 149,502 1,039,676 882,825 1,524,118 1,409,094 65%
Printing & Advertising - - - 24,071 - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 3,236,409 - 2,806,409 5,744,112 - 430,000 87%
Debt Service - Interest & Fees 1,054,109 - 1,025,682 1,974,904 - 28,427 97%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 2,457,718 - 2,163,396 351,697 294,321 1 100%
Transfers Out 4,267,975 198,500 4,267,975 - - - 100%
Total Services & Charges 14,989,099 348,002 11,303,139 8,977,608 1,818,440 1,867,522 88%
Capital 33,367,083 2,072,560 12,972,072 6,922,024 6,247,114 14,147,897 58%
Total Expenditures 48,356,182 2,420,562 24,275,211 15,899,632 8,065,554 16,015,419 67%
Net (25,095,074) (2,024,256) (8,148,614) (4,979,084) (8,880,907)
Cash Balance 25,391,697 27,545,538
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area.
This fund makes payments on the following debt: 2011 Downtown Central Dev Area TIF (debt schedule #5), 2011 Airport Dev Area TIF (#6), 2014 TJX Special Taxing
District (DS-012), 2006 Main/Colfax Garage (#13), 2001 Public Works Service Center Bonds (#36), 2012 Fire Station/Police Dept Renovations (#39), 2013 Century
Center Special Tax Bonds (#62), 2010 Interfund Loan from Fund 209 (#86), 2015 Smart Streets Bond (#135), 2018 TIF Park Bond (#169).
This fund is used to pay for various capital projects within the TIF district. Significant projects underway in 2018 are: Ameritech Drive Improvements, Berlin Place,
Charles Black Center Improvements, Cleveland Wellfield, Coal Line Trail, Downtown Streetscape Improvements, Fire Station #4, Gateway Center, Hibberd Development,
Historic Lincolnway Homes, JMS Building, Lafayette Building, Lincolnway East/933 Improvements, Lincolnway West/Charles Martin Intersection Improvements, Olive
GAC Plant Improvements, Parking Garage Deck Coating, Portage Prairie Infrastructure, Patel Plaza, Renaissance Phase III, Southeast Master Plan Implementation,
Tucker Drive, West Bank Trail Improvements, Western Avenue Streetscapes, and Ziker Project.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous
sources.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 422
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 323,264 - 173,583 198,152 - 149,681 54%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 34,000 2,154 30,803 17,009 - 3,197 91%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 357,264 2,154 204,386 215,160 - 152,878 57%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 835 148 148 3,013 479 208 75%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 835 148 148 3,013 479 208 75%
Capital 2,285,081 9,996 589,136 69,578 1,051,056 644,889 72%
Total Expenditures 2,285,916 10,144 589,284 72,591 1,051,535 645,097 72%
Net (1,928,652) (7,990) (384,898) 142,569 (492,219)
Cash Balance 1,891,526 2,103,628
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area,
a stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks
throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United
States.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 425
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,506 146 2,147 1,399 - 359 86%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 - 73,089 90,411 - 122,219 37%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 197,814 146 75,236 91,810 - 122,578 38%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 2,423 - 2,423 7,263 - - 100%
Services & Charges
Professional Services - - - 7,000 - - 0%
Printing & Advertising - - - - - - 0%
Utilities 19,490 - 19,491 3,705 - (1) 100%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 51,682 - 51,681 57,726 - 1 100%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 36,810 - 36,809 26,944 - 1 100%
Transfers Out 133,761 - - - - 133,761 0%
Total Services & Charges 241,743 - 107,981 95,375 - 133,762 45%
Capital - - - - - - 0%
Total Expenditures 244,166 - 110,404 102,638 - 133,762 45%
Net (46,352) 146 (35,168) (10,828) (11,184)
Cash Balance 141,566 175,982
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used for South Bend downtown retail space property management.
The property sold in June of 2018. On-going maintenance of the Leighton Courtyard will continue until transferred to Venues, Parks & Arts. Then the fund will be closed.
Revenue and expenditures are reported one month in arrears.
This funds received revenue from the rental of property in downtown South Bend.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 429
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,905,018 - 1,442,090 1,428,046 - 1,462,928 50%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 2,450 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 132,000 10,002 121,950 64,697 - 10,050 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 74,556 - 72,104 156,065 - 2,452 97%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,111,574 10,002 1,636,144 1,651,258 - 1,475,430 53%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 403,129 26,933 321,106 260,604 80,893 1,130 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 13,617 - 7,417 - - 6,200 54%
Transfers Out - - - - - - 0%
Total Services & Charges 416,746 26,933 328,523 260,604 80,893 7,330 98%
Capital 9,170,945 - 475,429 1,344,240 859,831 7,835,685 15%
Total Expenditures 9,587,691 26,933 803,952 1,604,844 940,724 7,843,015 18%
Net (6,476,117) (16,931) 832,193 46,414 (6,367,585)
Cash Balance 9,509,335 7,922,064
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the
Northeast TIF.
This TIF funds projects including:
- River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of
South Bend’s shared green spaces.
- Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
- East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the
City’s redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
- Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will
be renamed The Armory.
- Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 430
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,549 - 1,258,579 1,216,824 - 1,041,970 55%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 125,000 9,342 113,121 49,009 - 11,879 90%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 1,466,348 - - 0%
Total Revenue 2,425,549 9,342 1,371,700 2,732,180 - 1,053,849 57%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 475,694 14,128 220,147 73,879 337,910 (82,363) 117%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 475,694 14,128 220,147 73,879 337,910 (82,363) 117%
Capital 8,080,332 4,998 104,784 331,324 3,478,807 4,496,741 44%
Total Expenditures 8,556,026 19,126 324,931 405,203 3,816,717 4,414,378 48%
Net (6,130,477) (9,783) 1,046,769 2,326,977 (3,360,529)
Cash Balance 8,883,352 6,948,865
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible
development projects for this TIF area.
Major project in 2017 was Chippewa Roundabout. Significant commitments in 2018 are: Miami Street Basin Drainage Improvements (including Bowen Street, Erskine,
and small miscellaneous related areas), Erskine Golf Course Improvements, St. Joseph Streetscape, and South Well Field Improvements.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 432
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 8,519 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 8,519 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 3,800,000 - - 0%
Debt Service - Interest & Fees - - - 161,667 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 905,117 - - 0%
Total Services & Charges - - - 4,866,784 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 4,866,784 - - 0%
Net - - - (4,858,265) -
Cash Balance - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 435
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - 218,280 - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,150 213 2,683 750 - 467 85%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,150 213 2,683 219,030 - 467 85%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 144,650 - - 116 4,200 140,450 3%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 323,006 - - 0%
Debt Service - Interest & Fees - - - 12,602 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 144,650 - - 335,724 4,200 140,450 3%
Capital 60,000 - - - - 60,000 0%
Total Expenditures 204,650 - - 335,724 4,200 200,450 2%
Net (201,500) 213 2,683 (116,694) (199,983)
Cash Balance 203,482 40,039
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible
development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St.
Joseph County. Then the fund will be closed.
Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 436
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,413,977 - 2,616,136 2,320,321 - 1,797,841 59%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,250 - 5,385 442 - 3,865 58%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 67 - 67 - - - 100%
Total Revenue 4,423,294 - 2,621,588 2,320,763 - 1,801,706 59%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 76,697 2,026 2,026 1,331 - 74,671 3%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 376,417 - 376,417 1,871,080 - - 100%
Debt Service - Interest & Fees 117,914 - 116,911 1,294,173 - 1,003 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 3,748,972 - 3,748,972 - - - 100%
Total Services & Charges 4,320,000 2,026 4,244,326 3,166,584 - 75,674 98%
Capital - - - - - - 0%
Total Expenditures 4,320,000 2,026 4,244,326 3,166,584 - 75,674 98%
Net 103,294 (2,026) (1,622,738) (845,821) 1,726,032
Cash Balance 1,864,505 1,550,532
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on
eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly
known as the Northeast Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. The budgeted transfers out relate to debt service which needs to be
funneled to Trustee Fund which will pay the actual debt.
This fund is used for debt service.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 433
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 101 293 66 - (158) 217%
Debt Proceeds - - - - - - 0%
Donations - - 607,302 - - (607,302) 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 28,126 - 28,126 - - - 100%
Total Revenue 28,261 101 635,721 66 - (607,460) 2249%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 32,600 - 1,894 1,133 - 30,706 6%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 32,600 - 1,894 1,133 - 30,706 6%
Capital - - - - - - 0%
Total Expenditures 32,600 - 1,894 1,133 - 30,706 6%
Net (4,339) 101 633,827 (1,067) (638,166)
Cash Balance 641,219 7,386
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
- The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
- There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the
Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend
Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development
Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's
cash balance.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 439
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 252,625 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 652 8,542 9,523 - 1,458 85%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 652 8,542 262,148 - 1,458 85%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - 1,800,000 - - 0%
Total Expenditures - - - 1,800,000 - - 0%
Net 10,000 652 8,542 (1,537,852) 1,458
Cash Balance 621,608 612,570
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's two
certified technology parks.
This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance.
Funding can be used in Ingition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 454
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 411 5,387 3,219 - 613 90%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 411 5,387 3,219 - 613 90%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 50,000 - - - - 50,000 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - - - - 50,000 0%
Capital - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (44,000) 411 5,387 3,219 (49,387)
Cash Balance 392,014 386,314
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. $50,000 budgeted for urban enterprise area job training for 2018.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 754
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 203,000 20,387 142,052 108,518 - 60,948 70%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 1,689 20,456 17,034 - 6,544 76%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 230,000 22,076 162,508 125,552 - 67,492 71%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 142,000 7,697 64,022 75,425 - 77,978 45%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 14,550 857 7,675 9,761 - 6,875 53%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 450 - - - - 450 0%
Transfers Out - - - - - - 0%
Total Services & Charges 157,000 8,554 71,697 85,186 - 85,303 46%
Capital - - - - - - 0%
Total Expenditures 157,000 8,554 71,697 85,186 - 85,303 46%
Net 73,000 13,522 90,811 40,366 (17,811)
Cash Balance 2,570,761 2,879,898
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to trustee fees charged by Centier Bank.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 315
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 1,094 14,413 8,694 - (413) 103%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 1,094 14,413 8,694 - (413) 103%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 14,000 1,094 12,809 8,502 - 1,191 91%
Total Services & Charges 14,000 1,094 12,809 8,502 - 1,191 91%
Capital - - - - - - 0%
Total Expenditures 14,000 1,094 12,809 8,502 - 1,191 91%
Net - - 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule #6; due to pay off 8/1/2024) for the airport taxable project.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on the fund balance is transferred out to River West TIF Fund 324.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 317
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 550 7,206 4,306 - 1,794 80%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 9,000 550 7,206 4,306 - 1,794 80%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 9,000 550 7,206 4,306 1,794
Cash Balance 524,397 516,773
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule #81).
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 328
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 1,828 24,097 14,541 - (4,097) 120%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 1,828 24,097 14,541 - (4,097) 120%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 20,000 1,828 21,414 14,220 - (1,414) 107%
Total Services & Charges 20,000 1,828 21,414 14,220 - (1,414) 107%
Capital - - - - - - 0%
Total Expenditures 20,000 1,828 21,414 14,220 - (1,414) 107%
Net - - 2,682 320 (2,683)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5; due to pay off 8/1/2024) for the Palais Royale project.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on the fund balance is transferred out to River West TIF Fund 324.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 351
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds 993,495 - 993,495 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 993,495 - 993,495 - - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 993,495 - 993,495 - -
Cash Balance 993,495 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452).
The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
2018 TIF Park Bond Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 752
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 1,035 3,991 2,857 - 1,509 73%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 3,364,500 - 2,916,500 3,690,500 - 448,000 87%
Total Revenue 3,370,000 1,035 2,920,491 3,693,357 - 449,509 87%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,915,000 - 1,915,000 2,605,000 - - 100%
Debt Service - Interest & Fees 1,190,829 1,200 1,154,213 1,221,263 - 36,616 97%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 260,000 - 324,220 735,240 - (64,220) 125%
Total Services & Charges 3,365,829 1,200 3,393,433 4,561,503 - (27,604) 101%
Capital - - - - - - 0%
Total Expenditures 3,365,829 1,200 3,393,433 4,561,503 - (27,604) 101%
Net 4,171 (165) (472,942) (868,146) 477,113
Cash Balance 49,290 364,624
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt is the 2013 Century Center Refunding
Bonds, last payment 5/1/26, paid for by Fund 324, (debt schedule #62).
2017 - The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017.
2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee
bank ($324,170.83) was deposited into COIT Fund 404.
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into Fund 436.
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 756
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 440 3,298 2,417 - (798) 132%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,714,000 - 1,714,000 856,500 - - 100%
Total Revenue 1,716,500 440 1,717,298 858,917 - (798) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 940,000 - 940,000 460,000 - - 100%
Debt Service - Interest & Fees 770,444 - 770,444 789,569 - - 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,710,444 - 1,710,444 1,249,569 - - 100%
Capital - - - - - - 0%
Total Expenditures 1,710,444 - 1,710,444 1,249,569 - - 100%
Net 6,056 440 6,854 (390,652) (798)
Cash Balance 1,725,499 1,717,789
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037 (debt schedule #135). The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities
such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
City lease rental payments are received from the River West TIF Fund 324.
Expenditures are principal and interest payments on the 2015 Smart Streets bond.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
Fund Name Fund Number 758
Fund Type Date Updated 11/16/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,781 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 3,800,000 - - 0%
Debt Service - Interest & Fees - - - 161,668 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 561,230 - - 0%
Total Services & Charges - - - 4,522,898 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 4,522,898 - - 0%
Net - - - (561,117) -
Cash Balance - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue. The accounting records were
maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Debt was paid off in early 2017 and the fund was closed.
City of South Bend, Indiana
Monthly Financial Report
October 31, 2018
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds