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04/03/12 Board of Public Works Minutes
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Ms. Roos seconded the motion, which carried. REJECT BIDS — EWING AVENUE AND FELLOWS STREET SIGNALIZATION IMPROVEMENTS — PROJECT NO. 111 -072 LRSA Mr. Carl Littrell, Engineering, advised the Board that on March 13, 2012, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Littrell recommended that the Board reject all bids due to all of them coaling in over budget. Mr. Littrell stated in his memorandum that the project scope needs to be scaled back or the project budgeted in next year's budget. Therefore, Mr. Inks made a motion that the recommendation be accepted and all bids be rejected. Ms. Roos seconded the motion, which carried. APPROVE REQUEST TO RE- SCHEDULE BID OPENING AND BID DUE DATE — EAST BANK STORM SEWER PHASE III --- PROJECT NO. 111 -069 In a Memorandum to the Board, Mr. Carl Littrell, Engineering, informed that the East Bank Storm Sewer, Phase III, is scheduled for bid opening on April 5, 2012; however, the Common Wage Determination that will apply to this project will not be made until April 4, 2012. He noted that amount of time is insufficient for contractors to adequately prepare their bids for opening less than twenty -four (24) hours later. Therefore, Mr. Littrell recommended that based on IC 36- 1-12-4(b), the Board approve an Addendum to the Specifications be sent to all plarholders notifying them of the rescheduled bid opening date of April 10, 2012, and the Board announce the new date at the regularly scheduled opening meeting of April 5, 2012. Ms. Greene stated the Board has the authority to give notice and delay a bid opening, they cannot open bids before the due date. She noted this was a request to delay the bid due date and the bid opening date. Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the request was approved as outlined above. ADOPT RESOLUTION NO. 18 -2012 — AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT AND OTHER DOCUMENTS RELATED TO GOLF CARTS Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION. 15 -2012 A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER LEASE AGREEMENT AND OTHER DOCUMENTS RELATED TO GOLF CARTS WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board ") is the contracting body for the City of South Bend, Indiana (the "City ") pursuant to Indiana Code § 36— 9 -6; and WHEREAS, the CITY OF SOUTH BEND ( "Lessee ") desires to obtain certain equipment (the "Equipment ") described in Equipment Schedule No. 04 to the Master Lease Agreement (collectively, the "Lease ") with SUNTRUST EQUIPMENT FINANCE & LEASING CORP., the form of which is attached hereto and incorporated herein as Exhibit "A' has been available for review by the governing body of Lessee prior to this meeting; and WHEREAS, the Equipment is essential for the Lessee to perform its 'governmental functions; and WHEREAS, the funds made available under the Lease will be deposited with SUNTRUST BANK (the "Escrow Agent ") pursuant to an Escrow Agreement between Lessee and the Escrow Agent (the "Escrow Agreement ") and will be applied to the acquisition of the Equipment in accordance with said Escrow Agreement; and WHEREAS, Lessee has taken the necessary steps, including those relating to any applicable legal bidding requirements, to arrange for the acquisition of the Equipment; and WHEREAS, Lessee proposes to enter into the Lease with SUNTRUST EQUIPMENT FINANCE & LEASING CORP, and the Escrow Agreement with the Escrow Agent substantially in the forms presented to this meeting. 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Ms. Roos seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, asked the Board what the purpose is of the light at the intersection of Western Avenue and Laurel Street. Mr. Gilot stated it is for safety and security of pedestrians. He noted it is near the Kroc Center. Mr. Miller asked if it was put up for the Kroc Center. Mr. Littrell added it is also near the Housing Authority Apartments. Mr. Miller stated those apartments have been there for years and there was never a light put up. Mr. Gilot stated the Kroc Center has some 7,000 members and continues to grow; that warrants a traffic signal. He noted when there is a large event at the center, a light is necessary to help with overflow traffic. Ms. Greene added that it is no different than adding a light at an intersection when putting in a mall, or any type of business that increases foot and vehicle traffic. Mr. Miller asked what the situation was with the award of the East Bank Sewer Separation No. 2 at the last Board meeting. He noted the Board stated there was an issue with the award of the project. Mr. Gilot stated the project had to be awarded before the prevailing wage rates expired this week. Mr. Miller asked if the award had to be made or the project had to be bid before the wage rates expired. Mr. Gilot answered that the award has to be made; common wage rates are established when the contract to bid the project is entered into. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:01 a.m. BOARD OF PUBLIC WORKS & 4—k Gary'A. Gilot, President Donald E. Inks, Member Kathryn E. Roos, Member ATTEST: in8a M. 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Mr. Dennis Andres, Morris Performing Arts Center, stated this company doesn't work for the Morris, the promoters pay for the service in their contract with the Morris. He noted the Morris is reimbursed through their contract with the Morris. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business carne before the Board. The meeting adjourned at 11:33 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President *Dnal�d__E_. rs Inks, Member Kathryn E. Roos, Member ATTEST: �yC . 4 ztEvL �-, —Lfnda M. Martin, Cler REGULAR MEETING APRIL 10, 2012 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, April 10, 2012, by Board President Gary A. Gilot, with Board Member Kathryn Roos present. Board Member Donald Inks was absent. Also present was Attorney Cheryl Greene. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Bid Opening for the Automation of DO Controls for the Aeration Blowers, Project No. 111 -070. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the minutes of the Agenda Session, Regular Meeting and Claims Meeting of the Board held on March 22, 2012, March 27, 2012 and April 3, 2012, were approved. OPENING OF BIDS — EAST BANK STORM SEWER SEPARATION PHASE III — PROJECT NO. 111 -069 (2012 SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South B lend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION PO Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted BID : Base Bid: $2,615,349.17 Alternate 1 Total: $59,650.83 Total $2,675,000.00 to '31pul ui poiwol �uiaq ssouisnq jioq jo Xlixofnuz olgi of onp ssauisnq IB3oI V 8U marna.t Butxaas �Ijuaxano axe Xagl puuog z)ql pauzxojui 3qS a -Rfiuofw °saliN ui poinool `uollotulsuOO asps uipnloui `uuo tiui'I� a3uaaa ozd I�3o�l E pajjiuzgns sxappiq oqj jo II-e Imp palou 3uaaxO 'sW 0v'£S 1 `i ££`Z$ IB40 I. 00'980`S I $ aluux31IV Ot'L90`91 £`Z$ :pig asL'g o paj;zuzgns st'm uxrelD 03uaxOJaxd ssauisng pool uumpul palliuzgns sum puog pig ( %S) jua=d anid paialduxoo sum uuoj juauzjzuzuzo� uoiluuiuzix3szQ -uON J3pxo ur sum I!nup jv uoisnlloD -uoN xa2ulssag pg -.TW :Xg paufis stm pig tl l 99 b eu,elpul `I -egNIg 6 pt'o2l X unOD L9L£9 •3NI 9uriVAV3XI AWD £6'Li79`88Z`Z$ I -elol 0S'8S0`8S$ :I�oZ I a��uxal� £ti'68V0£Z`Z$ :pig oslog Em poiliuzgns sum iupetD o3uoxapxd ssautsng luoo -1 LuLipul pQlll .ugns s -em puog pig ( %S) Iua3xad ;)Al j paialdwoo sum uuoj juaucjiu tuo�) uoIltuTUITx3sTQ -uO' xapJo ur SLIM JinPpUJV uorsnlloD -uoN x,zoln}l ppo L 'jw :,{q you ils s -em pig V I99t, uuuipul `puog lq noS SLL I Xog Od £Z peod ojuj5 OOZSZ *a)Nl 'Oa N0113ll2IZSNOO AAZRI-HZ2tRI ELL 16`t8b`Z$ 1ujol 09'S86'1 L$ aleuxojly £ I'Z£6`Z WZ$ :pig mug m palliuzgns svm TUIVID 03uax3Pxd ssauisng I1000'l 'eumpul poilluzgns sb'm puog pig ( %S) moxad OAIJ p Toldwoo sem uuoj juauz;iuzuzoo uoiJUuiutixoszQ -uoN xap.zo ui sum IIA-up iv uoisnlloo -uoN salXog sauief •xW :Xq p u2is sum pig OZ 10 um2i -I311N `sal!N 1114TnoS ££8Z 'DNI •Oa N01131HISU03 WETS OZ'LS S`6Z9`Z$ Iejol 00'9b9`6L$ :le of l a}euxally OZ716`6tb 'Z$ :pig aseg m pa41!wgns s -em uuVID 03uajwj ssauisng I -u3o-1 uumpul p311iuzgns sLm puog pig ( %S) juaoxad anr, � polaldwoo sBm u-uoj lu;)ml! woD uoijvuiuuxostQ -uoN x3pxo ul SUM IIABPUJH uoisnlloD -uoN 1139 ppol 'xw -xW :Xq poufis s -em pig I9£9t uuelpul OSt Xog Od Z I X 'emVIH SIl ISEU SZ I Z ,DNI SAIOS a8 lAflu(toom ZZt ZlOZ 01 ZI2Idv JNIZggINI21H`In.Ja1 REGULAR MEETING APRIL 10, 2012 123 a requirement of the State. The Statute states a local business is one that meets the requirements of the rules adopted by the political subdivision. Ms. Greene stated the Board of Works has not adopted any rules, but the current law states a local business is one that is in an adjoining County. She added she has received notice that effective July 1, 2012 the Statute will be amended to state "an adjoining Indiana County only ". Upon a motion made by Mr. Gilot, Seconded by Ms. Roos and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS ---- LASALLE SCHOOL AREA SEWER SEPARATION — PROJECT NO. 107 -042 2011 SEWER BOND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO. INC. 2833 South I1 Street Niles, Michigan 49120 Bid was signed by: Mr. Jaynes Boyles Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted BID: $1,888,847.75 C &E EXCAVATING INC. 53767 County Road 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted BID: $1,394,568.30 RIETH -RILEY CONSTRUCTION CO., INC. 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Kulczar Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted BID: $1,983,370.83 HRP CONSTRUCTION 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted BID: $1,569,000.00 palolduzoo snm uuOJ Iuauzltiuudoo uoilnutun.iosi(I -uoN aapao ul snm IiAnpUIV uoisnllo0 -uoN pn.lg3S ijo'I 'sA : /,q pouSis sum pig ZS£9t nunipul `allode -I LS XOg Od 'JNI 'Oa KOI,L,-)fl-d LSKo3 ajLuodv'I 08'S90`981` I$ lnloy 00'08£`L6S :Inlol I alnuxail`d 08'S89`880`I$ :pig asng Iff E I pallitugns snm puog pig (%S) ivaa.tad anid palaldwoo snm uuoj luauilrutuzoa uoilnuturtaosiQ -uoN aap.to ui sum IiAnpgjv uoisnlloo -uoN XojPaA xrw -jW :,�q paints snm pig 91 S9t nunipul `TJntl}IIH pnON 3130.iD acid I ££t7 *DNlI `SHDlA2I2(S alANDNOD W[lIJv"d :pnar ,�loilgnd pun pauado a.iam spiq 2utmolloj oqI IuaioUjns oq of punoj atom tloitlm `smaN ,�,lunoD -iiiL aqi pun aunglAl puog tllnoS otp ui oolloN JO uoiinoilgnd jo sjooxd po' lopual NJOID Oq L •loafold paouazajax aAOgn all iol spiq papas Io �uluodo pun SulAiaoa.i J0J las alnp atll snm sulZ d11 'IVDIQHN 090-111 'ON ,IJHfOXd — V£ 'J6VY0 d (1Ig S LNHAdA02NdNl SHdVDSJ,'JMllS 'lVlldSOH 'IVIWON91N --- SalH d0 ONINgdO •uOtlnpuauzuiooai pun m ainaJ JOJ Suuaaui2uH pun s)ltorn aaln� of paUDJal onm spiq aAOgn 0141 `paiino pun soo- -SW X. ppuoaq s `loliO -tIN Xq apntu uoiloua n uodn 00'0sZ`LVL$ :QIg palliuzgns snm uiinlo aouaaajaad ssauisng lnoo_I nunipul pallitugns snm puog plg ( %S) luaoaad aAT J pololduzoo snrn uuoi luauzlivatuo0 uotlnulu_lu3siQ -uoN aapio ui snm IiAi?pidjV uolsnlloa -uoN kmllH upsnQ -AN :,fq pauois snm pig vI99p nunipul `puog glnoS £Z pnON NUTS SSM 'ai�Il AZ ICI w HS`IvA1 00'000`8Z0` I $ :CCIg palliuigns snm uzinlo oouaaajaij ssmsng Inoo -I nunipul palltuigns snm puog pig (%S) luaaiod aAid palaldutoo snm uiaoj luatultutuzo�) uoilnururttoslo -uoN .tapJo ul snm liAnpUJV uoisnlloa -uoN I- ezoln?I ppol '.tW :Xq pouBis sum pig t7I99p nunipul `puog glnoS SLL I xOg Od £Z pno2l alms 00Z9Z 'DRI '03 K0I.LaflHJLSN03 Ad IIH-H.L:IIH pnax fiIoilgnd pun pauado axam spiq Ouimollol oq,Ia •Iuai Ujns aq of punoj a.tam qoitlm `smaN Xlunoo -!Jl agi pun aungi.T j puog glnos aql ui 031ION jo uoiluoilgnd jo sjooxd pa.zapual �Iaalo attl loafoid paouazalai aAOgn aill ioj spiq palms jo duivado pun SuiAtaooj xoj ias olnp aill snm sigZ QNOU Hf1NHAHN Z1 OZ S IO -Z C I "ON ,LOHfOWd — SNOISNaIXH NIVN SMOAri NUVM QNHH Hlfl0S NOA XlVdU GVOW Z10Z — SQIg d0 ONINHdO 'uoilnpuauzuzooaa pun m3j" aoj Jol 2uixaauifug of pa.iiajax aaam spiq aAOgn oql `paiaino pun soo�I SW fiq papuoaas `lolilJ -jW Xq 3' to uoilouz n uodn tlz I Z l OZ O 1 'IRIdv ONIZHUN W'IflDaX REGULAR MEETING Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted 0A Base Bid: $1,036,050.41 Alternate I Total: $14,580.00 Total $1,050,630.41 SELGE CONSTRUCTION CO. INC. 2833 South I Ith Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted I D Base Bid: $1,166,683.75 Alternate 1 Total: $14,580.00 Total $1,181,263.75 RIETH -RILEY CONSTRUCTION CO_ ., IN 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Kulczar Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claire was submitted BID: Base Bid: $889,547.70 Alternate 1 Total: $14,545.80 Total $904,093.50 HRP CONSTRUCTION 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Non - Collusion Affidavit was in order Non - Discrimination Commitment form was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted M. i Base Bid: $966,000.00 Alternate 1 Total: $14,580.00 Total $980,580.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non - Collusion Affidavit was in order Non - Discrimination Commitment farm was completed Five percent (5 %) Bid Bond was submitted Indiana Local Business Preference Claim was submitted t APRIL 10 2012 125 00'000`£OL$ :Qlg polliuugns sum puog pig ( %S) luaoxad antd paiiiu gnS sum slonpnxd �Cxpuno3 xo slanpoxd POTS salulS paliun jo asn jo u011p3ugilxa0 puu sxolopxluoD xoJ luoutllutuxoD uotluuluzixosTCI -uoN `uotlu3t�ixan Xltligt0tlg luautXolduzg `ilnupt3lV luauzxugaQ -uaN `linupu�jv uoisnlloo -uoN stxol3pxluoD 32100o uanaiS •.tyq :Xq pou2is st,m pig tL09t pueipul `plaUlsaA� 00 T aims `XemAxpd uoilppuno j I tZL I -DRI ROI.I.aIMI.S AVW:lk:lIHJL 00'09t`L89$ :CIM poilluugns sum puog pig ( %S) luaoxad ant, palliuzgnS sum slanpoxd kxpunaj xo slanpoxd IaaiS salplS paliun jo as fl jo uolluoUlpo'D pue sxoloexluoj xoj luou,,IT_u uoD uollpulurtxostQ -uoN `uoTlp3t�i.taA XiiTigjSgH luauuXolduug `ltnuptJV luauuxugaQ -uoN ilnppgl-V uoisnlloD-uaN sIx013pxlu00 uuttla saute f *jW :,Cq you '3is sum ptg 09Z9b t,upipul `silodeuutpul ueiptx3W WON Z088 00'000`L89$ :Qlg paliiuugns sum puog pig ( %S) luaoxad anti paliiuugnS st,m slanpoxd Xxpunod xo slonpoxd POTS saleiS paiiun jo asn jo uotiuoUilxaa PUB sxolopxluoD xoi luauxlIURUOD uolluuiuulxostQ -uoN `uoilu3UPaA �liliq! &jFj luauuXolduzg `linppl3JV luauuxugaQ -uaN `linup?jv uoisnlloD -uoN s,xolopxiuoD uosew laluuQ -.iw :Xq pou2ts st,m pig 8 T 89V pueipul auXtA� lxod puo-a pmuon�3nH OZLS 'aI�IH �TOH H on2H.LSl�TO� Qua DRIN IRIF)RI ROsvu :ppax XIoulgnd pue pauado axam spiq 2uumoTioi atly 'luoiotjjns aq of punoj axam goigm `smaN ,4unoD -txy aril pup aungixy puog glnoS atti ut aotinN Jo uotle311gnd jo sjooxd paxapual 3Ix31D ally ,loo fold paouaxoax anoqu aLli xoj spuq paluas jo 2uuuodo pup OutA1033x xoJ las alep atTl st,m silty Sg�I��gS Z�LNgY1iNO2HANg OLO-i I I 'ON LDAfO2Id S2Ig1Y1 O Ig NOI L�2lg� 2IOd S O2I LNO� OQ 30 NOl LHl�1IO I llyd — SQIg AO rJNINgdO •u01113pu3utuz030x pup matnax xoJ antluluasaxdaa lulidsoH IetxouuoW aul pup `luauzdolanaQ 31uzou039 pup �iiunwmoD `oulxaautoug of paxxajax axam spig anoge attl `paixxpo put, soo-d •sN Sq papuo3as `lollo uW /,q appuz uotloux t, uodn 9Z'Z£9`S00`1$ luloy OL'Z8Z`LT$ :TpioL I aipuually S9'6p£`886$ :pig aseg palliulgns sum uttplD a3uaxaPxd ssouisng Ipoog uumpul pallluugns sum puog pig ( %S) lua3xad ant, palaldumo sum, uuxoj luauxliuutuoD uotluuiuttxosrQ -uoN xapxn ui st,rn linuplJV uoisnlloo -uoN >IeiuloQ allatlorx 's" :Xq pou�31s spm ptg 6199t euuipul `puog t nos laaxlS oldumS isarn VOZ I *3NI 'SOMI Q2HVHDSII2H LV8££`6Z0` I$ Iuloy 0 I' I WE T$ :Ieloy I oluuxally L£'LT9`STO`I$ :ptg aseg 9ZI ZIOZ OI ZRIdV JNIIFIH I NV'If Jg2I REGULAR MEETING APRIL 10, 2012 127 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Waste Water for review and recommendation. OPENING OF PROPOSALS -- DIVERSITY COMPLIANCE OFFICER CONTRACTUAL SERVICES Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced project. Proposals were submitted from the following consultants: TRINAL 329 West 18L' Street, Suite 401 Chicago, Illinois 60616 Signed by: Ms. Alicia Garcia -Abner MICHIANA AFRICAN AMERICAN CHAMBER OF COMMERCE, INC. 1701 West Linden Street South Bend, Indiana 46628 Signed by: Mr. John Sanders ALICE MILLER 3025 North Maple Hill Court South Bend, Indiana 46628 Signed by: Ms. Alice Miller BYERS CONSULTING GROUP PO Box 1903 South Bend, Indiana 46634 Signed by: Mr. George Byers Mr. Gilot stated this is a request for proposals with a 100 point matrix scoring system, therefore just the names of those submitting proposals will be read. He noted these proposals will be reviewed and scored based on the matrix system by a team made up of Board of Works, City Administration, and Diversity Board representatives. Ms. Greene requested as part of the review, the review team look through and confirm all of the proposals conform to the requirements of the proposal request. Mr. Gilot noted the team will review everything, and cost will not be the determining factor in this project, just one of the many parts reviewed. He added they will publish the scoring matrix and recommendation when it is done. Mr. Gilot made note that as part of the specifications of this proposal, the review team reserved the right to interview anyone that is found to be a clear front - runner. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above proposals were referred to the review team for tabulation and recommendation. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT — HIGH STREET AND HAWBAKER STREET SITE IMPROVEMENTS -- PROJECT NO. 112 -017 (SSDA TIFF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: CASTEEL CONSTRUCTION CORP. 23186 West Ireland Road South Bend, Indiana 46614 Quotation was submitted by Mr. R.V. Casteel Indiana Local Business Preference Claim was submitted QUOTATION: $39,200.00 L.L. GEANS CONSTRUCTION CO. 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Rocky Geans Indiana Local Business Preference Claim was submitted QUOTATION: $41,050.00 ll WIDUS L90-I II 'ONZOafoNd NOI IIAVd QNV'ISI NgiNaD A2If1 LNUD – I 'ON 'EM0 J9 HO gAOXcldV 'panoxddu sum xapxp aguuga agI `palxxua puu lol!o •xW Xq papuooas `sood -sal Xq opum uollouz u uodn • I I "E60`L68`p$ I0 lunowzu agl ul `aapa0 ai?uugj slgl 2utpnlout `ums Iaurluoa paUlpoux u xoi Z9'tt8` i 9I `I $ Xq posuaxaap oq lunomu lauxluoo a11I oulluolpul `90L8tr uu2tgalW `XI10 dug `kumN.ted urutnil 006 `•oul `�utlouxluo0 s3luloossV puu axoQ Io Ilugoq uo (PUI.I) £ '0N xapxp afuugD pO !Lugns suq 1�3ulxa0uOug `uII1A Xol xW 1ugl postnpu IoIYO '_TW dll VGUV ZEO-60I 'ON 109f02Id – Al TSVHd NOI.LIZOWU(l V Vg-2IV WOQilddoo dJ)iVUF[CInLS – VIVNIT £ 'ON 'ddCFdO FIDNVHD 3AMIddV 'panoxddu sum xapxp a�iuug0 3111 `palaxuo puu IoI1J 'xl�l Xq papuooas `sooW sW Cq apuwz uollowr u uodn -ZZ- tE0`S9£`Z$ jo lunoumu 3111 ul `xapxp aSuug0 SIT �ulpnloul `wins louxluoD mau u xoI 00'058`£$1$ Xq pasuaxoul oq lunoutu 1372xluoa 3111 Sutlualput `0Zi6b U04PIW `SQIIN `I3axIS q #I I LIMOS ££8z "Oul .oD uollonxlsuoD aslaS Io .Ilugaq uo Z '0N xapxp 32uugJ pOutwgns suq `5utxaaulSu9 `uillA XOI. 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Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — BLOWER NOS. IA AND 113 — PROJECT NO. 109 -074 (SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Bowen Engineering Corporation, 8802 North Meridian Street, Indianapolis, Indiana 46260, for the above referenced project, indicating a final cost of $2,340,610.29. Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the Project Completion Affidavit was approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION — DISINFECTION GATE AND MIXER REPLACEMENT —PROJECT NO. 111 -030 (CAPITAL AND O &M) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Certificate of Substantial Completion on behalf of Thieneman Construction, Inc., 3313 East 83`d Place, Merrillville, Indiana 46410, indicating a substantial completion date of March 15, 2012 for the above project. Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the Certificate of Substantial Completion was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE 1) 0 MORE 2012 OR NEWER COMBINATION JET RODDERIVACUUM MACHINE WITH CAB AND CHASSIS (2012 WASTEWATER CAPITAL In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO_121 MORE OR LESS 2012 OR NEWER COMPACT FOUR -DOOR SEDAN AUTOMOBILES (2012 BUILDING DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE 1 OR MORE, 2012 OR NEWER EMERGENCY MEDICAL VEHICLE (FIRE DEPARTMENT CAPITAL In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the above request was approved. ADOPT RESOLUTION NO. 19 -2012 — DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 19 -2012 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2 OLYMPIA ES 95 ELECTRIC TYPEWRITER WHEREAS, Indiana Code 5 -22 -22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. :IleAO.IaaLl JOT PIV09 aul of poillLugns axam -epuappV/ slesodoid /slot,.zluoO/sluauraazRV 2ulm()Iloj NI. 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VC INgQ CIV /S7VSOJOXd /S.LDV-d,.LXOJ /S.I.Ir awgF[ -dg ' 10 - jVAoXdd`d -3IxoIO 'uTmW -epuTZ/s : LSHI LV sooZj usigl-ex /s lom x1vo /s SNHOAk OI'lgfld 90 (INVOg UN39 H.Lf lOS d0 A LID Z I0Z ZT2IdVO Xep HZO I s ?ul CIg i dOCIV 'pa)Iunf jo pagsrlotuap oq X uz Mans `ssgtlliom pQwaap s1 Xux do.zd ogl3? `.zaAamold 'OulsrlaaApP 1nOtll ?m `alns of -eATad xo uotlont, otlgnd 1u plos ro pajza suexi aq knuz swoll plus legl GIAZOSa -d W3141 -dfld IT 1414 '(00'000`W sxeIlop puBsnotll QAU uPtll ssal JO anIVA poulquxoa polewilso uu anal pug papualul axam XoLp tlolgrn lgj asodxnd ;N1 JOT lijun oxe xo/pu-e XlrO Qgl Xq papoau aaBuol ou axe aAogn pals ?l surall atll Ingl puag ulnos ,To X11D all jo gjoA� o?lgnd jo pnog ogl �q CIHA'IOSHN ZI He `4NOd IgHl `AWN 0£I ZIOZ OI ZRIdV IJNI,LgHW 7IVIf1JHU REGULAR MEETING APRIL 10, 2012 131 Maintenance OJS Building Building Environmental $25,578.00 Roos / Gilot Agreement Services Services Maintenance of the (MPAC Ops) Gilot/Roos Renewal Beautiful Morris Performing Arts Colfax Avenue to Subject to Street Chaos Center Washington Street being Cleaned up by Agreement ESG Security, Event Security Services for Cost Covered Roos / Gilot Renewal Inc. the Morris Performing Arts by the Access to Center and Palais Royale Promoters DoubleTree Hotel Ballroom Parking Lot left Agreement Imaginit ProductivityNow Complete $2,000.00— Roos / Gilot Studebaker Technologies I -Year Support and E- $1,375.00 for Roos / Gilot Drivers Club Cruise -In Learning Access Agreement E- Learning; Downtown p.m. to 8:00 $625.00 for South Bend p.m. Support (Engineering and Water Works Operating) Agreement Dixon Preparation of Technical $2,800.00 Roos / Gilot Engineering Specifications for 3,500,000 (Water Gallon Elevated Water Operating Storage Tank/Reservoir Fund) APPROVAL OF SPECIAL EVENT AND PROCESSION The following special event and procession were presented for approval: Applicant Description Date /Time Location Motion Carried Jeremy Kline Special Event - April 21, Michigan Street from Gilot/Roos Beautiful 2012; 9:00 Colfax Avenue to Subject to Street Chaos a.m. to 3:00 Washington Street being Cleaned up by p.m. 5:00 a.m.; and Access to DoubleTree Hotel Parking Lot left O en Studebaker Procession - August 2, 4 -H Fairgrounds to Roos / Gilot Drivers Club Cruise -In 2012; 3:00 York Rd., North to Downtown p.m. to 8:00 Jackson Rd., West to South Bend p.m. Miami Rd., North to Ewing St., West to Michigan St., North to Colfax, West to Western Ave.; Close Michigan St. from Colfax Ave. to Western Ave., Close Washington from Michigan to St. Joseph St.; and Close Jefferson Blvd. from Michigan St. to St. Joseph St. APPROVE SIDEWALK CAFE PERMIT APPLICATIONS Upon a motion by Mr. Gilot, seconded by Ms. Roos and carried, the following Sidewalk Cafe Permit applications were approved subject to maintaining a five (5) foot pedestrian walkway. Type: Sidewalk Cafe Applicant: Trio's Restaurant and Jazz Club Location: 129 North Michigan Street Days /Hours of Operation: Daily; 11:30 a.m. to 10:00 p.m. Remarks: Favorable Recommendations I=TS uolOulgsern aqI jo dum gano aqI jo dol agI Ie popoou st gotgm eaze 2u110nnaueLu xala=tp 103J an[j agl gum SQJJxalut eaxe pjeo posodoxd aqI punoxe Itex all polels Rutaaaut2ug •£ pue Z suotldp gltm Llwe map snonutluoo e jo laaj ang xoj moue IOU swop clod lg2tl aql Iegl potuo3uoo st pue I uotldp patuop luauxlzedaQ �3utpltng oq j - £ uotldp panoxdde ivautlsedoa ootlod Put' IuaWVLIdaQ Wli aqs motldo Buis ool jallaq pue antsagoo axow gonLu e oq Mm It palels rags -slaulp joopino Xueul aseald of 1ellualod xtagl jo aReluenpe IInJ 33IeI of axzeneN ajeD slnuuod pup ssaooe oggnd jo I3aj antg Iinj aqI smolle gotgm Z uotldQ jo JO/,,-9j ut si puag glnos umolumoQ •suotldo aajgl gltm p.zeog aqI paptnozd Iueotldde agy :sNaeuzaZl 'Lu'd 00:01 of 'u-T'e 00= I I `,qzeQ Ioo4S ue2tgoiN glxoN 10 axxene�l 9JUD :uozlexadp jo smoH/sXeQ :uotle3oZ queollddV 'XL,mjlem ueulsapod jo Iaaj (S) and uleluteuz 01 xopto ul ooedd ut � puwjno saalueld Iuoueuzxad 3ql anouz oI sLxoumo agl oJinbax Iltm Z pue I uotldp Inq `algelda3oe a.ze suotldo aaxgl agl jo due legl palou pxeog aq L •ssauisnq .Sutmolloj aqI xoi a,Iea �p,,AoptS e xoj uftsap Isoq agl uo ax-teneN aje�) jo sxaumo aql gltm �lxom oI sooX -SW pazt.zoglne pxeog agI `pattueo pue sooZj •sw �q papuooas lol!q *ijN �q uopout e uodn •sivauzlxedap IIe utoxJ panta30x suotlepuauxux000W algeaone j mlxeu o-d 'LUT OO:ZI of 'tUT 00:I I `1�IteQ :uotlendp jo sanoH/skeQ onuanV xeJIOD Isam £oI :uotle30-1 auTA QU queotlddV '2uip1mq oql jo apes joglta uo suettlsapod ao 133J and 3neal of aaeds g0noua IOU st a tagl `xatxteq legl utgltm olelnorto of pels Ilem pue apo aqI punoxe :iopxeq e sa mbax osuaotl xonbll ejt `xanamoq paluasazd ueld agl 01 uotloofgo ou st amtp palels ,3urjaaui2ug 'Lu'd 00'6 01 'tu'e 00:01 `xIIe(j 1001IS ue2lgoiw g1noS I £ I eZZtd s,ountg •?Jeo aqI .zoj halls ue0tgnTW uo aoeds Iuam ynsut st axagl `aauxeq agI utgltm Niels of jjels Item pue iaumq e saxtnboz osuootl ionbtl e jI •ajeo aqI snld Iuouuaxmbax �ut)llem loot ang a p aoj aaeds jo looj lgsta Xluo sane3l Iegs 'xalued Outltxa ue st s , fD of joop aql uto .TJ laaj omI 2utuu12aq Iegl palels ,2utaaautoug w'd 00 :0 I of -w-e 00:1 I :XlleQ 103JIS ue2tg01W glnoS 9EZ qnd s,fD -aoeds uetxlsopod lumiurts aneal IOU saop leill - ?utpltnq agI Isupde saleg3 gltm solgel oml 5ulpnlout ZIOZ `Z Itxdv10 uoouzalJe oql uo o3eld ut sem Inokel lua.rajjlp e `algeld000e s uorleotldde oql uo umogs se axnituznj jo Iuauzaoueaxe agI palels Outxaau'Oug 'cu'd 00:6 oI 'UJ'e 00 :0I 14eQ IaaalS ue5tg3iW glnoS 8 E I s,ugo f XLuuzl f al Z I o 00 I 'TI2Idv s�I.aeuza� :uop -mode jo sjnoH/sXeQ :uolle3o-T :Iue3tlddV :qxeu oN uotlexadp jo sxnaH/sXBG :uotleoo-1 :Iueotldd,V : sNxeuza-d uotlexadp jo sxnoH1sXeQ :uotle3o~j :lueotldd,V UN1111v- WITIDIx REGULAR MEETING APRIL 10, 2012 133 crosswalk. Regarding Options 2 and 3, a traffic signal upright is within the five feet wide pedestrian path. It appears that it is situated in such a way that the clearance around it will be less than the thirty -inch minimum needed to pass a wheel chair. There may be one street light post and a parking regulation sign or two within the path also. The Department of Justice access board allows one construction of no less than thirty inches within each 200 feet of sidewalk. The City's standard has always been a full five feet width for ADA access. The restaurateur may be able to adjust the position of the rail to overcome these problems. He will need to decide if that eliminates too much seating. APPROVAL OF MASSAGE ESTABLISHMENT LICENSE RENEWAL APPLICATION Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building Department, and the Police and Fire Departments for a Massage License Renewal Application from XLT, LLC, dba Illusions, 2123 Edison Road, South Bend, Indiana 46637. Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the License Application was approved. APPROVE LICENSE APPLICATIONS — OPEN -AIR LICENSE Mr. Gilot advised that the following open -air license applications have been received: Name: Smiley Dogs Location: Southwest Corner of Michigan Street and Jefferson Boulevard Intersection Remarks: Engineering noted corrections on the diagram of the location Name: Smiley Dogs Location: Southwest Corner of Main Street and Washington Street Intersection Remarks: Engineering stated there is no objection to the renewal on the same terms as the prior years including the clearance around the nearby historic marker. Community and Economic Development stated they would like to keep this corner open for a different type of vendor. They noted there are already two hot dog vendors in this vicinity. Ms. Greene stated the Board does not have anything in place that would authorize them to limit the number of hot dog stands in the downtown area. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the above license applications were approved and referred to the Administration and Finance for issuance. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Gilot and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1726 E. Bowman Street REMARKS: Favorable Recommendations NEW INSTALLATION: Residential Permit Parking Only /Tow Zone LOCATION: South Side of 300 Block of West Marion Street REMARKS: Favorable Recommendations APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE — 17381 DARDEN ROAD — KEY NO. 002-2016-0336.34 - WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Rodney Lee and Debra McClain, 17381 Darden Road, South Bend, Indiana 46635. 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Gilot, with Board Member Donald Inks present. APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Inks stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $3,974,630.24 04/13/2012 City of South Bend $4,171,312.17 04/17/2012 St. Joseph County Housing Consortium $16,098.92 04/04/2012 St. Joseph County Housing Consortium $154,738.54 04/04/2012 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adj ourned at 8 :3 3 a.m. BOARD OF PUBLIC WORKS f Gary A. Gilot, Fresiden " ���IIf onald E. Inks, Member Kathryn Roos, Member ATTEST: da M. Martin, Cl rk