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HomeMy WebLinkAbout03-19-2012 Minutes SOUTH BEND BOARD OF PARK COMIVHSSIONERS REGULAR MEETING MARCH 19, 2012 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday March 19, 2012 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry,President Mr. Robert Goodrich,Vice President Ms. Amy Hill Mr. Garrett Mullins Park Board members absent were as follows: Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Fiscal Officer; Betsy Harriman, Administrative Director; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations; Laura Arriaga, Interim Zoo Director; Mark Bradley,Marketing Director;Mike Dyszkiewicz,Maintenance Superintendent;Paula Garis, Special Events Supervisor; Cheryl Greene, Park Board Attorney I. The meeting was called to order by Board Vice President Robert Goodrich at 4:06p.m. H. The first order of business was the interviewing of interested citizens. 1. Dr. Andrew Schnabel,President of the Botanical Society, addressed the Board concerning the proposed Memorandum of Understanding. It has not been updated since 2008 and he has revised it and hopes to bring it to the Board at the next meeting for approval. Renovations are continuing well. A party is being planned on May 18 to celebrate the completion of the project. He asked permission of the Board to have alcoholic beverages at the party. Mr. Mullins made a motion to approve the request and Ms. Hill seconded the motion. It was approved. III. Potawatomi Zoological Society 1. Ms. Dean,Executive Director of the Zoological Society,reported that the final Winter Day of the season was held recently and 1,726 attended in the mild weather. 2. The Zoo will be opening soon. TV coverage has been arranged. 3. The audit review has been done and she distributed copies to the Board. 4. She requested approval of the Board for an event to be held October 25. It will be a fund raiser to offset the cost of Zoo Boo and be for 21 and over and alcoholic beverages will be served. Ms. Hill made a motion to approve and Mr. Mullins seconded. The motion was passed. - - I - - IV. The next order of business was unfinished business. 1. Request to Award Chemicals and Fertilizer Bids Opened at February Meeting-Randy Nowacki Mr.Nowacki read the prices of items to be awarded from the bids that were opened at the last meeting. Ms. Hill made a motion to accept the staff s recommendation to award the chemical and fertilizer bids to the lowest responsible and responsive bidder as noted in Mr.Nowacki's presentation. The no alternates were accepted, except in case that only alternates were bid. Mr. Mullins seconded the motion and it was passed. V. The next order of business was new business. 1. Arborist License Approval The following companies submitted applications for approval: a. The Cutting Edge b. Doug's Mishawaka Tree Service, Inc. c. KC Tree, Inc. d. MAAC property Services e. Trugreen All companies met the requirements. Mr. Goodrich made a motion to approve all the requests. Ms. Hill seconded the motion and it was passed. 2. Request to solicit quotes for painting at Coveleski-Betsy Harriman Ms. Harriman made a request to solicit quotes for painting at Coveleski Stadium. Ms. Hill made a motion to approve the request to solicit quotes for painting at Coveleski Stadium. Mr. Goodrich seconded the motion and it was passed. 3. Request by Paula Garis to approve Fiddler's Hearth providing concessions at three events: a. Artseverywhere Concert Series-Potawatomi Park- July 21 thru August b. Celtic Showcase at Seitz Park- July 22 c. Michiana Celtic Festival-Howard Park- September 2 Ms. Garis explained the events to the Board and Ms. Carol Meehan, owner of Fiddler's Hearth explained that they have met all requirements for serving alcohol and food at theses events. Mr. Goodrich made a motion to approve the events. Ms. Hill seconded the motion and it was passed. 4. Requests for Use of Parks-Betsy Harriman a. Letter Carriers -Egg Hunt-Memorial -April I st. b. Stations of the Cross -LaSalle Park- St. Adalbert's Parish-April I st. c. March of Dimes Walk-River Walk, East Bank Trail-April 21st. d. Workers Memorial-Howard Park-April 27th e. Race for the Cure -Coveleski Stadium-April 28th f.National Multiple Sclerosis Walk-River Walk,Viewing Park-May 5th g. Tarkington School Spring Fun Walk-Howard Park-May 19th - - 2 - - h. Potawatomi Zoo Society Family Fun Walk-June 9th-Wall St. i. FOP#36-Disc Golf Tournament-Rum Village -June 23`a j. Greater Holy Temple Walk A Thou-Riverside River Walk- July 14`s k. Greater Holy Temple -Return to School Outreach- Coquillard Park-August 8`s 1. Great Lakes Westie Rescue Walk-Pinhook Park,Riverside Drive Walk- September 29th m. Suicide Prevention Walk-East Bank Trail,Riverside Drive River Walk- November 10' Ms. Harriman recommended approval of all events. Ms. Hill made a motion to approve the requests. Mr. Mullins seconded the motion and it was approved. 5. Request/proposal for the JJSK Memorial Run for Jeff Jankowski. Mr. Bradley requested permission to use the East Race and Howard Park area to stage a 5k run in memory of Jeff Jankowski. All proceeds will go to the Homeless Center. Mr. Goodrich made a motion to approve the request subject to receipt of receipt of insurance certificate from the Homeless Center. Ms. Hill seconded the motion and it was passed. 6. Opening of Belleville Playground Bids-Betsy Harriman Ms. Harriman opened four bids and read the results aloud. They were as follows: a.NuToys- $119,619 b. Game Time/ Sinclair Recreation- $89,900 c. Kinetic- $115,000 d. Playworld Midstates- $144,000 Ms. Harriman made a request to be allowed to evaluate the bids and return to the Board in April with her recommendation. Ms. Hill made a motion to accept the bids and refer them to staff for recommendation and award at the April meeting. Mr. Mullins seconded the motion and it was passed. 7. Request to Approve Resolution 2012-3-Bill Carleton Mr. Carleton requested approval of the resolution. It revises the fees and procedures for vendor permits needed to sell food in parks. Ms. Greene asked to have the vendor agreement to check whether it reflects the changes in the resolution. Mr. Carleton Mr. Goodrich made a motion to approve the resolution. Ms. Hill seconded the motion and it was approved. VI. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on February 20, 2012 as mailed. The motion was seconded by Mr. Goodrich and approved. VII. Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for February 2012 totaling $906,140.78. It was seconded by Ms. Hill. There being no further discussion,the motion was passed. - -3 - - VIII. Business of Director St. Clair 1. Director St. Clair presented the Board with a copy of the annual report sent to the Mayor. He also listed a summary of the Department's strategic goals and how activities relate to them. 2. A design charette was held regarding Howard Park. Whiteman Petrie is putting together a few of the concepts to see how the upgrades could be done. Rotary wants to use Howard Park as their 100`s year anniversary project. He hopes to bring a proposal to t he Board regarding Howard Park. 3. We are looking at a property in Blackthorn area as a home for Miracle Park. 4. Voorde Park construction is ongoing. 5. The CAPRA accreditation team will be coming in July to do their five year assessment. 6. He thanked Mike Dyszkiewicz for organizing the storm damage plan for the City. A meeting will be held with the Administration next week to present the plan. He thanked Susan O'Connor for hosting the IPRA northern district meeting last week. IX. Comments by the Marketing Director 1. Mr. Bradley reported that Parks Foundation Board is developing their own logo and newsletter. 2. The Healthy Communities project will be holding a community focus meeting next week. Stake holders will be coming in to set directions for next year. 3. The Blues and Ribs fest news conference will be held next week to announce the change of venue and bands for this year's concert. 4. Sponsorships are going well for the Blues Fest. 5. An online program evaluation form is being implemented. X. Comments by the Recreation Director 1. Ms. O'Connor reported that the Ice Rink is closed for the season earlier than planned due to the warm weather. Total attendance was 10,400. Sixty sessions were lost due to weather. 2. The Northern District IPRA meeting was hosted last week and 75 attended. 3. 100 softball teams have registered to date. Play begins on April 27. 4. 319 have registered for Camp Awareness and 31 spots are left. 5. The Mom/Son dance will be held at the Palais Royale will be held this Wednesday. 323 are registered so far. 6. River City basketball league ended last weekend. 7. 320 people attended the Camp Fair on February 25. 8. The City Wellness program is being planned for the year. XI. Comments by the Interim Zoo Director 1. Ms. Arriaga said a great Winter Day was held. 2. A recent USDA inspection was passed. 3. She is still looking for a pony supplier for pony rides this year. - - 4 - - 4. Chickens have been procured for the Zoo Farm area. An Amur leopard is coming from the Audubon Zoo and one of our leopards is going to Omaha. Frogs,wallabies and chimps are coming in. 5. The chimp exhibit is almost finished. The SSP coordinator for chimps is coming in soon to inspect the area. XII. Comments by Golf Operations Director 1. Mr.Nowacki reported that the golf cars have arrived. 2. February was a great month. March has been even better. 3. Elbel opened on March 7. 4. The Elbel clubhouse interior has been painted.New counter tops have been installed in the concessions area. 5. The open house had 140 people in attendance. XIII. Comments by the Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that tree thinning has been ongoing at Elbel. 2. The railing at Erskine clubhouse stairs is up. 3. Communiversity Day is March 31. Several parks are involved with this volunteer program. 4. Water is being turned on in parks. 5. Mowing has started. 6. A storm damage manual was given to the Board. XIV. There being no more business to come before the Board the meeting adjourned at 5:36 p.m. The next regular meeting will be held April 16, 2012 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 5 - -