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Home My WebLink About02-20-2012 Minutes SOUTH BEND BOARD OF PARK CONMUSSIONERS REGULAR MEETING FEBRUARY 20, 2012 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday February 20, 2012 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry,President Mr. Robert Goodrich,Vice President Ms. Amy Hill Mr. Garrett Mullins Park Board members absent were as follows: Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Fiscal Officer;Betsy Harriman, Administrative Director; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations; Richard Payton,Development Director; Mike Dyszkiewicz,Maintenance Superintendent; Cheryl Greene,Park Board Attorney I. The meeting was called to order by Board President Robert Henry at 4:01 p.m. IL The first order of business was the interviewing of interested citizens 1. Mr. Greg Kil gave an update on the South Bend Parks Foundation. They helped sponsor the Holiday Tree Lighting downtown. They have met with the Botanical Society to underwrite an open house they are planning for May when the conservatory project is done. The Blues Fest is coming up in June and they will be and they will be helping with that concert. They will be helping to underwrite the Potawatomi Summer Concert Series at the Chris Wilson Pavilion. III. Comments by Potawatomi Zoological Society 1. Ms. Dean reported that over 350 visitors took advantage of the second Winter Day at the Zoo. 2. The USDA exhibit permit has been obtained for the butterfly exhibit and the butterflies are being ordered. 3. The Zoological Society's audit review was completed and no issues were found. She will bring the approved audit review to the April meeting. 4. She presented a financial review to the Board. IV. Comments by Botanical Society - - 1 - - 1. Dr. Schnabel presented the Board with the annual report for the Botanical Society. 2. A new logo has been designed for the conservatory. He asked for opinions on the design. 3. He discussed the board of directors. There are seven members. 4. There were 3,076 visitors in 2011,which is a 39%increase over 2010. 5. They had 1,300 volunteer hours, from 81 different people. 6. Programming increased from 12 events in 2010 to 50 in 2011. 7. Membership was up 20% and income was up 200%to $37,000. 8. Two sessions of strategic planning are underway. Four committees are consulting with the Board. 9. For 2012, $64,000 in revenue is being budgeted. V. The next order of business was unfinished business. There was no unfinished business. V1. The next order of business was new business. 1. Arborist License Approval Request a. Acorn Landscaping b. Alex's Take Down Tree Service c. American Tree Care, Inc. d. Arborcare, Inc. e. B &B Floral Adventures f. Tony Cruz& Sons Tree Service g. Curb Appeal dba Temple Tree h. Custom&Moore Tree Experts i. Cut Rite Services j. Envirovision k. Fuerbringer Landscaping and Design, Inc 1. Kachur Tree Service m. Kevin's Tree &Landscaping of Michiana, Inc n. Landmark/ Solliday Landscaping o. McLeans Services, Inc p. Serenescapes, Inc. q.TLC Tree Removal, Inc. r. Underly Tree Service s. Watson's Tree Service t. W.M. Coar, ISA Certified Arborist u. Peek's Tree Experts v. Ballew Landscape Ms. Greene noted that requests c, o, and r had certificates of insurance that did not list the City of South Bend as coinsured. W. M. Coar had no insurance certificate attached. Mr. Goodrich made a motion to accept all, except companies c, o,r, and t. Companies c, o, and r are approved subject to correction of their certificates and t is approved subject to receipt of their insurance certificate by 4 pm tomorrow(February 21, 2012). Ms. Hill seconded the motion and it was passed. - - 2 - - 2. Requests for Use of Parks-Betsy Harriman Ms. Harriman requested these events be approved- a. Girls on the Run 5 K-Potawatomi Park-May 19, 2012 b.Notre Dame Disc Golf Tournament-Rum Village -March 24, 2012 c. Slalom Skateboard Race -Pinhook Park-June 23, 2012 d. Zombie Walk-Howard Park- September 8, 2012 Mr. Pete Metzger made a presentation regarding the Slalom Skateboard Race at Pinhook Park. Ms. Hill made a motion to approve all the events. Mr. Mullins seconded the motion and it was passed. 3. Opening of Chemical and Fertilizer Bids-Randy Nowacki Mr.Nowacki presented sealed bids from four vendors for chemical and fertilizers. Ms. Greene reported that all vendors met the requirements for bidding. The bid packets were opened and the first and last items were read aloud by Mr. Nowacki. They were as follows: Harells-Acelypren, '/z gal $880 14-7-14, 50 lbs, $52.50/bag Helena Chemical-Banner Max 2, 2x2 '/z gal, $122 Tupersan,4 lbs, $103.81 John Deere Landscapes-Acelypren, '/z gal, $880 18-3-18, 50 lbs, $41.77/bag Advanced Turf Solutions-Acelypren, '/z gal, $880 14-7-14 Contac DG Pro, 50 lbs, $48.96 Mr.Nowacki requested he be allowed to review the bids and return to the March meeting with recommendations. Mr. Goodrich made a motion to refer the bids to staff and to return with recommendations at the March meeting. Ms. Hill seconded the motion and it was approved. 4. Information Regarding Golf Car Bid Opened at Board of Public Works Meeting- Randy Nowacki Mr.Nowacki informed the Board that bids had been accepted by the Board of Public works for 120 golf carts. Professional Golf Carts bid $344,000 with trade ins for E-Z Go Golf carts. The bid was awarded at the meeting. It is hoped that they will be delivered by the end of March. VII. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on January 16, 2012 as mailed. The motion was seconded by Ms. Hill and approved. VIII. Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for January 2012 totaling $747,320.25. It was seconded by Ms. Hill. There being no further discussion,the motion was passed. - -3 - - IX. Business of Director St. Clair 1. Director St. Clair presented his annual report to the Board. President Henry thanked the staff for their dedication and hard work. 2. Director St. Clair reported that the Park Department is formulating plans to oversee storm damage for the City. 3. The Park Department is taking oversight of the City Wellness program. 4. The Belleville playground rebuilding project will begin soon utilizing insurance proceeds. If there are any excess funds,they will be used for playground equipment in Howard Park in conjunction with the Rotary Club. 5. The Mayor will be at Martin Luther King,Jr. Center on February 23 for a ribbon cutting ceremony for the environmental upgrades at the Center. X. Comments by the Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that a climbing wall was donated by the ICE facility and will be installed in the O'Brien gym. 2. The forestry division has been working at Elbel instituting the master plan and opening up the fairway on#I to allow more air movement and make it more playable. 3. A new storm damage manual is being put together. 4. A hand railing is being installed at the Erskine clubhouse. 5. Central Mowing has received 400 citations for lots to be mowed. 6. Twenty-four locations have had graffiti removed due to the warmer weather. XI. Comments by the Development Director 1. Mr. Payton informed the Board that an electronic email will be going our twice a month highlighting our programs and information. 2. Our website will be reflecting any awards and recognitions. 3. A $2,500 grant has been received from the Convention and Visitor's Bureau for advertising for the Blues Fest. 4. He gave an update on sponsorships and the CAPRA process. XH. Comments by the Recreation Director 1. Ms. O'Connor reported that the Daddy-Daughter Dance was held two weeks ago and 1,080 participated. 2. We will be hosting a Dining with Diabetes program as part of the City's Wellness program. 3. The annual Camp Fair will be held this Saturday from 10 am to 1 pm at the O'Brien Center. 4.Next week on Tuesday,registration for Camp Awareness and Kid's World will start. 5. The Ice Rink attendance has been erratic due to the changes in weather this winter. 80 skaters were on the ice this morning. XIIL Comments by the Golf Director - - 4 - - 1. Mr.Nowacki reported that clearing the trees is part of phase 10 of the master plan. It will save money in chemicals by keeping the area dryer and allow more sunlight. 2. January was a good month due to the warmer weather. 3. The courses now have broadband access and are tied into the City's network. 4. He thanked the trades and forestry divisions for all their help at Elbel. 5. Painting and improvements are underway at the Elbel clubhouse. 6. The 9t'annual open house will be held March 10 at the Erskine Clubhouse. 7. They have been open 13 days in February so far. XIV. There being no more business to come before the Board the meeting adjourned at 5:29 p.m. The next regular meeting will be held March 19, 2012 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 5 - -