HomeMy WebLinkAboutRDC Packet 11.19.18South Bend Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, Indiana
Agenda
Regular Meeting, November 19, 2018 9:30 a.m.
1.Roll Call
2.Approval of Minutes
A.Minutes of the Regular Meeting of Thursday, November 8, 2018
3.Approval of Claims
A.Claims Submitted November 19, 2018
4.Old Business
5.New Business
A.Receipt of Bids
1. 900-1002 S Lafayette Blvd. – D2
B.River East Development Area
1.Resolution No. 3464 (Setting Public Hearing on TIF Appropriations) – D4
C.South Side Development Area
1.Budget Request (South Well Field Improvements 2018) – D5
2.Budget Request (Erskine Well Field) – D5
3.Budget Request (Reduce General Drainage Budget) – D5
D.Other
1.Budget Request (Planning Services – DHA) - All
6.Progress Reports
A.Tax Abatement
B.Common Council
C.Other
7.Next Commission Meeting:
Thursday, December 13, 2018, 9:30 a.m.
8.Adjournment
ITEM: 1
South Be n d
Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, IN
SOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
November 8, 2018
9:30 a.m. 227 West Jefferson Boulevard
Presiding: Marcia Jones, President South Bend, Indiana
The meeting was called to order at 9:31 a.m.
1.ROLL CALL
Members Present:Marcia Jones, President
Dave Varner, Vice-President
Don Inks, Secretary
Gavin Ferlic, Commissioner
Quentin Phillips, Commissioner
Leslie Wesley, Commissioner
Members Absent:
Legal Counsel: Sandra Kennedy, Esq.
Redevelopment Staff: David Relos, RDC Staff
Mary Brazinsky, Board Secretary
Others Present: James Mueller
Daniel Buckenmeyer
Randy Rampola
Phil Faccenda
Deb Futa
Rose Meissner
Todd Samuelson
Jim Finan
Kyle Silveus
Charlie Brach
Caleb Bauer
Eric Henderson
Kim Shine
DCI
DCI
Barnes & Thornburg, LLP
Barnes & Thornburg, LLP
St. Joseph Library
Community Foundation SJC
Umbaugh
750 Lincolnway East
Engineering
Engineering
South Bend Tribune
Prism Environmental
WNDU
ITEM: 2A
South Bend Redevelopment Commission Regular Meeting – November 8, 2018
2.Approval of Minutes
A.Approval of Minutes of the Regular Meeting of Thursday, October 25, 2018
Upon a motion by Vice-President Varner, seconded by Commissioner Phillips,
the motion carried unanimously, the Commission approved the minutes of the
regular meeting of Thursday, October 25, 2018.
3.Approval of Claims
A.Claims Submitted November 8, 2018
Upon a motion by Secretary Inks, seconded by Commissioner Phillips, the
motion carried unanimously, the Commission approved the claims submitted on
Thursday, November 8, 2018.
4.Old Business
5.A. River West Development Area
1.MOU (TIF Revenue to EDC for South Bend Community Learning Center
Project)
Mr. Mueller presented the Memorandum Of Understanding regarding TIF Revenue
to EDC for the South Bend Community Learning Center Project. This is an
exciting partnership between the City, Commission, St. Joseph County Public
Library, and the Community Foundation of St. Joseph County. The next three
agenda items relate to this project. We are looking to take part in a $35 - $38
million-dollar project at the main library site. Half of the dollars will be to renovate
the existing main library the other half is for the new Community Education Center
project. We are looking at City participation in the Community Education Center
project at $4 million in net bond proceeds. The main library would consent to a
development at the parking lot south of the existing library across from the Hibberd
South Bend Redevelopment Commission Regular Meeting – November 8, 2018
Building. We are not looking to issue debt service on the bonds until 2021. By
2022 our obligations in the River West TIF, where we anticipate the dollars coming
from, will be reduced by $4.6 million a year.
Phil Faccenda, Barnes and Thornburg, LLP, stated the project is $36 - $38 million.
The main library is anticipating issuing a $5 million bond obligation bond in 2018
and a $15 million bond in 2019. They have a bond rolling off from 2007 so debt
service will not increase over 2017 levels. There is a $2 million equity contribution
that will be used for furnishings. The Community Foundation has pledged $10
million to the project making it truly a private/public partnership. We are
anticipating the start of construction as early as summer 2019. The Community
Foundation has also agreed to an additional $4 million that will be reimbursed
when the City issues their bond, to begin construction in 2019.
Deb Futa, Executive Director of the St Joseph County Library handed the
Commission a presentation. The common thought about the role of the main
library is to get books, however, the library provides so much more to the entire
community. The library provides 1,270 programs for all age levels including
computer training, after school programs, story hours and lifelong learning
opportunities. There are programs that help parents understand their children by
providing training and classes. There are 114,000 people in St Joseph County
with library cards and of those 68,000 live in South Bend. The main library
provides free Wi-Fi for personal devices and people who used the main library
computers logged 178,000 hours. The main library provides multiple meeting
rooms for many organizations. There are residents in every district that use the
main library branch. The main library was built in 1960 and renovated in 1989, it
was never meant to host meetings, events and collaborations that are happening
today. In 2007 it was decided to invest $15 million in neighborhood communities
by updating current libraries and building four new ones. This was done with the
intent to start on the main library in 2019. In 2017 KBA, a consulting firm, was
hired and asked people what they were looking for in a main library. The
community responded with ideas such as an inviting and intuitive building, areas
for activity and quiet study, outdoor space to serve as a civic common area,
spaces for young children and teens along with accessible meeting rooms and a
place to eat. The library then hired Robert Stern, RASMA to develop a master
plan. The new library development will have children’s spaces, teen spaces for
after school, a community living room, meeting rooms for groups such as
Workforce Development and online course accomplishments. A courtyard will
provide outdoor meeting and event space. The auditorium will provide space for
lectures and performances. Wayne Street will host a café and a tech space area
where they can host early or late events without opening the entire library. This
will be a great destination place for the entire community and an anchor location in
the downtown. The main library is a space that brings people together.
Phil Faccenda outlined the timeline for approvals. The first step is here today. If
the Commission approves these three items, the next step will be the Common
Council for a first reading on a bond resolution on Monday. Two weeks later the
Common Council will meet again to discuss and adopt the bond ordinance and
MOU on behalf of the City. On November 26th the Library Board will meet to adopt
South Bend Redevelopment Commission Regular Meeting – November 8, 2018
the documents at their meeting. The bond will be backed by TIF.
Upon a motion by Commissioner Ferlic, seconded by Secretary Inks, the motion
carried unanimously, the Commission approved MOU (TIF Revenue to EDC for
South Bend Community Learning Center Project) submitted on Thursday,
November 8, 2018.
2.Resolution No. 3462 (Pledging TIF Community Education Center Project)
Randy Rampola with Barnes and Thornburg presented Resolution No. 3462,
pledging TIF for the Community Education Center Project. This Resolution follows
the MOU in which you will be pledging TIF from the River West Development Area
to pay for the debt service on the bonds. Common Council has a bond ordinance
before them for first reading in which they would approve Economic Revenue
Bonds. The proceeds of those bonds would be available to the library. The
payment laid out from the budget resolution would be on parity with certain bonds
that have prior pledges of TIF. One is for the Airport and the other is Downtown.
Todd Samuelson from Umbaugh will speak to this further. The bonds will not be
issued until 2021.
Todd Samuelson, Umbaugh provided a preliminary analysis to assist both the City
and Redevelopment Commission in consideration of the proposed bonds. The
schedules present unaudited and limited information. Most of the report is for
most of the River West area. The $4 million is the net proceeds. A debt service
reserve and issuance costs will be paid out of the gross proceeds. The annual
payments are around $460,000. There is plenty of coverage to market this as a
revenue bond.
Upon a motion by Vice-President Varner, seconded by Commissioner Ferlic,
the motion carried unanimously, the Commission approved Resolution No.
3462 (Pledging TIF Community Education Center Project) submitted on
Thursday, November 8, 2018.
3.Resolution No. 3463 (Authorizing and Delivery of MOU for St Joseph County
Public Library Proposed Projects)
Mr. Mueller presented Resolution No. 3463, authorizing the delivery of MOU for
the St Joseph County Public Library proposed project. This Resolution approves
the MOU.
Upon a motion by Vice-President Varner, seconded by Commissioner Ferlic,
the motion carried unanimously, the Commission approved Resolution No.
3463 (Authorizing and Delivery of MOU for St Joseph County Public Library
Proposed Projects) submitted on Thursday, November 8, 2018.
4.Budget Request (Downtown Cross Streets Streetscape)
Mr. Silveus presented a budget request to close out the Downtown Cross Streets
Streetscape project. This is part of the complete street project on Colfax between
Main Street and Michigan Street. The streetscape project addressed elements
below ground as well as typical above ground lighting, landscapes, curbs and
sidewalks. We are requesting $29,000 which will be moved from other projects.
South Bend Redevelopment Commission Regular Meeting – November 8, 2018
Upon a motion by Secretary Inks, seconded by Commissioner Phillips, the
motion carried unanimously, the Commission approved Budget Request
(Downtown Cross Streets #2) submitted on Thursday, November 8, 2018.
5.Temporary Access Agreement (1019 S Michigan)
Mr. Buckenmeyer presented the Temporary Access Agreement for 1019 S
Michigan St. This is an access agreement for the Burke Building on Garst and
Michigan. We would like to see it saved. This is an opportunity for a local
business to go in with architects to see if they can utilize and save the building.
Upon a motion by Vice-President Varner, seconded by Commissioner Phillips,
the motion carried unanimously, the Commission approved Access Agreement
(1019 S Michigan) submitted on Thursday, November 8, 2018.
B.Administrative
1.Professional Services Agreement (Engineering)
Mr. Mueller presented a Professional Services Agreement for the Engineering
Department. This agreement is for a part-time consultant to help with projects
related to Commission. With the number of projects, there is a need for an
addition person to help oversee them.
Upon a motion by Vice-President Varner, seconded by Secretary Inks, the
motion carried unanimously, the Commission approved the Professional
Services Agreement (Engineering) submitted on Thursday, November 8, 2018.
6.Progress Reports
A.Tax Abatement
1.South Bend Ethanol
2.Western Avenue Development
3.Rezone opportunity at SR 23 and the Bypass. This is part of the annexation
of 300 acres that is privately owned.
B.Common Council
C.Other
7.Next Commission Meeting:
Monday, November 19, 2018, 9:30 a.m.
8.Adjournment
Thursday, November 8, 2018, 10:17 a.m.
David Relos, Property Development Manager Marcia I. Jones, President
ITEM: 3A
1
RESOLUTION NO. 3464
A RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
SETTING A PUBLIC HEARING ON THE APPROPRIATION OF TAX INCREMENT
FINANCING REVENUES FROM THE RIVER EAST DEVELOPMENT AREA
ALLOCATION AREA NO. 2
WHEREAS, the South Bend Redevelopment Commission (the “Commission”), the
governing body of the Department of Redevelopment of the City of South Bend, Indiana (the
“City”) and the City of South Bend, Indiana, Redevelopment District (the “District”), exists and
operates under the provisions of Indiana Code 36-7-14, as amended (the “Act”); and
WHEREAS, in accordance with the Act, the Commission, from time to time, has declared,
confirmed, and established allocation areas for certain redevelopment and economic development
areas within the District for the purposes of tax increment financing; and
WHEREAS, the Commission has further created allocation area funds for receiving tax
increment revenues received from the allocation areas; and
WHEREAS, the Commission will be presented with and will consider Resolution No.
3465, for the appropriation of funds from the River East Development Area Allocation Area No.
2 (the “Resolution”); and
WHEREAS, the Commission desires to hold a public hearing to discuss the Resolution,
which enable the Commission to pay certain expenses related to local public improvements
anticipated for the calendar year 2019, as set forth more particularly in the Resolution; and
WHEREAS, such appropriations are subject to the provisions of Indiana Code 6-1.1-18-5;
and
WHEREAS, the proposed appropriations are not for the operating expenses of the
Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND REDEVELOPMENT
COMMISSION AS FOLLOWS:
1.The Commission desires to set a public hearing to discuss the Resolution for the
appropriation of the funds in the not-to-exceed amounts for the various allocation areas as set forth
below:
Allocation Area and Fund Resolution No. Fund No. Not-to-Exceed
River East Residential Development Area No. 3465 436 945,000
ITEM: 5B1
2
2.The President and Secretary of the Commission are each hereby authorized and
directed to take all necessary steps to obtain approval of the expenditures of such funds pursuant
to applicable laws, including the publication in accordance with Indiana Code 5-3-1 of notice of a
hearing on the appropriation of such funds to be held at 9:30 a.m. on December 13, 2018, at 1308
County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601.
3.This Resolution will be in full force and effect upon its adoption by the
Commission.
ADOPTED at a regular meeting of the South Bend Redevelopment Commission held on
November 19, 2018, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend,
Indiana 46601.
SOUTH BEND REDEVELOPMENT
COMMISSION
______________________________
Marcia I. Jones, President
ATTEST:
______________________________
Donald E. Inks, Secretary
Redevelopment Commission Agenda Item
DATE: November 15, 2018
FROM: Kara Boyles, City Engineer
SUBJECT: Budget Request – Water Works – South Well Field Improvements
Which TIF? (Circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: Funding for water main construction in the amount of $1,047,000
Specifics: This is the second request for funding for the South Well Field Improvements project. In
2017, the DPW (Jitin Kain) requested $1.6M for the design and a portion of the
construction improvements related to the well field property. The project was split into
two phases: work related to treatment and pumping at the well field and water main
extension to serve the south pressure zone. This request shall fund the construction of
the new 20-inch water main along the abandoned railroad corridor between Chippewa
and Ireland Road.
Many of the assets, including the wells and associated pumps and motors, have been
operating well beyond their useful lives and are in need of replacement to maintain
operability and system reliability. This project will address: site civil piping, process
improvements (pump upgrades and chlorination upgrades), mechanical, electrical and
instrumentation/controls upgrades. This request for funding will help the South Bend
Water Works complete a portion of their 6-Year Partial Capital Improvement and
Replacement Plan. This project was listed as a critical project, and identified in the Indiana
Utility Regulatory Commission (IURC) testimony as projects to be funded with TIF in 2018.
INTERNAL USE ONLY: Project Code: ____________________17J022_____________________;
Total Amount new/change (inc/dec) in budget: $2.647M total project; Break down: $1.6M/$1.047M
Costs: Engineering Amt: ___$250K___; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: ___________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? No, still need to Bid Existing PO# 237424 Inc/Dec $0
ITEM: 5C1
Redevelopment Commission Agenda Item
DATE: November 16, 2018
FROM: Kara Boyles, City Engineer
SUBJECT: Budget Request – Water Works – Erskine Well Field #118-023
Which TIF? (circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: Funding for study, replacements and refurbishments in the amount of $19,000.
Specifics: Many of the Water Works assets have been operating well beyond their useful lives and
are in need of replacement to maintain operability and system reliability.
This project involves the study and potential refurbishment of the Erskine Well Field.
Erskine experiences water quality and regulatory compliance challenges due to elevated
levels of nitrate. Potential tasks include: replacement of the chlorine gas scales,
replacement of the booster pump and repairs to the building roof.
This request for funding will help the South Bend Water Works complete a portion of their
6-Year Partial Capital Improvement and Replacement Plan. This project was listed as a
critical project, and identified in the Indiana Utility Regulatory Commission (IURC)
testimony as projects to be funded with TIF in 2018.
INTERNAL USE ONLY: Project Code: ______________________________________________;
Total Amount new/change (inc/dec) in budget: _______$19K________; Break down:
Costs: Engineering Amt: ______$19K____________; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: ___________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? _No_ Existing PO#_________ Inc/Dec $_____________
ITEM: 5C2
Redevelopment Commission Agenda Item
DATE: November 16, 2018
FROM: Kara Boyles, City Engineer
SUBJECT: Budget Reduction ($100K) – Small Drainage Repair
Which TIF? (Circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: Funding reduction in the amount of $100,000 for the construction of
the drainage improvements described below. This request for funding is part of the Department
of Public Works allocation for engineering projects in the South Side TIF District.
Specifics: This project includes the design and construction to remedy various small drainage issues
throughout the South Side TIF District. Three projects, identified as: Hawbaker Street,
2700 S. Main Street, and Overlook Court have been identified as part of this study. The
Board of Public Works approved a professional services agreement with Danch, Harner &
Associates, Inc. for $27,560 at the Board of Public Works meeting on June 12, 2018. The
approval was contingent upon RDC approval.
Construction costs are estimated to be less than the requested amount; thus, I would like
to reduce the budget amount from $300K to $200K. The remaining funds will be allocated
as part of the South Well Field project, which is currently underfunded. See separate
budget request for South Well Field.
INTERNAL USE ONLY: Project Code: __________________18J029_______________________;
Total Amount new/change (inc/dec) in budget: ($100K); Break down: $30K/$170L land improvements
Costs: Engineering Amt: _________$30K__________; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: _________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ____$170K_____
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? _no___ Existing PO#___245237_______ Inc/Dec $________
ITEM: 5C3
ITEM: 5D1