HomeMy WebLinkAbout04/19/12 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 19, 2012 — 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
AGENDA SESSION
1. OPENING OF BIDS —RESCHEDULED TO MAY 159 2012
A. Memorial Hospital Fagade Project—Project No. 112-018
2. DISCUSSION ITEM
A. 2012 Milling Quotations
REGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Review: April 5, 2012; Regular Meeting: April 10, 2012
B. Claims Review: April 17, 2012
2. OPENING OF BIDS
A. Eight-Thousand (8,000), More or Less, Universal/Nestable Refuse Containers
1. Funding: 2012 Solid Waste Capital Lease(611.0610.415.37.02)
B. Two (2), More or Less, Pre-Owned 2011 or Newer Mid-Size Four Door Sedan
Automobiles with Standard Hybrid Drive Train
1. Funding: 2012 Fire Department Capital Lease(288.0902.422.37.02)
3. OPENING/AWARD OF QUOTATIONS AND APPROVE CONTRACTS
A. Installation of Fiber Optic Conduit for New Animal Shelter—Project No. 112-022
1. Funding: TIF
B. Curb Machine Services for 2012 —Project No. 112-024
1. Funding: Streets (202.0619.431.36.10)
C. East Race Waterway Dock Extension—Project No. 111-074
1. Funding: EDIT (659.0621.415.42.05)
D. Traffic Paint 2012
1. Funding: Engineering Operating (101.0607.431.22.30)
4. AWARD BIDS AND APPROVE CONTRACTS
A. LaSalle School Area Sewer Separation—Project No. 107-042
1. Company: C&E Excavating, Inc.
2. Amount: $1,394,568.30
3. Funding: 2011 Sewer Bond (659.0621.415.42.05)
B. Automation of DO Controls for Aeration Blowers—Project No. 111-070
1. Company: Mason Engineering and Construction
2. Amount: $687,000
3. Funding: Environmental Services Capital O&M
(642.0630.415.43.66/642.0658.415.42.05)
C. East Bank Phase 3 Sewer Separation—Project No. 111-069
1. Company: Rieth-Riley Construction Co.
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BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 19, 2012 - 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Amount: $2,230,489.49 (Base Bid Only)
3. Funding: 2012 Bond (659.0621.415.42.05)
D. New Positive Displacement Hydro-Excavating Machine with Tandem Cab and
Chassis
1. Company: Jack Doheny Supplies, Inc.
2. Amount: $361,047 (Base Bid plus Options A, B, C, D and E)
3. Funding: Water Works Bond
E. Memorial Hospital Streetscape Improvements Bid Package No. 3A-Project No.
111-060
1. Company: Rieth-Riley Construction Co.
2. Amount: $904,093.50 (Base Bid plus Alternate 1)
3. Funding: Medical TIF (426.1050.460.42.01)
5. BID AWARD EXTENSION
A. Fire Hydrant and Valve Bid
1. Company: Underground Pipe and Valve
2. Description: Fire Hydrants and Clow Valves
3. Original Award Date: July 14, 2008
4. Extension To: July 14, 2013
5. Amount: NTE $60,000
6. Funding: Water Works Operating/Capital/Bond
6. AWARD QUOTATION AND APPROVE CONTRACT
A. Fire Station No. 3 Roof Replacement-Project No. 112-014
1. Company: Lawmasters, Inc.
2. Amount: $62,216
3. Funding: Fire Capital(324.1050.460.42.03)
7. CHANGE ORDERS
A. Lincoln Way West Streetscapes Improvements-Project No. 111-080
1. Company: S&T Bancroft Electric
2. Change Order No.: 1
3. Increase Amount: $15,281
4. Percent of Increase: 49.52%
5. Revised Contract Amount: $46,139
6. Funding: COIT (404.1001.460.44.05)
B. Triangle Neighborhood Infrastructure Improvements-Project No. 109-009
1. Company: HRP Construction Co.
2. Change Order No.: 1
3. Decrease Amount: ($46,769.14)
4. Percent of Decrease: (2.75%)
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BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 19, 2012 — 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
5. Revised Contract Amount: $1,654,365.19
6. Funding: Major Moves/EDIT
8. REQUEST TO ADVERTISE AND TITLE SHEET
A. Main Street/Lafayette Boulevard Connector from Ireland Road to Chippewa Road
—Project No. 110-058
1. Funding: SSDA TIF (430.1050.460.31.02)
9. RESOLUTIONS
A. No. 21-2012 —A Resolution of the Board of Public Works of the City of South
Bend, Indiana Adopting a Written Fiscal Plan and Establishing a Policy for the
Provision of Services to an Annexation Area in Clay Township (Douglas South
Annexation Area)
B. No. 22-2012 —A Resolution of the City of South Bend, Indiana Board of Public
Works for the Disposal of Surplus Property
1. Description: Captain Ron Marciniak's Service Weapon (Police Department)
C. No. 23-2012 —A Resolution for the City of South Bend Board of Public Works
Authorizing Condemnation to Acquire Property for Public Use in the City of
South Bend, Indiana (Sheridan-Lincoln Way West Project— 107-039)
1. Description: 3801 Voorde Drive and 3822 Lincoln Way West
D. No. 24-2012 —A Resolution of the Board of Works of the City of South Bend
Authorizing the Execution and Delivery of a Master Lease Agreement and Other
Documents Related to Police Cars and Accessories
1. Description: Lease with SunTrust Equipment Financing and Leasing for 2012
Police Vehicles and Equipment
10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Professional Services Agreement Amendment No. 1 —Abonmarche Consultants
1. Description: Edison Road Widening Right-of-Way Plan Development—
Project No. 110-079
2. Amount: $7,500
3. Funding: Local Road and Street Major Projects (251.0608.431.42.96)
B. Proposal—ATC and Associates, Inc.
1. Description: Statistical Analysis of Groundwater Monitoring Data from
Organic Resources Closed Biosolids Lagoon
2. Amount: $3,918
3. Funding: Environmental Services (641.0631.793.63.35)
C. Special Purchase— Smiths Detection
1. Description: Purchase of HazMat ID 360 — Sole Manufacturer of Device
2. Amount: $94,923
3. Funding: Assistance to Firefighter's Grant Award (288.0902.422.43.09)
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BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 19, 2012 — 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
D. Addendum to the Master Agency Agreement—Redevelopment Commission
1. Description: Mayflower Road Planning Study—Project No. 112-023
2. Funding: AEDA TIF (324.1050.460.31.06)
E. Contract Amendment—Real Services
1. Description: Aging in Place Program—Funding Received from Sale of
CDBG-R Assisted Property to be Allocated to REAL Services
2. Amount: $7,897.74
3. Funding: CDBG-R(212.1012.460.81.31)
F. Contract— Comcast
1. Description: Comcast Business Class— 36-Month High Speed Internet Service
for Police Department to Transfer Records and Reporting System to Police
Vehicles
2. Amount: $491.40/Month for 36 Months
3. Funding: Police Department General Fund (101.0801.421.32.09)
G. Lease Finance Agreement—PNC Equipment Financing
1. Description: 2012 Public Works Vehicles Lease Financing—Beginning
November 15, 2012 through May 15, 2017 —Interest Rate 1.538%
2. Amount: Ten Semi-Annual Payments of$98,613.12
3. Funding: Wastewater, Sewers, Streets
(641..0630.415.37.02/641.0621.792.37.02/202.0607.431.37.02)
H. Professional Services Proposal—M/E Design Services
1. Description: Wastewater Treatment Plant—Administration/Laboratory
Building—HVAC Energy Study
2. Amount: $4,300
3. Funding: Environmental Services Contractual Services Other
(641.0630.793.63.35)
L Professional Services Proposal—Abonmarche Consultants
1. Description: East Race Waterway Dock Extension—Project No. 111-074
2. Amount: $14,900
3. Funding: EDIT (659.415.42.05)
J. Professional Services Proposal—Christopher B. Burke Engineering
1. Description: Sewer Separation Inspection Services for East Bank Phases 2 and
3 —Projects 111-068 and 111-069
2. Amount: $179,400
3. Funding: EDIT (642.0658.415.42.05)
K. Service Agreement—Verizon
1. Description: Five(5) Wireless Devices for SCADA and GIS Web Access in
the Field
2. Amount: $30/Device per Month- $1,800/Year
3. Funding: Water Works Operating (620.0640.658.32.04)
L. Contract—INDOT
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BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 19, 2012 — 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. Description: City to Maintain INDOT Owned Traffic Signals
2. Amount: NTE $191,809.30 (To City)
11. LICENSES AND PERMITS
A. Special Event
1. Applicant: Morris Performing Arts Center
a) Location: Michigan Street from St. Joseph Street to Colfax Street
b) Event: Fridays by the Fountain
c) Dates/Times: June 15 and 29, July 13 and 27, August 10, 24, and 31,
2012; 11:00 a.m. to 2:00 p.m.
d) Favorable Recommendations
B. Processions
1. Applicant: American Cancer Society
a) Event: Making Strides Against Breast Cancer
b) Date/Time: October 27, 2011; 8:00 a.m. to 12:00 p.m.
c) Favorable Recommendations
2. Applicant: Remembrance Ride, Inc.
a) Event: POW-MIA Remembrance Ride
b) Date/Time: June 17, 2012; 8:00 a.m. to 12:20 p.m.
c) Comment: Police Department has another Large Event at the same Time
3. Applicant: Chet Waggoner Little League
a) Event: Opening Day Parade
b) Date/Time: April 28, 2012; 8:00 a.m. to 9:00 a.m.
c) Comment: Police Department States Event must Start at 7:30 a.m. and
Finish at 8:30 a.m. for Susan Komen Walk
4. Applicant: Holy Cross/St. Stanislaus Parish
a) Event: May Procession
b) Date/Time: May 18, 2012; 8:30 a.m. to 10:30 a.m.
c) Favorable Recommendations
5. Applicant: Road Dogs Cycling Team, Inc.
a) Event: Howard Park Criterium
b) Date/Time: June 16, 2012; 12:00 p.m. to 6:00 p.m.
c) Comment: Park Department states St. Louis Boulevard Must Remain
Open from Jefferson Blvd. to Howard Park Entrance for Other Event
6. Applicant: Christen's Wish
a) Event: Walk in a Veteran's Boots 2K
b) Date/Time: May 16, 2012; 11:30 a.m. to 6:00 p.m.
c) Comment: No Police Escort; Participants Must Stay on Sidewalk
12. TRAFFIC CONTROL DEVICES
A. New Installation—Wayfinder Signs for Studebaker-Bendix Heritage Trail
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BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 19, 2012 — 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. Locations:
a) Studebaker Blacksmith Shop (Southwest Corner of Jefferson and
Michigan Street)
b) Historic Lincoln/Dixie Highway/Michigan Street Intersection and at JMS
Building
c) Studebaker Administration Building and Body Assembly Building
d) Studebaker Main Manufacturing Site (South of Sample Street Across from
Police Department)
e) Oliver Industrial Park,Now Rose Brick& Fuel
f) Studebaker National Museum and Northern Indiana Center for History
g) Tippecanoe Place (Home to Clement Studebaker)
h) First Presbyterian Church and St. James Episcopal Churches (Washington
Street and Lafayette Boulevard)
i) St. Paul's Memorial United Methodist Church(on LaPorte Street)
j) South Bend City Cemetery and Gatehouse
k) Bendix Headquarters (On Orange Road)
1) Bendix Field/South Bend Regional Airport/Airport Museum
2. All criteria has been met
B. New Installation—Wayfinder Signs for Coveleksi Stadium
1. Locations:
a) Wayne Street and Williams Street Intersection (S/W and N/W)
b) Lafayette Boulevard and Western Avenue Intersection (N/W, S/E and
S/W)
c) Lafayette Boulevard and South Street Intersection (Face South and East)
d) Western Avenue and Scott Street Intersection(Face West)
e) Western Avenue and Taylor Street Intersection (Face West)
f) Lafayette Boulevard and Sample Street Intersection (Face West and
South)
g) Sample Street and Michigan Street Intersection (N/E and N/W)
h) Michigan Street and Monroe Street Intersection (N/W)
i) Michigan Street and Main Street Intersection(N/W)
j) Main Street and Monroe Street Intersection (S/W)
k) Lafayette Boulevard and Monroe Street Intersection (N/W)
1) Wayne Street and St. Joseph Street Intersection(N/W)
m) Wayne Street and Main Street Intersection(N/W and S/E)
n) Lafayette Boulevard and Wayne Street Intersection (N/W)
o) Lafayette Boulevard and William Street Intersection (N/W)
2. All criteria has been met
C. New Installation—Handicapped Accessible Parking Space Signs
1. Locations:
a) 1225 West Ford Street
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BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 19, 2012 — 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
b) 1924 South Scott Street
2. All criteria has been met
D. New Installation—No Parking Here to Corner
1. Location: Both Sides of Rosemary Lane 60' South of Edison Road
2. All criteria has been met
E. New Installation—No Trucks
1. Location: Franklin Street, Indiana Ave. to Ewing Street
2. All criteria has been met
13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
A. 52276 Portage Road— Sewer
14. IRREVOCABLE STANDBY LETTER OF CREDIT
A. Company: Tampico Developments, LLC
1. Bank: PNC Bank
2. Subdivision: Crescent Oaks, Section Two
3. Amount: $34,493
15. MONTHLY REPORT OF OPERATIONS
A. Environmental Services
16. CERTIFICATES OF INSURANCE
A. Robert Geans Corporation, Granger, Indiana
17. RATIFY BONDS
A. Contractor Bonds
1. Robert Geans Corporation—Approved April 5, 2012
18. CLAIMS
19. PRIVILEGE OF THE FLOOR
20. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
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