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Home My WebLink About08/27/07 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Monday, August 27, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: August 9, 2007 B. Regular Meeting: August 13, 2007 C. Special Meeting: August 17, 2007 D. Correction to Minutes: July 23, 2007 1. Release of Retainage -Studebaker Area A Demolition Phase I a) Incorrect Project No. 107-030, Correct to Project No. 104-030 2. OPENING OF BIDS A. Wellington Street Model Block (Jefferson to Western) -Project No. 107-011 1. Funding: CDBG B. LaSalle Area NPC Public Works (O'Brien from Humboldt to Elwood) -Project No. 107-007 1. Funding: CDBG C. Near West Side NPC Public Works (2200-2300 Blocks of Smith & Kenwood/300- 400 Blocks of Johnson) -Project No. 107-008 1. Funding: CDBG D. Abandoned Vehicles 3. AWARD BID A. Exterior Facade Rehabilitation - 101 North Michigan Street -Project No. 107-031 1. Company: Majority Builders, Inc. 2. Amount: $710,350.00 3. Funding: Downtown TIF 4. Comment: Pursuant to Funding B. New Four Wheel Drive Turf Tractor w/Quick Release Loader 1. Company: Wyatt Sales & Service 2. Amount: $18,900.00 3. Funding: Golf Non-Reverting 4. AWARD QUOTATIONS A. Jon R. Hunt Plaza Fountain "Seat' Caps Repair & MPAC Concrete Pad -Project No. 107-067 1. Company: L.L. Geans Construction Co. 2. Amount: $5,820.00 3. Funding: MPAC - $2,700.00/CED - $3,120.00 4. Comments: Jon R. Hunt Plaza Fountain concrete "seat' caps repair; sidewalk repair/Michigan Street side of building and on the northwest corner of the building BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Monday, August 27, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 5. CHANGE ORDER A. Harter Heights -Storm Sewer Separation -Project No. 106-015 1. Company: HRP Construction 2. Change Order No.: 1 3. Increase Amount: $70,077.00 4. Percent of Increase: 4.48% 5. New Contract Amount: $1,636,151.40 6. Funding: Sewer Bond 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVITS A. Good Neighbors/Good Neighborhoods Program Zone 1 -Project Nc 1. Company: Kaser-Spraker Construction, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($86,943.50) 4. Percent of Decrease: (55.72%) 5. Total Percent of Decrease: (55.72%) 6. New Contract Amount: $69,094.50 7. Funding: General B. Good Neighbors/Good Neighborhoods Program Zone 2 -Project No. 1. Company: L.L. Geans Construction Co. 2. Change Order No.: 1 (Final) 3. Increase Amount: $32,025.95 4. Percent of Increase: 19.54% 5. Total Percent of Increase: 19.54% 6. New Contract Amount: $195,898.95 7. Funding: General C. Bendix Drive and Lathrop Intersection Reconstruction - Project No. 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: Final 3. Increase Amount: $33,514.86 4. Percent of Increase: 3.85% 5. Total Percent of Increase: 9.27% 6. New Contract Amount: $904,135.31 ~. Funding: Airport TIF D. Weste rn Avenue Streetscapes -Project No. 106-046 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $16,385.00 4. Percent of Increase: 9.36% 5. Total Percent of Increase: 9.36% 6. New Contract Amount: $191,490.00 107-003 107-003 106-032 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Monday, August 27, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 7. Funding: COIT 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Two (2) Dump Bodies Mounted on Tandem Axle Chassis' 1. Funding: 2007 Vehicle Capital/Street Department B. Demolition of Caroline Partners, LLC, Properties -Project No. 107-079 1. Funding: CIP 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement - La Casa de Amistad, Inc. 1. Service: Community Outreach Program 2. Amount: $40,000.00 3. Funding: General Fund 4. Start/End Date: January 1, 2007 to December 31, 2007 B. Agreement -Rebuilding Together of St. Joseph County 1. Service: Housing Rehabilitation Program for the Elderly, Disabled and Other Low-Income and Moderate-Income Residents 2. Amount: $45,000.00 3. Funding: General Fund 4. Start/End Date: January 1, 2007 to December 31, 2007 C. Agreement - HNTB 1. Service: Develop an RFP for the selection of a radio vendor to develop a joint radio network for both Water Works and Wastewater. 2. Amount: $24,000.00 3. Funding: Waterworks/Wastewater Capital D. Agreement -Boiler Inspection Service 1. Service: Methane Storage Sphere and Piping Inspection 2. Amount: $78,000.00 3. Funding: Wastewater Capital E. Agreement - DLZ Indiana LLC 1. Service: Studebaker Industrial Park Design 2. Amount: $534,000.00 3. Funding: HUD Section 108 Loan & 2007 Sewer Bond F. Agreement -Kirby Risk Supply 1. Service: SCADA Logic Controller Support 2. Amount: $7,429.81 3. Funding: Operational Budget G. Agreement -Historic Preservation Commission 1. Service: Survey Data, Education and Historical Review 2. Amount: $25,000.00 H. Agreement -Near Northwest Neighborhood, Inc. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Monday, August 27, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Operational Funds for Implementation of Housing Program and Services 2. Amount: $30,000.00 3. Funding: General Fund I. Construction Contract -Peerless Midwest, Inc. 1. Service: South Well No. 5 -Project No. 107-021A 2. Amount: $147, 832.00 3. Funding: 2007 Water Works Bond J. Agree ment -Neighborhood Resources Corporation 1. Service: Outlining Provision of Neighborhood Grant Program for All Neighborhoods of the City 2. Amount: $5,000.00 3. Funding: Fund 408 EDIT K. Agree ment -Neighborhood Resources Corporation 1. Service: Outlining Operation and Management of Partnership Center Program 2. Amount: $201,665.00 3. Funding: Fund 404 L. Special Purchase -Midwest Meter 1. Service: Meter Parts 2. Amount: $9,756.00 M Special Purchase -Midwest Meter 1. Service: Replenish Meter Supply 2. Amount: $92,317.84 3. One Source Compatibility N. Construction Contract -Ortiz Concrete 1. Service: Portage Avenue Streetscapes Improvements -Project No. 107-053 2. Amount: $25,445.00 3. Funding: COIT O. Acces s Agreement -Caroline Partners, LLC 1. Service: Access to Perform Environmental Inspections on Properties Owned by Caroline Partners, LLC, on Block Bound by Main, Ireland, Lafayette & Metalmation P. Agree ment - Wightman Petrie 1. Service: Preparation of Specifications for the Demolition of Fourteen (14) Caroline Partnership Properties -Project No. 107-079 2. Amount: $6,500.00 3. Funding: CIP Q. Agree ment -Near Northwest Neighborhood Inc. 1. Service: Exterior and Parking Improvements tolOll - 1013 Portage Avenue 2. Amount: $47,500.00 3. Funding: Commercial Corridor Fund BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Monday, August 27, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 R. Agreement -Youth Services Bureau of St. Joseph County 1. Service: Services and Programs for City Residents, focusing on teens 2. Amount: $75,000.00 3. Funding: Subject to Funding S. Letter of Agreement - 800 Block of Portage Avenue 1. Service: Letter of Agreement with Near Northwest Neighborhood Inc., to Retain Ownership of property at 806-836 Portage Avenue to provide for Redevelopment T. Agreement - InWarn - Water/Wastewater Mutual Aid and Assistance Program 1. Service: Emergency Assistance for Water/Wastewater Utilities sustaining physical damage from natural or man-made disasters. 9. PETITION FOR RESIDENTIAL TAX ABATEMENT A. Habitat for Humanity -RATIFY 10. RECOMMENDATIONS A. Street Closure -College Football Hall of Fame 1. Event: Georgia Tech Tail Gate Party 2. Location: Washington from Michigan to St. Joseph 3. Date/Time: September 1, 2007 - 6:00 a.m. to 3:00 p.m. 4. Favorable Recommendations B. Street Closure - 730 Wellington 1. Event: Wellington Street Reunion 2. Location: Wellington from Dunham to Ford 3. Date/Time: September 15, 2007 - 7:00 a.m. to 8:00 p.m. 4. Favorable Recommendations C. Street Closure - 902 North Notre Dame Avenue 1. Event: Notre Dame Avenue Block Party 2. Location: Notre Dame Avenue from Corby to Howard 3. Date/Time: September 9, 2007 from 5:00 p.m. to 8:00 p.m. 4. See Comments D. Street Closure -Downtown South Bend, Inc. 1. Event: Football Fridays 2. Location: Michigan Street from Washington to Leighton Garage 3. Dates/Time: August 31, September 21, October 12, October 19, November 2, November 9, November 16, 2007 - 7:00 a.m. to 10:00 p.m. 4. Favorable Recommendations E. Street Closure - Sunnyside Presbyterian Church 1. Event: Justin Roberts Children's Concert 2. Location: Frances from Washington to Jefferson 3. Date/Time: September 23, 2007 - 1:45 p.m. to 5:00 p.m. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Monday, August 27, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 F G H. I. J 4. Favorable Recommendations Street Closures -Downtown South Bend, Inc. 1. Event: Art Beat 2007 2. Locations: a) Michigan from St. Joseph to Wayne b) Washington from Michigan to St. Joseph c) Sycamore from Colfax to LaSalle d) Lane restriction at Colfax Westbound curb lane from Sycamore to Michigan Street e) Michigan from Wayne Street North to 217 S. Michigan Street (closure to begin at 9:00 a.m.) 3. Date/Time: September 6, 2007 - 1:00 p.m. to 10:00 p.m. 4. Favorable Recommendations Encroachment -Memorial Hospital of South Bend, Inc. 1. Types: a) Identification sign with Arrow b) "Exit Only" Signs 2. Locations: Southwest Corner of Bartlett and Michigan Street 3. Favorable Recommendations Traffic Restrictions -Notre Dame Football Home Games 1. Type: No Parking 2. Locations: a) North Side of Oak Park Drive b) Hartman Drive c) Peachtree Lane d) Ridgewood Circle e) North Side of Pokagon from Leeper to Angela 3. Dates/Time: Notre Dame Home Football Game Days - 9:00 a.m. to 1:00 a.m. 4. Favorable Recommendations Street Name Change - Abonmarche Consultants, LLC 1. Street Name: Slater Drive 2. New Street Name: Stewart Drive 3. Favorable Recommendations Traffic Restriction -Temple Beth-El 1. Parking a) Both Sides of the Temple Beth-El block on West Madison Street and North Lafayette Boulevard 2. Date/Time: a) September 12 and 21, 7:00 p.m. b) September 13, 9:00 a.m. to 3:00 p.m. c) September 22, 9:00 a.m. to 6:30 p.m. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Monday, August 27, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Request for Increased Police presence. 4. Favorable Recommendations 11. IRREVOCABLE STANDBY LETTER OF CREDIT A. Old National Bank -Adams Road Development II Corp. 1. Bradford Shores, Section Two 2. Time extension of surety to September 9, 2007, due to approximately 12 water service lines having not been installed 12. SAFETY REPORTS A. Central Services 13. MONTHLY AND PERFORMANCE GOALS REPORTS A. Central Services 14. BONDS A. Contractor Bonds 1. Leopoldo MOrtiz -Approved August 15, 2007 Pursuant to Resolution 100- 2000 2. Emiel and Loretta DeWitte -Approved August 17, 2007 Pursuant to Resolution 100-2000 3. K&K Earthmoving, Inc. -Approved August 10, 2007 Pursuant to Resolution 100-2000 4. Van Vooren Construction Co., Inc. -Approved August 10, 2007 Pursuant to Resolution 100-2000 5. Bill Walters Concrete, Inc. -Approved August 9, 2007 Pursuant to Resolution 100-2000 6. O&S Concrete -For Release September 13, 2007 B. Excavation Bonds 1. Bill Walters Concrete, Inc. -Approved August 9, 2007 Pursuant to Resolution 100-2000 2. LaFree Earth, Inc. -For Release September 7, 2007 3. Hoosierland Excavating, LLC -For Release September 13, 2007 15. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT