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Home My WebLink AboutProfessional Services Agreement - DLZ Indiana LLC - Design Services for Pinhook Park Improvements Project1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND_ INDIANA 46601-1830 November 13, 2018 Andrew Lemberis DLZ Indiana, LLC 2211 East Jefferson Blvd. South Bend, IN 46615 RE: Professional Services Agreement Dear Mr. Lemberis: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on November 13, 2018, approved the above referenced agreement regarding design services for the Pinhook Park Improvements Project in the amount not to exceed $61,200. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SUZANNAM. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU WODLZ ARCHITECTURE• ENGINEERING• PLANNING SURVEYING • CONSTRUCTION SERVICES October 30, 2018 INNOVATIVE IDEAS EXCEPTIONAL DESIGN UNMATCHED CLIENT SERVICE Ms. Alicia Czarnecki Engineering Department City of South Bend 227 W. Jefferson Blvd., Suite 1400S South Bend, IN 46601 RE: Revised Draft Agreement for Pinhook Park Improvements Project Dear Ms. Czarnecki - Thank you for meeting with us to review draft of the Pinhook park agreement. We have revised the scope and fee under the following understanding. This project will be partially funded utilizing a Land and Water Conservation Fund (LWCF) grant. As discussed at the scoping meeting, this agreement reflects initial work tasks necessary for Schematic Design. An amendment will be developed for Construction Documents, Bid Phase Services, and any Construction Administration desired by the City, based on the preferred improvements identified within the City's $1,500,000 total project budget at the conclusion of the Schematic Design phase. We anticipate the following overall project schedule based on the LWCF funding timeline and the City's desired design milestones. Anticipated Date Project Milestone November 13, 2018 DLZ Notice to Proceed ...v—.......... November - December 2018 ................ .............................................. NEPA/Section 106 Submittal for State Agency Review November 2018 - February 2019 .—...._ — .�...._ Survey and Schematic Design ...__...................................... ...... .. ......_.. January 2018/February 2019 NEPA_/Section 106 State Agency Review/Coordination February 2019 ---- ____ ...... March —September 2019 -...._y �� Federal Approval Timeline/State Grant Agreement** ...................� .. ..................... March — May 2019 Fin al Design (60%, 90%Construction Documents)* ...... June 2019 ....... _ ........... ...... IDNR Plan Review* .—._......._ July 2019 .................._. — ............. _ _.. ........ Final Plans for Bidding* .._...................................................................... TBD Bidding* (Following Receipt of Federal Approval and Execution of State Grant Agreement TBD Start Project Construction* *Services not included in this agreement; Amendment to follow Schematic Design **Federal timeline as provided in LWCF Manual 2211 E Jefferson Blvd, South Bend, IN 46615-2692 I OFFICE 574.236.4400 I ONLINE W W W.DLZ.COM Akron Bridgeville Burns Harbor Chicago Cincinnati Cleveland Columbus Detroit Fort Wayne Indianapolis Joliet Kalamazoo Lansing Lexington Louisville Madison Melvindale Munster Pittsburgh Saint Joseph South Bend Toledo W INNOVATIVE IDEAS City of South Bend DLZ EXCEPTIONAL DESIGN Pinhook Park Improvements ARCHITECTURE ENGINEERING• PLANNING UNMATCHED CLIENT SERVICE Page 2 of 2 5URV EYING •CONSTRUCTION SERVICES Thank you for this opportunity to submit a proposal for this work. If you have any questions or would like to sit down and discuss any items included within our agreement, please let me know. S cerely, 4 S Hicks, PLA, �AP,PESC-IT shicks@dlz.com CC: acl, cgh, spk, File Attachments: Professional Services Agreement (Long form) Estimation of Total Project Costs (as provided by City) Man-hour Justification Table Team Organization Chart Conceptual Drawings (as provided by City) This document has important legal consequences; consultation with an attorney is encouraged with respect to its use or modification. This document should be adapted to the particular circumstances of the contemplated Project and the Controlling Laws and Regulations. AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES Prepared by ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE uDi�;�i EJC ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE and Issued and Published Jointly by ACEC C AGC of Am�eric Wr, Ad a INIE� (OWN <0N1AM306QT' %IlflKe� � 1 AM ERIfAN ('gl1NGl1.OF F.NGI\IkF.PINC CO.\II'ANIES quality "ie. Quality ti *, American Society Society of Professional Engineers Civil Engineers . eroenel Engineers In Plicate Practice AMERICAN COUNCIL OF ENGINEERING COMPANIES ASSOCIATED GENERAL CONTRACTORS OF AMERICA AMERICAN SOCIETY OF CIVIL ENGINEERS PROFESSIONAL ENGINEERS IN PRIVATE PRACTICE A Practice Division of the NATIONAL SOCIETY OF PROFESSIONAL ENGINEERS EJCDC E-500 Standard Form of Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This Agreement has been prepared for use with the Standard General Conditions of the Construction Contract (EJCDC C-700, 2007 Edition). Their provisions are interrelated, and a change in one may necessitate a change in the other. For guidance on the completion and use of this Agreement, see EJCDC User's Guide to the Owner -Engineer Agreement, EJCDC E-001, 2009 Edition. Copyright © 2008 National Society of Professional Engineers 1420 King Street, Alexandria, VA 22314-2794 (703) 684-2882 www, n American Council of Engineering Companies 1015 15th Street N.W., Washington, DC 20005 (202) 347-7474 www.acec.org American Society of Civil Engineers 1801 Alexander Bell Drive, Reston, VA 20191-4400 (800) 548-2723 www.asce.or Associated General Contractors of America 2300 Wilson Boulevard, Suite 400, Arlington, VA 22201-3308 (703) 548-3118 www.agc.org The copyright for this EJCDC document is owned jointly by the four EJCDC sponsoring organizations and held in trust for their benefit by NSPE. EJCDC E-500 Standard Form of Agreement Between Owner and Engineer for Professional Services. Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. TABLE OF CONTENTS Page ARTICLE 1— SERVICES OF ENGINEER ...... ......... ......... .......„.........„ .,.,..,.. ,.,.,..,, ....... „....-...,.,,. 1 1.01 Scope. .......... ........ —......... .. ............ .................. .. --. ,„....,,„,-- 1 ARTICLE 2 — OWNER'S RESPONSIBILITIES .,..M-.......— ............... .................... ...................,.,.,. 1 2.01 General .............................. ......... .-..................,...,, ,,,.,,... ...,..,.. .,..,,... ,...„ 1 ARTICLE 3 — SCHEDULE FOR RENDERING SERVICES ...................... ...—....,.---- ..,..... ,............ .... ,, 2 3.01 Commencement ............................. ......... .......„.....,..., ,.,...,.. ...-.... ........, ........ , ....,„..,...,,..2 3.02 Time for Completion .........-- ................ ......... .................... ......... ........ ....— .---- ...... 2 ARTICLE 4 — INVOICES AND PAYMENTS. .........,.........— ...... .......................... ,..... ,.....— ,„—......... 2 4.01 Invoices ........ ...................... --- ............---- ........... ,, .,,.,,,,....... ...... -- 2 4.02 Payments ........ ... ..... ......... .„...... ............. — ... ,,,,,,,,.....„.,,....... ,............ .. , ..,. - .... .......... , 2 ARTICLE 5 — OPINIONS OF COST .............................. ........ .......„. ..„....,, ..,,.,,,,......... .,.......................... 3 5.01 Opinions of Probable Construction Cost.---- — ...--- ........... ....... .. ...„,,.. ....... ,,.,,.-- .., 3 5.02 Designing to Construction Cost Limit ............................ 3 5.03 Opinions of Total Project Costs ....................... , ..,.,., ............ .,..,........... „„ ...,..... - ..., 3 ARTICLE 6 — GENERAL CONSIDERATIONS ............... ......... ........ ,.-- ,.„....... ........ .............. 4 6.01 Standards of Performance ............................................. .......... .,....... ..... ,„,,,,,,,, 4 6.02 Design Without Construction Phase Services ........... .......... ....,...,....... ,,,,,,,„,,,„,...,..,..,,,.,,...... ,,.....„ 5 6.03 Use of Documents .......................... ....--. .........„.,........ ......... ......... -- ....... .,,.w 5 6.04 Insurance ....... ...... ....... .„,_—.....................,..,„,,........., ......, ,,,,,,... 7 6.05 Suspension and Termination ............................... .... .„,,, .,.,,,.,. ....—.. ......— .....-- .............- 8 6.06 Controlling Law ........................................ ......... ......... .................... ........................ 9 6.07 Successors, Assigns, and Beneficiaries ...................... ..,,,,.,. „..,.,,,.......... .....,....... 9 6.08 Dispute Resolution ............................................. ,,,,,,... ,. ......,,........., „ - .... ...,,,...,,,,10 6.09 Environmental Condition of Site ....................... ......... ......................... ..,....,.....„....„...10 6.10 Indemnification and Mutual Waiver ............................................ .................... .,„„,..,..,.............. 11 6.11 Miscellaneous Provisions ............................ ...................... ......M,,,,.,,„,..„,,.,,.,„....... ....................... I I ARTICLE 7 — DEFINITIONS ........................... ......... ............„..... ........12 7.01 Defined Terms ...........................................................,.,. ,,,,,,,........,............. .,,.-- ..,,,,,......12 ARTICLE 8 — EXHIBITS AND SPECIAL PROVISIONS .............. — ........ ,..... --.... ,,.......... - ,...................15 8.01 Exhibits Included ...................................... ........ .-....., ......... ....................., .....,...,,..,,.,.,..15 8.02 Total Agreement ................................, ,„,,, ....-... ....,,.,,- .......... ................ --- ... —.... -- ........ 16 8.03 Designated Representatives .................................. ,...., ......... ......... ,............. ...... .,,.,,.„.,...16 8.04 Engineer's Certifications ................................. .....,... ......... „ ....,,, ,..,,,.,, .,,,.„................16 EJCDC444�-'- ENGINEERS JOINT CONTRACT DOCUMENTS COMMITTEE AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES THIS IS AN AGREEMENT effective as of November 13 , 2018 ("Effective Date") between Board of Public Works, City of South Bend, Indiana ("Owner") and DLZ Indiana, LLC, 2211 East Jefferson Blvd. South Bend, Indiana 46615 1 ("Engineer"). Owner's Project, of which Engineer's services under this Agreement are a part, is generally identified as follows: PINHOOK PARK IMPROVEMENTS ("Project"). Engineer's services under this Agreement are generally identified as follows: The Project includes topographic survey of the project site, programming, community input and the preparation of schematic design documents for improvements at Pinhook Park including development of trail facilities and an accessible playground, expansion of water recreational use via new small boat and kayak launches, and potential modifications to the existing Pinhook Pavilion. Refer to Exhibit A, Figure No. 1 for the Project Limits Map. Owner and Engineer further agree as follows: ARTICLE 1— SERVICES OF ENGINEER 1.01 Scope A. Engineer shall provide, or cause to be provided, the services set forth herein and in Exhibit A. ARTICLE 2 — OWNER'S RESPONSIBILITIES 2.01 General A. Owner shall have the responsibilities set forth herein and in Exhibit B. Page 1 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. B. Owner shall pay Engineer as set forth in Exhibit C, C. Owner shall be responsible for, and Engineer may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Engineer pursuant to this Agreement. Engineer may use such requirements, programs, instructions, reports, data, and information in performing or furnishing services under this Agreement. ARTICLE 3 — SCHEDULE FOR RENDERING SERVICES 3.01 Commencement A. Engineer is authorized to begin rendering services as of the Effective Date. 3.02 Time for Completion A. Engineer shall complete its obligations within a reasonable time. Specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided in Exhibit A, and are hereby agreed to be reasonable. B. If, through no fault of Engineer, such periods of time or dates are changed, or the orderly and continuous progress of Engineer's services is impaired, or Engineer's services are delayed or suspended, then the time for completion of Engineer's services, and the rates and amounts of Engineer's compensation, shall be adjusted equitably. C. If Owner authorizes changes in the scope, extent, or character of the Project, then the time for completion of Engineer's services, and the rates and amounts of Engineer's compensation, shall be adjusted equitably. D. Owner shall make decisions and carry out its other responsibilities in a timely manner so as not to delay the Engineer's performance of its services. E. If Engineer fails, through its own fault, to complete the performance required in this Agreement within the time set forth, as duly adjusted, then Owner shall be entitled, as its sole remedy, to the recovery of direct damages, if any, resulting from such failure. ARTICLE 4 — INVOICES AND PAYMENTS 4.01 Invoices A. Preparation and Submittal of Invoices: Engineer shall prepare invoices in accordance with its standard invoicing practices and the terms of Exhibit C. Engineer shall submit its invoices to Owner on a monthly basis. Invoices are due and payable within 35 days of receipt. 4.02 Payments A. Application to Interest and Principal: Payment will be credited first to any interest owed to Engineer and then to principal. _ _... Page 2 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Socie of Professional Engineers for EJCDC. All rights reserved. B. Failure to Pay: If Owner fails to make any payment due Engineer for services and expenses within 30 days after receipt of Engineer's invoice, then: 6 �1j+11d all 2. Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement until Owner has paid in full all non -disputed amounts due for services, expenses, and other related charges. Owner waives any and all claims against Engineer for any such suspension. C. Disputed Invoices: If Owner contests an invoice, Owner shall promptly advise Engineer of the specific basis for doing so, may withhold only that portion so contested, and must pay the undisputed portion. D. Legislative Actions: If after the Effective Date any governmental entity takes a legislative action that imposes taxes, fees, or charges on Engineer's services or compensation under this Agreement, then the Engineer may invoice such new taxes, fees, or charges as a Reimbursable Expense to which a factor of 1.0 shall be applied. Owner shall reimburse Engineer for the cost of such invoiced new taxes, fees, and charges; such reimbursement shall be in addition to the compensation to which Engineer is entitled under the terms of Exhibit C. ARTICLE 5 — OPINIONS OF COST 5.01 Opinions of Probable Construction Cost A. Engineer's opinions of probable Construction Cost are to be made on the basis of Engineer's experience and qualifications and represent Engineer's best judgment as an experienced and qualified professional generally familiar with the construction industry. However, because Engineer has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors' methods of determining prices, or over competitive bidding or market conditions, Engineer cannot and does not guarantee that proposals, bids, or actual Construction Cost will not vary from opinions of probable Construction Cost prepared by Engineer. If Owner requires greater assurance as to probable Construction Cost, Owner must employ an independent cost estimator as provided in Exhibit B. 5.02 Designing to Construction Cost Limit A. If a Construction Cost limit is established between Owner and Engineer, such Construction Cost limit and a statement of Engineer's rights and responsibilities with respect thereto will be specifically set forth in Exhibit F, "Construction Cost Limit," to this Agreement. 5.03 Opinions of Total Project Costs A. The services, if any, of Engineer with respect to Total Project Costs shall be limited to assisting the Owner in collating the various cost categories which comprise Total Project Costs. Engineer assumes no responsibility for the accuracy of any opinions of Total Project Costs. Page 3 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. ARTICLE 6 — GENERAL CONSIDERATIONS 6.01 Standards of Performance A. Standard of Care: The standard of care for all professional engineering and related services performed or furnished by Engineer under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Engineer makes no warranties, express or implied, under this Agreement or otherwise, in connection with Engineer's services. B. Technical Accuracy: Owner shall not be responsible for discovering deficiencies in the technical accuracy of Engineer's services. Engineer shall correct deficiencies in technical accuracy without additional compensation, unless such corrective action is directly attributable to deficiencies in Owner -furnished information. C. Consultants: Engineer may employ such Consultants as Engineer deems necessary to assist in the performance or furnishing of the services, subject to reasonable, timely, and substantive objections by Owner. D. Reliance on Others: Subject to the standard of care set forth in Paragraph 6.01.A, Engineer and its Consultants may use or rely upon design elements and information ordinarily or customarily furnished by others, including, but not limited to, specialty contractors, manufacturers, suppliers, and the publishers of technical standards. E. Compliance with Laws and Regulations, and Policies and Procedures: Engineer and Owner shall comply with applicable Laws and regulations. 2. Prior to the Effective Date, Owner provided to Engineer in writing any and all policies and procedures of Owner applicable to Engineer's performance of services under this Agreement. provided to Engineer in writing. Engineer shall comply with such policies and procedures, subject to the standard of care set forth in Paragraph 6.0l.A, and to the extent compliance is not inconsistent with professional practice requirements. 3. This Agreement is based on Laws and Regulations and Owner -provided written policies and procedures as of the Effective Date. Changes after the Effective Date to these Laws and Regulations, or to Owner -provided written policies and procedures, may be the basis for modifications to Owner's responsibilities or to Engineer's scope of services, times of performance, or compensation. F. Engineer shall not be required to sign any documents, no matter by whom requested, that would result in the Engineer having to certify, guarantee, or warrant the existence of conditions whose existence the Engineer cannot ascertain. Owner agrees not to make resolution of any dispute with the Engineer or payment of any amount due to the Engineer in any way contingent upon the Engineer signing any such documents. G. The general conditions for any construction contract documents prepared hereunder are to be the "Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint Page 4 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Co yri ht ©2008 National Society of Professional Engineers for EJCDC. All rights reserved. �_._... _. .. _WW_.— ._..... Contract Documents Committee (EJCDC C-700, 2007 Edition) unless both parties mutually agree to use other general conditions by specific reference in Exhibit J. H. Engineer shall not at any time supervise, direct, control, or have authority over any contractor work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the Site, nor for any failure of a contractor to comply with Laws and Regulations applicable to such contractor's furnishing and performing of its work. I. Engineer neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. J. Engineer shall not provide or have any responsibility for surety bonding or insurance -related advice, recommendations, counseling, or research, or enforcement of construction insurance or surety bonding requirements. K. Engineer shall not be responsible for the acts or omissions of any Contractor, Subcontractor, or Supplier, or of any of their agents or employees or of any other persons (except Engineer's own agents, employees, and Consultants) at the Site or otherwise furnishing or performing any Work; or for any decision made regarding the Contract Documents, or any application, interpretation, or clarification, of the Contract Documents, other than those made by Engineer. L. While at the Site, Engineer's employees and representatives shall comply with the specific applicable requirements of Contractor's and Owner's safety programs of which Engineer has been informed in writing. 6.02 Design Without Construction Phase Services A. Engineer shall be responsible only for those Construction Phase services expressly required of Engineer in Exhibit A, Paragraph A1.05. With the exception of such expressly required services, Engineer shall have no design, Shop Drawing review, or other obligations during construction and Owner assumes all responsibility for the application and interpretation of the Contract Documents, review and response to Contractor claims, contract administration, processing Change Orders, revisions to the Contract Documents during construction, construction surety bonding and insurance requirements, construction observation and review, review of payment applications, and all other necessary Construction Phase engineering and professional services. Owner waives all claims against the Engineer that may be connected in any way to Construction Phase engineering or professional services except for those services that are expressly required of Engineer in Exhibit A, Paragraph A1.05. 6.03 Use of Documents A. The Owner acknowledges the Engineer's construction documents, including all electronic files, as instruments of professional services. Nevertheless, the final construction documents, including all electronic files, prepared under this agreement shall become the property of the Owner upon completion of services and payment in full of all monies due to the Engineer. The Owner shall not reuse or make any modification to the construction documents without . ...... Page 5 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. the prior written authorization of the Engineer.ill-1)ounal-+ntlntf-eiee . i speet iigil, ei R ... Shall l htrd-li elm +1 1n�jeet-is eanvleted-Owner shall not rely in any way on any Document unless it is in printed form, signed or sealed by the Engineer or one of its Consultants. B. Either party to this Agreement may rely that data or information set forth on paper (also known as hard copies) that the parry receives from the other party by mail, hand delivery, or facsimile, are the items that the other party intended to send. Files in electronic media format of text, data, graphics, or other types that are furnished by one party to the other are furnished only for convenience, not reliance by the receiving parry. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. If the parties agree to other electronic transmittal procedures, such are set forth in Exhibit J. C. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data's creator, the parry receiving electronic files agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any transmittal errors detected within the 60-day acceptance period will be corrected by the party delivering the electronic files. D. When transferring documents in electronic media format, the transferring parry makes no representations as to long-term compatibility, usability, or readability of such documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the documents' creator. E. Owner may make and retain copies of Documents for information and reference in connection with use on the Project by Owner. Engineer grants Owner a limited license to use the Documents on the Project, extensions of the Project, and for related uses of the Owner, subject to receipt by Engineer of full payment for all services relating to preparation of the Documents and subject to the following limitations: (1) Owner acknowledges that such Documents are not intended or represented to be suitable for use on the Project unless completed by Engineer, or for use or reuse by Owner or others on extensions of the Project, on any other project, or for any other use or purpose, without written verification or adaptation by Engineer; (2) any such use or reuse, or any modification of the Documents, without written verification, completion, or adaptation by Engineer, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Engineer or to its officers, directors, members, partners, agents, employees, and Consultants; (3) Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from any use, reuse, or modification of the Documents without written verification, completion, or adaptation by Engineer; and (4) such limited license to Owner shall not create any rights in third parties. F. If Engineer at Owner's request verifies the suitability of the Documents, completes them, or adapts them for extensions of the Project or for any other purpose, then Owner shall compensate Engineer at rates or in an amount to be agreed upon by Owner and Engineer. ......................... ................ Page 6 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. G. At completion of any survey services and upon payment of monies due the Engineer for those services, the Engineer shall provide the owner with all survey data and drawings, upon which it will become the property of the Owner. t t mf)letfo"�y-4ett . *yiflftt r-thou-s * h l fl in+�= In l v t itle rll d fl l�n del I rr eh- it -will" ome- mop t,-ti, of the w*e*2- I. At completion of any geotechnical or material investigation services and upon payment of monies due the Engineer for those services, the Engineer shall provide the owner with all data, upon which it will become the property of the Owner. 6.04 Insurance A. Engineer shall procure and maintain insurance as set forth in Exhibit G, "Insurance." Engineer shall cause Owner to be listed as an additional insured on any applicable general liability insurance policy carried by Engineer. B. Owner shall procure and maintain insurance as set forth in Exhibit G, "Insurance." r wfle f Shall y neRM spy 9sa fl"a'. WC].YSu'1".:...1i1 .. i. � 4 �1I� �� w^ w .wFW]a. .+ s u . r pol c e •, log �l I ye i-i t 1 ty �1 1 ��c es—eafpi+el4.1 a i ll-1 �'-�- C. Owner shall require Contractor to purchase and maintain policies of insurance covering workers' compensation, general liability, property damage (other than to the Work itself), motor vehicle damage and injuries, and other insurance necessary to protect Owner's interests in the Project. Owner �g" m�� i iti l . ,W t e l ril t # the -ter- no�+�a l a l r l e ntml �: D. 0MEngineer shall each -deliver to the Owner other- certificates of insurance evidencing the coverages indicated in Exhibit G. Such certificates shall be furnished prior to commencement of Engineer's services and at renewals thereafter during the life of the Agreement. E.l1�lieI palert�iwurarteethetmhallmlai�rao t1�tlt w t0Veli�r'iiY -Mlreds, F. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement, and that renewal will not be refused, until at least 30 days prior written notice has been given to Owner n"ingineer and to each other additional insured (if any) to which a certificate of insurance has been issued. G. At any time, Owner may request that Engineer or its Consultants, at Owner's sole expense, provide additional insurance coverage, increased limits, or revised deductibles that are more protective than those specified in Exhibit G. If so requested by Owner, and if commercially available, Engineer shall obtain and shall require its Consultants to obtain such additional Page 7 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. insurance coverage, different limits, or revised deductibles for such periods of time as requested by Owner, and Exhibit G will be supplemented to incorporate these requirements. 6.05 Suspension and Termination A. Suspension: 1. By Owner: Owner may suspend the Project for up to 90 days upon seven days written notice to Engineer. I By Engineer: Engineer may, after giving seven days written notice to Owner, suspend services under this Agreement if Engineer's performance has been substantially delayed through no fault of Engineer. B. Termination: The obligation to provide further services under this Agreement may be terminated: 1. For cause, a. By either party upon 30 days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. b. By Engineer: 1) upon seven days written notice if Owner demands that Engineer furnish or perform services contrary to Engineer's responsibilities as a licensed professional; or 2) upon seven days written notice if the Engineer's services for the Project are delayed or suspended for more than 90 days for reasons beyond Engineer's control. 3) Engineer shall have no liability to Owner on account of such termination. c, Notwithstanding the foregoing, this Agreement will not terminate under Paragraph 6.05.B.1.a if the party receiving such notice begins, within seven days of receipt of such notice, to correct its substantial failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt thereof; provided, however, that if and to the extent such substantial failure cannot be reasonably cured within such 30 day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, 60 days after the date of receipt of the notice. 2. For convenience, a. By Owner effective upon Engineer's receipt of notice from Owner. Page 8 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Socie of Professional Engineers for EJCDC. All rights reserved. C. Effective Date of Termination: The terminating party under Paragraph 6.05.13 may set the effective date of termination at a time up to 30 days later than otherwise provided to allow Engineer to demobilize personnel and equipment from the Site, to complete tasks whose value would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. D. Payments Upon Termination: In the event of any termination under Paragraph 6.05, Engineer will be entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all Reimbursable Expenses incurred through the effective date of termination. Upon making such payment, Owner shall have the limited right to the use of Documents, at Owner's sole risk, subject to the provisions of Paragraph 6.03.E. 2. In the event of termination by Owner for convenience or by Engineer for cause, Engineer shall be entitled, in addition to invoicing for those items identified in Paragraph 6.05.D.1, to invoice Owner and to payment of a reasonable amount for services and expenses directly attributable to termination, both before and after the effective date of termination, such as reassignment of personnel, costs of terminating contracts with Engineer's Consultants, and other related close-out costs, using methods and rates for Additional Services as set forth in Exhibit C. 6.06 Controlling Law A. This Agreement is to be governed by the law of the state or jurisdiction in which the Project is located. 6.07 Successors, Assigns, and Beneficiaries A. Owner and Engineer are hereby bound and the successors, executors, administrators, and legal representatives of Owner and Engineer (and to the extent permitted by Paragraph 6.07.13 the assigns of Owner and Engineer) are hereby bound to the other party to this Agreement and to the successors, executors, administrators and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. B. Neither Owner nor Engineer may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. C. Unless expressly provided otherwise in this Agreement: 1. Nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or Engineer to any Contractor, Subcontractor, Supplier, other individual or entity, or to any surety for or employee of any of them. Page 9 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Socie of Professional Engineers for EJCDC. All ri hts reserved. 2. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Owner and Engineer and not for the benefit of any other party. 3„ Owner agrees that the substance of the provisions of this Paragraph 6.07.0 shall appear in the Contract Documents. 6.08 Dispute Resolution t ai As bet, "it4 -good i ifli fopepio"PO this Ac - "I,,�r�.. �ry._""[',1 T"".exereWs ftlh IlN v'.Lu"t tst - a'- B. Tkliepai-ties hall to wsc?We a, +1 ii, ut r-�'i -n -lam , '11el~"- 4he"f htl tyi-tl-l+ells�tcl� i1 1-1'f Exhibit H is not included, or if no dispute resolution method is specified in Exhibit H, then the parties may exercise their rights under law. 6.09 Environmental Condition of Site A. Owner has disclosed to Engineer in writing the existence of all known and suspected Asbestos, PCBs, Petroleum, Hazardous Waste, Radioactive Material, hazardous substances, and other Constituents of Concern located at or near the Site, including type, quantity, and location. B. Owner represents to Engineer that to the best of its knowledge no Constituents of Concern, other than those disclosed in writing to Engineer, exist at the Site. C. If Engineer encounters or learns of an undisclosed Constituent of Concern at the Site, then Engineer shall notify (1) Owner and (2) appropriate governmental officials if Engineer reasonably concludes that doing so is required by applicable Laws or Regulations. D. It is acknowledged by both parties that Engineer's scope of services does not include any services related to Constituents of Concern. If Engineer or any other party encounters an undisclosed Constituent of Concern, or if investigative or remedial action, or other professional services, are necessary with respect to disclosed or undisclosed Constituents of Concern, then Engineer may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (1) retains appropriate specialist consultants or contractors to identify and; as appropriate, abate, remediate, or remove the Constituents of Concern; and (2) warrants that the Site is in full compliance with applicable Laws and Regulations. E. If the presence at the Site of undisclosed Constituents of Concern adversely affects the performance of Engineer's services under this Agreement, then the Engineer shall have the option of (1) accepting an equitable adjustment in its compensation or in the time of completion, or both; or (2) terminating this Agreement for cause on 30 days notice. F, Owner acknowledges that Engineer is performing professional services for Owner and that Engineer is not and shall not be required to become an 'owner" "arranger," "operator," "generator," or "transporter" of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended, which are or ._..... Page 10 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Soci!!y ofProfessional Engineers for EJCDC. All rights reserved. may be encountered at or near the Site in connection with Engineer's activities under this Agreement. 6.10 Indemnification and Mutual Waiver A. Indemnification by Engineer: To the fullest extent permitted by law, Engineer shall indemnify and hold harmless Owner, and Owner's officers, directors, members, partners, agents, consultants, and employees from reasonable claims, costs, losses, and damages arising out of or relating to the Project, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of Engineer or Engineer's officers, directors, members, partners, agents, employees, or Consultants. This indemnification provision is subject to and limited by the provisions, if any, agreed to by Owner and Engineer in Exhibit I, "Limitations of Liability." B. Indemnification by Owner: Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants as required by Laws and Regulations and to the extent (if any) required in Exhibit I, Limitations of Liability. C. Environmental Indemnification: To the fullest extent permitted by law, Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants from and against any and all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys and other professionals, and all court, arbitration, or other dispute resolution costs) caused by, arising out of, relating to, or resulting from a Constituent of Concern at, on, or under the Site, provided that (1) any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, and (2) nothing in this paragraph shall obligate Owner to indemnify any individual or entity from and against the consequences of that individual's or entity's own negligence or willful misconduct. D. Percentage Share of Negligence: To the fullest extent permitted by law, a party's total liability to the other party and anyone claiming by, through, or under the other party for any cost, loss, or damages caused in part by the negligence of the party and in part by the negligence of the other party or any other negligent entity or individual, shall not exceed the percentage share that the party's negligence bears to the total negligence of Owner, Engineer, and all other negligent entities and individuals. E. Mutual Waiver: To the fullest extent permitted by law, Owner and Engineer waive against each other, and the other's employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in anyway related to the Project. 6.11 Miscellaneous Provisions A. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or Page 11 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Co right ©2008 National Society of Professional Engineers for EJCDC. All rights reserved. certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. B. Survival: All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. C. Severability: Any provision or part of the Agreement held to be void or unenforceable under any Laws or Regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Engineer, which agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. D. Waiver: A parry's non -enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. E. Accrual of Claims: To the fullest extent permitted by law, all causes of action arising under this Agreement shall be deemed to have accrued, and all statutory periods of limitation shall commence, no later than the date of Substantial Completion. ARTICLE 7 — DEFINITIONS 7.01 Defined Terms A. Wherever used in this Agreement (including the Exhibits hereto) terms (including the singular and plural forms) printed with initial capital letters have the meanings indicated in the text above, in the exhibits, or in the following provisions: Additional Services — The services to be performed for or furnished to Owner by Engineer in accordance with Part 2 of Exhibit A of this Agreement. 2. Agreement — This written contract for professional services between Owner and Engineer, including all exhibits identified in Paragraph 8.01 and any duly executed amendments. 3. Asbestos — Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration. 4. Basic Services — The services to be performed for or furnished to Owner by Engineer in accordance with Part 1 of Exhibit A of this Agreement. 5. Construction Contract — The entire and integrated written agreement between Owner and Contractor concerning the Work. 6. Construction Cost — The cost to Owner of those portions of the entire Project designed or specified by Engineer. Construction Cost does not include costs of services of Engineer or other design professionals and consultants; cost of land or rights -of -way, or compensation for damages to properties; Owner's costs for legal, accounting, insurance counseling or auditing services; interest or financing charges incurred in connection with Page 12 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright ©2008 National Society of Professional Engineers for EJCDC. All rights reserved the Project; or the cost of other services to be provided by others to Owner pursuant to Exhibit B of this Agreement. Construction Cost is one of the items comprising Total Project Costs. 7. Constituent of Concern — Any substance, product, waste, or other material of any nature whatsoever (including, but not limited to, Asbestos, Petroleum, Radioactive Material, and PCBs) which is or becomes listed, regulated, or addressed pursuant to (a) the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq. ("CERCLA"); (b) the Hazardous Materials Transportation Act, 49 U.S.C. §§1801 et seq.; (c) the Resource Conservation and Recovery Act, 42 U.S.C. §§6901 et seq. ("RCRA"); (d) the Toxic Substances Control Act, 15 U.S.C. §§2601 et seq.; (e) the Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the Clean Air Act, 42 U.S.C. §§7401 et seq.; and (g) any other federal, state, or local statute, law, rule, regulation, ordinance, resolution, code, order, or decree regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. 8. Consultants — Individuals or entities having a contract with Engineer to furnish services with respect to this Project as Engineer's independent professional associates and consultants; subcontractors; or vendors. 9. Contract Documents — Those items so designated in the Construction Contract, including the Drawings, Specifications, construction agreement, and general and supplementary conditions. Only printed or hard copies of the items listed in the Construction Contract are Contract Documents. Approved Shop Drawings, other Contractor submittals, and the reports and drawings of subsurface and physical conditions are not Contract Documents. 10. Contractor — The entity or individual with which Owner has entered into a Construction Contract. 11. Documents — Data, reports, Drawings, Specifications, Record Drawings, and other deliverables, whether in printed or electronic media format, provided or furnished in appropriate phases by Engineer to Owner pursuant to this Agreement. 12. Drawings — That part of the Contract Documents prepared or approved by Engineer which graphically shows the scope, extent, and character of the Work to be performed by Contractor. Shop Drawings are not Drawings as so defined. 13. Effective Date — The date indicated in this Agreement on which it becomes effective, but if no such date is indicated, the date on which this Agreement is signed and delivered by the last of the parties to sign and deliver. 14. Engineer — The individual or entity named as such in this Agreement. 15� Hazardous Waste — The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6903) as amended from time to time. Page 13 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Coyright 02008 National Society of Professional Enioeers for EJCDC. All rights reserved. 16. Laws and Regulations; Laws or Regulations — Any and all applicable laws, rules, regulations, ordinances, codes, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction. 17. Owner — The individual or entity with which Engineer has entered into this Agreement and for which the Engineer's services are to be performed. Unless indicated otherwise, this is the same individual or entity that will enter into any Construction Contracts concerning the Project. 18. PCBs — Polychlorinated biphenyls„ 19. Petroleum — Petroleum, including crude oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as oil, petroleum, fuel oil, oil sludge, oil refuse, gasoline, kerosene, and oil mixed with other non -hazardous waste and crude oils. 20. Project — The total construction of which the Work to be performed under the Contract Documents may be the whole, or a part. 21. Radioactive Material — Source, special nuclear, or byproduct material as defined by the Atomic Energy Act of 1954 (42 USC Section 2011 et seq.) as amended from time to time. 22. Record Drawings — Drawings depicting the completed Project, prepared by Engineer as an Additional Service and based solely on Contractor's record copy of all Drawings, Specifications, addenda, change orders, work change directives, field orders, and written interpretations and clarifications, as delivered to Engineer and annotated by Contractor to show changes made during construction. 23. Reimbursable Expenses — The expenses incurred directly by Engineer in connection with the performing or furnishing of Basic and Additional Services for the Project. 24, Resident Project Representative — The authorized representative of Engineer assigned to assist Engineer at the Site during the Construction Phase. As used herein, the term Resident Project Representative or "RPR" includes any assistants or field staff of Resident Project Representative agreed to by Owner. The duties and responsibilities of the Resident Project Representative, if any, are as set forth in Exhibit D. 25„ Samples — Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the standards by which such portion of the Work will be judged. 26. Shop Drawings — All drawings, diagrams, illustrations, schedules, and other data or information which are specifically prepared or assembled by or for Contractor and submitted by Contractor to illustrate some portion of the Work. 27. Site — Lands or areas to be indicated in the Contract Documents as being furnished by Owner upon which the Work is to be performed, including rights -of -way and easements for access thereto, and such other lands furnished by Owner which are designated for the use of Contractor. Page 14 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services __--Copyright D 2008 National Society of Professional EnIgMeeg for EJCDC. All rghts reserved. 28. Specifications — That part of the Contract Documents consisting of written technical descriptions of materials, equipment, systems, standards, and workmanship as applied to the Work and certain administrative details applicable thereto. 29. Subcontractor — An individual or entity having a direct contract with Contractor or with any other Subcontractor for the performance of a part of the Work at the Site. 30. Substantial Completion — The time at which the Work (or a specified part thereof) has progressed to the point where, in the opinion of Engineer, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Contract Documents, so that the Work (or a specified part thereof) can be utilized for the purposes for which it is intended. The terms "substantially complete" and "substantially completed" as applied to all or part of the Work refer to Substantial Completion thereof. 31. Supplier — A manufacturer, fabricator, supplier, distributor, materialman, or vendor having a direct contract with Contractor or with any Subcontractor to furnish materials or equipment to be incorporated in the Work by Contractor or Subcontractor. 32. Total Project Costs — The sum of the Construction Cost, allowances for contingencies, and the total costs of services of Engineer or other design professionals and consultants, together with such other Project -related costs that Owner furnishes for inclusion, including but not limited to cost of land, rights -of -way, compensation for damages to properties, Owner's costs for legal, accounting, insurance counseling and auditing services, interest and financing charges incurred in connection with the Project, and the cost of other services to be provided by others to Owner pursuant to Exhibit B of this Agreement. 33. Work— The entire construction or the various separately identifiable parts thereof required to be provided under the Contract Documents. Work includes and is the result of performing or providing all labor, services, and documentation necessary to produce such construction, and furnishing, installing, and incorporating all materials and equipment into such construction, all as required by the Contract Documents. ARTICLE 8 — EXHIBITS AND SPECIAL PROVISIONS 8.01 Exhibits Included: A. Exhibit A, Engineer's Services. B. Exhibit B, Owner's Responsibilities. C. Exhibit C, Payments to Engineer for Services and Reimbursable Expenses. f----p : T ,. , ~"bili� � ��1 ,' . .• ,• .:°'d�aa�' .lh�--1-Its NOT INCLUDED 1 --- 4,44L,-Notiee of r ,eepi&y-of-Ww7NOT INCLUDED I t . it NOT INCLUDED Page 15 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services !— yy i ht © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. G. Exhibit G, Insurance. —.--1-'-,* NOT INCLUDED I. Exhibit I, Limitations of Liability. j j, Speeial Provisioii. NOT INCLUDED K.:�lik�z,� e, 1 �n.,,� �wnetallmgl�al NOT INCLUDED 8.02 Total Agreement: A. This Agreement, (together with the exhibits identified above) constitutes the entire agreement between Owner and Engineer and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument based on the format of Exhibit K to this Agreement. 8.03 Designated Representatives: A. With the execution of this Agreement, Engineer and Owner shall designate specific individuals to act as Engineer's and Owner's representatives with respect to the services to be performed or furnished by Engineer and responsibilities of Owner under this Agreement. Such an individual shall have authority to transmit instructions, receive information, and render decisions relative to the Project on behalf of the respective party whom the individual represents. 8.04 Engineer's Certifications: A. Engineer certifies that it has not engaged in corrupt, fraudulent, or coercive practices in competing for or in executing the Agreement. For the purposes of this Paragraph 8.04: "corrupt practice" means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the selection process or in the Agreement execution; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the selection process or the execution of the Agreement to the detriment of Owner, or (b) to deprive Owner of the benefits of free and open competition; 3. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the selection process or affect the execution of the Agreement. Page 16 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright D 2008 National Society of Professional Engineers for EJCDC. All rights reserved. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on page 1. Owner: City of South Bend, Indiana Board of Public Works y By:.. Title: Gary A. Gilot, President B uL Title: Elizalelb A. Maldik, Member By: Title: Therese J. l5orau, Member By Title: James A. Mueller, Member By: Title: Suzanna M. Fritzberg, Member n.,�.�.. ... Attest: Title: nda Martin, CIerk Date: I IO%3 d b t ,' Engineer: DLZ INDIANA, LLC. By a e 1-c_` Title: Andrew C. Lemberis, P.E., Vice President Date: Engineer License Certificate No. 10100882 State of. Indiana Address for giving notices: Address for giving notices: 227 West Jefferson Boulevard 2211 East Jefferson Boulevard South Bend, Indiana 46601 South Bend, Indiana 46615 Designated Representative (Paragraph 8.03.A): Designated Representative (Paragraph 8.03.A): Kara M. Boyles, Ph.D., P.E. Sara Hicks, PIA, LEED AP, CPESC-IT Title: Ci En 'neer Phone Number: (574) 235-5933 Facsimile Number: (574) 235-9171 E-Mail Address: kboyles@southbendin.gov Title: Pro'ect Landsca a Architect Phone Number: 574 236-4400 Facsimile Number: 574 2364471 E-Mail Address: shicks@dlz.eom Page 17 EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT A, consisting of 8 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated �loveoiber 13, 2018. Engineer's Services Article 1 of the Agreement is supplemented to include the following agreement of the parties. Engineer shall provide Basic and Additional Services as set forth below. PART 1— BASIC SERVICES A1.01 Survey and Geotechnical Services A. Engineer shall: 1. Conduct topographic survey. a. Establish horizontal and vertical control throughout the project limits. Horizontal control will be based on the Indiana Coordinate System of 1983, East zone (NAD83). Vertical control will be based on the North American Vertical Datum of 1988 (NAVD88). b. Provide approximately 26 acres of topographic mapping within the limits indicated in Exhibit A. The width of the survey corridor will be the apparent right-of-way. The mapping will include features such as curbs, sidewalks, traffic poles, outline of landscape areas, outline of wooded areas, trees over 6" in diameter, etc. c. Locate and provide rim elevations for castings (manholes, catch basins and curb inlets) within the project limits, including those just beyond the curb line. d. Detail sanitary and storm structures to determine invert elevations, flow direction, type and size of pipes. e. Subsurface utilities will be depicted based on the field survey of surface markings provided by Indiana Underground Plant Protection Service. f. Create topographic base map from the survey data. g. Right of way/property lines based on available field investigation and recorded subdivision plats, apparent right of way will be shown for any areas lying outside of a subdivision. Lot lines will be depicted per the recorded subdivision plats or GIS information. The City Engineer shall provide Engineer with plans and any right-of-way documents which might cover area of survey. h. Engineer will combine the newly collected data with topographic data previously collected to create a cohesive base map. Page 1 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 2. Engineer, through their geotechnical sub -consultant, will provide soil borings to examine underlying soil conditions and properties necessary for Engineer to design new pedestrian trails. Soil borings will consist of six (6) at 5-foot deep and two (2) at 10-foot deep. The findings will be included in an accompanying geotechnical report. B. Engineer's services under the Survey and Geotechnical Services Phase will be considered complete on the date when the final survey and geotechnical reports have been delivered to Owner. A1.02 Section 106INEPA Services A. Engineer shall:. 1. Complete the LWCF Environmental Screening Form (ESF) which is used to identify the level of environmental documentation required for LWCF-funded projects. The ESF provides supporting documentation for a recommendation that the project meets criteria to be categorically excluded (CE) from further NEPA review. The following tasks will be performed: a. Field reconnaissance of the project area. b. Prepare project area graphics and photographs. c. Review existing documentation pertaining to the project. d. Agency coordination and environmental studies. e. Obtain an official USFWS threatened and endangered species list. f. Conduct a review of the IndianaMap website's "red flag" data layers to determine the presence of resources or issues of concern. This task will include review if the IDEM Virtual File Cabinet records pertaining to hazardous materials sites, as appropriate. g. Prepare a draft LWCF ESF for submittal to IDNR-DOR. h. Revise the draft LWCF ESF and submit a final ECF for IDNR-DOR approval. 2. Perform Section 106 consultation and prepare Section 106 Documentation pertaining to the Project's potential to result in effects upon historic properties, pursuant to 36 CFR 800. The Section 106 review will be coordinated with appropriate agencies including the Client, the IDNR Division of Outdoor Recreation (DOR), IDNR Division of Historic Preservation and Archaeology (DHPA) State Historic Preservation Officer (SHPO) and other agencies/parties that express an interest in participating in the review. The following Section 106 tasks related to a finding of "No Historic Properties Affected" or "No Adverse Effect" will be performed: a. Identification of potentially interested Consulting Parties and Consulting Party Invitation. Page 2 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. b. Delineation of the Project's Area of Potential Effects (APE). c. Identification of aboveground historic properties within the Project's APE. The identification of properties will be based on available information such as information found on the IDNR SHAARD GIS website, the St. Joseph County Interim Report and other available information. d. Conduct consultation with the SHPO and Consulting Parties regarding potential effects upon identified historic properties. e. Prepare documentation of the Section 106 review including a request that the SHPO provide its written opinion of the project's effects upon identified historic properties. B. Engineer's services under the Section 106/NEPA Services Phase will be considered complete on the date when the work product has been submitted to the Indiana Department of Natural Resources (IDNR) for National Park Service (NPS) approval. A1.03 Programming and Schematic Design Phase A. Engineer shall: 1. Preliminary Owner Coordination and Project Management: a. Consult with Owner to define and clarify Owner's requirements for the Project and available data. b. Advise Owner of any need for Owner to provide data or services of the types described in Exhibit B which are not part of Engineer's Basic Services. c. Identify, consult with, and analyze requirements of governmental authorities having jurisdiction to approve the portions of the Project designed or specified by Engineer, including but not limited to mitigating measures identified in the environmental assessment. d. Provide Project Management throughout the duration of the project, including biweekly status reports and PM phone call, maintaining updated project schedule, conducting progress meetings at major milestones, maintain a project workbook and Risks, Actions, Issues, Decisions (RAID) log, and Earned Value Management — Used for project billing 2. Develop Schematic Design documents for the following improvements, in order of priority as indicated by Owner. a. Trail Improvements: Develop loop trail around Park perimeter including potential trailhead at entrance to the Park from South Bend Riverwalk. Crosswalk and signal is existing but may be evaluated for modifications based on trail design such as relocation, additional crossing, and traffic calming measures. Trail should be asphalt and handle light maintenance equipment. Incorporate trail length signage along trail loop. Identify hierarchy of trail network within park utilizing varying widths and materials as needed. Page 3 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. b. Playground Improvements: Develop new playground area including equipment and safety surfacing to replace existing play equipment. Playground should serve multiple age groups and meet accessibility guidelines. Incorporate a water play element. Provide accessible routes to adjacent Park improvements and connection with the east upper parking lot. c. Expansion of Water Recreational Uses: 1) Replace existing small boat launch with improved launch and boarding dock. Develop accessible kayak launch. 2) Evaluate feasibility of fishing pier or designated fishing area on south side of Park. d. Pinhook Pavilion Improvements: Evaluate existing interiors finishes for improvements, includes floor, ceilings and wall finishes. The existing room configuration will remain. 1) Identify potential improvements and material finishes. 2) Identify corrective actions and anticipated capital improvements. 3) Prepare opinion of probable construction cost associated with corrective actions.. e. Schematic Design documents will, as appropriate, contain schematic layouts, sketches, and conceptual design criteria with appropriate exhibits to indicate the agreed -to requirements, considerations involved, and those alternate solutions available to the Owner which the Engineer recommends. For each recommended solution Engineer will provide the following, which will be separately itemized: budgetary project cost; proposed allowances for contingencies; the estimated total costs of design, professional, and related services to be provided by Engineer and its consultants; and, on the basis of information furnished by Owner, a summary of allowances for other items and services included within the definition of Total Project Costs. Furnish 5 review copies of the Preliminary Programming and Schematic Design documents to Owner within 60 calendar days of the Effective Date and review it with Owner. Within 15 calendar days of receipt, Owner shall submit to Engineer any comments regarding the Preliminary documents. 4. Revise Programming and Schematic Design documents in response to Owner's comments, as appropriate. Identify potential breakout projects if allowable by funding source. Furnish 5 copies of the Final deliverables to the Owner within 15 calendar days of receipt of Owner's comments. B. Engineer's services under the Programming and Schematic Design Phase will be considered complete on the date when the revised Schematic Design documents have been delivered to Owner. A1.04 Subsequent Work Phases A. After acceptance by Owner of the Schematic Design, selection by Owner of a recommended solution and indication of any specific modifications or changes in the scope, extent, character, or design requirements of the Project desired by Owner, and upon written authorization from Owner, Page 4 (Exhibit A— Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Engineer shall submit an amendment to this agreement for Construction Document, Bidding and Construction Phase services. PART 2 — ADDITIONAL SERVICES A2.01 Additional Services Requiring Owner's Written Authorization A. If authorized in writing by Owner, Engineer shall furnish or obtain from others Additional Services of the types listed below. 1. Preparation of applications and supporting documents (in addition to those furnished under Basic Services) for private or governmental grants, loans, or advances in connection with the Project; preparation or review of environmental assessments and impact statements; review and evaluation of the effects on the design requirements for the Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Project. 2. Services to make measured drawings of or to investigate existing conditions or facilities, or to verify the accuracy of drawings or other information furnished by Owner or others. 3. Services resulting from significant changes in the scope, extent, or character of the portions of the Project designed or specified by Engineer or its design requirements including, but not limited to, changes in size, complexity, Owner's schedule, character of construction, or method of financing; and revising previously accepted studies, reports, Drawings, Specifications, or Contract Documents when such revisions are required by changes in Laws and Regulations enacted subsequent to the Effective Date or are due to any other causes beyond Engineer's control. 4. Services resulting from Owner's request to evaluate additional Programming and Schematic Design alternative solutions beyond those identified in Paragraph A1.01.A.4. 5. Services required because of Owner providing incomplete or incorrect Project information to Engineer. 6. Providing renderings or models for Owner's use. 7. Undertaking investigations and studies including, but not limited to, detailed consideration of operations, maintenance, and overhead expenses; the preparation of financial feasibility and cash flow studies, rate schedules, and appraisals; assistance in obtaining financing for the Project; evaluating processes available for licensing, and assisting Owner in obtaining process licensing; detailed quantity surveys of materials, equipment, and labor; and audits or inventories required in connection with construction performed by Owner. 8. Furnishing services of Consultants for other than as provided under the Basic Services. 9. Services during out-of-town travel required of Engineer other than for visits to the Project site or Owner's office. Page 5 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 10. Preparing for, coordinating with, participating in and responding to structured independent review processes, including, but not limited to, construction management, cost estimating, project peer review, value engineering, and constructibility review requested by Owner; and performing or furnishing services required to revise studies, reports, Drawings, Specifications, or other Bidding Documents because of such review processes. 11. Preparing Bidding Documents or Contract Documents. 12. Assistance in connection with Bid protests, rebidding, or renegotiating contracts for construction, materials, equipment, or services, except when such assistance is required by Exhibit F. 13. Providing construction surveys and staking to enable Contractor to perform its work other than as required under Paragraph A1.05.A.6, and any type of property surveys or related engineering services needed for the transfer of interests in real property; and providing other special field surveys. 14. Providing Construction Phase services. 15. Providing assistance concerning the presence of any Constituent of Concern at the Project site, in compliance with current Laws and Regulations. 16. Preparing Record Drawings showing appropriate record information based on Project annotated record documents received from Contractor and furnishing such Record Drawings to Owner. 17. Preparation of Operation and Maintenance Manuals. 18. Preparing to serve or serving as a consultant or witness for Owner in any litigation, arbitration, or other dispute resolution process related to the Project. 19. Providing more extensive services required to enable Engineer to issue notices or certifications requested by Owner. 20. Assistance in connection with the adjusting of Project equipment and systems. 21. Assistance to Owner in training Owner's staff to operate and maintain Project equipment and systems. 22. Assistance to Owner in developing procedures for (a) control of the operation and maintenance of Project equipment and systems, and (b) related record -keeping. 23. Overtime work requiring higher than regular rates. 24. Other services performed or furnished by Engineer not otherwise provided for in this Agreement. 25. Section 106 services relating to a finding of "Adverse Effect". Page 6 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright c0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 26. NEPA documentation services for preparation of an Environmental Assessment or Environmental Impact Statement. 27. Wetland and/or stream delineation, permitting and mitigation design. 28. Historic property and/or archaeological survey. 29. Attending Community Input Meeting or developing supporting materials. 30. Aeration Feasibility Investigation. 31. Facility Assessment of existing buildings. A2.02 Additional Services Not Requiring Owner's Written Authorization A. Engineer shall advise Owner in advance that Engineer is will immediately commence to perform or furnish the Additional Services of the types listed below. For such Additional Services, Engineer need not request or obtain specific advance written authorization from Owner. Engineer shall cease performing or furnishing such Additional Services upon receipt of written notice from Owner. 1. Services in connection with work change directives and change orders to reflect changes requested by Owner. 2. Services in making revisions to Drawings and Specifications occasioned by the acceptance of substitute materials or equipment other than "or -equal" items; services after the award of the Construction Contract in evaluating and determining the acceptability of a proposed "or equal" or substitution which is found to be inappropriate for the Project; evaluation and determination of an excessive number of proposed "or equals" or substitutions, whether proposed before or after award of the Construction Contract. 3. Services resulting from significant delays, changes, or price increases occurring as a direct or indirect result of materials, equipment, or energy shortages. 4. Additional or extended services during construction made necessary by (1) emergencies or acts of God endangering the Work (advance notice not required), (2) the presence at the Site of any Constituent of Concern or items of historical or cultural significance, (3) Work damaged by fire or other cause during construction, (4) a significant amount of defective, neglected, or delayed work by Contractor, (5) acceleration of the progress schedule involving services beyond normal working hours, or (6) default by Contractor. 5. Services (other than Basic Services during the Post -Construction Phase) in connection with any partial utilization of any part of the Work by Owner prior to Substantial Completion. 6. Evaluating an unreasonable claim or an excessive number of claims submitted by Contractor or others in connection with the Work. 7. Services during the Construction Phase rendered after the original date for completion of the Work referred to in A1.05.13. Page 7 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright c0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 8. Reviewing a Shop Drawing more than three times, as a result of repeated inadequate submissions by Contractor. 9. While at the Project site, compliance by Engineer and its staff with those terms of Owner's or Contractor's safety program provided to Engineer subsequent to the Effective Date that exceed those normally required of engineering personnel by federal, state, or local safety authorities for similar construction sites. Page 8 (Exhibit A — Engineer's Services) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services Copyright K) 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Exhibit A - Figure 1 This is EXHIBIT B, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated %` oveinber 13, 2018. Owner's Responsibilities Article 2 of the Agreement is supplemented to include the following agreement of the parties. B2.01 In addition to other responsibilities of Owner as set forth in this Agreement, Owner shall at its expense: A. Provide Engineer with all criteria and full information as to Owner's requirements for the Project, including design objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any budgetary limitations; and furnish copies of all design and construction standards which Owner will require to be included in the Drawings and Specifications; and furnish copies of Owner's standard forms, conditions, and related documents for Engineer to include in the Bidding Documents, when applicable. B. Furnish to Engineer any other available information pertinent to the Project including reports and data relative to previous designs, or investigation at or adjacent to the Site. C. Following Engineer's assessment of initially -available Project information and data and upon Engineer's request, furnish or otherwise make available such additional Project related information and data as is reasonably required to enable Engineer to complete its Basic and Additional Services. Such additional information or data would generally include the following: 1. Property descriptions. 2. Zoning, deed, and other land use restrictions. 3. Property, boundary, easement, right-of-way, and other special surveys or data, including establishing relevant reference points. 4. Explorations and tests of subsurface conditions at or contiguous to the Site, drawings of physical conditions relating to existing surface or subsurface structures at the Site, or hydrographic surveys, with appropriate professional interpretation thereof. 5. Environmental assessments, audits, investigations, and impact statements, and other relevant environmental or cultural studies as to the Project, the Site, and adjacent areas. 6. Data or consultations as required for the Project but not otherwise identified in the Agreement or the Exhibits thereto. D. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of the presence at the Site of any Constituent of Concern, or of any other development that affects the Page 1 (Exhibit B— Owner's Responsibilities) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. scope or time of performance of Engineer's services, or any defect or nonconformance in Engineer's services, the Work, or in the performance of any Contractor. E. Authorize Engineer to provide Additional Services as set forth in Part 2 of Exhibit A of the Agreement as required. F. Arrange for safe access to and make all provisions for Engineer to enter upon public and private property as required for Engineer to perform services under the Agreement. G. Examine all alternate solutions, studies, reports, sketches, Drawings, Specifications, proposals, and other documents presented by Engineer (including obtaining advice of an attorney, insurance counselor, and other advisors or consultants as Owner deems appropriate with respect to such examination) and render in writing timely decisions pertaining thereto. H. Provide reviews, approvals, and permits from all governmental authorities having jurisdiction to approve all phases of the Project designed or specified by Engineer and such reviews, approvals, and consents from others as may be necessary for completion of each phase of the Project. I. Recognizing and acknowledging that Engineer's services and expertise do not include the following services, provide, as required for the Project: 1. Accounting, bond and financial advisory, independent cost estimating, and insurance counseling services. 2. Legal services with regard to issues pertaining to the Project as Owner requires, Contractor raises, or Engineer reasonably requests. 3. Such auditing services as Owner requires to ascertain how or for what purpose Contractor has used the moneys paid. J. Place and pay for advertisement for Bids in appropriate publications. K. Advise Engineer of the identity and scope of services of any independent consultants employed by Owner to perform or furnish services in regard to the Project, including, but not limited to, cost estimating, project peer review, value engineering, and constructibility review. L. Furnish to Engineer data as to Owner's anticipated costs for services to be provided by others (including, but not limited to, accounting, bond and financial, independent cost estimating, insurance counseling, and legal advice) for Owner so that Engineer may assist Owner in collating the various cost categories which comprise Total Project Costs. M. If Owner designates a construction manager or an individual or entity other than, or in addition to, Engineer to represent Owner at the Site, define and set forth as an attachment to this Exhibit B the duties, responsibilities, and limitations of authority of such other party and the relation thereof to the duties, responsibilities, and authority of Engineer. Page 2 (Exhibit B — Owner's Responsibilities) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. N. If more than one prime contract is to be awarded for the Work designed or specified by Engineer, designate a person or entity to have authority and responsibility for coordinating the activities among the various prime Contractors, and define and set forth the duties, responsibilities, and limitations of authority of such individual or entity and the relation thereof to the duties, responsibilities, and authority of Engineer as an attachment to this Exhibit B that is to be mutually agreed upon and made a part of this Agreement before such services begin. O. Attend the pre -bid conference, bid opening, pre -construction conferences, construction progress and other job -related meetings, and Substantial Completion and final payment visits to the Project. P. Provide the services of an independent testing laboratory to perform all inspections, tests, and approvals of samples, materials, and equipment required by the Contract Documents, or to evaluate the performance of materials, equipment, and facilities of Owner, prior to their incorporation into the Work with appropriate professional interpretation thereof. Q. Provide Engineer with the findings and reports generated by the entities providing services to Owner pursuant to this paragraph. R. Inform Engineer in writing of any specific requirements of safety or security programs that are applicable to Engineer, as a visitor to the Site. S. Perform or provide the following additional services; 1. Conduct a Community Input Session to identify public needs and preferences regarding the proposed Park improvements including identifying stakeholders, scheduling and advertising meeting, providing meeting space, and sharing discussion and findings with Engineer following completion of session. Page 3 (Exhibit B— Owner's Responsibilities) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT C, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated Noveinber 13,, 2018. Payments to Engineer for Services and Reimbursable Expenses COMPENSATION PACKET BC-1: Basic Services — LumD Sum Article 2 of the Agreement is supplemented to include the following agreement of the parties: ARTICLE 2 — OWNER'S RESPONSIBILITIES C2.01 Compensation for Basic Services A. Owner shall pay Engineer for Basic Services set forth in Exhibit A, except for services of Engineer's Resident Project Representative, if any, as follows: 1. A Lump Sum amount of $61,200.00 based on the following estimated distribution of compensation: a. Survey and Geotechnical Services $20�7.0 b. Section 106 / NEPA Services $1110O.t)0 c. Programming and Schematic Design Phase $31. 30UQ 2. Engineer may alter the distribution of compensation between individual phases noted herein to be consistent with services actually rendered, but shall not exceed the total Lump Sum amount unless approved in writing by the Owner. 3. The Lump Sum includes compensation for Engineer's services and services of Engineer's Consultants, if any. Appropriate amounts have been incorporated in the Lump Sum to account for labor, overhead, profit, and Reimbursable Expenses. 4. The portion of the Lump Sum amount billed for Engineer's services will be based upon Engineer's estimate of the percentage of the total services actually completed during the billing period. B. Period of Service: The compensation amount stipulated in Compensation Packet BC-1 is conditioned on a period of service not exceeding 4 months. If such period of service is extended, the compensation amount for Engineer's services shall be appropriately adjusted. Page 1 Exhibit C —Compensation Packet BC-1: Basic Services (other than RPR) — Lump Sum Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. COMPENSATION PACKET AS-1: Additional Services — Standard Hourly Rates Article 2 of the Agreement is supplmented to include the following agreement of the parties: C2.05 Compensation for Additional Services — Standard Hourly Rates Method of Payment A. Owner shall pay Engineer for Additional Services, if any, as follows: General: For services of Engineer's personnel engaged directly on the Project pursuant to Paragraph A2.01 or A2.02 of Exhibit A, except for services as a consultant or witness under Paragraph A2.01.A.20, (which if needed shall be separately negotiated based on the nature of the required consultation or testimony) an amount equal to the cumulative hours charged to the Project by each class of Engineer's personnel times Standard Hourly Rates for each applicable billing class for all Additional Services performed on the Project, plus related Reimbursable Expenses and Engineer's Consultant's charges, if any. B. Compensation For Reimbursable Expenses: 1. For those Reimbursable Expenses that are not accounted for in the compensation for Basic Services under Paragraph C2.01 and are directly related to the provision of Additional Services, Owner shall pay Engineer at the rates set forth in Appendix 1 to this Exhibit C. 2. Reimbursable Expenses include the following categories: transportation and subsistence incidental thereto; providing and maintaining field office facilities including furnishings and utilities; toll telephone calls and mobile phone charges; reproduction of reports, Drawings, Specifications, Bidding Documents, and similar Project -related items in addition to those required under Exhibit A. In addition, if authorized in advance by Owner, Reimbursable Expenses will also include expenses incurred for the use of highly specialized equipment. 3. The amounts payable to Engineer for Reimbursable Expenses, if any, will be. the Additional Services -related internal expenses actually incurred or allocated by Engineer, plus all invoiced external Reimbursable Expenses allocable to such Additional Services, the latter multiplied by a factor of 1_2. 4. The Reimbursable Expenses Schedule will be adjusted annually (as of January) to reflect equitable changes in the compensation payable to Engineer. C. Other Provisions Concerning Payment For Additional Services: Whenever Engineer is entitled to compensation for the charges of Engineer's Consultants, those charges shall be the amounts billed by Engineer's Consultants to Engineer times a factor of 1.2. Page 1 Exhibit C — Compensation Packet AS-1: Additional Services — Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 2. Factors: The external Reimbursable Expenses and Engineer's Consultant's Factors include Engineer's overhead and profit associated with Engineer's responsibility for the administration of such services and costs. 3. To the extent necessary to verify Engineer's charges and upon Owner's timely request, Engineer shall make copies of such records available to Owner at cost. Page 2 Exhibit C — Compensation Packet AS-1: Additional Services — Standard Hourly Rates Method of Payment EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright OO 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is Appendix I to EXHIBIT C, consisting of 1 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated November 13, 2018. Reimbursable Expenses Schedule Current agreements for engineering services stipulate that the Reimbursable Expenses are subject to review and adjustment per Exhibit C. Reimbursable expenses for services performed on the date of the Agreement are: Reimbursable Expenses Mileage (Outside of St. Joseph County) Rate $0.545/mile Company Vehicle $65.00/day Travel Expenses Living Expenses @ Cost @ Cost Reproduction Cost plus 20% Subconsultants Cost plus 20% Equipment Rental Cost plus 20% Page 1 Exhibit C —Appendix 1: Reimbursable Expenses Schedule EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright D 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is Appendix 2 to EXHIBIT C, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated November 13, 20M Standard Hourlv Rates Schedule A. Standard Hourly Rates: 1. Standard Hourly Rates are set forth in this Appendix 2 to this Exhibit C and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non -project operating costs, and operating margin or profit. 2. The Standard Hourly Rates apply only as specified in Article C2. 3. Rates are subject to revision on January 1 of each year. Cost of living/inflation increases of 3 to 7% per annum can be anticipated. B. Schedule: 2018 Activity Code Employee Classification Hourly Rate 1 Principal $225.00 49/49D Division Manager/Director $215.00 50 Department Manager $190.00 55/4/14 Registered Land Surveyor/Survey Coordinator/Right of Way Coordinator $140.00 80/217 Senior Project Manager / Project Manager II $190.00 21/216 Project Manager 1 $175.00 341/340/556/557 Electrical/Mechanical/Structural Engineer VI $175.00 555/565/214/485 Engineer V/Architect V/Landscape Arch. V/Planner V/Scientist V/Geologist $170.00 /487 V/SurveyorV 554/564/484/486 Engineer IV/Architect IV/Landscape Architect IV/Planner IV/Scientist IV/Geologist IV $165.00 53/58/227/135 Engineer III/Architect III/Landscape Architect III/Planner III/Scientist III/Geologist 111 $145.00 52/57/228/136 Engineer II/Architect II/Landscape Architect II/Planner II/Scientist II/Geologist 11 $135.00 51/56/230/137 Engineer I/Architect I/Landscape Architect I/Planner I/Scientist I/Geologist 1 $110.00 28 Designer 1 $100.00 472 Designer II $115.00 473 Designer III $130.00 29 Technician $75.00 126/147 Construction Observer Manager /Administrator $130.0.0 Page 1 Exhibit C — Appendix 2: Standard Hourly Rates Schedule EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 152 Construction Observer $105.00 43 Clerical $65.00 430 Office Services Coordinator $85.00 06 Intern $55.00 Crew Classification 2018 Hourly II Rate 142/99 2 - person Topographic Survey Crew (straight time) $210.00 142/99 2 — person Topographic Survey Crew (over time) $275.00 336 1— person Field Crew $125.00 336 1— person Field Crew (over time) $165.00 GPS/339 1— person GPS/RTK Field Crew $165.00 SCAN HDS Laser/ UAS Scanning Crew $270.00 13/94 Field Survey Technician / Survey -Mapping Assistant $90.00 Page 2 Exhibit C —Appendix 2: Standard Hourly Rates Schedule EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT G, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated N'oveolbcr 13, 2018. Insurance Paragraph 6.04 of the Agreement is supplemented to include the following agreement of the parties. G6.04 Insurance A. The limits of liability for the insurance required by Paragraph 6.04.A and 6.04.13 of the Agreement are as follows: 1. By Engineer: a. Workers' Compensation: b. Employer's Liability -- 1) Each Accident: 2) Disease, Policy Limit: 3) Disease, Each Employee: c. General Liability -- 1) Each Occurrence (Bodily Injury and Property Damage): 2) General Aggregate: d. Excess or Umbrella Liability -- 1) Each Occurrence: 2) General Aggregate: Statutory $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 $2,000,000.00 $15,000,000.00 $15,000,000.00 e. Automobile Liability --Combined Single Limit (Bodily Injury and Property Damage): Each Accident $1,000,000.00 f. Professional Liability — 1) Each Claim Made $5,000,000.00 2) Annual Aggregate $5,000,000.00 g. Other (specify): None 2. By Owner: Page 1 (Exhibit G - Insurance) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. a. The City of South Bend is a municipal corporation organized under the laws of the State of Indiana, and is self -insured under provisions of Indiana statutes and local ordinance. Specifically, the City of South Bend maintains blanket insurance coverage over real and personal property, and is covered by a non -reverting insurance premium and liability reserve fund created by the City of South Bend, Ordinance #6657-79, pursuant to Indiana Code 34-13-3-4, as amended from time to time. Under said statute, the City's liability is limited to: 1) Seven hundred thousand dollars ($700,000) for a cause of action that accrues on or after January 1, 2008; and 2) Five million dollars ($5,000,000) for injury to or death of all persons in that occurrence,; and 3) A governmental entity or an employee of a governmental entity acting within the scope of employment is not liable for punitive damages. B. 4dditional Insureds: ' 7: r`iTRGi�II`Z�`Ylri w'"ie'0.'T : w 1 �fmfiLM1 YF 1'P'Ti. �L31[Af lT4�1� a m Engineer- b-. 1�,ineefl'ls t» ,1, w o 11-t tT 2. During the term of this Agreement the Engineer shall notify Owner of any other Consultant to be listed as an additional insured on Owner's general liability and property policies of insurance. 3. The Owner shall be listed on Engineer's general liability policy as provided in Paragraph 6.04.A. Page 2 (Exhibit G - Insurance) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT I, consisting of 1 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated November 13, 2018. Limitations of Liahil Paragraph 6.10 of the Agreement is supplemented to include the following agreement of the parties: A. Limitation of Engineer's Liability 1. Engineer's Liability Limited to Amount of Insurance Proceeds: Engineer shall procure and maintain insurance as required by and set forth in Exhibit G to this Agreement. Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, the total liability, in the aggregate, of Engineer and Engineer's officers, directors, members, partners, agents, employees, and Consultants to Owner and anyone claiming by, through, or under Owner for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from, or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability, breach of contract, indemnity obligations, or warranty express or implied, of Engineer or Engineer's officers, directors, members, partners, agents, employees, or Consultantss (hereafter "Owner's Claims"), shall not exceed the total insurance proceeds paid on behalf of or to Engineer by Engineer's insurers in settlement or satisfaction of Owner's Claims under the terms and conditions of Engineer's insurance policies applicable thereto (excluding fees, costs and expenses of investigation, claims adjustment, defense, and appeal). IT no S, e p!;OvV,I,.ad_,,.:a, re'speel 1!i,�e4l- mote; 4'�;,��. ull''1=�lwel�a1.°,mitalivi to �1w11'�%11�+�1+1�laimit�g fsy,=oo�r��w1��1c�r_ay anal... -alb s�l�l ul"1�i1�1s1t1�1 nelr lr� B, Indemnification by Owner: To the fullest extent permitted by law, Owner shall indemnify and hold harmless Engineer and its officers, directors, members, partners, agents, employees, and Consultants from and against any and all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of Owner or Owner's officers, directors, members, partners, agents, employees, consultants, or others retained by or under contract to the Owner with respect to this Agreement or to the Project. Page 1 (Exhibit J - Special Provisions) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. ESTIMATION OF TOTAL PROJECT COSTS (AS PROVIDED BY CITY IN PROJECT CHARTER DOCUMENT DATED 8/2018) CD 0 0 0 �00o 00 aw o C 0 r N 00 00 ' O 69 69 f CD O CDIO o w 7 (0 (fl Gq Q CD G``^ U v/ v+ a a 4 CD(D o off: 69 O ice 64 N49 N bc 6,1I r co N CO (O CDO CDO �' 4 O M '�f' O 0 LO ar M 69 r a N N N �• �� N O 0 0 O O O V G C O T i�O CD 64 20 (n t- 0) ioJ .p oU 6699� G o o� 0. m O fC = � a 0 d V COO CD CD CD 0 L 'O 4C N N O O 0 O CD w fD m oar �iN J N (9 O p U Ni 64 a CA '.! N CO 00 O C0 c o � ,< �a M� oul in c (a l ` oO o o a� O o C� l ca l a, zi R„ 61 O C .2 U C 7 N o a h � C 0......... U 1 C o m a I m. 0 o EU N 1 U) m� 0 u0- cirx m-0 i 0-j �2ua 0 U) 0 0- 0 A G1 U) ro a� 0 o 4 � m Z ro m U- c�oaw 00 O O r, v �a 0 H 00 O o o ,�6 ® o (h p Q a 11 1 t-cll a, a c 't (D N (D (D 't N O 10 O o L6 'C i PT C) I',O o � Ir N IN o 0 LO I Cl) 64 �INI�ICDI� NLNI'�th Illi�l®m —Mmiiiiiiimilniiiuiiii r 65 o U) m 41 W 12 3 U C m CC cl f6 G O C a) U C O (0 N J O w CO N N L > C U ' � Q U N H E CLW C O C N O O O U Q LL o Q K O a O ��U ............... UC -WWI �> !/1 N U (6 p � Q 0 U) 0 i% CJ v) = M 2 C d. O tm C Lu 0) O_ Cl) Q �O > ,N U C CO a_ U c C — 0 C = (6 aCl) a C 0 (D C O Y C •C 5 C U (0 Q S 1�0 C=f0cnaz2 IT m M a CITY OF SOUTH BEND PROJECT MANAGER Sara Hicks, PLA, LEED AP, CPESC-IT Section 106/NEPA Services Jason A. Stone Topographic Survey Steven A. Jones, PS, CFedS Nichole Goodrich Geotechnical Engineering Subconsultant TBD Landscape Architecture Jeff Hirsch, PLA Joel Frank M-13 --- M--- QUALITY MANAGER Craig Hudson, PLA KEY PERSONNEL Architecture Stephen Kromkowski, AIA Zachary Flagle, Assoc. AIA Civil Engineering Mathieu Doyle, PE Mechanical/Electrical Engineering Briona Perry Zachary Alderman, PE Structural Engineering Corey Van Luchene, PE PROJECT PRINCIPAL Andrew C. Lemberis, PE M BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 6, 2018 Department Public Works Name Alicia Czarnecki/Patrick Sherman Division/Bureau Engineeringng BPW Date November 13, 2018 Phone Extension 5903 IM�PMfINmMIINII�IIIIIIIIIIIIIIIIIWIVII'INMIVINVOWIiVIVlrib1✓ yr �p�ryygy�,yy�9,pp IIIIIIIIIIIMIIIIIIIIIII��YiPkY,MfV unrnvmmrwr�ara��p INW4Y�E �� P�61 �` i2�Wf/�g��' gNi�ItlIfrYY:Y.q.,.,.,,.,Y�'c�yf�yayfy�g�p ;gl :N�Sd/IM++YL�PF+i.,PYMII �._ r to Submittal to Board Legal ® Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Agreement Amendment Professional Services [� Bid Opening ❑] Quote Opening Change Order No. �] Ease/Encroach. Other: Company or Vendor Name pro riate Item Type Contract®�� F Resolution F] Bid Award ❑ Quote Award ❑ C/O & PCA No, ❑ Traffic Control: New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description for All Submissions 1_'Proposal ...... ❑ Req. to Advertise Required Information DLZ ❑ PCA Addendum ❑ Title Sheet