HomeMy WebLinkAboutProcession - St Joseph Parish - St Nick 6K RaceINTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 10/29/2018
TO: w Ed Qleckler„ Traffic & Lighting
.Federico Rodriguez, Fire Department
�Matt Longfellow, , Engineering
m ara Wood, Park Department
u ene Eyster, Police Department
I ylie Carter, Downtown South Bend
Marcia Qualls, Streets
Legal Department
FROM: Linda M. Markin, Clerk
SUBJECT: PROCESSION RECOMMENDATION- St. Nick 6K Race
SPONSOR: St. Joseph Parish
DATE OF EVENT: December 1 2018. 8:00 a.m. to 11:00 a.m.
DATE DUE: November 6, 2018
FAX OR E-MAIL TO: 235-9171 / Imartir southbendin. ov
RECOMMENDATIONS AND COMMENTS:
By Date
1316 COUNTY -CITY BUILDING
227 W.JEFFERSON BOULEVARD
SOIITH BEND. IND►ANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
November 13, 2018
Matthew Blazejewski
St. Joseph Parish
711 East Colfax
South Bend, IN 46617
RE: Event: St. Nick 6K Race
Date: December 1, 2018
Dear Mr. Blazejewski:
PHONE 574/235-9251
FAx 574/235-9171
The Board of Public Works, at its meeting held on November 13, 2018, approved your request
to conduct the above referenced event on December 1, 2018, from 8:00 a.m. to 11:00 a.m., on
the designated route as submitted. Enclosed please find copy of your approved permit.
The Police Department asks that runners may use the road, and all walkers must use the
sidewalks. Further, the Police Department recommends that the walk start fifteen minutes
after the run so the two can be differentiated for security purposes. All participants should
obey all traffic laws. Police and volunteers will furnish an escort and traffic control.
If I can be of any further assistance to you in this matter, please call me at (574) 235-9251.
Sincerely,
I.,I 'ii M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
10/26/2018 FRI 14!18 FAX
2003/009
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the
Sponsor: S�• �c� /n1"►AX�S(�
Address: -711 C" t C V 1
City, SC'4� VY.b►d
State: 11.)
Submitted By: M,av",-w Vk2e
yRue�acirr
,s,bbftl • 67 q 23 q-a.q,%l
Zip: q&&17 Phone: C elj 513 - 2q0—77 80
Email: toI .-te i e'e hcl•e4U
Sponsor may use the public right-of-way described as (describe route and attach map)
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: S 4• P 1 G + v ac.
[✓]� The Board of Public Works must have FOUR (4) weeks prior notice before event occurs
[✓]� All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
The event shall be held on -DeG Vt , 20 I l and no other date
Registration time for the event starts at . ./p.m.
[� Starting time of the procession is _ 0 ./p.m.
['r Estimated completion time is AtAawm.
This event involves the use of the following roadways
[✓]� This event involves closure of City residential streets
This event involves County roads
C] This event involves State highways
[� This event involves use of a park (Must obtain permission from Park Board) C-
I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939
to organize meeting)
Qr This event involves the use of the sidewalk
[� Participants must stay on the sidewalk and obey all traffic laws.
Q� This event is <9relgional/national event (Please circle the appropriate event type)
P' This event will be coordinated with the property owner/business where staging will take place
Updated 09/2017
10/26/2018 FRI 14:18 FAX
2004/009
PIERMIT/AGREEMENT
FOR A PROCESSION
1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed.
necessary.
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Band listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. If this event results in closure of a residential street, all residents within the affected area
must be notified of this event. The APPLICANT must make a reasonable attempt to
notify all residents that reside on the block. A copy of a brochure or letter describing
the event purpose, date, and time must be distributed to all affected neighbors and
included with the application.
5. If this event results in closure of a residential street, the applicant is responsible, prior to
the event, for determining if there are any residents affected that could potentially need
assistance in accessing their residence. The applicant is responsible for providing said
resident access or transportation to their property.
6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, runs, parades or other similar event adopted by the Board on March 3, 1985.
7. In order to ensure, public safety during the event, the Board agrees to furnish traffic
planning, materials, equipment and .personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable,
the Board of Park Commissioners.
8. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
9. 1n consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expenses, including attorney fees, which the Civil City of South Bend may suffer or
incur, as a result of any claims or actions which may be made by any person, including a
participant in said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
bind the above mentioned sponsor to the terms hereof.
10. Notification of approval/denial of this request will be issued by return of this form, upon
signed authorization by the Board of Public Works
I understand the above rules and regulations and that this application Inay be denied based on
any false or incomplete information,
Sponsor Signature/tfwl� 136�e�
RE*r#J RM TO: 3
Board of Public Works
1316 County -City Building
227 West Jefferson Roulevurd
South Bend, IN 46601
Phone: (574) 235.9251 a Fax: (574) 235-9171
10/26/2018 FRI 14:19 FAX 2005/009
Printed Name
Title
OF PU� Lid �+ APPROVAL
�.
President Member Member
Member Member
RETURN FORM TO:
Board of Public Worku
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone; (574) 235-9251 r Fax; (574) 235-9171
Date
10/26/2018 FRI 14:19 FAX
/2006/009
St. Nick 6 Routes — December 1, 2018 — Race Starts at 10 am
6K Race
1. StartJFlnlsh is on St. Louis between Lasalle and Colfax
2. Start north on St: Louis, orossing Lasalle
3. Left (west) on Madison
4. Enter East Bank Trail at end of Madison
5. Follow trail to Pokagon
6. Left (west) on Pokagon
7. Left (south) on Hillcrest
8. Right (west) on Parkovash
9. Left (south) on Iroquois
10. Left (east) on Tontl
11. Left (north) on Hlllcrest
12_ Right (east) on Pokagon
13. Right (south) on East Bank Trail
14. Take Trail back to Madison
15. Left (east) on Madison
16. Right (south) on St. Louis
17. End at StaritFlnish on St. Louis between Lasalle and Colfax
1. Start/Finish Is on St. Louis between Lasalle and Colfax
2. Start north on St. Louis. crossing Lasalle
3. Left (west) on Madison
4. Enter East Bank Trail at end of Madison
5. Follow trail to North Shore
6. Right (east) on North Shore
7. Right (south) on Niles
8. Left (east) on Madison
9. Right (south) on St. Louis
10. End at Start/Finish on St. Louis between Lasalle and Colfax
10/26/2018 FRI 14:19 FAX
/2007/009
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10/26/2018 FRI 14:19 FAX
2008/009
Certificate of Coverage Date:10/22/2018
Certificate Holder This Certificate is Issued as a matter of information only and
The Diocese of Fort Wayne -South Bend, Inc, confers no rights upon the holder of this certificate. This certificate
Chancery Office does not amend, extend or alter the coverage afforded below,
P O Box 390
Fort Wayne, IN 46901 Company Affording Coverage
THE CATHOLIC MUTUAL RELIEF
SOCIETY OF AMFRICA
Covered Location 10843 OLD MILL RD
ST JOSEPH CHURCH OMAHA, NE 68154
216 N HILL ST
SOUTH BEND, IN 46617-0000
Coverages
This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate
indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this
certificate may be issued or may pertain, the coverage afforded described herein Is subject to all the terms, exclusions and
conditions of such coverage. Limits shown may have been reduced by paid claims.
Coverage Effective Coverage Expiration
Type of Coverage Certificate Numhor Date Date Units
Property Real & Porsonal Property
D. General Liability Each Occurrence 500,000
General Aggregate
®✓ Occurrence Products-Comp/OP Agg
8679 10/ 1 /2018 1011 /2019
Claims Made Personal & Adv Injury
Fire Damage (Any one fire)
Mod Exp (Any one potion)
Excess Liahluty Each Occurrence 500,000
8679 10/ 1/2018 10/1 /2019
Annual Aggregrate
Other Each Occurrence
Claims Made
Annual Aggregrate
Limit/Coverage
bcecrlptlon of Operailone/LocatlonsNohicloa/Speclal Items (the following language suporeedos any other language In this endorsement or the Certificate in
conflict with this language)
The City of South Bend and its respective elected officials, officers, employees, agents and representatives; Board of Park
Commissianers, and South Bend Venues Parks & Arts are named additional protected person(s) but only for claims arising out of St.
Joseph Church's St. Nick Six Race in the City of South Bend on December 1, 2018,
Holder of Certificate Caneollsllon
Additional Protected Person(s) Should any of the above described coverages be cancelled
before the expiration date thereof, the issuing company will
endeavor to mail 30 days written notice to the holder of
City of South Bend,IN, 227 W Jefferson Blvd, South Bend, IN certificate named to the left, but failure to mail such notice shall
46601; South Bend Venues Arts & Parks, 321 E Walter St, South Impose no obligation or liability of any hind upon the company,
Bend, IN 46614; Board of Park Commissioners, 321 E Walter St, Its agents or representatives.
South Band, IN 46614
Authorized Representative
0067003620
10/26/2018 FRI 14!19 FAX
zoo9/oo9
ENDORSEMENT
(TO BE ATTACHED TO CERTIFICATE)
Effective Dale of Endorsement: 12/112018
Cancellation Date of Endorsement: 12/2/2019
Certificate Holder: The Diocese of Fort Wayne -South 13end, Inc.
Chancery Office
P O Box 390
Fort Wayne, IN 46801
Location: ST JOSEPH CHURCH
216 N HILL ST
SOUTH BEND, IN 46617-0000
Certificate No. 8679 of The Catholic Mutual Relief Society of America is amended as follows:
SECTION II -ADDITIONAL PROTECTED PERSON(S)
It Is understood and agreed that Section II - Liability (only with respect to Coverage D - General
Liability), Is amended to Include as an Additional Protected Person(s) members of the organizations shown
In the schedule, but only with respect to their liability for the Protected Person(s) activities or
activities they perform on behalf of the Protected Person(s).
It is further understood and agreed that coverage extended under this endorsement Is limited to and
applies only with respect to liability assumed by contract or agreement: and this extension of
coverage shall not enlarge the scope of coverage provided under this certificate or Increase the limit
of liability thereunder. Unless otherwise agreed by contract or agreement, coverage extended under
this endorsement to the Additional Protected Person(s) will not precede the effective date of this
certificate of coverage endorsement or extend beyond the cancellation date.
Schedule -ADDITIONAL PROTECTED PERSON(S)
City of South Bend,iN, 227 W Jefferson Blvd, South Band, IN 46601;
South Bend Venues Arts & Parks, 321 E Walter St, South Bend, IN
46614; Board of Park Commissioners, 321 E Walter St, South Bend, IN
46614
Remarks (the following language supersedes any other language in this endorsement or the Certificate In
conflict with this language):
The City of South Bend and its respective elected officials, officers, employees, agents and
representatives; Board of Park Commissioners, and South Bend Venues Parks & Arts are named additional
protected person(s) but only for claims arising out of St. Joseph Church's St. Nick Six Race in the City of
South Bend on December I, 2018.
Autltori rRepreseutati e
PKS-122(10-11)